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Home My WebLink Aboutbocc.res.059.1979 �_ - . � �4 k-�Fi�.. . .. . ' ��4�^'�F�;�� E�,,y :i.�a-'x5 i' a a� � , . . .:._ ... , . . ..... . . -�'.:—�.,.�ia.� .___ ,_ _ .. . .. .,. . ..-. _. ..�.. _. '�� F1', �'�J�`1i`;: i,�' .��i �1��,, PITKIN GOUNTY f BOARD OF COUNTY COPqMISSIONERS � A RESOLUTION APPRORIATING A�DITIOMAL SUMS OF MOMEY ? TO DEFRAY EXPENSES IN EXCESS OF AMOUNTS BUDGETED 3 IN SEVERAL FUMDS AND, IM ADDITION, CLOSING THE �' HOP1E RULE FUNO. � ,t RESOLUTION #79-,�G ; K �� WHERERS, t!�e folloviing contingencies could not have been reasonablv forseen � at the time of the adoption of the 1978 budget and, � x f WHEREAS, these contingencies required unanticipated expenditures as detailed 3 9.. . � below: � r General Fund �` ' � Non-denar.tmental � � 1. Increase in the cost of the County general commercial � package from $26,000 to $33,000. � �, t1Q100-82400 Insurance $ 7,000 i , � t 2. Increase in Treasurer's clearing fees due to General ; Fund revenues exceeding estimates. � + 00100-82913 Treasurer's Clearing Fees $ 8,40Q � ; $15,000 � ' Courthouse Renovation � ? 1. Complications resultin9 from moving a used emergency - ` generator fran the old hospital and installing it in � a new enclosure at the County Courthouse. � 00103-86130 Building Improvements $ 1,563 Community Center '�° „ 1. Complications encountered in the process of renovating � the old hospital buildin9 and converting it for use as � a Community Center Facility. � 00106-82H80 Building Repair & Maint. $24,506 Personnel � 1. A personnel discrimination suit was brought against the � � County necessitating the establishment of a formal full time personnel department and the performance of an employee classification study. 00111-80012 Wages $ 5,528 ' - O011l-82��1 Project Consulting 5,500 00111-80300 Travel 1,145 66111-83600 Office Supplies 397 : 12;570 BOCC/Mana9er 1. Ski passes were issued to all permanent County employees as part of a program intended to attract and retain qualified employees in consideration of the increasingly � competitive and restrictive local labor pool. 00113-80102 Ski Passes $18,663 '.., Attorney � � 1. 7he County became party to litigation concerning night � flights at the County Airport and Federal policy on 3 water diversions and the maintenance of minimum stream � flow of the County watershed. 00114-82010 Legal Services $72,859 ; —: ' { , , �;+::�:::� �.... _. J ^7�^'i . �- �;r_`Yi�.'�i��Y .. . . .r}.`:'n{'�ir..,�� , . L:"?!t':�S'� . ; -��. . . .. . _ . __.._.... r. . _. „ . , , : ��p:.... c�f:;' Courthouse Buildin Maintenance +y��+�` ; 1. Due to the age and condition of the County Courthouse, ' and in particular, due to the unfit nature of the jail facility, certain repairs and improvements became necessary. j 00117-82880 Building Repair & Maint. $38,754 i � Housin9 I i. I 1. The County was able to reduce the purchase price to " purchasers in the County's Midland Park Housing project and develop a unique expertise in unconventional housing finance techniques by expanding the initial concept of the County Housing Department. 00118-80011 Glages $ 1,663 00118-80300 Travel 1,265 00118-82000 Professional Services 3,473 00118-82100 Advertise & Print 1,021 i'". ' 7,422 � Engineerinq i . ' 1, The County negotiated a cost sharing agreement to � . improve the upper section of Brush Creek Road in order to reduce construction costs to 6e incurred. i 00119-82050 Engineering Services $ 9,068 Distr'ict Attorne 1, Due to the crucial need to increase and improve finance and personnel operations, it became necessary to relocate those departments into the Courthouse annex, resulting in unantict ipated moving and occupation expenses for the District Attorney as the former occupant. 