HomeMy WebLinkAboutbocc.con.035.1986 i __�_
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� PRELIMINARY SOFTISARE pEVEIAPMENT AGREEMENT
, �' �
i (Polygon)
. ) CA 35 86)_ �
.�_ ' ; -
�. i By and between the BOARD dF COU2dTY COMN.ISSIONERS OF �
--',�a PITKIN COUNTY, COIARADO, a Colorado home-rule County, ("COUnty") , �.,
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� � and POLYGOld DATF, SYSTEMS, INC., a Texas corporation ("Polygon" or ; • .
- "Consultant"), made as of the date last beloG� signed. i�
:_ �, ,
`"�� RECITALS ;,.:Y :
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%:�:. Wii£REAS, the Couht� '� .' '
} (pursuant to a joint agreement with �
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;^?� the City of Aspen, Colorado) has undertaken a consultant%vendor .
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�-;:'�; selection process for the purchase of new data processing hardware r
•',
'�� and software; and •
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;r� WHEREAS, Queue Systems, Inc. ("Queue") has been Selected
as the lead consultant/vendor in the process and the County and
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,:-; ueue have be un ne otiatin a contract for the urchase of such
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. - hardware and software; and � .� `�
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WHEREAS, Queue's proposal includes the development of .
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certain softwarE modifications and the nature of the development
�", ma};es it difficult to specify a development praduct for a top-set
- �� .
���,',, cost; and :
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`_?� SvHEP.EAS, Queue's proposal also includes the development �
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` ' of certain softr.are by third-party consultants, including Polygon, �
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`� which consultants will be managed by Queue; and ` �
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WH£REAS, the County, Queue and Polygon have agreed, as +�. ,
a threshold matter and as part of the contract negotiation, to �
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enter into this preliminary software development agreement in
• order to secure information from which to negotiate the mester
acquisition agreement contemplated in the selection process and to
• obtain certain preliminary software products. ` *�:'
;�;:' .
-.--- � NOW, THEREFORE, in consideration of the mutual promises, 1� -
terms ahd conditions hereunder, the parties agree as follows: y
A. ,Land Info*�mation Functional Specification. �'�.��
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• � 1. It is the intent of thie section to define and * -^�
� provide for the terms of acceptance and payment for production by
i Polygon of Functional Specifications for a state-of-the-art {or
� better) designed, feasible, fully-integrated Land Information
Management System for satisfactory, reliable, efficient and �4.� •�
� economical operations on proposed Data General hardware. The � �
Functional Specifications (hereinafter referred to as "Specifica- �
.,�
tions") shall be written functional system specifications as '�
defined in the document titled "fl�nctional Specification Outline" ��. �
submitted to County by Queue and attached hereto as Exhibit ��A" �''1. ' -
�. , • :;�.-.
and incorporated by this rePerence; provided, however, that all k�
precatory language in Exhibit "A" is hereby agreed to be manda- � �
tory. As part of its Specifications management, Queue will
further specify programming languages, file orqanization, data
�� +
bzse managearent �ystems (DBI3S) and other necessery teehnical
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spec�fications anci acceptance star,dards therefor, and Polygo�
i,ill produce accordinq to such specifications. �� -
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2. Scope of Wor3-.
' e. The Specifications shall include, but not be `
� limited to, the following functicns af the City of Aspen and �',;;;. -
Pitkin County and shall include, but not be limited to, all items
�:� itemized in Pitkin County's Request for Proposals (RFP) �dated �
3 June 12, 1985 for the following functions: �
(1) Pitkin County Assessor: t;':
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a. Administration; ����� '
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,� b. Real Property Appraisal; and a`.•.',.
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�� c. Personal Property Appraisal. � � ''
~� (2) Pitkin County Clerk & Recorder: �'' �
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a. Grantor/Grantee; and � ��•�
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;�-,�j b. UCC. . i
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.,4� (3) Pitkin County Treasurer: ''
a. Tax Hilling and Collection, subject �
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to A.5.d. �
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' (4) Pitkin County/City of Aspen Building � � -�
- ''' ik:_
' � Department: �- �
a. Building Inspection/Permits, sub- I .F_-:
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�•,;� ject to A.5.d.
