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HomeMy WebLinkAboutbocc.min.spec.11101978 � ' �1�y_: �y,��}�'x . ' . :,� ."'�'. .. - .�::;1'3i , � , j �: � , ,`3 � � PITKIN COUNTY � BOARD OF COMMISSIONERS ��ecial Meeting November 10, 1978 �PRESENT: Chairman Robert W. Child, Michael Kinaley, Joseph E. Edwarde, Jr. (arrived late) � ----�----- : . � �1479 The Board considered the 1979 proposed budget. Harry Truacott noted there was a large �'Budget increase due to the money given to Snowmass Village and the new community center. Tom Oken, Finance Director, said the Airport 6udget anticipates coZlecting $60,000 in rental car fees plus larger landing fees, however there is sti11 a large budget deficiC. One reason the proposed budget 1s so much above the 7X increase aZlowed by law is that much more of the surplus fund was used in 1978 than budgeted for, and. some projected revenues didn't come in. Oken estimated more than $500,000 in surplus funds will be spent in 1978. Also, a $100,000 surplus was expected from the Road and Bri�ge department which didn't materialize. Kinsley asked if a greater than 7% increase must go through the ' Department of Local Affairs. Ochs said it would. Truscott felt the I.9i9 hudget could be held to the 7X increase if a maximum figure for the hudget is established (not in- cluding salaries) and departments are held to that. Ochs said the County epent too m¢ch of the fuad balance in 1978, and in 1979 will be forced to live on income alone; he felt that should be done each year. KinsZey asked why the incorporation of Snowmass � Village hurt the County budget so much. Truscott said that af the estimated $200,000 in services picked up by Snowmass II311age, only $SO,OOD comes from property taxes. Ochs felt the savings in Road and Bridge and budget cuts in the Sheriff's Office could cover only $100,000 of that figure. The airport budget for 1978 included $100,000 in rental car fees which were never received. Also, the Road and Bridge department has tradit3onally over-budgeted so surpZus funds are leEt at the end of the year, hoWever this was not the case for 1978. Oken noted that the salary proposal and reclassification done by Phyllis Kenny, plus a SX addition is about $80,000 less than whae was included in the proposed 1979 budget, which leaves the County approximately $210,000 short in [he total projected 1979 budget. Edwards arrived. Ochs felt the $120,000 increase contained - f.n the Sheri£f's budget is out oP the question. Kienast budgeted a 25% increase in salaries, but Ochs felt the Sheriff's Office budget for 1979 should be the same as the � 1978 budget since they are no longer providing services to Snowmass Village. Kinsley requested that Ochs carefully monitor Kienast's spending for the remainder o� 1978 to see where it caa be cut back. Ochs said in 1479 Kienast will be held to his approved budget and any increases will have to be approved by the Board before purchase orders �ommiasionexs Meeting Novemher 10, 1978 - 1 A �. � � � . x � . ;;;��,'?a: ' �4,'-,�� � . .. ���������_:� , - ''i�,e;�a`.+::'. � , . ' .,. 1: ��.: t' are issued. He added that Klenast was $60,000 over his budget for 1978. Kinsley � said that $60,000 would have to come from the 1979 budget. Edwards said no more � warrants should be issued if a line item in the Sheriff's Office budget no Zonger has sufficient funds. Oken said some line items cannot be reallocated if a fixed commit- � ment is involved, as with salaries. Edwards said the Sheriff's Office would have to � be monitored carefully eo Kienast can`t come to the Board in September of next year � and say he cannot operate his depaztment without supplemental appropriations. Ochs � felt the 1979 Sheriff's Office budget should equal the actual budget for 1978. Chi1d felt the incorporation of Snowmass Village should account for a two person decrease in their department. - Child asked about the data processing capital expenditure. Oken replied that is a five year lease-purchase plan. Ochs felt some funds could be pared off the Commis- sioners' consulting budget. Truscott suggested trying zero based budgeting by com- paring pro3ected budget figures to actual expend3tures made in 1978. Ochs said that may be effective with approximately one-half of the budget, but many of the budget figures are legislat3vely mandated. Child suggested that next year the Commiss3oners speak to each department head in July to discuss new programs and the effectiveness of existing programs. Oken noted there will be a decrease in the extension 'office budget since the State wiZl be covering most of that salary. Edwards asked what was � done with the extra money budgeted for land acquisition. Oken said he appropriated the funds already received this year for land acquisition in next year's budget, but didn't feel the Couaty should count on receiving more funds next year. Child asiced ahout the recycling program. Ochs said that has beea dropped. Also, an additional � , person has been budgeted for the environmeatal health department because Bob Ne2son �' is ahorthanded. K3nsley asked about the home health aid services program. Ochs said � that wi11 be discussed with the Citp