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Home My WebLink Aboutbocc.res.039.2012 A RESOLUTION OF THE BOARD OF COLTNTY COMMISSIONERS OF PITKTN COL�NTY, COLORADO, APPROVING CITIZEN BOARD BYLAWS Resolution#��- 2012 RECITALS l. Volunteer Citizen Boards are established per the Home Rule Charter and State Statute. 2. In Ordinance 028-82, the Board delegated to each citizen board the task of establishing bylaws, including attendance policy, and requested that the bylaws be submitted to the Board for approval. 3. The Election Commission and the Translator Advisory Board recently made changes to their bylaws and are requesting approval by the Board. NOW THEREFORE BE IT RESOLVED by the Boar� of County Commissioners of Pitkin County, Colorado, that the citizen board bylaws listed in paragraph 3 of the recitals are herby approved. INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING ON MARCH 28, 2012 NOTICE OF PUBLIC HEARING PUBLISHED IN THE ASPEN TIMES V�EEEKLY ON ��— ��f -- , 2012 ADOPTED AFTER FiNAL/READING AND PUBLIC HEARING ON THE 11 TH DAY OF APRIL, 2012. , ;'�U`j��5 ft�c c� �/4°� �G�'�/Chc GLC �/��- a��%� TT ST: BOARD OF C�UNTY COMMISSIONERS OF PITKIN COUNTY, C LORA By: Jea ette Jones Deputy Clerk& Recorder �/-� �� `�l�j �t-� L°��'' Date: 'iG�� a-- MANAGER APPROVAL: on Peaco , ounty Manager 1 BY-LAWS THE PITKIN COUNTY TRANSLATOR ADVISORY BOARD Amended July 27, 2011 by BOCC Resolution#069-2011 Revised April 11, 2012 by BOCC Resolution# 634 ARTICLE I Name Section 1. Name. The name of this citizen board shall be Pitkin County Translator Advisory Board (the "Board"). ARTICLE II Purpose and Policy; Section 1. Purpose. The Translator Advisory Board will provide the Pitkin County Board of Commissioners (BOCC)with input concerning operations of an economical system for re- broadcasting of television and radio signals for the citizens of Pitkin County. Section 2. Policy. The Board may from time to time adopt policies to guide the activities of the Board. Such policies will be adopted by Board resolution and shall remain in effect for no longer than five years unless readopted by a subsequent resolution. ARTICLE III Responsibilities Section 1. Functions. 1. Make recommendations to the BOCC and county staff regarding the management and operation of the translator system. 2. Formulate policy regarding areas served by the translator system and signals re- broadcast to those areas. These policies shall include,but not be limited to selection of television and radio stations on the translator system and the administration of Public Service Announcements. 3. Perform analysis of existing methods and recommend plans to implement new or better methods of providing television and radio signals to the citizens of Pitkin County. 4. Research and facilitate the extension of wireless communication and internet services within Pitkin County through the Translator system. 5. Analyze existing funding mechanisms and recommend new methods of funding the services provided. Page 1 IHE PI'IKE\'C'C1t 1\'1'Y"IRAN SLA i OR AD VISORY BOARD BY-LA\\'S ARTICLE IV Membership Section 1. Appointments. Appointments to the Board shall be made by the BOCC. There shall be five regular and two alternate members. Section 2. Term. Each member shall be appointed to serve a two(2)year term staggered so that not all terms expire at the same time. Members shall have no term limits. Section 3. Qualifications. Membership is open to all individuals who reside full time in the translator reception area with preference given to Pitkin County residents. The Board membership shall try to have representation from the following areas: Aspen, Snowmass Village, Basalt/Emma, Crystal Valley/Redstone,Meredith/Thomasville'and Woody Creek/Capitol Creek Valleys. Section 4. Compensation. Each Board member shall serve without pay. Section 5. Removal. A Board member may be removed from the Board for good cause only by a vote of the BOCC after recommendation concerning removal is made by the Board. The Chair shall request the BOCC remove a member who has two unexcused absences of a member for regular meetings within one calendar year (In the case of extenuating circumstances,the Board may choose to make an exception to this rule.) Good cause for removal shall also include no longer residing in the translator reception area or a violation of the County Standard of Conflict. Section 6. Residency Change. Should an appointed Board member's residency change during their term but the member remains a resident in the translator reception area, such member may continue to serve their term as originally appointed and may be reappointed for subsequent terms at the discretion of the BOCC. ARTICLE V Officers Section 1. Officers. The officers of the Board shall be a Chair and Vice Chair. The Chair and Vice Chair shall be selected by the members of the Board. Section 2. Elections and Term of Office. The Chair and Vice Chair shall be appointed by the Board at the first regular meeting of a calendar year. Subject to early termination, each officer shall hold office for up to two years and until a successor has been appointed. The Chair and the Vice Chair shall serve at the pleasure of the Board. Section 3. Vacancies. Should the office of Chair or Vice Chair become vacant,the Board shall appoint a successor at its next regular or special meeting. Such appointment shall be for the unexpired portion of the