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HomeMy WebLinkAboutBOCC Packet 04112012 Budget 2011 Carryovers AGENDA ITEM SUMMARY REGULAR MEETING DATE: AGENDA ITEM TITLE: STAFF RESPONSIBLE: ISSUE STATEMENT: BACKGROUND: LINK TO STRATEGIC PLAN: KEY DISCUSSION ITEMS: BUDGETARY IMPACT: RECOMMENDED BOCC ACTION: ATTACHMENTS: Changes in Budgetary Fund Balances Estimated*Estimated* BudgetaryBudgetary Estimated* Fund 2012FundFund BalanceOriginal Balance,Net change2012Balance, Fund Name 1/1/2012Budget1/1/2012Carryover ResoBudget1/1/2012 General Fund: Reserved fund balance Debt Reserves------ Park Dedication Fees748,073-748,073--748,073 TABOR Reserve661,442-661,442--661,442 State Superfund Tip Fees456,697-456,697--456,697 Air Quality Mitigation24,666-24,666--24,666 Total Fund Balances Legally Restricted1,890,878- 1,890,878-- 1,890,878 Designated fund balances Emergency Contingency 3,338,558- 3,338,558-- 3,338,558 Veterans Memorial3,827(500)3,327-(500)3,327 Tipsy Taxi144,948(10,071)134,877-(10,071)134,877 Amount allocated to balance 5 year plan350,000-350,000--350,000 Total Fund Balance Reserved By Policy3,837,333(10,571)3,826, Undesignated Fund balance8,327,277128,9138,456,190(2,095,446)(1, Total General Fund Balance14,055,488118,34214,173,830(2,095, Other Funds: Translator Fund878,46952,750931,219(183,364)(130,614)747,855 Capital Projects Fund**6,776,741(1,596,492)5,180,249(504,364)(2, Road & Bridge Fund------ Human Services Fund109,989(10,641)99,348(11,787)(22,428)87,561 Healthy Community Fund118,525(105,812)12,713- (105,812)12,713 Redstone Ranch Improvement District Fund3,318(126)3,192-(126)3,1 Ambulance District Fund666,54132,242698,783(58,405)(26,163)640,3 Open Space Fund11,833,1897,039,62918,872,818(983,874)6,055,75517 Enhanced 911 Fund808,522(59,479)749,043-(59,479)749,043 Conservation Trust Fund2,6261702,796-1702,796 Housing Impact Fees Fund***10,039,762(1,908,850)8,130,912- (1,908,850)8,130,912 Healthy Rivers and Streams Fund963,771337,6191,301,390(41,819)29 Public Health------ Transit Sales/Use Tax Fund10,117,783884,07111,001,854(158,632)72 Library Endowment Fund5,878,7551,6805,880,435-1,6805,880,435 Library Fund680,60374,578755,181(488,323)(413,745)266,858 Transit Sales Tax Debt Fund171,023-171,023--171,023 Twining Improvement District Fund13,7172,49716,214-2,49716,214 General Obligation Debt Service Fund9,808(584)9,224-(584)9,224 County Lease/Purchase Fund------ Airport Fund (Working Capital)11,019,8782,268,46613,288,344(4,50(2,240,581)8,779,297 Solid Waste Center Fund (Working Capital)1,215,929(148,826)1,067,103(84 Risk1,177,109- 1,177,109(2,000)(2,000)1,175,109 Health Insurance1,263,990- 1,263,990-- 1,263,990 Total All Fund Balances77,805,5366,981,23484,786,770(9,886,7 *Fund balance is estimated until the CAFR is finished. **The Building Contingency fund and the replacement reserves hav ***The "Payment in Lieu of Housing" fund has been combined with A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO, PROVIDING SUPPLEMENTAL APPROPRIATIONS TO THE 2012 BUDGET FOR 2011 CARRYOVER PROJECTS Resolution # 12-____ Recitals 1) Funds for certain purposes were appropriated in the 2011 until 2012, resulting in the need to appropriate these funds int 2) Unanticipated revenues were received in 2012 that were no projects for which they were collected; and 3) Specific projects have been identified