00130-82543 Office Rental $ 2,875 • Sheriff - i �- i 1. Due to an increase in public safety demands throughout the i County, and there being no provision for the hiring of additional staff, scheduling of the existing staff precluded - the use of holiday time resulting in an increase of compensatory - � overtime and paid overtime. � 00131<80080 Comp Overtime $19,007 00131-80040 Overtime 7 410 26,417 2, Due to the increasingly competitive and difficult labor market of the region and the related high 7abor turnover potential, it became necessary to institute more comprehensive testing and training procedures. i _ 00131-80200 Education & Fitness $�4,267 3. Testing of the telephone system by Mountain Bell revealed an 80X probability of a busy signal obtainable at peak periods necessitating system improvements. 00131-82200 Comnunications $ 3,353 4. Increased vehicle and professional liability insurance charges incurred. 00131-82400 Insurance $13,872 � 5, Uncontrollable charges incurred for incarceration of prisoners in the Garfield County jail due to the unfit nature of the i" County jail. 00131-82600 Operations Services $ 3,082 6. Upon renewal of an existing vehicle leasing contract, terms were presented making an immediate buy-out less expensive over a two_year span than continued leasing, resulting in an { imnediate unanticipated expenditure but yielding substantial savings for the following year. 0�131-82500 Vehicle Lease Contract $11,856 -ZC I ''> i 4��:W�..�4 . ...�.„� _ _ �.. :.. .. , r ::� .,,,; ;;;�,. . _l..�:..y{•J[' .. . . � ) +• ti l.r•' �•.n�(�t �� . � �st�� . ___.. __...__ . ��a�i.: � 1 . I;`�^- I 7. Turrover of trained mechanics and a substatial increase in vehicle ,twF repair labor charge rates resulted in increased vehicle maintenance expenses. Additionally, a change in communications equipment maintenance contractor resulted in increased charges. 00131-82800 Repair & Maint. Services $22,401 8. Increased demand for search and rescue operations required the purchase of additional radios. • 00131-86600 Special � Technical Equip.$ 2,618 'J 87,866 ' - Building Inspection � 's 1. Due to enforcement problems inherent in the County Land Use Code, � it became necessary to hire an additional inspector for a four month period. � 00136-80012 Staff Salaries $ 5,111 ' Coroner � - 1. Actual deaths exceeded the number anticipated. i 00137-82023 Autopsies $ 4,500 . Fire/Civil Defense 1. It became apparent during the course of the year that Civil Defense planning and preparedness was seriously inadequate requiring the services of a local Civil Defense coordinator. 00138-82020 Health & Rescue Services $ 2,906 2. A corresponding inadequacy became apparent in the inability of the County to perform required fire code inspections, requiring the use as needed of the City Fire Marshall. 00138-82001 Special Project Consultant $ 600 $ 3,506 Solid Waste Center 1. In response to public demand, it became necessary to extend daily hours of operation of the dump and also open that facility on Sundays, resulting in additional overtime costs. 00164-80040 Overtime Pay $ 1,299 ! 2. Rene9otiation of the annual landfill operator contract at midyear � resulted in substatially higher operating cost for the remaining � l period. 