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(5) Integration with: ' •
�;_� a. Financial Management system;
' b. Utility Billing Sy�tem; ���
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`=1. c. Computerized Mapping;
.� �:
i d. Clerk & Recorder - Assessor;
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�! e. Assessor - Treasurer;
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f. Building Inspection;
g. Planning & Zoning;
h. Engineering; -_
� i. Public Works;
� j. Law Enforcement; and �.
k. Public.
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. b. In development of the Specifications, ��,cr
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Polygon agrees to use its best efforts and cooperate with Queue
in Queue's management (on behalf of the County) of the production
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and acceptance of the Specifications.
3. The work in this Section A. shall be underway . .
by May 29 , 1986, and completed (except for County-reguested "
modifications or re-modifications, if any, which shall be promptly { y
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;� made anci delivered) by July 31 , 1986. �',
�� 4. Terms of Acceptance for Snecifications. � .
Y"� a. Yitkin County will accept the Specifications • r
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' '�;;,1 if it timely receives the Specifications in printed form and the i�• ^
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content and format meet the definitions and standards herein ann i� �
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;,.:; s=t out in Exhibit "P.," as amended, and are satisfactory to Queue �
�_� and the Count��, subject to the limitations hereinzfter. i
. �
b. Polygon shall submit to Queue and the � '
�,'
Ceunty a wr�tten progress report and draft Specifications at the ��.
halfr�a�* point in the project, but in no event leter than June 20, '
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19E6. � ;.
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c. Pitkin County will notiPy Polygon within a 1
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`'i reasonable time (but not less than fifteen (15) working days) of
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receiving the printed Specifications of any desired modifications
! to format or content or of acceptance. This notification will be
� verbal with written request for modification or notice of accept-
i
' ance to follow.
°" d. Pitkin County will notify Polygon within e �
reasonable time (but not less than five (5) working days) of i
- i .
? receiving any modifications to the Specifications of any desired �"
J� re-modification to Pormat or content of requested modifications. ��.
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`-� e. Once accepted in accordance with A.5.e. (3), ` '
;.:�; _ .
'; below, the Specifications may be uBed by Pitkin County, without
further compensation to Polygon, to develop and implement (or �'' ,
�
have developed and implemented) a Land Znformation System for the �� ••
,.._� County's use. (.
;:5 '
;wy f. Acceptance of and payment for the referenced �'
functional specifications shall in no way constitute an expressed �
or implied agreement or authorization by the County to further � �
- �i
" . develop or implement the Specifications or to purchase any further j.-� � 'r,
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or related goods or services, subject to the option set forth in `.- . �
�' A.5.c. . �
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e'-' a. In the event that Polygon is unable, Por i
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�i` any reason other than those specified in C.E., to complete the
;a Scope of 4iork F�ithin the egreed-upon timeframe, Polygon shall I,.
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turn over its �,�or}; in progress promptly upon demand ry the County i
' and the County shall have the right to contract the completion of �
� �
� the work to a third party and charge the costs of completion to �
:�
� Polygon.
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5. PaVment for SbecificatiohE.
. a. Cost of Snecifications. Thirty (30) day6
after written notice of ncceptance of the Specifications and �
��
receipts for reimbursables as provided below, Pitkin County t,ill
�""'"- pay to Polygon the following Functional Specification Costs as �
;j herein provided: l`. ,
� Functional Option
� Module S,geaification Costs Development Costs
_f
�� (1) System Overview and ;`:;�'
Integration $ 0. $ 0.
Asseseor AdninietTation $ 900. $ 5,490. �.':'.'•� �
,`- i c .". ',
^ Real Property Appraieal $ 5,000. $ 29,195. t"� �
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Pers. Property Appraisal $ 1,500. $ B,500. +: .
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�J Clerk & Recorder pocument �
��;1 Reception/UCC S 3,000. S 18.315. �
�:;{ SUBTOTAL: $ 10,400. $ 61,500. •
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}.,;� (2) Tax Billing & Collection $ 1,500. $ 8,500. � �
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'�' (3) Building Inspection/Permit� $ 1,500. $ 8,500. �-
', _-------- ------- I. !
"' GRkND TOTAL: $ 13,400. $ 78,500. I`
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b. The Functional Specifiaation Costs represent � `��
``�i the maximum labor cost Pitkin Covnty will pay for satisfactory .