as priority projec included in the 2012 budget; and 4) Fund balances designated for certain purposes will be used for projects approved by the governing boards need to be appropriated in the 2012 budget; and 5) Upon due and proper notice, published in accordance with inspection by the public at a designated place, a public hearing given an opportunity to file or register any objections to said NOW THEREFORE, BE IT RESOLVED by the Board of County Commissione adjustments be made to the 2012 budget as follows: 20112012 OriginalRevenueExpenditureRevised BudgetBudgetChangeChangeBudget $$$$$ GENERAL FUND General Revenues 2012 general fund sales tax is reduced in the general fund to cover the carry forward expenditures in Road and Bridge and projects from the 2011 General Fund to the 2 General Sales Tax Revenue to Road and Bridge- 2,352,753(451,807) - 1,900,946 -(451,807) Elections Voting Booths24,000 - -24,00024,000 Election Equipment8,915- -8,9158,915 E-Poll books Setup and Supplies4,500- -4,5004,500 ADA Accessibility489- -489489 -37,904 Clerk and Recorder Copier26,000- -12,64512,645 Plat Cabinets6,600- -3,4043,404 Transcribing equipment500- -500500 Recording Computer6,000- -2,9502,950 Recording Printer1,900- -1,9001,900 Recording Scanner5,400- -5,4005,400 E-Recording *90,647- -93,30093,300 E-Recording * - Tech Maintenance90,647- -5,8205,820 $10 MV Late Fees Dept'l Enhancement *77,879- -19,70619,706 Elections Assistant **-- -42,58742,587 Elections Health Insurance **-- -11,85711,857 Elections Fitness/Wellness **-- -919919 Elections Temp Help **-- -27,28027,280 -228,268 * Carry forward may be greater than budget because of dedicated ** Revenue and expenditure from 2011 MV Late Fees is being used to fund temporary Elections staff 20112012 OriginalRevenueExpenditureRevised BudgetBudgetChangeChangeBudget $$$$$ Human Resources Compensation Consulting16,902 - -16,90216,902 Employee Down Payment Loans189,962- -189,962189,962 -206,864 Attorney Outside Litigation Counsel165,00055,000-20,84575,845 Woody Creek Subdivision40,643- -23,43623,436 -44,281 Finance Policy Documentation5,725- -5,7255,725 File Clean Up Temporary Help4,172- - 4,172 4,172 9,897- Information Technology GIS Fees for Aerial Photographs *10,330 - -24,88524,885 -24,885 * GIS fee revenue is used specifically for future aerial photogr Technology Pool Joint City/County IT Capital Projects368,258266,900-183,729450,6 County IT Capital Projects725,645127,500-346,501474,001 -530,230 Community Relations Equipment for Rio Grande4,000- -4,0004,000 PEG Fee Materials16,6869,000-20,28229,282 -24,282 Facilities Maintenance Data Center59,384--5,0005,000 -5,000 Sheriff Base Radios/Repeaters5,00013,000-3,94316,943 Soft Armor Vests39,748- -6,0006,000 Radar Trailers *-7,600-5,00012,600 DOLA Materials-Supplies **19,283- -22,05822,058 -37,001 * Savings in the vehicle installation equipment budget are beingcarried forward to the radar trailers line item. ** Carry forward may be greater than budget because of grant rev Detention Jail Security System Maintenance30,000-8,1608,160 Jail Furnishings5,6501,7503,6925,442 TV/DVD Equipment1,800-1,8001,800 Stackable Washer/Dryer1,100-1,1001,100 State Criminal Alien Assistance Program (SCAAP Grant) Grant Expenditures *61,016- -65,01165,011 -79,763 * Carry forward may be greater than budget because of grant reve Emergency