HomeMy WebLinkAboutbocc.res.004.1995 ;.�.�t:. � , � . a2:che.�,���«u.'::s.u'�2�d'�aw,7:t�N�:a.'tUJi6ki�"�5�t .",""�•t;;.
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RESOLUTION OF THE HOARD OF -
COUNTY COMMISSIONERS OF PITKIN COUNTY, COIARADO `•�'. .
REQUESTING ASSISTANCE FROM THE F,;,'��
COLORADO DIVISION OF AVIATION
IN TFIE FORM OF A DISCRETIONARY AVIATION SYSTEM GRANT ��='�,>�
�,esolution # g��'� , Series of 1995 ';
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b RECITALS �r`::
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1. The General Assembly of the State of Colorado declared in ti�::;> .
� ! Title 43 of the Colorado Revised Statutes, Article 10, 199i ("the �.`"��
,
. Act" in C.R.S.43-10-101 "...that there exists a need to promote the .
+ safe operations and accessil�ility of general aviation in this � '
state; that improvements to general aviation transportation
facilities will promote diversified economic development across the �'
I state; and that accessibi2ity to airport facilities for residents r'�
of this state is crucial in the event of a medical or other type of
„ ; emergenay...."; and
; 2. Z'he Act created the Colorado Aeronautical Board {"the � .
j Board") to establish policies and plans for the growth and
development of aviation in the state, and to establish procedures `
, for the administration and distribution of moneys crediCed to the � �
- aviation fund to be used solely for aviation purposes at public- �.-.
accessible airports, including procedures for the state aviation
system grant program. SEE, C.R.S.43-10-105 of the Act; and
3. The Act created the Division of Aeronautics ("the
� Division") to support the Board in fulfilling its duties. The ;
duties of the Division in supporting the Board include providing
administrative support to the Board in the distribution of monies
credited to the aviatian fund for aviation purposes, providing
advisory assistance to airports providing access to the public,
� including technical and planning assistance, and .
implementing/administering the state aviation system grant program � } .
_ es�ahlished solely for aviation purposes. �EE, C.R.8.43-10-103 and
C.R.S.43-10-108.5 of the Act; and . :
��`-, 4. Any entity operating a public-accessible airport in the
state may apply to the Division Por a state aviation system grant
. to be used solely for aviation purposes. S E, C.R.5.43-10-102(3) �
and 43-10-106.5(2) of the Act; and .{ ;.
. . • .,';4 �
5. The Applicant is a public-accessible airport or an entity
operating such an airport in the state and has filed an application
with the Division and the Board for a state aviation system grant
to be used solely for aviation purposes; and ;i ,
i
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6. The Division is authorized to assist only those public- +i
aceessible airports or entities operating such airports that �i;i:� ��°<';
l request assistance by means of a resolution passed by the governing ti �
�, board of the airport or entity and forwarded to the Uivision. S�, ;� 4';
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C.R.S.43-10-103(5) of the ACT; and �� .�`
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? 7. The Applicant understands that if it is awarded a grant � '!��
�`', by the State, any disbursement of grant funds to the Applicant �,,. -
` shall be contingent upon the prior receipt by the State oP a z>�
' resolution that has been adopted hy the duly authorized governing ��L
� body of the Applicant and that expressly satisfies certain grant , .`s;
grocedures and requirements, as described below; and � %:g_':`:' I
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i 8. The Applicant desires to request such grant assistance by Y� �
----- -� means of a resolution passed by Applicant's duly authorized '' �r "
governing board, in order to comply with C.R.S.32-10-103(5) of the s ,s,
Act and to satisfy certain grant proceduzes and requirements. The `�'";,�
Applicant intends that the resolution: .,.`'`�� �
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' a) designate the individual authorized by the Applicant to `:�' 1�
� execute the application on its behalf and to act in all � ` '
� related matters as the Applicant's Project Director for the � ��
project proposed in the Application, as described in the �'
Division's Grant Program Project Management Manual ("the ,�?�.�
' ; Manual"); and �s:
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b) commit the Applicant to comply with all terms and '
conditions of the application and all guidelines, policies, ��
procedures, and requirements described in the Manual if a
grant for the projeot is awarded to the Applioant by the '
Board; and � .
c) obligate the Applicant to appropriate or otherwise make
available in a timely manner sufficient funds, if any, that .��
are required from the Applicant for the application project.
THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
OF PITKIN COUNTY, COLORADO:
Section 1 ��
1
The Pitkin Countv Board of County Commissioners hereby �� � �•
designate Scott Smith as the Project Director, as described in the F ..
:4, ., Manual, and authorize the Project Director to act in all matters ;.� - .
-�"— relating to the work project proposed in the Application in its ?
behalf, including execution of the grant contract. �'
section 2 �
- ;, i
The Pitkin County Board of Countv Commissioners has ;,- .;,�� .
appropriated or will appropriate or otherwise make available in a �
timely manner all funds, if any, that are required to be provided .`
by the Applicant under the terms and conditions of the grant fi '
Contract. ���
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Section 3 �;� , �'
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� The Pitkin Countv Board of Countv Commissioners hereby accepts `
all guidelines, procedures, standards, and requirements described �, '
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in the Manual as applicable to the performance of the grant work � �
and hereby approves the grant contract submitted by the State, �•:i�
including all terms and conditions contained therein. ' ' ' "
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, INTRODUCED, READ, AND APPR0�7ED AT THE REGULAR MEETING ON THE c.::�::y:'
10TH DAY OF JANUARy, 1995.
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-- - BOARD OF COUNTY COMMISSIONERS F�j,'''
T EST: OF PITKIN COUNTY, C07ARAD0 `�
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eanette J es (date)s By� � i
(date) t�l .
Deputy C1 rk & Recorder Chairman
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+ APPRO AS TO FORM: MANAGER APPROVAL:
�'!' .1 �
Timo�hY . Whitsitt � �
Reid Haugh
_ Counf�y A to ney County Manager
APPROVED AS Tp CONTENT:
�'��rs�
- Scott Smith
- _ - ,
,:_ Director of Aviation ` -
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"p :CONTRACT ROUTING NUMBER . i:,i "�
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CONTRACT . ,� r .;;
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'` ' This Contnct,msda this day of 1994,by md behvaa tha Stata.of Colorado foz use f; ;
, { and benefic of the Depactment of Ttwsportatioc.Aeronsutiwl Bosrd('Board7.by tLe Divieion of �'` ,
�.; Ae�oaauucs(�Divisioa�,56 7nvemeas Drive Eest,Englewoad,Colorado 80112-5114,herein referred to as ^'
"lhe Sfate".md PiUdn Ceuntv.ea ape�ator thst providea a public accessible aviation service in Colorado, � `4{
•j herein referred W as'the Greatea'. .
WfiEREAS,authority exists in the Iaw and Funds have beea budgeted,eppropriated,and othenvise made r
avai(a61e,ead a sufficieat nneacumbeRd balmce thereof remains avaitable for payment in Fund Num6er
]¢Q,Appropriation Code Q3�,ContraU Encumbrence Number I60.FIAA-009T-033-5000-0107-5120.1-N, } ;�
Grant Budget Line No.4055; ) �.
�.,.i WfiEREAS,the State is authorizod W implement end administar tLe state aviation systam gcant progcam ,
'� ('grant pmgram7 and to provide graats to entities operating public accessi6le aitpods ia Colozedo,in
accordenca with t6e provisions of C.RS.43-10-108; i.
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WIiEREAS,tha grant progcam muat be usod solely for aviation pueposes,as defiaedia C.RS.A3-10- .
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;a:� 1NHEREAS.tLe Board and the Divisian have developed the Colorado Aviation System Gnat '�
- Pm ram/Pro'oct Meoa emmt Maaual Pro"ect Menual",wltich conteios hcies, rocedures and "
_. ,,._�. 8 J 8 �" ! ) P�. . P , ,
requirements W administer tha S��P�8�►: .
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_ _ WHEREAS,the Boerd and the Division have established criteria to evaluate gcaat appGcations md to
distribute grant pmgram funda; � i
WfiEREAS,the Grmtee has submiued a gcaat Applicatioa(AttacLment A)to use grant grogcam fimde
solely for the svietioa Ptuposea specifically deecribed ia the Scope of Woxk(Atlechmerit B),and tha ��•. ,
Qivision bas detecmiaed that tha Application meets the gsant criteria; �•:
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WHERHAS,tLe Division haa determined tl�at tha activiGes proposad in tLe Application aro solely for �...�,j
' oviation purposea,em consiatent with the State Aviation Sysieme Plan,md eupport end improve t6a Stafe t
�� Aviation System;, ; y.��
.� WFIEREAS,the Grentee has the adminishative ead technical ebility to proparly complete the objectives end "s;.
