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PtTKIN COUNTY
BOARD OF COUNtY COMMISSIONERS �
Resol uti on 1186- 63 _
, ----- i:
- SUPPIEMENTAL BUDGE7 APPROPRiATION �
'�� WHEREpS, more revenues are anticipated to be received in 1986, than � .
a were approprlated, resulti�g in a partion of unappropriated fund balance
� available for unanticipated expenditures that occur during the year, and �
t WHEREAS, certain revenues will become availabie that ruere not
�,�, anticipated during the preparation of the 1986 8udget, and _
�' WHEREAS, certain revenues anticipated to be received in 1986 will j�..
r� not be realized and wiil result in a decrease in fund balance, and '
WHEREAS, funds budgeted in the 1386 budget can now be determined to
be in excess of those needed for certain purpose� and can be returned to •`-
- fund balance, '� .
';�` WHEREAS, funds for certain purposes were appropriated in the I985
8udget, and in fact these purposes will not be completed until 198E, �
resulting in the need to reappropriete these iunds in 1986.
'��� NOW, THEREFORE, BE IT RESOLVED by the Pitkin County 8oard oF .
;,� Commissioners thaL adjustmente be made to the 1986 budget as follows:
��'� II UNpNTICIPATED EXPENDITURES 5233, 744
,'�?� Previ ous Revi sed
� Budget Thts Change Project_Budget
1) Additional budget for the Jt. Planning department (to be funded from
,:� their designated fund ba)ance): �
a. Summer P1 anni ng Of f i ce i nte�n ,
' '�:_''s- (3 months @ S 300/week = 53,600) - County share $1,800
"`'� b. Graphi cs prf nter to be attached to the
� department P.C. (53,000) - County share iL500 -
-� 53,300
r;
�'.=� PI anni ng Operat i ons Exp 68,397 1,800 J0,197
�';`�� Cumputer Acqui stn Expend -0- 1,500 1,500
;� 2l Uoter precincts in Pitkin County have Increased from 13 to 15. This �"
;.� has necessitated the following budget Increases:
y a. Election judges and polling place rental - S 550
�i b. Additional ballots and ballot pages - 400
� c. Voting machine purchase and maintenance - 1�550
7 - $2, 500 .
! ;.
'.� Electfon Operations Exp 26,102 950 27,OS2 ?
_�1 Voter Machine Acq Expend -0- 1L550 1,550
i Z, 500 S ,
-.�
3) Ueteran Officer' s contracted annual salary is E4,800; the original
, budgeL was only 53,012. •
°_� 80CC Operations Expend 171,973 1,788 173,761 � �'
� �
•—• _ 9) Fesolutfon of the Iea�e of Iand from Waliy Mf11s at Brush Creek Road �
and Highway 82 for prlor years' cost �1,735. C
``:
i;;: BOCC Operati ons Expend 173,761 1,735 175,496
';:� 5) Board uf County Commissioners requested a compact portable personal
�F� computer for their use; the 5herlff purchased an upgraded mode)
�;�.
compact P.C, so the BOCC was given the or(gtnal ShertFf's compact P.C.
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±s� 80CC Cmptr Aequisitn Exp -0- 3, 300 3,300
"�" SharifF Cmptr Acq Expond -0- 1.�675 1,675
a.;.
;�; 4,975
�-;;�
6) Only 6 m����ths rent was budgeted for Building [nspection because they
Y,;;?±� were supposed t.o move to City Ha! ! on July 1. Dua to the remodeling
of Ci ty Hal I, they ai 1 I remal n i n thei r current I ocati on i n t.he Ci ty
!'I aza bui I di ng.
f''`� a. Rent (E2,612/mnnth x 4% i ncrease (or E monthsl - Z16, 3110
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previ ous Revi sed
Budget Th(s_Change Project_Bcrdget
b. Janitorlal service for 6 months (E260/month) - 1,560
c. Electriclty - fu11 year - omitted originally - _2�100 •
E19,960 �
County share oF Jt. Department = 1/2 - 9,980
61 dg I nspeatn Oper Exp 368,024 19,960 387,984 ';:� ;
`-"° Bldg Inspctn Contra Exp (189,762) (_9L980) (189,762)
� 9, 980 � -
� 7) Solid Waste Center entry road needs (mprovement. 7he original budget ,`
' was 510,000 for only the entry gate. An additional 55,000 is �eeded !. .