Management Coordinator EMC Unspent Budget from Entities 58,289- -48,87748,877 EMS Subsidy Materials & Supplies24,114- -13,98413,984 -62,861 20112012 OriginalRevenueExpenditureRevised BudgetBudgetChangeChangeBudget $$$$$ Communications Computers6,700 - -3,4453,445 Mobile Radios3,6002,300-1,6073,907 Fire Channel212,706- -42,54142,541 -47,593 Senior Services Community Programs Services *15,6689,000-7,41516,415 Window Blinds2,600- -2,6002,600 Info & Assistance Grant Revenue12,50012,5005,846-18,346 Info & Assistance Postage5,3093,000-2,3255,325 Info & Assistance Printing11,5908,000-3,52111,521 Nutrition Grant Revenue48,13952,2337,775-60,008 Nutrition Grant Food Supplies94,68752,500-36,33688,836 State Funds Congregate Meals Grant Revenue10,50010,5001,621-12,1 State Funds Care Management Grant Revenue13,50013,5008,143-21,64 State Funds Care Mgmt. Professional Services59,43726,000-41,6886 Carry Forward Savings from Prior Years' Budgets76,027- -76,02776,027 23,385169,912 *Revenue received from donations is to be used specifically for net budget remaining in these programs. Animal Safety Capital Reserve for Animal Shelter60,00010,000-60,00070,000 Maddie's Fund Spaying & Neutering5,800- -2,8622,862 -62,862 Technical Services Radio Test Equipment10,000- -10,00010,000 -10,000 Planning and Zoning ComDev Fee Study30,000- -27,66927,669 AACP AABC Planning51,358- -47,75247,752 Emma Historical Documentation10,000- -10,00010,000 -85,421 FUND BALANCE CODING: UNRESTRICTED GENERAL FUND TOTAL(428,422)1,667,024 NET INCREASE/(DECREASE) FUND BALANCE(2,095,446) TRANSLATOR Alarm & Monitor System67,500- -37,36437,364 Jack Rabbit Ridge90,000- -90,00090,000 Elephant Mountain8,00022,000-8,00030,000 Sunlight 8,00013,000-8,00021,000 Crown Mountain20,0005,000-20,00025,000 Lower Red Mountain20,00017,000-20,00037,000 -183,364 FUND BALANCE CODING: TRANSLATOR FUND TOTAL-183,3640 NET INCREASE/(DECREASE) FUND BALANCE(183,364) 20112012 OriginalRevenueExpenditureRevised BudgetBudgetChangeChangeBudget $$$$$ CAPITAL PROJECTS FUND Jail Security30,000 - -9,1499,149 Jail Restroom40,0003,500-40,00043,500 Jail Hvac Improvements21,0006,000-19,99525,995 Jail Boiler Replacement100,000--100,000100,000 Courthouse Boiler Replacement227,000--179,000179,000 Core Grant9,000100,0009,000- 109,000 AABC Roadway Plan102,813- -76,55676,556 Upper River Road Chip Seal **725,812- -76,13476,134 SH82 Access Plan **593,936- -12,53012,530 9,000513,364 * Current year Road and Bridge sales tax is increased to cover the carry forward expenditures ** Money from the road maintenance and repair line item is being transferred and carried forward to fund the Upper River Road Chip Seal *** Money from the road capital line item is being transferred a FUND BALANCE CODING: CAPITAL PROJECTS FUND TOTAL9,000513,364 NET INCREASE/(DECREASE) FUND BALANCE(504,364) ROAD & BRIDGE FUND Fleet Shop Work Equipment4,2115,000-4,2119,211 Fleet Shop Parts Washer34,50011,000-8,03919,039 Portable Radios2,7002,400-2,7005,100 Vehicle Purchases494,58479,713-494,457574,170 Revenue from Sale of Vehicles57,60015,94357,600-73,543 Road & Bridge General Sales Tax *-874,187451,807- 1,325,994 509,407509,407 * Current year Road and Bridge sales tax is increased to cover the carry forward expenditures FUND BALANCE CODING: ROAD & BRIDGE FUND TOTAL509,407509,407 NET INCREASE/(DECREASE) FUND BALANCE- HUMAN