�� activities descri6ed ia Attachmenb A sad B,and t3�e C3rantx desires to agree ro pedorm such ectivities in � ,�
, accordance with the Contract budget(Auechment G�; �%?��"�
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--- -- WHfiREAS,the Division hes detecmined that no State Agency can reesonsbly conduct the acdvities and r
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provide tha eervices dese=ibed in the Applica4on; � �
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- - � WHEREAS,thie Coatract ia pcecuted by tLe Stata under sutbority of C.R.S.29-1 203,43-10.103(2),43-10. : !�
108.5,43-10.110(3),as ameaded,sod the attached Bonrd resoludon(AttacLment D),and is executed by d
� the Grantr.e under suthority of C.R.S.43-10-108.5(2),and pursuant to the attached resoluNon(Attachmeat
E)executed by the duly authorized governing body of the Grantce; ,a,.. .
{� WHEREAS,the Granteo wecrants it Las taken ell naxssary steps W ensure the individuel signing the
Contract for the Gcantee has been delegated such authority by tha governiog body of the Gnntee.
� NOW,THEREFORE,it is hereby agreed as follows:
1. Atmchmmts A through F ate incotpocated herein as terms end wnditions oF tLis ContracL All polieies,
� procedures,and requirements couceming the geant pro�am Wat aro desc�bed ia the Project Manual ae
applicable to the Cmntee nm aiso inco�porated hereia as terme md coaditiqns of tLis Contract Tha
Grantee shall comply wit6 all such terms and conditions.
: � `
2. If a contlict occun behvaen tha terms and coaditioes oP Attachm�ts A t6rough F or of tha Project
� Maaual,and the tetms eed coaditions of this Conhect pmper,thm the following priority shall be used to
reso2ve euch conflict: .
, � A. First,tha Attachmmt F"Sp�ial Provieiona"md thia Coatact proper,thea, � .
�:_�_ B. Attachment B�thm,
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C. Attechment C;ffien. • �
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- � D. The Project Manual;t6en, •.:� ,
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E. AttacLmeat A;then, _ (".
� F. Attachment D;thea, ' . '�
i� (3. AthchmmtE. • I .`'a
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''N 3. The Grrntee e6all wfio[ocWrily perfo�m�ad complete the�ctivitiea and servi�ee de�ciibed ia y�., .�'ti,. .
Attachment A and detailed ia AttacLment B(collxNvely refared b aa•the work"),in accordence with the � t �
'� 4.
lerms and canditiona of the CoatracG I� � Z�y
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4. 'Ihe Grentee ahall submit periodic and fwal rcpods to the Stata conceming the pedocm�ance of We 4�' i
r� work.in accordance with the procedures and requiremeats described in the Projxt Mmuel and t6e -�'`y >
__ ';� repoRing criteris described in Attac6mwt B. • ' y ":
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�� 5. Tha Grnnta shall co 1 with the bud et for the work,as described in Attachment C. The Grantee ������=�'` '
mP Y S t�
� sha11 be solely responsibla for all wsts of the work incurred in e�cass of the budget or iacucmd prior to the �ry t �
effective date of the Cont:aeL '��
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6. The estimated ttital cosls of tLe work are got to exceed 538.606.00. Subject W the conditions of the Yq
I� Contract,tha State md Grantee shall paeticipata in providing tLis estimated total cost amouat as foUowe:
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�, j . A. Maximum State Mqunt: 34.7Q.00 - � �; , .
� - ,1'�� B. Grantee Lxal Match Amamt: 3,861.00 � r.'. �
C. Other Mwmt(s) (fedenl, private, etc.): ��
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. � �
, �. ' Total Proprem Costs: 38.608.00 . . . .
� The maximum State share amount of the Conteact shall be comprised mtiroly end exclusively of monim
from the C.R.S.43-10-109,AviaGon Fund made available by the Board to the grent program. 'ILe State
: � ahere of tLe acdial costs incurnd by the Gxantee for the perfoxmance of the work shall aot exceed the
ma�cimum amount described above,without the bene6t of a written Supplemental Contract executed by the
� State prior to the perfocmance of additiooal activities or the iocumng of edditional wsts.
