HomeMy WebLinkAboutbocc.con.095.1995 rJ✓, '
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QBE AND OCCUPANCY AGREEMENT • f
FOR ANIMAL SHELTER fr �'_1"
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y THIB AGRSEMENT is entered into on 'J3*� ,� � , ,, : 4:
s 1995, by and between the City of Aspen, Colorado, a home rule !`
�.
_ ; municipal corporation j"City"}, and the Board of County Commis- � .� �
Isioners of Pitkin County, Colorado, a body corporate and politic , r ;.
� ( County ) ,..
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A I T N E 8 8 E T $: �'���",'
WHEREAS, the City owns an animal she2ter facility at the '
Aspen Airport Business Center; and j°` .
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I WHEREAS, the County desires to lease space at the Animal @
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Shelter facility for cats and dogs in its charge; [;
6�:'.
NOW, THEREFORE, in consideration of the covenants as con-
tained herein, the City and County agree as follows: 'f
�I
1. City, as owner of the animal shelter facility located
' at the Aspen Airport Business Center, 212 AABC, Aspen, Colorado,
does hereby lease to the County space in the animal shelter for
boarding and kennel care of dogs and "cats that are in the Coun-
ty's custody. The space macle available to the County is limited
only by the space requirements of the City for similar boarding r.
and kennel care of animals in the City�s custody. f_ '�
- � 2. The term of this Agreement shall be for one (1j year
commencing on the date set forth above, provided it is not sooner
� terminated as provided herein.
� 3. This Agreement shall automatically renew for successive
one (1} year terms upon the anniversary date of the lease, unless
notice of intent not to renew is provided in writing by either �
� _ party not less than sixty (60) days prior to the anniversary
+. renewal date.
�
4. As and for consideration of the terns and conditions ,�
� ; set forth herein, County shall pay to City the sum calculated in f
• � the foZlowing fashion:
� j.
Actual usage � x $25,228 �� ` ',
Where: actual usage is equal to the percentage of total
"dog days" and �'cat days" attributable to County's use
and occupancy of the animal shelter expressed as a ,
percentage of the combined use and occupancy by the y ="�
City and County. The cost allocation formula will `. :�:�;
+.� assume that cats cost one-half as much per day as dogs. � =
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- { 8. Whenever this Agreement calls for or provides for �
notice and notice is not otherwise specified, the same shall be �,'"�,�,.r,�r,
provided in writing and shall be served on the person(s) as c :,_"."
designated by the parties below, either in person or by certified �``��
mai1, postage prepaid and return receipt requested: :5;:�.;,,� f
For City: Aspen City Manager
i` .
-- -- 130 South Galena Street .,r, � ,
Aspen, Colorado 81611 *
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For County: County Manager
530 East Main Street
Aspen, Colorado 81611 .�:'.:
; The parties may change or add such designated person{s) or ti :
addresses as may be necessary from time to time in writing.
9. Al1 of the terms and conditions as contained in this ���
- Agreement shall inure to the benefit of and be binding upon the
successors and assigns of the parties. �;
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l0. This Agreement sha1Z be enforced and interpreted in
- accordanae with the laws of the State of Colorado. Any action ,
brought to enforce or interpret this Agreement shall be brought
in the District Court in and for Pitkin County, Colorado. In the
event of litigation between the parties concerning this Agreement -
or matters arising therefrom, the prevailing party shall be _ _A�
' awarded its costs and reasonable attorney's fees.
�
;:� 11. This instrument constitutes the entire agreement by the
`1 parties and shall supplant and supersede any previous agreements
abetween the parties pertinent to the Animal Shelter. Any prior
_ � or contemporaneous oral or written agreement that purports to
vary from the terms as set forth herein shall be void and of no r . .
effect.
� ;
`� 12. Except as otherwise provided herein, this Agreement and
;+� all of its terms and conditions may not be amended or modified
absent a written agreement duly executed by the parties.
� WKEREFORE, the parties, through their duly authorized �
� ; � representatives, have executed this Agreement upon the dates as
set forth above. �
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CIT OF ASPEN, COLORADO �•�'�
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/ .Z �/ ICS� By�p.my Marg . Manager f.
Date -,
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—— ATTEST: / .
L��/�}�/�� ��''
� o � City Clerk .