00164-82853 Landfill Operator $ 4,500 � 5,799 Open Space Acquisition a . ; � 1. With the rapid rise in interest rates during 1978 it became financially ' prudent to close early on all five options for parcels of the Morthstar � Ranch, since the option contract included interest at the avera9e � prime rate. A five-year mortgage note, bearing interest at 6.75% per : annum, was issued to finance the acquisition. � 00191-86032 Open Space Acquisition $ 998,725 00191-88200 Note Issuance Costs 30,000 00191-86032 Title Insurance 1,275 � $1,030,000 I General Fund Total $1,340,062 � Retirement Fund i 1. Due to less than anticipated turnover in first year employees, more ! employees entered the retirement system at the end of one year + ` � employment, resulting in an increased County contribution. , � .�: 10000-80160 Retirement Benefits $ 8,225 � � 2. Resolution 77-169 appropriated a retirement payment to Martha Thompson � in 1977, but payment was not made until 1/6/78 at which time the � initial appropriation had lapsed. � 10000-80160 Retirement Benefits $ 3,375 Retirement Fund Total $11,60Q � 3 i , ; : �+ .. ,. __ , ',:.��y��,�,y_, �. ,...._ J %j=5 / �-� . JM1 p�f . .. . ' . r.I..i�� t�:K41�. � . � :{.z�.k ��. "�,z` . . . . �- . .__..._.. . . . . .. ... .. . . . . . . . .. .. . . . ... . . . Y ri�• � - u�'�A:;._ �t� Home Rule Fund �'r��'�� ;�C�: 1. Due to rejection by the voters of the initial draft of the Home Ru7e � Charter in November 1977, a subsequent election was held in PRarch 1978 resulting in unanticipated election expenses. 10800-80030 Temporary Help $ 1,100 10800-82000 Professional Services 50 10800-82100 Advertise & Print 125 10800-82540 Premises Rental 175 _ 10800-83600 Office Supplies 50� ; 10800-83900 Other Supp7ies 50 ; Home Rule Fund Total $ 2,000 ; • � - I Trails Fund � 1. Reconstruction work became necessary to remedy damage caused during � construction by others adjacent to the Rio Grande and Ute Trails. F _.. 11055-83500 Road Materials $ 7,685 � 2. Badly needed work was done adjacent to the Independence Pass road resulting in additional labor expense. � } 11055-80027 CETA Salaries $ 7,615 ' 3. In order to reduce construction and renovation costs in total, it � became advantageous to use Trails crews to perform landscaping work � at the Community Center and bus stop shelter work throughout the County � resultin9 in additional labor and material expenses. � 11055-80012 Staff Salaries $ 3,477 11055-83100 Building Materials 3,250 6,727 Trails Fund Total $22,027 Road & Bridge fund I� Road & Bridge Dept. i 1. Due to unusually heavy snowfall, additional overtime charges were ! incurred. 11153-80040 Overtime Pay $ 5,700 , F 2. Due to irrigation runoff causing base damage to the Capital Creek and Owl Creek Roads, it became necessary to add supplementary road base. ` 11153-83513 Gravel $16,000 ti 3. As a result of a highway signage safety study, additional signs were � required to meet current standards. I1t53-83540 Signs $ 2,800 i 4. Due to substantial increases in the cost of petroleum products, additional { fuel expense was incurred. � 11153-83710 Fuel $ 6,000 5. Due to the age> condition, and duress of a severe winter season, � additional charges were incurred for the maintenance, repair, and ; acquisition of road maintenance and plowing vehicles. f 11153-82870 Vehicle Repair $36,991 � 11153-97200 Debt Service Transfer 19,450 56,441 Department Total $86,941 i � t ___Transportation Alternatives Dept. i 1. The final preparation, printing> and publishing costs of the , _ Transportation Alternatives Study were not completed during 1977; � <;; consequently, the appropriated budget lapsed and needs to be ` reappropriated. 11173-82T40 Print & Publish $ 1,008 l Road & Bridge Total $87,949 � � -4- t , � . , :, _ _ .= ;; ; v..... ._ _ _ ._ �..,- ,L- �, . n i:.:>' a 4+F.. . i i�.�;',".