� If t6e acNel eosts incuRed for the woi{c are less thau the estimaced rotal pmgram eosts thw tha State'a i•
meximum sLare of such costs s6all be reduced proportiomtely�uuless a prior writteu Supplemeatal
- � Caatract has been executed by the State wluch reducca tha required G:antee share or increases tha S4te �
shere.The Grancee may increase the Grantee shere of the costs of the work without tucther State appmval,
:�,-� -- Provided tLet my such increase shall aot:esult iu any incsrase of tLe State share..
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7. T6e State s6ell raimbucse the Gnntce for the satisfactory performance and completion of the work �
only in eccordence with the reimbursemeat method(s),provisions,and procedures described in Section II :
� (9)md(Il)of the Project Mmusl. '1'he method of paymwt will depmd on the type of the work performed I '
under t6e grant,and the State will decide which paRicular method of payment deacrtbed in t6e Project �',�
Manual will be used for the work.
;� 8. The Giantee shall make s complue file of all records,commuoications,md other written materials c6at {�
pectain to the performaece of We work under this Coatract including,without limitatiaa,all eost records. �'
'� The Grantee shap meiatein suoh file for e period of not less than three(3)years after tha date of tecmination � `�`
of this Coatnct,or for such longu period as may be necessary ro resolve eny matte�s thnt maY be � �,
pending. '
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T6e Grnatee ahall petmit tLe State to audit and/or inspect its rxords for the work dueing the term of tl�is ; i•%�,,��
^� Contraet and for a peried of not lesa tLan thcea(3)yeara follawing tha termination of thia Contract,in order ( -�'� i i r�
to verify appropriate vse of Stau fuads,to assuro comp2iencxi with the terms hereof,and to avaluata the � .��
p e i iormetsce of the work. s<�-:
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t The Gcaatee s6sll also comply with the specific accouating,record keeping,audit,and upital equipment � � :;
requircments and procedurcs,es described in Sxtion II of the Projxt Manual. � �
� ,= x
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9. The term of this Contract sha{1 commence on tLe date this Contract is approved in writing by the State ,�z t .'
�� Controller or designx(•the affective date'7,as evidmced by the data indicated ia paragraph 1 of Paga 1 of {�
this documwt,and ahall terminate on June 30.1996 ualess oWenvise tecminated as provided herein. Alt �
mina
� work performed or eosta incutred by or at the direction oz request of f�rmtee prior to the effective dete � q(
sha(1 be the sole responsibility of the Granta ead abetl not be compwsated under the terma of this .
(' .:
� egreement. 'f'!:`
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, L0. 'f4e Gcantee stull not ezecuu any subcontract for Wa perforniance of the work uader this Contrect
;, without the prior wriuea approval oF the Director of the Divisioa,or designee,prior W such execution. , -
,. 1� T6e Graatee ahell ensuro that all subeonteaets contain eacpress provisions requirinr the subcontnctor to �' ', I t
,�..
� make and maintain a11 tecords conceming the cost(s)aud performxnce of the work and to allow the State �
to inspect,wcawine,and audit euch records,ia accordance with tha procedures described n6ove and in �t .
the Project Manuat. All wbcontncts must comply wiW the requirements described in S�tion II(14)of ffie E
Project Maaval. y �
� 1"ha Grantee aLell not assign the Contract without t6e prior written approvel of tlie State. Any assignment . ; .a�
without such apQroval shall be void. �
� 11. ;
s
� (a) Tecminetion for Causa. '3'r •�•
$ �
- If,for eny cause,the Gtantx shall feil to fulfill in a timely aud propa manuer its obligstions mder this ��!• ; i •
� Con4act,or if tha Grantee slull violate wy of the coveaents,egr�mwts,ot stiputatione of this Contnct,
the State sball thara�poa Lave the right W te:minate the Contcact for cause by giving written notice W tha �
Grmtee of suoL teamination end epocifyin8 the affectiva date tharaef,at teast Wicty(30)days befom the �R ��
,��:- � effxtive date of such tamination. In thst eveat,a12 finished or unfinished documeats,data.studiea, �
surveys,dnwinSs,maPa.modeis,phowgnpLs,equipment.etc..and reports or othw msterial prepered by F �
the Grantee under this Contract s6a11,at the option of the State,bxome its property,and ttte Grant�s6a11 r 1
� be eutided to received just and equitabb compansation for any satisfactory work completed oa t6e r:,• .:� '
� � activities or funcdons of this Contract. I ; ;
'� � i:: .