previous term. Page 2 1HL PIIKL\COLN 1Y IRAN'SLAIOR AD'1SORY BOARD BY-LANA S Section 4. Duties. (1) Chair. The Chair shall preside at all meetings of the Board and shall perform all duties usually incident to the office of Chair and such other duties as may be assigned from time to time by the Board. The Chair shall execute and acknowledge, in the name of the Board, all recommendations and communications authorized by the Board. The Chair shall see to the execution of resolutions and adoption of minutes of the meetings of the Board. (2) Vice Chair. In the absence of the Chair,the Vice Chair shall have all powers recognized to the Chair. The Vice Chair shall perform such other duties as shall from time to time be assigned by the Board. ARTICLE VI Meetings Sectionl. Regular Meetings: Meetings shall be held bi-monthly basis,or as needed. The specific day for the conduct of Board meetings shall be determined by the Board in advance of the upcoming year A schedule of regular meetings shall be made available through customary County procedure. All meetings must comply with notice requirements of the Colorado Open Meetings Law. Section 2. Special Meetings. A special meeting may called at any time by the Chair or by written request of two (2)members of the Board. Section 3. Order of Business. At regular meetings of the Board the following shall be the recommended order of business: 1. Roll call 2. Reading and approval of minutes of last meeting 3. Public Comment 4. Report by staff 5. Old business 6 New business 7. ` Executive session discussion 8. Adjournment Section 4. Voting. Voting shall be either by voice or roll call vote. A roll call vote shall be conducted upon the request of a member of the Board or at the discretion of the presiding officer. Any action requiring a vote shall be decided by a simple majority. Section 5. Quorum. A majority of members of the Board shall be necessary to constitute a quorum for the transaction of business. Section 6. Parliamentary Procedure. The rules contained in Robert's Rules of Order shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and the Home Rule Charter. Page 3 1HE UK1N'COL\TY'1K1NSL4TORAD YISOYYBOARDBY-LA\\'S Section 7. Agenda. The agenda shall be prepared by the Chair and assigned County staff. Copies to be distributed in advance of each regular or special meeting. Section 8. Open to the Public. All meetings of the Board shall be open to the public, except executive session as authorized in the Colorado Open Meetings law, C.R.S. 24-6-402. ARTICLE VII Standard of Conduct Section 1. Prohibition on Conduct. 1. Members shall abide by the County Standard of Conduct. 2. Failure to comply with the Standard of Conduct could result in removal by the Board of County Commissioners. ARTICLE VIII Amendment Section 1. Amendment. These by-laws shall be the province of the BOCC and shall be adopted and amended only by formal action of the BOCC. Page 4 THE PII�U\CO I Is TY TRANSLATOR ADVISORY BOARD BY-LAWS BY-LAWS OF THE PITKIN COUNTY ELECTION COMMISSION Adopted April 14, 2004—Resolution No. 043-2004 Amended July 27, 2011 -Resolution No. 069-2011 Amended April 11, 2012—Resolution No. 039-2012 ARTICLE I: NAME Section 1. Name. The name of this Pitkin County citizen board shall be the Election Commission ("Commission"). ARTICLE II PURPOSE AND POLICIES Section 1. Purpose. The purpose of the Commission is to perform those duties set out in Article III of the Pitkin county Home rule Charter. Specifically, any person aggrieved by the decision in which the County Clerk and Recorder administers voter registration or conducts an election, shall have the right to appeal such action to the Election Commission. Section 2. Policies. The Commission may from time to time adopt policies to guide the activities of the Commission. Such policies will be adopted by Commission resolution and shall remain in effect unless repealed by a subsequent resolution. ARTICLE III RESPONSIBILITIES Section 1. Functions. The Commission' functions and responsibilities are as follows: 1. Receive in writing any appeal within three (3) business days after the decision of the act complained of. 2. Hear all evidence and make a timely determination on the appeal. ARTICLE IV Membership Section 1. Appointments. Appointments to the Commission shall be made by the Board of County Commissioners ("BOCC"). There shall be five (5) members. The Board of County Commissioners may appoint up to five (5) alternate members, who shall be permitted to vote only in the absence of a regular member. The Clerk and Recorder shall be an ex officio non-voting, sixth member and shall attend meetings of the Commission. 