Y to widen the road at the turn-off from Highway 82. ��'•��_
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# SWC Entry Rd Repair Exp 10,000 5,000 15,000 �. :;;'
�
� 8) Summer work on the 'visitors center" at the Independence town site; �'-'�•
� hietorlc sign construction, 'ghost" support, and walkway construction. �''::.:`. ,
,� 7he proJect wi 11 be supervi sed by the Aspen Hi stori ca) Soci ety. � ,,..
[ndpndence Yi str Cntr Exp -0- 2,500 2,500 !'�' • '
� .
i 9) A personal computer with printer was purchased for Environmentat 3 "
� Health by the City of Aspen at a cost of S8,535. The County' s share }
� is one-half - 54,268. '
Computer Acquistn Expend -0- 4,268 4,268 ��.
1� 10) Inerease staffing in the Environmentel Health department: � .
� a. Part-time secretary to full time on March 1, 1986 - 510, 000 '. .
� b. Additional environmental health sanitarian for 8 months - 18,400 ' i
') c. Furniture and radio for the additio�al sanitarian - 2�000 ,
, .-� $30,400
i County Share is 1/2 - 515,200
,j •
�� Env. Health Opertns Exp 73,338 15,200 88, 538
� 11) Legal work by Arnold and Porter for the County as potentially respon-
ssibie party for Smuggler area lead contaminatlon cleanup by the EPA. �
This budget is for work perPormed between February and April 1986.
EPA Smuggler Project Exp -0- 1,350 1, 350 €`,,r
' 12) Originatly in 1966 there was no bvdget for ongoing personal compuLer
� needs. Our estimate is: �' :
� a. Small equipment - 51,000 ° -
i •b. Sof tware appl i cati ons - 4L000 :a �
� ;5,000 f�
� �.
� Cmptr Acqui si t i on fxpend 16,482 5, 000 21, 482 i,
� 13) Originally 54,500 was budgeted in Communlcation� For a copler replace- i •
'1 ment. That budget Is being reallocated along with as�ociated revenues r
e
� to purchase: k" '
� Exeend Rev_enue Net_Cost i ,
a. Copier for APD/SO E4,200 b2,300 52,100 �•. ,
_ ."i (52, 100 revenue from APD)
' b. Copler for Communicatfons
� (County Share - q4X = 31,848) 4,200 2,352 1,848 .
( c. Copiar for Rd 8 Bridge/Fleet '
Management 1L200 -0- 1t200
59,600 �4,452 55,148
jAn additional �698 fs required to purchase all three machines.
1
f Comunctns Copler Rplc Exp 4,500 (2,652) 1,848
� SherifP Copier Acq Rev -0- 2,100 2,100
Sheriff Copler Acq Expend -0- 4,200 4,200
� Rd & Brdg Copier Acq Exp -0- _1L200_ 1,200
648
�
� lA) Service Center bullding schematic design phase will cost $74,50p.
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Previ ous Revi sed '
Budget This_Change Project_Budget
This project budget is being appropriated from the designated fund •,
balance for the new Service Center. �
; ;
Servl ce Center BI dg Exp -0- 7q,500 74,500 �,..•
: 15) Library speciat proJects:
�__._; a. Prel i mi nary desi gn for Li brary expansi on - a10,000
;� b. Computerization - 6 terminals (to hook up to a 5730,000 ; '
� regional cmptr system purchased through a Library grant)- S6L000 i
' 526,000
�j Llbrary Expansion Expend -0- I0,000 I0,000
� Library Computer Acq Exp -0- 16,000 16, 000 ' .