�� NotwitLstandiog the above,the Gcantee shall not be relieved of liability to t6e State for any damages i j�
sustained by tha Stata by virtue of a breach of the Coatnct by the Granroe,end the State may witLhold any � ��"`
' payments to the Grantee for tha pucpose of offset until such dme as the exact amouat of damages due the l ;`''
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State from the Grentee ia datermined. � �•'• _
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;� 13e Stata may tetminate tLis CanttaM at my time the State determiaes 1he pu�posea of l6e distribution of 4 ,y't L.
I monies under the agcxmeat would no louter be served by completion of the ContncG Tha State shal[ �
,� i effxt such terminatioa by giving written aotica of terntiaation b the Graatee and specifying the effective , �4� ."{.,.
:(� date thereof,at least thirty(30)daya beforo the effective data af such terminaGon. .,, �(
" I 12. The Grantee shail pertorm its duties under the Contract as a Granta/independent contrector and not ,y ��_
--� es an em Io ee of the State. Neithu the Grmtx nor m a eat e lo x subwnt�acWr or se�vent of ���`� � .-
P Y Y 6 , mP Y , ev {�
� the Grantce ahall be or shall be deemed to be en a ent, ��?;;:�i:i�!;:.:
8 employee,aubcontiactor.or servaat of the Slate .,y:l�..:; .
(other then for the puryoses of compliance witL any conhdeatiality provisions of the Contract,if any). "�'= '
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Gcantce shall be solely and mtirely respoosible for its ects or omissioaa and the ects or omissiona oFits -�Q'� '
ageaLs.emPfoyees,subconhactors,md secvaats. G:antee aLall pay wLea due all employmeat tues and � • .�
income tax withholding and shap provide and keep in force worker's wmpensetion(and show proof of .,,.t' �
�•��. , �
such insuiance)and unemployment compensation insurance,W tLe acteat required by Iew for the work. �y,,��a
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13. To the extent this Contract may be executed end performance of the obligetions of the paRies may be ���'��
� eccomplished within e6e intent of the Coatract,the terms of this Contract are seveiable,and should any �'
tertn or provision hereof be declared invalid or become inoperative for any reason,such invelidity or failure ����
� shall not affect the validity of my other term pr provisipn. The waiver of any breac6 of a term shell not be .
construed es e weiver of aay othu tecm.
• � :
� 14. This Contrut ic intended ae the complete iategruioa of all unde[ctaadinga betwxn the paRiee. No �
prior or coatempoianeous addition,delUion,or other ameadmeat 6ereto shell Lave any force or effect �
• whatsoever,unless embodied hereia in writing. No su6sequmt aov+ttion,cenawal.edditiou,deletioa.or
� othu ameadmeat Lereto sha116ave eny force and effxt unless embodied in e written contract executed
and approved purswnt to State Fiscal Rules.
� 15. The Grantx shell submit W the State with the executed Contract a resolulion(Attechment E)that has ��
boen duly adopted by the goveming board of the Grantee. �
. . � � •� � i . �
. � ��.� � � . . � i ' .
T6at resoludon must expressly:
A. designate a pactieulnr individual as the'Project DireeWr"for the Grantee's perfo:mmca of tbe
��--•- wor1G R'
� B. authot'ue the Project Director to talce all stepe and perform¢Il necessary lunctions in l
comectiou with the work,as described in the Project Menual;
-:_ � C. authorim the signetory named below to ezecute the Conhact on behalf of the Granlee; ' ��
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D. indicate Ihat the Grantce has taken or will take all necessary actions to appropriate or ot6erwise i . .. :
' make available a4 funds that thc Graotee is required to provide for t6e work under the Contrect,if
eny:end �,,
. � .y,;.
�� E. accept and approve a11 terms end condidons of the Coatcact . .�
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IN WITNESS WFffiRHOF.tha partiw heceto have caused tLa fomEoing Contract to be mcecuted by cheir ��� t `
I � duly authocized officeea the dey end year fixst above writtaa. y '� "
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�'�'ATB OF COLORADO s
- I � . . .. , . . . .yR j ; y'r:
ROY ROMRR GOVERNOR ; �
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� DEPARTMENT OF TRANSPORTATION ,� �'.„
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— I ' Division of Aeronautics .
ATTEST Division Director ? r�'�'� 4 `
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� ' � � . �COIOI8G0 AC[OGBY�IC81 B08id . . � . �T' .. .
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� ; GRANITEE: ; -
< ' ATfEST .:. . .
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By Hy
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APPROVAL$:
• CLIFFORD W.HALL , GALE A.NORTON
State Controller Attomay Genenl
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