SERVICES FUND Computers7,400- -1,0371,037 Title XX Training Grant4,0003,2644,000-7,264 Title XX Training5,0004,080-5,0009,080 Emergency Fund40,00040,000-9,75049,750 4,00015,787 FUND BALANCE CODING: SOCIAL SERVICE FUND TOTAL4,00015,787 NET INCREASE/(DECREASE) FUND BALANCE(11,787) AMBULANCE FUND Ambulance Purchase170,000- -128,306128,306 State Grant for Ambulance Purchase69,901- 69,901-69,901 69,901128,306 FUND BALANCE CODING: AMBULANCE FUND TOTAL69,901128,306 NET INCREASE/(DECREASE) FUND BALANCE(58,405) 20112012 OriginalRevenueExpenditureRevised BudgetBudgetChangeChangeBudget $$$$$ OPEN SPACE FUND 7 Star Restoration62,411 - -62,41162,411 North Star Stream bank 41,500- -41,50041,500 Smuggler restoration70,000- -15,08515,085 Randall Park6,831- -6,8316,831 Vehicle Purchase48,50022,250-48,50070,750 Revenue from Sale of Vehicle5,8202,0505,590-7,640 Rubey-Hunter Trail Extension Capital Outlay 250,000--242,525242, Brush Creek Trail Construction148,817- -121,408121,408 Aspen East Trail Extension 120,000- -113,750113,750 Rio Grand (Upper) Trail CMAQ Grant281,486- 281,486- 281,486 Rio Grand (Upper) Trail Phase Two288,608-90,60390,603 Lazy Glen Bridge and Trail398,877- -398,877398,877 Elk Park Scenic Byway Grant124,900- 124,900- 124,900 Elk Park Capital Outlay156,125- -156,125156,125 Emma Townsite State Historic Grant94,706- 94,706-94,706 Emma Townsite Improvements141,353- -141,353141,353 Cerise River Parcel Purchase Services10,000- -10,00010,000 Cerise River Parcel Capital Outlay325,000 -41,58841,588- 506,6821,490,556 FUND BALANCE CODING: OPEN SPACE FUND TOTAL506,6821,490,556 NET INCREASE/(DECREASE) FUND BALANCE(983,874) HEALTHY RIVERS & STREAMS FUND Hydro Review80,430--21,77621,776 Myers Kayak Park27,530--20,04320,043 -41,819 FUND BALANCE CODING: HEALTHY RIVERS & STREAMS FUND TOTAL-41,819 NET INCREASE/(DECREASE) FUND BALANCE(41,819) TRANSIT SALES & USE TAX FUND AABC Pedestrian Crossing250,000--158,632158,632 -158,632 FUND BALANCE CODING: TRANSIT SALES & USE TAX FUND TOTAL-158,632 NET INCREASE/(DECREASE) FUND BALANCE(158,632) LIBRARY Friends of Library Expenditures *10,315- -16,59416,594 Computers25,2417,800-25,24133,041 Furniture Refinishing8,00012,600-2,94615,546 Audio/Visual Equipment2,900300-2,9003,200 Tech/Network Power Supply2,50012,170-2,50014,670 Marmot Computers16,80072,000-15,01587,015 Printers3,4752,000-3,4755,475 Fax Machines1,000- -1,0001,000 Copiers37,470- -37,47037,470 Library Expansion Study580,33650,000-282,204332,204 Heat Tape 80,438- -80,43880,438 Safety Improvements30,000- -18,54018,540 -488,323 * Friends of the Library carry forward the balance of the entire program as a continuing expenditure 20112012 OriginalRevenueExpenditureRevised BudgetBudgetChangeChangeBudget $$$$$ FUND BALANCE CODING: LIBRARY FUND TOTAL- 488,323 NET INCREASE/(DECREASE) FUND BALANCE(488,323) AIRPORT FUND Airfield Pavement Maintenance145,058 619,114 - 145,058 764,172 Overhead Doors in Operations Center20,000 - -20,00020,000 Copier15,000- -4,5004,500 Computers20,6669,450-3,18112,631 Vehicles Purchases1,366,50075,273- 1,213,8681,289,141 Revenue from Sale of Vehicles210,00015,055117,024- 132,079 Asphalt200,000- -199,002199,002 Air Service Strategic Plan57,5007,500-15,65323,153 Flight Info Display15,00015,000-12,67527,675 Terminal Building Design1,551,328750,000- 1,370,5162,120,516 Greenhouse Gas