�... ..: .
,;� 16) Appraisals, surveying, legal and other costs associated with the '>�
`� acqui si ti on are estf mated at 575,000. Al though some of thl s cost may �.�'
be grant re(mbursable, re(mbursement w( 11 noG occur unttt the land f'::'�=
purchase is con�ummated. Therefore, the budye4 witl not reflect any .
grant revenue at this point. �. ` '•
',
Paepcke Land purchase Exp � • '
(i nel i gi bl e shareJ -0- 75,000 75,OQO :t_� ••
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,-.� lI) UNANTICIPATED REVENUE 5 29,499 i
;�A (
,:� 1) A contri buti on o� $1,999 has been made to Pi tki n County for a Vi etnam �''
`'i Ueterans Memorlal. These iunds wl11 be kept as a deslgnated iund } '
1:;� balance until the memoria) is constructed.
,� Vletnam Vet Memorial Rev -0- 1,999 1,999 ! � ;
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0 2) Treasurer's fees increase; r;; ' '.
~"� a. Trustee f ees, pri marl l y Robert's f orecl osure 519,500 °�,�
i b. Treasurer's fees for ooilecting properEy tax for all �
i
f7 special taxing districts B 000 '
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[.� Treasurer Opertnw Rev 202,792 27,500 230,292
c_t F,
•=I III) REVENUES NOT RECEIVED S 7,789 � .
;� 1) General revenue sharing entitlement N17 (1986 portion) is E69,440. �.: �
,.� That represents 573,098 as appropriated by Congress with a SX funding ;.',
� reduction due to the Gramm-Rudman deficft reduction legtsl -ation. �
This re�ults in a revenue shortfall of 57, 789 (the original budget
; was �77,229).
� � �
� Rd & Brdg General Rev 228, 083 ( 7,789) 220,294 if1
y 1V) FUNDS NO LONGER NEEDED S 67,000 3'1 '
i
: 1) Revlse Gerbaz bridge grant: � ,
: a. Tho state will not reimburse us for the project we will re(mburse �
� them, so the revenue 8 80� of the expenditures are unappropriated. ), -
i b. Only engineering on the bridge will occur in 1986 (58, 000 = our ?<
; share); the remalning E67, 000 will be reserved in a designated { ; '`
-- fund balance for constructlon in 1987. �
..�.. �.; ;:. . .
' Gerbaz Brdg Const Rev 300,000 (300, 000) -0- �
`� Gerbaz 8rdg Const Exp 367,000 (367L000) -0- � �
�9 ( 67,000) ;
� V? CARRYOVER 5177,065 �
� 1) 1985 Projects carried over into 19B6:
i Electn Reprecinctng Exp -0- 51,500 5 1, 500
Assessor OperaLns Expend 2�1,458 7,6D0 209, 058
J (Assessor mapping)
� T(psy Taxt Expenditures -0- ii,577 11,577 ,
(Net Proceeds from 1985)
•� Jail Ganerator Repr Exp -0- q,00D 4, 000
) (Tran�fer relay to be installed)
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Previ ous Revi sed
Budget This_Change Pro,[ect_Budget
Prisoner Amenities Exp -0- 6,064 6,084 �
' (Net procaeds to fund speclal
• prlsoner needs) s
Asset Mgmt Opertns Exp 84, p17 9,400 93,417 ;. �
(Engi neeri ng mappi ng) <=`,.'=<•
' SWC Water Rights Exp -0- 15,000 15,000
SWC Fence Improve Exp -0- 50,000 10,000
SWC Revegetati on Exp -0- 10�000 10,000 �;�.',
(Solid Waste Center) 35, 000 a
, #
. True Smith Park Exp -0- 3, 127 3,I27 �.:
(Unspent lottery funds) E_ . . •
Down Valley fuel Farm Exp -0- 8,800 8,800 �., i..�,�
• Roaring frk Rvr Mgmt Exp -0- 4,800 4,800
�. ,,;;',:''.
