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TASK ORDER NO. 3
TO ,
PROFESSIONAL SERVICES AGREEMENT
TO •
PITKIN COUNTY, COLORADO
FOR IMPLEMENTATION QF THE
ASPEN-PITKIN COUNTY AIRPORT MASTER PLAN
CA 96(82) � .
I. PURPOSE �'�
The purpose of this Task Order is to authorize and direct �
the CONSULTANT to proceed with certain management and �'
engineering services as described in ARTICLE A1 of the
December 4, 1981, AGREEMENT and as more specifically
described below.
II. SCOPE OF THE PROJECT � ..
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The Aspen/Pitkin County Airport Phase I Improvements
Project (the PROJECT) consists of the following items:
A. Widen the existing runway 6,001 feet x 20 feet west.
B. Lengthen the existing runway 1,000 feet x 100 feet
south. '
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C. Center the crown and overlay the existing runway.
D. Extend the parallel taxiway 1,500 feet x 50 feet F,
south.
': �
E. Relocate and/or add runway and taxiway lights. _
f F. Install an additional exit taxiway between �J
:,.. Runway 15-33 and the parallel taxiway. ��,
f, G. Expand the general aviation ramp in two phases of
� 60,000 square feet and 120,000 square feet. _
H. Replace and extend security fencing as required. ?'
i._.
,- II2, SCOPE OF WORK
Provide the Preconstruction Phase and Construction Phase
Management and Engineering Services as described below to
plan, manage, desiqn, and implement the Aspen/Pitkin "i
County Airport Phase I Improvements in accordance with �;
�. the Alternative No. 1 project delivery approach (May 29, `•
:x :
1982 Project Delivery Analysis prepared for Pitkin County ;; :
by CH2M HILL) as adopted by Pitkin County.
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A, Preconstruction Phase Management Services
1. Work with the COUNTY, airport users, FAA,
COUNTY's financial consultant, local utilities,
potential bidders, and other appropriate
parties to assemble data necessary for
preparation o£ a Project Management Plan for '
the PROJECT. �' �
2, Prepare a b9anagement Plan for the PROJECT that ��I,
includes the following: `�
a. A detailed outZine of project requirements
and activities
b. Project organization charts showing lines �;.
of communication, authority, and contrac-
tual relationships for the various phases
of the work
c. Definition and assignment of project
responsibilities for all parties involved
F d. A detailed project schedule showing the �
�', , time relationship and responsibility for � . .
all project activities s;
�,
e. Criteria and procedures for interfacing
:� • construction activities with airport ''
� operations ,�
f. The timing, scope, and procedures for
scheduling and controlling any inter- '�.
i� ; ruption of normal airport operations r�`
g. An identification of FAA requirements, i;-
�� regulations, and procedures that will
impact the PROJECT
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�: h. Budgets for construction of the PROJECT F
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i. Schedule control and monitoring procedures
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j. Budget reporting, monitoring, and control
procedures �� .
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k. Project records maintenance procedures '"°
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1. Design and contract document review proce- .
dures �f
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4. . . �'�,�..
m. Detai].ed construction contracting strategy
and construction contract award procedures
n. Contract advertisement and bidding proce-
dures
o. Bid document handling procedures
p. Criteria for evaluation of bids and
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procedures for handling of bid protests .'
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q. Methods for administering construction
contracts
r. Submittal review and processing procedures
s. Procedures for interfacing with and con-
trolling site contractor(s) �' ...
pl
- t. Inspection and testing requirements and
procedures ''
u. Procedures and responsibilities for '`
resolving disputes �"
v. Change order processing procedures F= .
'�'• w. Claims processing and settlement proce- �
dures
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x. Methods for coordinating site safety and �z
�, - security functions
y. Criteria for acceptance of the work and
� processing final payments '
Y' z. Project closeout procedures y
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' 3. Assemble six (6) copies of the Project _
�' Management Plan in looseleaf noteboaks and R'
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distribute to the COUNTY for review, Incor- ,�
porate review comments and distribute to appro- '
priate staff. � �
4. Develop the format and filing/retrieval system s� ,
for the project records. Keep this system ?`
intact and up-to-date for the duration of the '� �
PROJECT '�
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5. Provide the COUNTY's financial consultant with ;y.
updated enqineer's cost estimates as they
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, become available for the development of a local
bonding prog�am.
6. Monitor project schedule, budget, and costs. '
7. Manage the design efforts for the program.
8. Consult with the design staff on the cost and �_ .:`.
availability of construction matezials and on
the cost efficiency of construction techniques.