Council on Monday. He added that it is uncertain Y _ � if the County will be forced to administer the food stamp program next year; if so, � it will require a fuZl-time person five days a week hecause of state requirements. � �! Edwards asked about courthouse renovations. Ochs said the only work done this year �` will be the renovation of the court clerk's office, and ttext year they had budgeted � for redoing the windows. Edwards asked about the Sheriff`s Office jail study. Ochs ;� �:+ � said he is waiting until Lhe library study is completed before doing more work on � `. jail planning to see if a combined facility could be used. He felt any constzuction �l {,� of a new facility would have to come from a��.different revenue source, such as bonds. �'' Edwards asked about the capital reserve fund that was established to fund building � �� a new jail. Oken was not aware of such a fund. Kinsley felt the 20X increase in data �` �1 �: fz Commissioners Meeting November 10, 1978 - 2 ':� „ .. .. _a�t�„'t;i;t''�`'g ., ;y,;:�;f.��:;�:�µ _ �� ds� rsss��a., � � --��_ , . . ;.�`- . , _ _ _ __.. __ . . . . _ •;: ;;- - }:. pzoceasing hudget is too high. Oken said that is primar:tly due to wages. Kinaley y� -i asked abont the increase in the personnel budget. Ochs said no grant was received � � for funding the position in 1979. Kinsley said he would like to take a hard look at = the necessity of that position. Edwards agreed, adding that he doesn't feel personnel � i.s a full-time position; he suggested that that person could also do grant work. � � Ochs felt the housing office budget could be decreased if some agreement is reached � with Aspen and Snowmass Village for sharing services. Edwards asked about the �ump � in the Assessor's budget. Ochs said that is due to the reappraisal, and some contract work. Truscott asked about the increase in the Cransportation budget. Ochs £elt that could be reduced by $18,000 because the maintenance estimate is too high. Edwards asked about the general unallocated fund. Oken replied that covers insurance, postage and the lease payment on the xerox machine. Edwards asked about the increase in the joint planning budget. Oken replied that is due to additional staff. Kinaley asked about the bu�.lding inspectlon department. Ochs replied that revenues have gone down in that department wiLh the incorporation of Snowmass Village; the operating expenses remained the same and one part-time position was eliminated. Oken ttoted that the extension off3ce budget included a request for a full-time employee and funding for the community garden. Kinsley asked about the city sharing rent for the human resourcea department. Oken replied that the City.feels they donate in-kind rent for organizations at the Wheeler Opera House, and felt the County should donate rents at , the comm�unity center. Ochs said he felt the City has some responsibility to fund the Mental Health Office and AW2IA because those are necessary community services. - Kinsley said he would like to review each organization at the Wheeler to see their � k rent and how much money the County contributed. Edwards noted that the County has � k no input as to who 3s given free space at the Wheeler, and felt the City should con- � x tribute ta community organizations because the County took the initiative to provide F� 4 Fg appropriate facilities for these organ3zations at the community center. He also felt E� 4.'_ i.S the capital planning for the library was much too high. Oken noted there was a sub- ; �f stantial impact on the library budget due to the salary reclassifications. Edwarde �•r �'� felt all the contributions to co�nunity organizations were too high. Oken noted that !`" r: �� quite a bit of that amount goes to purchasing a aew ambulance. Edwards said that y 'a should aot be included in the contribution category since it is a service, not a sy luxury. Ochs felt that with the cutbacks requested by the Board a balanced budget � t� could be met. Edwards still felt the transportation budget was too high; he did not � think full t3me staffing at the information 600th would be necessary and requested � Y �: �. k � Commissioners Meeting Novemher I0, 1978 - 3 ,�y i; t;. i:-. .; ...�y4R�:. ,.,} _. :f.r ` � . t:. that Ochs look more closely at the maintenance figure since the County �ust bought new buses. fle.asked about the $50,000 budget for land costs in the transportation budget. Ochs said that is for a site for the joint maintenance facility. Edwards felt it was unaecessary to budget that in anticipation of buying another site off the airport property. Kineley moved to approve the resolution Ievying property Caxes fot 1978 on first reading and to aet a publi.c hearing for Wednesday, November 15th at 1:00 p.m. Child seconded and the motion passed unanimously. =..t� -.ti;'° ..�)'S :�. ` • � }-. , ���8esp�etfully subuiitted_, APPROVED: i> � � ,x� : i Fi�"�� .'o�'•�� ��„..~ y N Y � .�i� vC./`�C�vC-� � ����"'. : .iz$tewa�g�,rC$€puty County Clerk Chairman Robert W. Child , C r1't,S,: ,. -�r t �'�� �� ..i 7 ..r,-5� � . ` `� r���� , Mic el Kinaley Joseph E. Edwards, .Tr. ?� Commissioners Meeting November 10, 1978 - 4 � } � ';i .;,`q�.�,.�v;��.