Kathry �. `,:
gpAI2D OF COUNTY COMMISSIONERS
OF PITKIN COUNTY, COLORADO �
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BY' Chairman
Mic t Ireland,
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APPROVED AS TO FORM:
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- Deborah Quinn ;
Assistant County Attorney �
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;� ' , Suza Koncha , County �nager
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`•' MUNICIPAL ANIMAL SHELTER ',:., �.�
` AND CARE SERVICES �.��;r._,
' POLICIES AND PROCEDURES MANUAI, , +. ,
(May, 2994)
_ � � � ���
This manual has been prepared as a guide for the operation ��,::: .
of the Aspen Municipal Animal Shelter and the provisions as
contained herein shall govern those activities and procedures as ''-;r�'
i specifically provided for. ;:,^r,:..
� � `•j„:._
� TE S a.',
f �., ;:*
"City�� shall mean the City of Aspen, its officers and
� employees.
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" "Operator" shall mean that person or entity charged with the 4 .
: , � operational responsibility for the Aspen Municipal Animal Shel- „. ,'
ter.
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� "Shelter'� shall mean that portion of the building at 212 �
AABC, Aspen, Colorado, that houses the Aspen Municipal Animal ,�
y Shelter. ;;
� POLICIES AND PROCEDURES �
� - �
1. Operator shall accept for impoundment, boarding and �
care, without fee or charge, a21 animals brought to the Shelter
- by the City, and/or any dog or cat abandoned, found at-large, or
to be surrendered for adoption, as presented by any citizen,
! except that Operator may charge a fee of Thirty Dollars ($30.00)
! for every animal presented by a citizen for surrender and adop-
tion. '
' 2. The Shelter shall be open to the public not less than �
� __�___ eight (8) hours per day Monday through Friday, and not less than
+ four (4) hours per day on weekends, holidays excluded.
3. Operator shall secure and maintain at all times all
_ necessary federal, state and/or local licenses required to
` operate a boarding kennel.
4. Animal enclosures shall be maintained in a sanitary and �
structurally sound condition and provide enough space to allow
' normal postural movements for alI anima2s housed therein.
5. Animals housed in the same enclosure shall be main-
Cained in compatible groups. Females in season (estrus) shall
nat be enclosed with or in near proximity to males. Animals
exhibiting a vicious disposition shall be physically seqregafed � 'i'-"'
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: from other animals. Puppies and kittens shall be segregated from
- � adults when deemed necessary. Dogs shall not be enclosed with I:,+.,.
i cats. Any animal displaying symptoms of disease or injury, or i . ':
i subject to quarantine, shall be physically segregated from other
; i animals until such time as the animals's condition is diagnosed �
and it is determined triat the animal may be maintained in the
_r general shelter population. The health and condition of all '.`
animals shall be regularly monitored and written records shall be �- �
� maintained of sick or injured animals. `
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I 6. No privately boarded animal shall be housed in that ;;
part of the Shelter utilized by the Operator for municipal r`
� shelter purposes.
7. All doqs shall be provided reasonable and regular
� outside exercise on a daily basis. ,
8. Animal wastes shall be removed from kennel enc2osures
� as often as is necessary to prevent contamination and to reduce
disease hazards and odors. All enclosures shall be washed at
! least daily, or at such more frequent intervals so as to maintain
a disinfected and sanitary environment. Animals shall be removed
� from their enclosures durinq cleaning and shaZl remain clean and
f dry. Water and food containers and other utensils and equipment
� shall be washed as often as is necessary to maintain them in a
sanitary and clean condition utilizing generally accepted clean-
ing methods. Animal wastes shall be stored and disposed of in a �
timely and sanitary fashion. Community safety officers shall be
notified immediately of all deceased animals, who shall thereaf-
� ter arrange,far the autopsy or disposal of the remains.
9. Animals shall be fed no less than once a day and shall
� be pravided clean drinking water at all times, except when
directed otherwise by a veterinarian. Food shall be of a suffi-
cient nutritive quality and quantity to meet the normal daily .
� �� requirements for the condition and size of animal. Refrigeration
� ------ --. shall be provided for perishable food and all #ood shall be
� - appropriately stored.
l0. All indoor enclosures shall be adequately heated when
necessary to protect animals from the cold and to provide for
their health and comfort. All enclosares shall be adequately and
i regularly ventilated with fresh air and the ambient indoor t '
temperature shall not exceed 85° Fahrenheit. ArtificiaZ lighting
shall be provided for a minimum of eight (Sj hours per day. Such
lighting shall prov3de a minimum of 25 foot candles illumination
30 inches above floor level and shall be uniformly distributed.
� Excessive illumination shall be prohibited. ; ,,_�
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>; il. City shall, at its cost and expense, provide for weekly ',�.�,:J
� visits and fnspection of the Shelter and housed animals by a duly -
licensed veterinarian. Veterinarian services and medical expens- _
` es associated with the care of the animals housed in the Shelter �
� shall be the responsibility of the city. Operator shall faith- i :. ,(
� fully perform and adhere to all treatment, care and medical !