9. Review specifications, plans, and bid documents ��
with the design staff, the COUNTY, and regu- �;:
latory agencies as the design progresses.
' 10. Review contract documents and advise the COUNTY
� on general and special condition requirements
to facilitate effective construction phase
management including bid and award procedures,
� coordination of job site activities, schedule
control, and interface of construction work
with airport operations. •
11. Periodica2ly submit reports to the COUNTY to
ensure that the COUNTY is appraised of con-
ditions affecting the PROJECT. These reports
�• will include but not be limited to:
a. Weekly progress reports
�, b. Monthly status reports including a summary � `
of work accomplished during the previous
month, work anticipated during the rf
following month, updated schedule status
of project budgets and costs, and items
'`"`" which require immediate action
c. Technical evaluations and reviews •
�_
d. Meeting minutes :.
e. Special reports requested by the COUNTY �
12. Monitor the status of construction markets,
materials availability, inflation, and funding �•
availability, and implement the necessary .
management procedures to minimize adverse
impacts on the PROJECT.
13. During the 4th quarter of 1982, assist the
COUNTY in re-evaluating the validity of the
selected project delivery approach, and if
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conditions warrant, reCOmmend modifications to
the delivery approach. ,
B. Preconstruction Phase Engineering Services
1. Collect existing soils information and airport %:
drawings for review and reference during r,
design. Incorporate existing data into the ��-.�>
design where practicable. �i= ;l"
• �
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2. Provide field investigation services including
topographic surveys, soils sampling, soils 3,
strength testing, and pavement deflectiqn ;
testing as necessary to complete the design. �',
Analyze existing electrical facilities and ��
other utilities that will be affected by the �'
ii`,
Phase I improvements.
3. Conduct laboratory tests on soil samples
collected in the field as necessary to complete
the design. ;_
4. Evaluate existing pavement sections in areas to
be repaized or strengthened and evaluate
subgrade conditions in areas where new pavement
is to be placed. Develop overlay requirements
�' ._ and new pavement sections as applicable to the
Phase I Tmprovements. AnaZyses will include
asphalt and concrete paving alternatives. `
5. Submit recommended paving schemes to the County
for concurrence. ;'
6. Prepare preliminary construction contract �;
documents including construction drawings,
i�,. specifications, invitation to bid, instructions
to bidders, general conditions, special condi.t-
ions, and related contract Eorms for the work '
`i listed above. Submit the contract documents to '
the COUNTY for review.
7. Update the project cost estimate after �
completing the preliminary design. i
8. Prepare final construction contract documents.
Submit the final contract documents to tha
COUNTY for approval prior to advertisement for �. `
bids. �
9. Prepare a tinal engineer's project cost
estimate.
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1D. Provide 20 sets of the approved contract
documents to supply contractors requesting
plans tor purposes of bidding, furnish the FAA
and the CODNTY each with one set of contract
documents for their files, and prepare six sets
for the contractor to use during construction.
The CONSULTANT shall be compensated at cost for
any additional sets of contract documents. '
�C. Construction Phase Management Services � ;�
1. Maintain the project records system intact and . �,
up-to-date. �;
2. Submit reports to the COUNTY to ensure that the
COUNTY is appraised of conditions affecting the
PROJECT. These reports will be of the same
frequency and content as established for the
preconstruction phase and will contain other � ` '
e;
pertinent information,
3. Identify and, if required, prequalify potential
bidders. Encourage maximum competition among
qualified bidders.
4. Prepare advertisements, news releases, and
minozity contractor contracts. Issue contract .
��, documents for bidding.
�
5. Respond to bidder inquiries and provide liaison t:
between bidders and the engineering staff for `�
: '
design clarifications if required. �;;•.
6. Make recommendations to the COUNTY and the
' engineering staff regarding requirements for
addenda to the contract documents. Coordinate
���- the preparation and distribution of addenda. f; `
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7. Conduct prebid conferences and site tours.
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S. Maintain records related to a11 bidding ,3
activities. �`
. 9. Conduct bid openings, tabulate bids, analyze '�
bid resnits, and prepare recommendations to the -
; COUNTY for their award. Assist the COUNTY in
securing approval from the FAA to award the `'
construction contract(s) . �� .
�. :.
10. Coordinate procedures for obtaining approval to �`r.
award construction contracts with the appropri-
ate agencies. � _
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11. Coordinate the review and processing of sub-
mittals.
12. Provide coordination with all utilities and :.
governmental or special service agencies.