-�'f=-t*°-� " d�.s.fl��il�� . . �� •43E.y - � . '.;.. ' .� ... __ , .. ::�l.�:- '::, .. . .". . . . . . . ... . � � ; �� . � �f4blr•;.. r,� J'-_ - _ _ ' . '�;;�:. .:�ala.zi. s Oebt Service Fund i s i � 1. Some of the airport 1971 seried D F, E anticipation warrants were � misdated which was not discovered until the due date of each warrant was confirmed this year. The 1971 resolution requires a '� a sufficient debt service fund balance at year end to retire � � the following year's maturing warrants. Because of misdating, 1979 maturing warrants were under estimated and an additional � transfer of $13,000 from the airport fund to the debt service ; fund is needed to attain the required fund balance. ' 20000-88300 Reserve Deposit $13,000 Airport Fund �~ Debt Service Department � � 1. See debt service fund contingency. � 40490-97200 Transfer to Debt Service $13,000 � 2. T-hangar anticipation warrant interest was miscalculated. I 40490-88107 T-hangar antic. wt. interest $ 2,280 $TS��" Airport Operations 1. Due to the degree to v�hich snowplowing services were xeguired at the airport, additional snowplowing and vehicle maintenance I expenses were incurred. 40467-82861 Snowplowing $13,774 _ � 40467-82810 Vehicle Maintenance 9,936 �� ( 2. Late completion of the airport T-hangar complex resulted in 9 charges being incurred during 1978 for which the 1977 lapsed budget must be reappropriated. � 40467-86120 Building Construction $63,873 ' $$T3�3 Airport Fund Total $102,863 Bus Transit Fund . � l. Uue to increased rider demand service on the Snowmass Village and down valley routes, additional vehicles and drivers had to be provided. 40670-80012 Wages $22,600 40670-82510 Vehicle Rental 7,262 9�'f 2. Due to substatially increased costs of petroleum products, � additional fuel costs were incurred. 40670-83710 fuel $4,000 3. In order to attract a competent and experienced transportation planning/administrator, it was necessary to incur unanticipated moving expenses. 40670-60320 M�oving Expenses $ 2,400 4. Due to the age and condition of the used buses and the unknown service record of the nev� buses used in the system, additianal vehicle maintenance costs were incurred. 40670-82810 Yehicle Repair & Maint. $16,149 � 5. Due to the bus system's accident experience rating, liability insurance premiums were substatially increased. 40670-82420 Liability Insurance $ 4,164 -5- I � i t� :. � , ; __._. _ . - _ _.. ....__ .. �� . , . . . . :. _ � - . _ _ _ _ : ,� � � ,�...�: � .;,r., .�. . . �=�:y�fi' ' . ��-i;� ;, �' 6. Due to a FCC rec!uirement to shift the operating frequenc,y for ; bus system radio communications from the VHF band, and the $ ability to effect considerable savinos in making the e�uipment conversion by participating in the purchase jointl,y iaith the � City of Aspen, aihich had a November operating commitment for the � new e�uipment, these costs were incurred in 1978 rather than in 1979 as initially budgeted. i _ 40670-86641 Radio Eo,uipment $16,515 � Bus Transit Fund Total $73,090 I Central Garaqe Fund 1. Due to the age and condition of equi�nent maintained b,y the ; Central Garage Facility, additional expenses were incurred for � . vehicle and equipment supplies. I 50727-83750 Vehicle Parts $45,000 >.,i Central Building Naintenance Fund ; 1. Due to the age, condition, and nature of the buildings maintained by the Central Building Maintenance Department, certain additional expenses were incurred for maintenance and repair. 