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CA 45(81) �
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FOOD ST14ti1P PARTICIP�I'CSOtJ AGR�Gh1fiNT j
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This Agreement is made and entered into by and between �'
the Eagle County Department of Social Services by and through
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_ __ its Board of Social Services, and the Pitkin County Department � �
o£ Social Services by and through its Board of Social Services.
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' WITNESSETH: ;
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WHEREAS, the parties desire to provide for the administration �k
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� of the federa) food stamp program in the County of Pitkin a district �
office and to set forth the responsibilities of each party in •
administering the program, . �
NOW TAEREFORE, the parties agree as follows: q
• �2. ADMINISTRt�TIVE RESPONSIBILITIES. �
- ;, A. The Pitkin County Department of Social Services, shall �-
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� have the following responsibilities regarding administration of
� the federal food stamp program:.
l. Accept applications for food stamps. from public•
assistance and immediate need applicants. �
, 2. Schedule p�•�ilic assistance and immediate need
applicants for appropriate certification interviews and complete
„ the necessary action to approve or deny food stamp benefits for
- these applicants. �
3. Complete the necessary action to recertify public
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assistant applicants. �
_ 4. Process any necessary changes or supplemental q
(allotmeitts for public assistance applicants. � �
5. Ilamdle any necessary home certification interviews f
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for public assistance and immediate need applicants. ' � �
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: 6. 1�ccept, datc and refer for Eaqle County Department �
of Social Services action a lication� irom non- ublic assistance �
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applicants as appropriate. �
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7. Pay to Eagle County Department of Social Services �
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a prorata share of 20 percent of their administrative direct !
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' cost relating to the food stamp program in Pitkin County as
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set forth in Paragraph I.B. 8 below.
8. Allow Eagle County Department of Social Services �
personnel access to Pitking County Department of Social Services �
1 files as necessary for Che Eagle County Department of Social
� Services to carry out iCs duties under this Agreement. �
� 9. Provide a room for Eagle County Department of ��
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• Social Services personnel to once a �aeek interview and certify
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Piklin County food stamp racipients and applicants.
10. Cooperate and provide the necessary information to �
the Eagle County Department of Social Services personnel or, where �
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• appropriate, refer to the appropriate administrative agency or law
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,_ :j • enforcement official for prosecution under applicable federal or '��
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#! state statutes, any case where Eagle County Department of Social ' �
�� Services personnel believes fraud is involved. ���
B. The Eagle County Department of Social Ser• ices shall be
>j responsible for all administrative duties relating to the federal
� " � food stamp program not expressly undertaken by the Pitkin County �'
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- - % Aepartment of Social Services under A above, including but not ?�
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;`,1 limited to: �
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". � 1. Interviewing, certifying and calculating benefits �
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� for all non-public assistance applicants in the Pitkin office, the �
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Basalt office, and the homes of. applicants/recipients. �
� 2. Recertifying all non-public assistance applicants. �
3. Issuin9 all stamps by mail, ouC of the Eagle office.
� 4. Processing changes or supnlemental allotments for
ahl non-puUlic assistance appli.cants. g �
5. Conducting the telephone or home certification intervie�a � �
for non-publi.c assistancc applicants as appropriat-c. � �
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- 6. Pw:suing any administr.ative or crimi.nal frlud maL•tcrs
lrisinr� out o[ tlic L•ood sL-amp ��ro9r�m. �
7, SeL• uF� �nd maintain an acc-ountin� system tahi.ch will �
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(t � .�1�:l1�$1A�.�waM±M4i�74:�:fiC1�l'�..i+I'�w•'4 ._��:.�'.: '� •..•..:� �.'::f�s� :•.�. ��. R/NCa��.FaC�wr�+waa nvnw�w•.w�v�.we.
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provide a quartcrly statement oi t•he total ccrtification and �
administrative costs incurred in the operation of the food j
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stamp program for thc Basalt area and PitY.in County. ,
, 8. On a quarterly basis, Sagle County will bil?
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Pitkin County for amount equal to their proportionate share of •
20 percent of the direct actministrative program costs incurred �
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undcr this Agreement, The proportionate share for Pit-Y.in County '!
shall be compui;ed on the basis of the number of households served "��'
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by the Eaqle County Department of Social .Services. �
� A given household will be counted only once for each month that �''
the Department takes one or more actions ceith respect to that , �6
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� household. Such action orould include accepting an application, ��
certification, recertification, denial of eligibility, issuance Y
of stamos and other formal action. Pitkin County's share will be . �
. computed by multiplying 20 percent of the total administration �
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�, costs incurred by the Eagie County Department of Social Services
� �p by a fraction whose numerator is the total number of households
6 served who reside in Pitkin County and �ahose derominator is the
total number of households served by the Eagle County Department � .
of Social Services in the Basalt Aspen area. �
_ 9. On a monthly basis, Eagle County Department of �
` Social Services shall prepare and submit to Pitkin County Depart- �
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" ment of Social Services a report setting forth in detail the �
caseload o£ the Eagle County Department of Social Services
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;, relative to the administration of the federal Food Stamp Program �
for residents of Pitkin County.
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II. MISCELLANEOUS j
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A. This Agreement shall become ef£ective April 1, 1981, y
` �and shall continue in effect for one year and is zenewable upon #
mutual agreement for additional twelve month periods. ; �
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B. This contract may be terminated for any reason ; �
by either parCy upon the giving of sixty (60) days prior written �
notice of such termination to the other party. Notice shall be � �
deemed to have been given upon the mailing of said notice by � �
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United States mail, certified, first-class, postage prepaid, j
and addressed to the respective party at the respective address f�
as shall anpear herein or upon a change of address pursuant
_ to this notice provision. �
C. Financial obligations of the parties hereto
payable after the curren't fiscal year are contingent upon
funds for the purposes set forth in this Agreement being �
appropriated, budgeted and otherwise made available. �
IN WITNESS WHEREOF, the parties have executed this l�:A �
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Agreement as of the date set opposite their signatures.
BOARD OF SOCIAL SERVICES, y
County of Pitkin, State of
Colora
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Date: ZY �� BY= <� �
Chairman
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_ Address:
# CbER K'fo ZH�.'8o+lrirj
� � �`'? �//�/�/ BOARD OF SOCIAL SERVICES, •
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� `�'�.� County of Eagle, State of
� .�` '�� Colorado
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�p.�T�r;,,fi f y • By� � `t�f��� ;�;
�p•. �: �,�5 Chairman sr
a> . ,. ,e�i'�,,r
��o :� � " r Address: P.O. Box 850
,_:i,,,�,�'.;,�_C��� /� 7/jc Ba/t,Cd Eagle, Colorado 81631 �
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