13. Schedule and conduct appropriate coordination
meetings at which contractors, COUNTY staff, __
design staff, funding agency staff, and other
appropriate personnel can jointly discuss such . �',
mattexs as procedures, progress, problems, and f
scheduling.
14. Coordinate the work of the separate contractors
with airport operations, the activities and _
responsibilities of the COUNTY, the inspection
staff, and with other site contractors.
�' .
15. Act as the COONTY's representative to �
administer the contract(sj . �
16. Recommend courses of action to the CoLTNTY when
contract requirements are not being fulfilled,
and implement the appropriate corrective �"
action. ?
�� 17. Establish ar.d keep current the necessary con-
'�: ' struction records. From these records, estab-
� :
lish the amounts of any progress payment:s due �
the contractors(s) and verify the completion of
the amount of work contractually required to �
�� -. support the payments requested by the '
contractor(s).
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18. Administer the onsite quality control program. �{
Process and furnish to the COUNTY such inspec- � ,
"' tor's reports as may be appropriate. �
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i 19. Coordinate the testing oP materials used in the 't.
ti construction; receive, evaluate, and file test
reports; and initiate any corrective actions �
that may be indicated by the reports. `
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20. Estimate the scope and cost of any necessary �
contzact modifications. Work with the contrac- �
' tor(s) to negotiate a fair and reasonable price F
for any necessary change orders. Use the
records listed above and documented material �
and Iabor costs as the basis for such negotia- tt
tions. Prepare such change orders as may be
required and, in behalf of the COUNTY, issue �` �:
the change orders to the contractor(s) . � .
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21. Provide an intensive effort to resolve al.'.
disputes as soon as they become apparent.
22. Verify with the engineering staff and COUNTY
that all. components of the work have been
complet�in�ccordance with the intent of the
contract documents.
23. Coordinate the involvement of the COUNTY staff, �
the design staff, funding agencies, and other �;�I
appropriate personnel for final inspection of ,�', .
�. the work. `}
24. Ensure that deficient items are corrected prior
to recommending final payment to the contrac- .
tor(s).
25. Recommend COUNTY acceptance of completed work R'.
aEter deficient items have been corrected. ;': :
26. At the completion of the PROJECT, coordinate
contract closeout and final payment procedures,
and prepare a final project report summarizing
the project work and costs.
D. Resident Inspection and Engineering Services During :.
- Construction � •' _
��.
1. Review the contractors' submittals for _
technical quality and for compatibility with (:
the intent of the design.
.` 2. Provide clarifications as required during the :�
bidding and construction phases if questions ar �''
' conflicts regarding the intent of the plans and �
specifications arise. ;'
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3. Develop and implement a specific materials
testing program to monitor and check the
�� materials provided and installed by the con-
tractor(s) . `:
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4. Provide the day-to-day inspection and testing
� of the work to monitor compliance with the
contract documents. `
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5. Prepare daily inspection reports which describe �
weather, progress, quantities of work in- �� .
. stalled, construction procedures, problems -''
encountered, action taken, and the chronologi- F:`'
cal sequence of activities.
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6. Provide the testing facilities and apparatus to
perform the material testing required in the
contract documents.
7. Prepare test reports describing the type of �
test, test procedures, conditions under which
the test was performed, the location of the
test sample, and test results. Review material
test results for compliance with the
specifications. _ �,'�.
S. Maintain records, maps, and plans necessary for �,
the preparation of record drawings. Keep &
record drawings current.
9, During the course of construction, provide
required engineering evaluations which may
x result from changed conditions or unforeseen �`
circumstances. (�
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IV. OTHER PROVISIONS ��
The COUNTY and the CONSULTANT further agree to the following:
A. The CONSULTANT will indemnify and hold the COUNTY ='
harmless from and against all Workers' Compensation �':
and General Liability claims or demands arising out
�• ' of the CONSULTANT's perEormance of this AGREEMENT.
� -:
The CONSULTANT will also carry professional �:
liability insurance to protect the COUNTY against '`
negliqent performance of the CONSULTANT. �
B. The estimates of cost and material quantities £or
the PROJECT provided for herein are to be prepared
by the CONSULTANT thzough exercise of his experience 'r,
� • and judgment in applying presently available infor-
' mation, but it is recognized that the CONSULTANT has �
no control over cast of labor and materials, or over �:�.
i� competitive bidding procedures and market conditions �`,
or material quantities.