(Ri ver Management study) L•SY.`L=
Chitd Protection Team Exp -0- 6,265 6,265
i1985 Eagles contribution;
program to be administered '
by Social Services in 1986)
� 2) Additional funding for Courthouse basement cabinetry for SheriPF and
Aspan Police Departments: ' ,
a. 1985 Sheriff's furnish(�gs designated fund balance - $5,075 ?� "
b. Contributlon from Aspen Police Department - 31700 ;'
56,�75 j .
S
Crthse Basemnt Cabnts Exp 7,000 6,775 13,775 .,��. '
Crthse Basemnt Cab�ts Rev -0- 1�700 Y,700
5,075 ��� .
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3) Carryover funds from 1965 to construct a fence on the trail easement jt+:::. �
of the Randall property (this property is to be traded to Loni White = `
;. � for tand adjacent to the airport). • �
Trails Fence Improve Exp -0- 3,OOU 3,000 •
+;:' • .:'
4) Carryover 1985 road maintenance commitments to Orchard Estates and '•w���
Gateway subdivisions. 5
- Orcha�d Estates Subdv ; ;.
Road Mafnt Expend -0- 610 610 '
Gateway Subdv Rd Mtnc Exp -0- _1L894 1,894 i " . .
2,509 �
, '1 ��;
5) Foad capital proJect budgets needed to complete 1985 profects in 2386: �,. '
�:�
Smuggler Const Expend -0- 15,500 15, 500 ,�
�; : z.
McLaln Flts Eng Expend -0- 3,020 3,020 f`?� .
� McLain Flts Rt of Way Exp -0- _6�200 6,200 J ��.)
9,220
�':"
Redstone Brdg Const Exp -0- 8,625 8,625 ; "'. •
Redstone Brdg Const Rev -0- _6L900 6,900 ' �
1,725 -
' Smi th Hi t 1 Brdg Eng Exp -0- 9, 000 9, 000
Smith Hill Brdg Const Exp 15,OU0 _5�000 20,000
�� 14, 000
;
Spruce Street Const Exp 13,500 ( 5,837) 7,663 •
Sauth 7th St Const Exp -0- _ _3L200 3,200 •
Total Road ProJect Carryover 37,808
6) Ortglnally in 1986, the FEMA Roaring Fork Retalning Wall was budgeted
wlth a credit bala�ce of $15, 525 (assum{ng prior year revenue� would
be received in 1986). To finish the project, E15,000 (with no
revenue) is needed in 2986; this represents a real increase of
$30, 525. (515,000 of the total is being carried over from 1985. )
FEMA-RF Fetalnlny '
Wall Expend (15,525) 30,525 15,000
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Previ ous Revi sed
Budget This_Change Project_Budget
VI) ZERO COST PROGRAMS -0-
1) The State Division of Youth Services has awarded Pitkin County a
grant of 53,000 to temporarily house & supervise juveniles before `
they are sent to the Denver Youth Detention centers. The grant is in �- '
place until June 30, 1986 8 is befng administered by Tom Stephe�son,
the Sheriff's office juvenile officer.
~�y� Juvenile-Detentn Grnt Exp -0- 3,OQ0 3,000 � .
� Juvenile-Detentn Grnt Rev -0- 3L000 3,000
j -o- l
� 2) 7ranefer Asaessor ma in ���
pp g proJect back to the Assessor from the Asset t: :
' ,,'� Manager; i t was thought orf gi nal I y that the engl neer moul d admt ni ster i`•.,;��.�
both Englneering and Assessor mapping projecta but the A�sessor will !..�
'� be takt ng care of her own mappi ng. 1,`,;'
Asset Mgmt Opertns Exp 93,417 (3,150) 90,267 ��.",'�
'� Assessor Operations Exp 204,Q58 __3L150 212,208 , .