50828-83100 Building Materials $ 8,200 50828-83900 Qther �laterials 7,800 16,000 AND, IdHEREAS, there exist sufficient unappropriated revenues and prior prior year surpluses available as detailed belori: I : `' General Fund � " Non-departmental � i.:' : 00100-60000 Property Tax $ 13,O�J0 � `'' 00100-60100 MVSO Taxes 12,000 00100-60110 MVSQ-MH Tax Relief 3,000 00100-60200 Sales Tax 91,453 00100-60300 Cigarette Tax 7,000 00100-69500 Unappropriated Surplus 194,707 00100-97111 Transfer to Road & Bridoe � Fund� 117 O10 $204,150 Clerk 00110-63100 Misc. Clerks Fees $ 5,000 00110-63101 Recording Fees 5,5Q0 00110-63102 Document Fees 7,500 00110-63107 Liquor License Fees 2,500 00110-63109 Ownership Tax Fees 2,000 22,500 Personnel • � 00111-62300 State Grants $ 7,500 ' I Treasurer 00112-63130 Treasurer's Fees $�0,000 00112-63140 Trustee Fees 4,000 24,000 Finance ` 00116-69800 Interest Income $11,500 _6_ ' € . i ;:� . c! , ' _ � ��r�`� ��. .� �G.rt-�}�'7°�3'`eE". . � . ., . . ,i.�"�+.. f . . � ��..zF . . . . _-----. . .__.._. ��. �7.:;'; Sheriff `�. t 00131-62001 U.S. Forest Service Grants $ '6,700 ' 00131-62900 NWCCOG Grants 2;500 00131-63150 Sheriff's Fees 9,700 +! 00131-63291 Airport Security Charges 5,900 - 00131-63400 Reimbursement of Expenditures 8,300 r� - 33,100 ,� Civil Defense � I �! ;i - 00138-62310 Civil Defense Salar,y 6rant $ 2,900 �. :} _ —� Solid Waste Center � 00164-63201 Sanitar,y Landfill Fees $ .. 4,412 - � Open Space Acquisition � -- 00191-680i0 Proceeds From Note 1,030,000 � Retirement Fund General Fund Total $1,340,062 10000-64110 Forfeits of County Contribution $ 6,500 ' 100d0-695�J0 Prior Year's Surplus 5,100 � 1,600 Home RuTe Fund 10800-69500 Prior Year's Surplus $ 2,000 Trails Fund 11055-62305 CETA Grants $ 7,615 11055-63400 Reimbursement of Expenditures 7,685 11055-63706 Service Charge to Community Center 1,667 11055-63770 Service Charge to Bus System 5,060 � $22,027 Road and Bridge Fund 11100-95001 Transfer from General Fund $117,010 11153-69500 Unappropriated Surplus 29,061 87>949 Debt Service Fund � 20000-95404 Transfer fror� Airport Fund $13,000 ;� Airport Fund � •� 40467-69500 Prior Year's Surplus $102,863 Bus Transit Fund 40670-63233 SRA lJinter Service Contract $ 7,500 40670-63240 Bus Cash Fares 17,590 40670-69500 Unappropriated Surplus 48,Q00 73,090 -7- _ _\. �'S .. i`' w:: , , ...:,,,�..... _ _ _ _ . . . � ,. ,,. . ,. _ _ _: � � �__.�.,.�. F;,��:i<;z;�:�S: 3�1-� . ! ;�,_s"j,s;N;�t., �:�y.:;G�d:� .. . �.�. ... . . ' �� -: , `��;,. i ;�� . Central 6arage Fund 4 � � `• 50727-63753 Service Charge to Road & Bridge $36,000 � '� 50727-63767 Service Charge to Airport 9,OQ0 , ± 45,000 � ,�j Central Buildinq �laintenance Fund j 50828-63706 Service Charge to Community Center $ B4OOQ 50828-63717 Service Charge to Courthouse � 8,000 6,000 � AMD, 4JHEREAS, the duties of the Home Rule Charter Commission have expired � ; I with the adoption by the voters of the charter, making that fund unnecessary. �.: - - - f NOLJ, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of � the County of Pitkin, Colorado that: • 1. The 1978 appropriations of revenues and expenditures be increased for the purposes and in the amounts detailed above. 2. The Home Rule Fund be closed, and that any remaining fund balance and all future delinquent property tax collections be transferred to the Genera7 Fund. Approved by the Baard of County f.orranfssioners of Pitkin County, Colorado at their regular meeting held May 29, 1979. � PITKIN COUNTY J . ATTEST: BOARb OF COPIFIISSIUNERS � �- ��`� 8y: � Lore ta Banner - � OS2p a ds, \C.;i tl��O, • i County Clerk �hai� n ,,` '�,,'��• � � . -� 1 F./\w�'i- .�'� I . . ��,�, ;� r� _ APPROVED AS TO FORPL• f�'- . 7 ��'y' - " _ '�� c>:.�ci:}S - i�/1'✓�9d�� // ., . SanTra M. St 1 er � - '� . County Attorney � I , ) i. i. _$_ I :1 . 1 �!: �