�i
C. Visits to the construction site and observations `�
made by the CONSULTANT's engineering staff shall not �'- '
relieve the construction contractor(s) of his
obligation to conduct comprehensive inspections of !��
` the work sufficient to ensure conformance with the +
intent of the contract documents, and shall not �
relieve the construction contractor(s) of respan- �� .
sibility for all construction means, methods, "F,
techniques, sequences, and procedures necessary for �s
coordinating and completing all portions of the work i. �
�. .
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' � ' •. ��.�1+�'�SQ'3GY.�4��v�11lN�i*}r��i�.411L'iiiwl�f11bi��y iYflval���`Y'F1t�:Y���i��QC��i4A�.'L'�%`:1NA 'J 4�•
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b. �,
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under the construction contract(s) and for all
safety precautions incidental thereto.
D. The onsite inspection and construction management
personnel will make reasonable efforts to guard the
COUNTY against defects and deficiencies in the work
of the contractor(s) and to assure compliance with
the provisions of the contract documents, Their ;l. :
day-to-day inspection will not, however, cause the
CONSULTANT to be responsible for those duties and '
responsibilities which belonq to the construction
contractor{s) and which include, but are not limited
to, the contractor(s) responsibility for the tech-
niques and sequences of construction and the safety __.
precautions incidental thereto, and for performing
the construction work in accordance with the con-
tract documents.
E. In soils investigation work and in determining �
subsurface conditions for the PROJECT, the charac- �,
teristics may vary greatly between successive test
points and sample intervals. The CONSOLTANT will
perform this work in accordance with generally ` `�
i;.. .
accepted soils-engineering practices and will make
no other warranties, expressed or implied, as to ><
these subsurface conditions. '`
�� � F. If any portion of the PROJECT covered by this � .
AGREEMENT and designed or specified by the CONSUL-
TANT shall be suspended, abated, abandoned, or �
terminated, the COUNTY shall pay the CONSULTANT for
the services rendered for such suspended, abated,
abandoned, or terminated work. The payment shall be
_ based insofar as possible on the amounts established �;:
in this AGREEMENT or, where the AGREEMENT cannot be ��:
applied, the payment shall be based upon a mutually
agreed estimate of the percentage of work completed. �
G. The CONSULTANT shall arrange for and the COUNTY
�1 shall pay for all costs of publishing advertisements
for bids and for obtaining permits and licenses that �.
may be required by local, state, or Federal authori-
ties.
V. TIME OF PERFORMANCE ^ �
The work covered by this Task Order shall be completed on r' •
4�
or before the following dates: ;�.
A. Article IIIA; February 15, 1983 �
�:.
B. Article IIIB: February 15, 1983
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`Ss'eti�`.:s� . , ..... 'y.,,�� ... . _ . . .. - _, .-�tiai;.'.:.^sil�'as�t'.#If.�^'L6�.�'i�`�'rev.�vv:'iai��Me.`�."t���t t�3�ac�` .
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C. Article IIIC: October 15, 1983
D. Article IIID: October 15, 1983
If the work covered in this Task Order extends more than
60 days beyond the respective dates shown above for
reasons beyond the CONSULTANT's control, the CONSULTANT
reserves the right to request renegotiations of the fee
affected by the time change.
,;.
VI. PAYMENT ' �
Payment to the CONSULTANT for services performed under S
this Task Order shall be as provided in ARTICLES C(1) and
C(5) of the December 4, 1981, AGREEMENT.
Payment for services under Section IIIA of this Task
Order shall be the lump sum of FORTY EIGHT THOUSAND, TWO �
HUNDRED NINETY ONE DOLLARS ($48,291) , as indicated in
Attachment A. �
k
Payment for services under Section IIIB of this Task
Order shall be the lump sum of ONE HUNDRED NINETY FIVE
THOUSAND, SIX HUNDRED SIX DOLLARS ($195,606) , as �'��""
indicated in Attachment B.
Payment for services under Section IIIC of this Task ';�
Order shall be the lump sum of FIFTY THOUSAND, THREE
��� " HUNDRED EIGHTY EIGHT DOLLARS ($50,388) as indicated in � ,
Attachment C. .
� Payment for services under Section IIID of this Task t;
Order shall be based on the hourly rates expended for the
services in accordance with the Einployee Classification
, and Rate Schedule in effect at the time the work is ��:.
performed (see ARTICLE C of the December 4, 1981
AGREEMENT ), plus direct expenses in connection `
' therewith. Unless specifically authorized by the COUNTY, t
the total payment to the CONSULTANT under this paragraph ,j`,
shall not exceed SEVENTY FIVE THOUSAND, ONE HUNDRED AND
,� SIXTY THREE DOLLARS ($75,163) . This figure is an i:
estimated value of the labor and expense cost of the ,r���
CONSULTANT's services enumerated in Section ZIID.