-- � direction provided by a veterinarian in the care and housing of 1':' .
i sick or injured animals. Operator shall immediately report to �"'.�
the City any ill or injured animal so that appropriate examina- �i�'<
tion and treatment may be arranged. �: •
�:
12. Operator shall not euthanize any animal. All euthani- i
zations shall be the responsibility of the City, including the
payment of all costs associated therewith, and shall be performed
by trained personnel utilizing humane methods of injection. All
animal remains shall be humanely handled and disposed of. A �
' written record identifyinq the animal, its physical condition
- � prior to death, and date of euthanizatian shall be prepared and
maintained for every animal euthanized.
13. Operator shall adhere to the following adoption and
redemption policies for all animals brought to and released from
j the Shelter:
� a. Abandoned and stray animals without owner iden-
` ! tification and available for adoption shall be housed in the ?
! Shelter pending adoption for three (3j weeks. Abandoned and �
stray animals shall be deemed available for adoption after five
(5) days of its admission to the Shelter if the animal originated
in the City, and after eight (8) days if the animal originated in
the County. If an animal has not been adopted within the three
(3) week holding period, Operator shall contact the Volunteer
Coordinator for the Pitkin Ani.mal Welfare Society ("PAWS"). PAWS
will be allowed forty-eight (48) hours to secure a placement for
the animal in a permanent or temporary home. Failing placement �'
� of the animal, it may be euthanized and hwnanely disposed of.
h. Animals surrendered to the Shelter by their owners
shall be available for adoption immediately unless the animal is
! deemed to be unadoptable, in which case the owner of the animal
' shall be advised at the time of surrender that the animal will be
euthanized. Surrendere$ animals which are adoptable shall be �
housed pending adoption for three (3) weeks. Tf after three (3)
weeks the animal is not adopted, PAWS will be notified for
placement as described in paragraph "a" iauoediately above, and
the same procedure as provided for therein sha12 be followed.
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c_ Na 'a7�ima1 `s?iall �e ;ele?S�d �o� '��a�t�an�;itra�t � '•.>•
: :havi�g'zeceived�ta»8ard vabainatibne. All �c]bp��d aniriial's 's'ti'all •
-be tliily 1i�e'�s�r3. y
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�d. �Operator �s'hali ensnre t�at 'all 'ahi�ials adbpt�d
=�x-cm=�t�'e�helter 'Mave 'L+�en sga}��d/a�utei�� pra:br 'to `adbntian
=vhenaver �+o�si'li2e. Opera�oi is 'allaw�@ tb r�iP��e 'uns�'ayeii%un-
Teu'ter�ed 'aTimals £rom the s?�elter onTy u�bn �arii:t�n i�quest'kiy '
_ _ =�.ise aaew �owner. �-;;:<'.
=e. �11 owr.ers see3cirig �o i�d��tn th2ir animal `stiai�l •`
. �i� =b�=r�Ferr�ii ::o the �1sp0h Pblice �e�3rtN�Nt 'foY issiiai2Ce �anrl
z•a.�i�i.. -a�=any-ariimal -�ontrol -vib2�tion cita't:ibii. �dt5neis sh'aii
na�� ;p�r-mi�teti tb re��em their �nim�I \vi`thout LiY�s�.'��'o��dirig
; . . , , .n.
D�ra:�r �+ri��::�n zutlxariz�ti�n from th2 Asp�n l�dli�'e �e�'dr'tinerit. -
-f. �bp�r��or s1ig11 •ch�ige, �ollect �ana 1'e'��ain `khe ;
_ 1-allawih� :f��s fram awners tor the hou5in� �i,tt ��ap�tion `or
an7aual�a
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` ` �ap6un�1 F�es:
� �i�y - �5a.ad .plus $10.00tfl��
rduri�� - �35:a0 ��ius $1�.�OO��t1��
�aY3enL�eY F��": $3d:•bd/anilnh�
Adaptldn F��s (iYrc�usi�� �df 11�ceiises�: '
n�rsi�a�s - �Sa.a.a,
p�1p�1�s/k1��Altis = '$35.�� ,�
Th�s� fees may be aine$c�ec9 a't �Y��+ 't�i�1� ��: MCY't� til�i'ri41
. ... . . �-� WTi'ttE11 1'iOtfCe �d �Oj�AY'2t'tdl�. � . . � � . . .