-0-
;� 3) The Aspen foundation contributed to the Extension departmant: �.•.. , •.
3 a. 5365 for 'I'm in charge program' - counseling children to be �
a independent without supervision after school.
�; b. 52,723 for 'Family Community Leadership" - team building 8 training �
:Y .
'� c. S2,250 for adverti si ng for the 4-H Fai r
,� �•
,.z I'm in Charge Rev -0- 365 365 f
� I'm in Charge Expend -0- 365 365
j Family Comm Leadership Rev -D- 2, 723 2,723 r
� Faml 1 y Comm Leadershi p Exp -0- 2,723 2,723 �,':_ .
. �, 4-H fair pdvert(sing Rev -0- 2,250 2,250 ' '
r�; 4-H Fair Advertising Exp -0- 2z250 2,250 ��'4
-0-
�� 4) Lottery fund allocation for 1986: "'�"
� a. Aspen Snowmass tJordic Councti; for Nordlc System Maint - b6,600 i
b. Redstone Commun(ty Assoc. Park Commi ttee;
E7 develop Redstone town park - 3,8Q0
�� c. Basalt Parks Committee; purchase of recreational '
equlpment for Arbaney Park - 6p0
'� d. True Smith Park; landscaping and equipment improvements - 4LOOQ ���.,
! #15,000
5
�' An additional �5,000 is aiready budgeted for North Star Management. i' � -.,
5 Aspn Snoms Mordic Cnc) Exp -0- 6,600 S,S00 i� '�
` Rdst�e Prk Committee Exp -0- 3,800 3,800 �`
� 8asalt Prks Committee Exp -0- 600 600 i�� ..
;+ True Smith Park Expend 3,127 4,000 7,127 �
Unallocated Lottery fnds 15,000 (15�000) -0- �
.. i `�- f. . .-
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� 5) NWCCOG Tttie III grant for Sanlor information & raferrat was budgeted �
at 56,868 but only E5,068 will be disbursed to Pitkin County; the �
additional 51,000 has been authorized for Senior Health Aids to be
.� administered by Community Health Services. '.
Sr lnfo-Refsrral Revenue 8,868 (1,000) 7,868 •
Sr Info-Referral Expend 21,969 (iL000) 20,969
-0-
6) Actual cost of lhe water truck and plow truck purchased in 1986
require adJustment to the budget:
Ori gl nal New
Budget_ Budget Difference
� Water Truck Cost a60, 000 365, 000 S 5,000
' Plow Truck Cost 92, 000 99,000 7,000
` Plow Truch Trade-in (7�000) (17�000) (1OL000)
� 3145, 000 5147,000 S 2,000
The additional a2,t100 will be Funded by savings in Fleet Management
operatlon's repair parts budget.
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Previ ous Revi sed
Budget This_Change Project_8udgei ;
` Vehicle Rpicmnt Revenue 9,000 10,000 19, 000
'i - Vehicle Rplcmnt Expend 180,500 12,000 192,500 �
+ FIeeL Mgmt Operatns Exp 54�,222 (2 000) 545,222
`----
� -0- �;>_.
; 7) An 5810 contribution was made to the Senior housing program to �
�. .� Improve one of khe senior rooms at the Community Center.
,� Seni or Houai ng Revenue -0- B10 810 �"'
`�� SenYor Housing Expend -0- _ _810 810
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• :;, S) 1986 Communi ty Servi ce BI ock grant has been awarded to Pi tki n County �� ' '��'
For: r,":,. '
� a. �mergency f i nanci al assi st ance to i ndi gent s �"
1 through Aspen Mental Health - # 2,216
� .
.l b. Home heal th care for the f ndi gent through E'�'�' '
Community Health Services - 2,191
,;� c. Empl oyment assi stance 8 publ i cati on of �
'di scount book" For seni ors - 2�pqp
f� d. Independent living counceling for families � _ ' ,
individuals through Extension Servfce _zLp17
'+ t 8,864 '
Grant revenue to non-county entitles passes through the Social Y
Servfce Administration department.