�
' VII. ADDITIONAL FEE SERVICES t
�
The services listed below will be authorized separately �
by the COUNTY. Authorization to proceed shall be in the
form of a Task Order specifying the work to be performed, �.�
basis of payment, and time for completion. Each Task �$
Order, after execution by both parties to this AGREEMENT, �
5 '
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' ' shall become a supplement to and a part of this
� AGREEMENT.
�'
A. Provide control surveying
�, B. Provide management and/or engineering services for
j' work related to the Phase I Improvements Project.
Q /.
�: C. Assist the COUNTY in reviewing proposals submitted �/''
'� by the consultants for related airport work. �
� �:�
VIII. EFFECTIVE DATE '�;i
This Task Order iVo. 3 is effective as of August 24, 1982.
COUNTY O IT LORAD CH2M HILL CENTRAL, INC. � ..
By , gy�,�
//1 �/'�'vA,Ct� O!- .,1
Title � .S:,iO�U� . Title �j� P���� p•���
Date �!��rJST �4 �9�1Z Date
Approved as to budget: E�`.
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/COA6/O15 "
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ATTACHMENT A
TASK ORDER NO. 3
SUMMARY OF PRECONSTRUCTION PHASE
MANAGEMENT SERVICES COSTS
LABOR COST
Classification Title Hours Labor Cost y��1
.
� Engineer V Project Director 185 $10,857 �
Engineer III Project Manager 616 27,720 #
Office --- 168 3,654
Total Labor Cost $92,231
�
EXPENSE COST �
�;
Telephone, Printing, etc. $ 1,440 �
Postage, Supplies 390 ,�€� .
Travel, Lodging, Meals 4,230
j� '
F.
Total Expense Cost $ 6,060 R
'�'. .
TOTAL COST $48,291
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ATTACAMENT B
TASK ORDER NO. 3
PRECONSTRUCTION PHASE ENGINEERING
SERVICES COSTS
LABOR COST
Classification Title Hours Labor Cost !'
Engineer V Project Director 80 $ 4,660 �`.r%���
- - Engineer III Project Manager 150 6,787 �
Engineer VII Senior Consultant 80 6,220
Engineer V Design Manager 720 41,940
Engineer II Design Assistant 100 4,050 �;
Engineer I Design Assistant 600 23,887 �,
Technician IV Civii Designer 950 38,475
Technician III Chief Draftsman 425 15,087
Technician II Draftsman 350 10,325
Technician I Draftsman 300 7,800 l�.
OfEice 250 5,625
Total Labor Cost $164,856
EXPENSE COST � .
�
Telephone, Printing, etc. $ 2,750
��� Postage, Supplies 600
• Equipment Rental 1,200
Travel, Lodging, Meals i8,200 E
Laboratory Testing 8,000
:,�., Total Expense Cost $ 30,750 � -.
, TOTAL COST $195,606 ��
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�*;` ATTACHMENT C
:Y'�: TASK ORDER NO. 3
v:�.
�.;,, SUMMARY OF CONSTRUCTION PHASE
MANAGEMENT SERVICES COSTS
�
�,�.-'�,i; . d .
�. LABOR COST "
�c;• �`.��.
Classification Title Hours Labor Cost V �
--�;; �
�y� Engineer V Project Director 120 $ 7,734 �
� Engineer III Construction Manager 673 33,323 j
Office --- 120 2,871
Total Labor Cost $43,928
a.
EXPENSE COST
Telephone, Printing, etc. $ 1,500
Postage, Supplies 410
Travel, Lodging, Meals 4,550
R`�.
Total Expense Cost $ 6,460
�'� TOTAL COST $50,388 '•' .
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�� ATTACHMENT D
TASK ORDER NO. 3
� ESTIMATED RESIDENT INSPECTION AND
ENGINEERING SERVICES DURING CONSTRUCTION COSTS
ESTIMATED LABOR COST
t
Estimated Average Hourly Total Estimated '
Classification Hours Rate Cost :�;'.
� .
Engineer V 440 $6I.88 $27,225
Technician III 968 37.68 36,470
�
Office 80 21.75 1,914 �'
;;
Total $65,609
ESTIMATED EXPENSE COST $ 9,554
i
TOTAL ESTIMP,TED COST $75,163 ��
C �',
COA6/004 -
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