ia, operator sllall fidi11`t�i41 U�i 'tb t��'t� a41t� +cb�1�1��e ���a�
af the impoundmerit; suYY�tld�r; �d�d�itibll, Y�.Li��� �11d 1����ij df � � ��
- animals housed in tti� �hel��r: �v�ery ��it�1�i �t��ii b� db�Ulil�l��.��. �
= as to breed/species, cdlor; sfze �11d tv�it�l1�, �1jt� s�:c; �ii�"tl�eli'C� `aIE E: �
` ownership; app�oxilNa�e ag� �11d pH�>siC01 �a�►ai�i�riil���i�fi a'r- k
�, j animal upon admissiou; �da��ion �1td r�1��s�/d��L-1i; t1��e 1�� k
� ____i admission, aaoption, r�ieas��d��l-li; 11�NV�, �t�t5r��� �Nt� ��1e�I oHe ��
� : number oP any otoner aifd/oY L-Ife p�1-5ti1i tvlld 111�j� I1�1ie �i�eselitie� ����
animal for impoundN�e�tl-/11oUsiltg �l- l-Ii� 51iclE�t; H�111� �t�t�k���s �lit�
telephone numbeL ciC all �eYSd11s �i�imiftg titJN�t5Ii1�1 �Nk�%oY �e�2e�ll- :
ing or adopting any ar�intal; aHd �ltGli d�lf�� �.i1rtl�111�E:I.HtI �J 1N�j� b� • r '
requested by L-lie C1L-y: UperaL•tlr �liall ul-iiiz� �UE�I kti H16' ��
mutually a9ieed i:o WiL•It C!L-y ifi 1eCerdilltJ �Ht� IIIX�IIL-�lt{�licJ Etie
above-described lnrorma�lurl. ���
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� is. OpeYetor eha11 flL5b in�iHEnit� lip Eb t1�Ee �IIt� �++iHlp�'Ee '� '
� records dodumehtiny a11 n�otiieg �b11pbE��1 ttb1N t�e� Elt�d�cJet� �11 ��Ie �Si,' ��;
operation oF the 5Helter, �nd �tiy tutltls� �ddt1 bt �{ip(iJ.�eS' �+dfl-
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; tributed or donated for Shelter operations. Completa and up to ,,���.i•�_
; date records shall also be maintained illustrating all expendi- >`? .
; tures for food, supplies and equipment expended in Shelter opera- -.4 • l�
; tions. Food, supplies and equipment may be subject to inventory 1 ,,.
inspection by City at any time. Operator shall utilize such �
- ; forms as mutually agreed to with City in recording and maintain- �"' � `
ing the above-described information. c�=:'.=:
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� 16. operator shall provide City a regular written montrily _=;`"�-?I
� report showing the number of animals impounded and housed at the �::�i;.;:�.
Shelter; the number of animals adopted, released and euthanized;
� the total amount of fees collected; and the total monthly Shelter
expenses for food and direct animal care.
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17. City may at any time seek and obtain access to all +;'�
accounts, records or books maintained by or on behalf of Operator .
in the administration and operation of the Shelter. Additiona2- �;. .
� ly, City shall have access to any and all parts of the Sheltex f�
� premises at any time so as to inspect same for purposes of insur- �
� ing compliance by Operator with all terms of this manual. 7
` i 18. Operator agrees to utilize, when offered and made
. ' ; available, the volunteer services of the Pitkin Animal WelPare
� Society ("PAWS"} in the operation of the Shelter and in the care
and placement of the animals housed therein. Operator shall
retain final supervisory control over any volunteer and may :
dismiss or refuse any volunteer which Operator, within its sole ,�
discretion, deems injurious to the efficient and proper operation
' of the Shelter.
19. Opezator and City agree to the formation of a Shelter i
Advisory Committee to provide recommendations and advice to t
Operator and City in the _operation of the Shelter. The Advisory i'
� Committee shall be comprised of the Operator, one representative
y - from the City, one veterinarian (if available), one representa-
----- tive from Pitkin Countp, one at-large citizen representative, and
� � one representative from PAWS. The City and County representa- ;
tives shall be appointed by the City and County managers, respec-
tively. The citizen and veterinarian representative shall be
' selected by vote of the City, County and PAWS representatives.
j MISCELLANEOUS
fJ The above and foregoing policies and procedures may be
amended from time to time as deemad necessary. No amendment
shall be effective until it has heen reduced to writing and
incorporated into this manual. Likewise, no amendment shall
! become effective absent the consent of the City of Aspen. +
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� Operators charged with the administration and/or operation i .
„ � z>s
of the Shelter shall have input on all proposed amendments to the
`� manual. Failure on the part of an Operator to adhere to the � - `
terms of the manual may result in the termination of any service
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or other agreement between Operator and the City. g �' �
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