1 Section 2. Term. Each Member shall be appointed for a two (2) year term, and shall be staggered so that not all terms expire at the same time. There shall be no fixed limit on the number of terms. Section 3. Qualifications. Members shall be registered electors in Pitkin County. To the extent possible, all members shall not be of the same political affiliation. Section 4. Compensation. Each Member shall serve without pay. Section 5. Removal. A Member may be removed from the Commission for good cause only, by vote of the BOCC, after recommendation (for or against) is made by the Commission. ARTICLE V Officers Section1. Officers. The officers of the Commission shall be a Chair and Vice-Chair, and may include such other officers as the Commission may from time to time appoint. The Chair and Vice-Chair shall be selected from the members of the commission. Section 2. Elections and Term of Office. The Chair and Vice-Chair shall be appointed by the Commission when they have a meeting if none currently exist. Subject to earlier termination, each officer shall hold office until the end of his/her term. A member appointed to the office of Chair of Vice-Chair shall have the option of declining the office. Any other officers shall be appointed by the Commission at any meeting and will serve at the pleasure of the Commission. Section 3. Vacancies. Should the office of the Chair of Vice-Chair become vacant, the Commission shall appoint the successor at the next meeting of the'Commission, and such appointment shall be effective until the end of the successor's term. Section 4. Duties. (1) Chair. The Chair shall preside at all meetings of the Commission and shall perform all duties usually incident to the office of Chair and such other duties as may be assigned to him/her from time to time by the Commission. He/she shall sign, in the name of the Commission, meeting minutes, resolutions and any other document authorized by the Commission. The Chair shall see to the execution of resolutions and procedures approved by the Commission. (2) Vice Chair. In the absence or disability of the Chair, the Vice Chair shall have all powers of and shall be subject to all restrictions upon the Chair. The Vice Chair shall perform such other duties as shall from time to • time be assigned by the Commission. 2 ARTICLE VI Meetings Section 1. Regular Meetings. There shall be one regular meeting held per calendar year on or before the first Thursday in February, for the purpose of staying current with other members of the Commission as well as discussion of election issues which may come before the body. Section 2. Special Meetings. Upon receipt of an appeal, a special meeting shall be called within a reasonable time by the Chairperson, by the Clerk and Recorder, or by written request of two members of the Commission. A minimum notice of seventy- two hours is required, unless the timeframe for said notice is waived. The waiver may be accomplished first orally, e.g. telephone, but in all events, the waiver shall be in a written agreement of a quorum of Commission members that must be in attendance. Section 3. Order of Business. At meetings of the Commission, the following shall be the recommended order of business: 1. Roll call 2. Reading and approval of minutes of last meeting 3. Executive Session 4. Old business 5. New business including any hearings on appeals 6. Adjourn Section 4. Voting. Voting shall be either by voice or roll call vote. A roll call vote shall be conducted upon the request of a member of the Commission or at the discretion of the presiding office. Any action requiring a vote shall be decided by a simple majority. Section 5. Quorum. The presence of four members of the Commission shall be necessary to constitute a quorum for the transaction of business, thereby making the majority requirement for a decision three persons. Once a quorum is made, it cannot be broken until the meeting is adjourned. For purposes of a quorum, a Commission Member may be present by electronic means. Section 6. Parliamentary Procedure. The rules contained in Robert's Rules of Order shall govern the Commission in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and Charter. Section 7. Meeting Notices, Supporting Materials, and Agenda. As outlined in Section 2, Article VI, the Chair or Clerk and Recorder shall furnish the Members advance notice of all meetings. The agenda shall be prepared by the Chair and the Clerk and Recorder. The agenda and any supporting materials shall be delivered at least one business day in advance of the meeting to each commission member. 3 Section 8. Open to the Public. All meetings shall be posted 24 hours prior and shall be open to the public except for executive session as authorized in the Colorado Open meetings law, C.R. S. 24-6-402. ARTICLE VII Conflict of Interest Section 1. Policy. A. In order to ensure the impartiality and integrity of their local government decision makers, as provided in section 8.6.1 of the County Charter, the people of Pitkin County intend to prohibit County policy-makers from participating in matters in which they have a conflict of interest. This prohibition applies to County policy-makers serving their elected or appointed terms and those who have concluded their terms of office. B. A conflict of interest is a disparity between the private interest and the official responsibilities of an individual in a position of trust in government. This code is intended to prevent conflicts of interest without obstructing fair and speedy resolution of issues that come before the County. Section 2. Prohibition of Conduct. A. Members shall abide by the County Standard of Conduct. B. If an issue arises in which a Member believes he/she may have a conflict of interest, he/she must divulge that potential conflict of interest to the County Attorney for an opinion on the validity of the conflict, and inform the Commission. If determined to be in conflict regarding the issue before him/her, he/she will refrain from participation in discussion or vote on that issue. C. Failure to comply with the terms of this section may be deemed adequate cause for removal under Article IV Section 5. 4