Study378,350100,000-225,622325,622 Housing Study150,000- -150,000150,000 Terminal Building Repairs757,292- -570,344570,344 AT&T Cell Phones Tower16,000- -3,5163,516 Reimbursement for Cell Phone Tower16,000- 16,000-16,000 Terminal Seating Additions140,000- -10,00010,000 Airfield Mower Deck35,000- -35,00035,000 Gate Replacement143,039- -131,590131,590 Boiler Replacement87,708- -84,88084,880 B.A.S.I.C. Biometric Security17,846- -17,84617,846 AIP 40 - Master Plan Grant Revenue568,540- 88,054-88,054 AIP 40 - Master Plan Expenditures861,695- -299,192299,192 AIP 42 - Wildlife Hazard Mitigation Grant Revenue109,602- 38,833-38,833 AIP 42 - Wildlife Hazard Mitigation Expenditures113,410- -40,82840,828 AIP 42 - Wildlife Hazard Mitigation Public Outreach26,827- -26,82726,827 AIP 44 - Runway Extension Grant Revenue1,600,000- 206,385- 206,385 Runway Extension State Grant447,368- 223,684223,684 AIP 44 - Runway Extension Expenditures3,770,967- -43,65243,652 AIP 45 - Runway Extension Grant Revenue10,303,989- 936,597- 936,597 AIP 45 - Runway Extension Expenditures10,951,840- - 1,216,0671,216,067 AIP 46 - Airfield Improvements Grant Revenue1,902,3983,294,7401, 5,197,138 AIP 46 - Airfield Improvements Expenditures2,002,5243,214,835- 2,002,5245,217,359 Project Management450,424- -91,87291,872 Landscaping137,013225,000-103,809328,809 3,528,9758,038,022 FUND BALANCE CODING: AIRPORT FUND TOTAL3,528,9758,038,022 NET INCREASE/(DECREASE) FUND BALANCE(4,509,047) RESOURCE RECOVERY Computer7,2002,000-2,0004,000 Water System Improvements156,404- -147,727147,727 Road Paving92,597- -68,83368,833 Hazmat Building10,000- -10,00010,000 Pitkin Iron Building500,000- -458,910458,910 Aggregate Working Area150,000- -147,258147,258 Recycling Containers15,000- -15,00015,000 -849,728 FUND BALANCE CODING: SOLID WASTE CENTER FUND TOTAL-849,728 NET INCREASE/(DECREASE) FUND BALANCE(849,728) 20112012 OriginalRevenueExpenditureRevised BudgetBudgetChangeChangeBudget $$$$$ RISK Computers2,000 - -2,0002,000 -2,000 FUND BALANCE CODING: RISK FUND TOTAL-2,000 NET INCREASE/(DECREASE) FUND BALANCE(2,000) TOTAL FOR RESOLUTION RESTRICTED GENERAL FUND BAL-- UNRESTRICTED GENERAL FUND BAL(428,422)1,667,024 GENERAL FUND TOTAL(428,422)1,667,024 TRANSLATOR FUND TOTAL-183,364 CAPITAL PROJECTS FUND TOTAL9,000513,364 ROAD AND BRIDGE FUND TOTAL509,407509,407 HUMAN SERVICES FUND TOTAL4,00015,787 AMBULANCE FUND TOTAL69,901128,306 OPEN SPACE FUND TOTAL506,6821,490,556 HEALTHY RIVERS & STREAMS FUND TOTAL-41,819 TRANSIT SALES & USE TAX FUND TOTAL-158,632 LIBRARY FUND TOTAL-488,323 AIRPORT FUND TOTAL3,528,9758,038,022 SOLID WASTE CENTER FUND TOTAL-849,728 RISK FUND TOTAL-2,000 TOTAL FOR RESOLUTION4,199,54314,086,332 TOTAL NET INCREASE/(DECREASE) ALL FUND BALANCES(9,886,78 INTRODUCED, FIRST READ AND SET FOR PUBLIC HEARING ON ___ _______________AND SET FOR PUBLIC HEARING ON THE ___ DAY OF____________. NOTICE OF PUBLIC HEARING PUBLISHED IN THE ASPEN TIMES WEEKLY ON THE_______DAY OF ____________. ADOPTED AFTER SECOND READING AND PUBLIC HEARING ON _______________. PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THE ASPEN TIMES WEEKLY ON THE ___________ DAY OF _________,2012. ATTEST:BOARD OF COUNTY COMMISSIONERS _ JEANETTE JONESMICHAEL M. OWSLEY, CHAIRMAN DEPUTY COUNTY CLERK DATE: _ APPROVED AS TO CONTENT:MANAGER APPROVAL: _ JOHN REDMONDJON PEACOCK FINANCE DIRECTORCOUNTY MANAGER