�'4� �' .
;! Social Srvc CSBG Revenue -0- q,407 4,407 { .
Social Srvc CSBG Expend -0- 4,407 4,407 i.-
°� Sr Info Referral CSBG Rav -0- 2,240 2,240 ;
•,•� Sr Info Referral CSBG Exp -0- 2,240 2,240 1 '
� Extnsn Home Econ CSBG Rev -0- 2,217 2,217 ��=�
� ~.� Extnsn Home Econ CSBG Exp -0- 2�217 2,217 '1�"q:''
!� -0- ��,'
i� Introduced, read, and passed upon first reading by the Board of •.i:•i
, County Commissioners of Pitkin County, Colorado, at their regular meeting
�� held June 9, 1986 and ordered pubiished in full.
Approved upon secand reading this 23RD day of JUNE , 1986.
� �:' . .
ATT BOARD OF C UNTY COMMISSIOkERS
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t LEW SCpNLAN H N KL RUD
P OEPUTY COUNTY CLERK CHA(RWOMAN � x:
's
� APPROVED AS TO FORM: `
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i THO AS EN ON S I H
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� ! 1986 FUND BALANCE ANALYSIS
.� INITIAL APPROPRIATIONS SUPPLEMENTAL REVISED �, '`
__� BUDGET_ _YEAR=TO_DATE_ APPROPRiATlON BUDGET
� 1/1/86 Fund Balance 54,140,524 4,140,524
1986 Net Revenue (Ex end) 63 400 (322 099) (258 699) �,
,� " F ______L_______.___________�'�'__L_____�_____L�'__ ( . :
12/31/86 Est. Fund Balance $4,203,924 (322,099) 3,681,825
"iLa".;• �..
Oeerating_Reserv_es
_=:„.e Social Service Fund 3 25,606 ( 6,265) 19,341
•=+^�� Sheri f f Of f i ce Furni ture 5,075 ( 5, 075) -0- !
;���' TV Transl ator 40,871 40,871 ��.• ,
�''�` Bui 1 di ng I nspect i on 29,765 ( 9,980) 19,785
-� Planning 19, 103 ( 3,300) 15,803 � �
�� ' Road Improvement Oistricts 32,551 32, 551 '_
��� Housing/Centennial Savings 23,264 23,264 ;
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•'�;
J=: Di saster conti ngency/
`' Revenue Shortfall 466 500 466 500 � '
.. , .
,,,,,.
___L_____________________�____________�_L___ ; ' ��.
t-�fi S 642, 735 (24,620) 618, 115
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Caettal_Reserv_es j '
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;,.`„F� Foad ProJects S -0- 67, 000 67, 000 ;
Open Space Land Acq. -0- -0-
;':-`.�� LI brary 906,484 (26,000) 880,464 ! �
-+ Ambulance 51, 589 51,589 }
``.-'``'I Sol i d Waste Center 285,873 (40, 000) 245,873 �' ,��,;�:.,
''' '"`-"�: Servi ce Center Bui 1 di ng 386, 012 [74, 500) 311,512
,�"'' Vi etnam Vet Memori al -0- 1,999 1,949 �
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+� Airport 625 554___ (75 000)___ 550 554 i .
.. . .
. :��:.. ____�_L___ _____.__�__________L____ ___�L___ ; • :
�2,255, 512 (146, 501) 2,109, 011 `}="
.J�� Debt_Serv_ice_Reserv_es �
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Jail Bonds $ 9,134 9, 134 4`
�.� Bus Bonds 218,600 218,600
Airport Bonds 788 000 -0-_______788L000 � •
------'---------------------------
�k'-.� S1,015,734 -0- 1,015,734 �; '.
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"� Available for 1986
Capital ProJecte $ 289,943 (150,978) 138,965 'Y
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�_ ;� PC_LYNN:LD.FUND.ANAL. 86 j'�_
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