HomeMy WebLinkAboutpitkin.planning.273514213001 (2)DOCUMENT LAYOUT
THIS FILE MAY OR MAY NOT I HE FOLLOWING ORDER
INFORMATION
LISTED BELOW
Sheet
Resolution for the BOCC and/or P &Z
Ordinance for the BOCC and /or P &Z
Determination for the Hearing Officer
Administrative Determination
Staff Memo
Application
Public Notice, Acceptance Letter, Referral(s) Letter
Site Plan
Miscellaneous
Plat(s)
Parcel ID: 2735- 14 -2 -13 -001 Application Date: 8/3/12 Case No: SPE022 -12
Description: Blue Ribbon Alpine Challenge TT Temporary Commercial Use /Special Event Planner: Mike Kraemer
Permit # Copies:
" *Cancel, application withdrawn " Allocated Hours: 3
Project Address: 0 ASPEN HIGHLANDS SUMMER RD, ASPEN, CO 81611 % Over Hours: 3.6
Property Owner: ASPEN SKIING COMPANY Address: PO BOX 1248 Owner Phone:
ASPEN, CO 81612
Owner's REP: JAN PIETER KOORN Address: 554 EVANS CT REP's Phone: (970) 376 -8471
BASALT, CO 81621
REP's Email:
Referrals: ALL OTHER REFERRALS Other Referrals:
Comments Due Date:
Meetings:
Meeting Date:
Review Body:
Public Hearing?
Notice Date:
Meeting Notes:
1st Meeting:
2nd Meeting:
Approvals:
BOCC Resolution #: P &Z Determination #:
BOCC Ordinance #: HO Determination #:
Admin Determination #:
Other Information:
VR Approval Date:
VR Expires Date:
Remarks:
Application Type:
Plat Recorded Date:
Plat (Bk, PG):
3rd Meeting:
Blue Ribbon Alpine Challenge - TT
Monday, August 20, 2012
Primary Jurisdiction: Pitkin County
Overall Status: Not Yet Reviewed
Event Category:
Page 1 of 4
Blue Ribbon Alpine
Challenge - TT Click HERE for a
printer friendly view.
City of Aspen - Town of Snowmass Village - Pitkin County
Special Event On -line Application
Click HERE if you'd like to view the entire on -line application.
. ... ......
Specific location(s): Base of Highlands ski area to the Maroon Bells turn- around.
Start will be just across the street from the entrance to the Highlands Parking lot.
The finish will be at the bus turn around at the Maroon Bells Lake.
DATES/TIMES:
Set -up: 08/20/2012 04:00 PM
Start: 08/20/2012 06:00 PM
End: 08/20/2012 08:00 PM
Dismantle: 08/20/2012 09:00 PM
PRIMARY CONTACT:
Jan Koom Send e -mail
Team Ajax Inc. (501 c3 non - profit)
554 Evans Crt
Basalt, CO 81621
Phone: (970) 920 -6306
Work: (970) 376 -8471
SECONDARY CONTACT:
Justin Todd Send e -mail
Work: (970) 920 -6332
OTHER CONTACTS: During event - contact names & phone numbers
Primary: Jan Koorn (970) 376 -8471
Secondary: Justin Todd (970) 920 -6332
DETAILS & DOCUMENTS:
j Event Summary: 0, r r(-,
http: / /specialevents .aspenpitkin.com /details.cfm ?printviewflag =l &eventid =755
8/2/2012
2
—50 - 80 Racers
a, Forest Service gate and
—25 volunteers. Split between start are finish line.
Volunteers will be briefed on their responsibilities prior to the start of the race.
1 timing company (2 people), located at finish line at Maroon Bells
—10 USA Cycling Officials, 1 or 2 will be on motorcycles monitoring the race
from the road.
Minimal amplified announcing at start area.
Event is open to only pro / elite women cyclists
Fee will be charged of —$100 /participant (fee covers 4 days of racing)
Site Plan (and maps):
See attached maps.
HighlandsMap.jpg
Stagel_FinishDesign.pdf
156.48 k Overview of staging and start
line at Highlands base area.
525.99 k Layout for finish line, fencing,
parking, racer & traffic flow at
Maroon Bells lake bus turn-
around.
Communication Plan:
Event coordinator - Jan Koorn 970 - 376 -8471
Radios will be used (frequencies - TBD. In 2011 used ASC radios on one of the
Highlands patrol stations). We'll have —10 radios circulating.
Emergencies will be radioed to emergency personnel (Aspen Ambulance)who will
be stationed on the course.
Participants will be given a race 'bible' prior to the start of the race with all of the
race details, including safety and traffic plans. Any last minute changes will be
announced to athletes before they start racing.
Signage will be located at the start to direct traffic flow safely around the racers.
Volunteers will be used in conjunction with the signage.
Security Plan:
No professional security company will be hired.
We are requesting that at least one Pitkin County Sheriff vehicle be at the start
area to assist if needed with any traffic issues.
Medical Plan:
Event organizer will contract with Aspen Ambulance to be on -hand for the
duration of the event. Radios will be used to communicate emergencies to the
ambulance.
Insurance is in place through our USA Cycling event permit.
Water will be available to the racers at the start and finish of the course.
Safety Plan:
http: / /specialevents. aspenpitkin .com /details.cfm ?printviewflag =l &eventid =755
Page 2 of 4
8/2/2012
5
HighlandsTrafficMap.jpg 199.05 k
Transportation/Traffic Plan:
See attached traffic plan.
The plan is to utilize the traffic controls (personnel, signage, cones and fencing)
along the road and at the base of Highlands to direct traffic. We plan on closing
approximately 200 feet of the west bound land for the racer start area. The middle
turn lane will be used to direct traffic either into the Highlands parking are or
around the enclosure and back into the west bound lane when safe. Traffic will be
held for 2 - 5 minutes before being released in order to maintain safe distances to
the riders. Stopped drivers will be informed by volunteers of the racers on the
road.
HighlandsTrafficMap.jpg 199.05 k Map showing the intended traffic
flow pattern and the racer
start/staging area.
Parking Plan:
Parking will be in the Highlands parking lot. Permission has been granted for this
use by the owner, Aspen Skiing Company.
Signage and volunteers will be used to inform attendees where to park.
Parking will be free.
Sanitation/Recycling Plan:
Trash bins will be provided at the start and finish. Volunteers will do clean up
during and after the event. Total trash is estimated to be about one Hefty bag.
Total attendees (including racers, coaches, fans, etc...) is estimated to be less than
200.
Alcohol Mitigation Plan:
There will be no sale of alcohol at this event.
Accessibility Plan:
Disabled parking will be in designated spots at the Highlands parking area.
Alcohol Permit & License:
n/a
Food Permit:
n/a
Parks /Open Space Permit:
We do not intend on using any parks /open space for this event.
Reviewed and accepted: NO
Sales Tax & Bus. License:
http: / /specialevents. aspenpitkin .com /details.cfm ?printviewflag =l &eventid =755
Page 3 of 4
8/2/2012
Page 4 of 4
No goods will be sold at this event.
Reviewed and accepted: NO
Public Notification:
An event notification will be posted in the local papers prior to the race. Signage
along the road will inform local residents the day of the race of possible traffic
delays as well as cyclists on the road.
Liability Insurance:
Event will a USA Cycling sanctioned event. USAC will be the insuring agency.
We will list any additionally insured parties as necessary.
References:
This will be the 2nd year of the event.
There are no agencies currently assigned to approve this event.
http: / /specialevents. aspenpitkin. com /details.cfm ?printviewflag = l &eventid =755 8/2/2012
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