;<i� ..;.,
i•=y Specifications under this Preliminary Softw�are Development Agree-
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.''=� a�ent and shall include all modifications and re-modifieations
necessary to make specifications acceptable to Queue and Pitkin �,.
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, � Co'aat�•. I .
:; c, As paTtial consideration hereunder, Polygon `� :
grants to Pitkin County an option, which say or may not be part � ?
of any eventual master acquisition contract, to develop and
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. implement (includin9 installation nnd integrationj the referenced
; modules to Queue and Pitkin County's reasonab2e satisfaction for
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j the Option Development Costs set forth in A.S.a. Such option ; . -
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shall be ekercisable by written notice by Pitkin County to Polygon
� . � sent no later than one hundred eighty (180) days after payment
'.�
-' for Specifications is due hereunder. The terme of this option,
^�� inc7uding without limitation, acceptance, delivery, and payment, �.
shall be commercially reasonable and as may be further agreed to y:'. .`'�,'
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by the parties; provided that if the parties are unable to agree ",•
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;�':'� on terms, the terms set out in this Agreement shall control.
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%�, d. Modules (2) and (3) shall be reserved to '
'
the end of the Project and shall only be undertaken at the written
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direction of Pitkin County at the functional specification and '
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`:;�;;* option development costs indicated.
�� e. Title and marketing rights to the Specifi- �
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catioris shall be determined as follows:
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, (1) If Pitkin County pays the Functional ,
;� SpECifications Costs only for Modules (1) and/or (2) and/or (3) ,
.�
as set out in A.S.s., Polygon shall retain title (subject to '
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�`�-��"� FitY.in County`s riahts as Purchaser) znd marketing rights.
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�':*;_i (2) If Pitkin County ey:ercises its option '
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set out in A.S.c. and pays the Optional Development Costs for .
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each l•Soaule, as set out in P..S.a., Polygon shall have title
(subject to P3tkin County's rights as purchaser) and all marketing '
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rights. �
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(3) If Pitkin County does not exercise the
option set out in A.5.c. ahd either, at its option: (a) pays the
Functional Specifications Costs plus a surch�rge of $10,400 for
I"-:.
� - Module (1), $2,000 for Module (2) and $2,000 for Module (3), as �
set ont in A.5.a.; or (b) waits a year atter acceptance to develop
; ` , .
'�; and implement (or have developed and implemented) a Land Informa-
:�i
�i tion System, then the County shall have title and all marketing i.��
. �: ,
.s� rights to the Specifications and any Land Information System ` .,
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'�:� developed fram the Specifications. i�-.',.
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N� 6. �avment for Reimbursables. � ':.
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�.
If and when the Specifications are accepted: ; •
� . • �, '
� a. Pitkin County will pay for two round trip , '
�='� coach airfares for Brad Henderson from his normal home location to �
4� Aspen, as es�ablished by valid receipts. +'
�
��1 b. Pitkin County will pay for local Aspen ; .
....,�. i ; .
`-r transportation, as established by valid receipts, to a maximum of �
,;; ;�
. �:�, $90.00. + � �_�i
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``i c. Pitkin County will pay $30 per diem to cover ��
`;;3 the cost of ineals for every day Brad is required to stay in ! • ^f�•�
l:' Aspen.
� d. Pit}:in County agrees to find and pzy direct- � '
?i 1�� for adequete lodging for Brad during his stay in Aspe�. �'•.
1..
� B. I�anaaement of Production of Lend Information Func- �
1 tional Snecifications. � .
� ` • �'
1. It is the intent of this section to provide ��
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I expert computer software development management by 4ueue for the �
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*.i. . . r .�s.o . _v.aa -j4 �'�b.i. � �cr�L.�.. ♦ � a�?,'t�:G[.S"'6. ..F.. �
prodvction b}� Polygan and purahase by the County of Functionel
Specifications for a Lnnd Information Management System, as
, pr�vided herein and in the County�s Contract with Queue, attached
hereto as £xhibit "B" and incorporateci by this reference.
"v 2. The work in thie Section B. shall be underway ,..�" :' .
by May 29 , 1986, and completed (except for County-requested �
modifications and re-modifications, if any) by July 31 , 19B6.
�:
3. Acceptance of Specifications. 4 • (
6'
. LK....,.:' .. .
With respect to the contract between the County and : -
r,..-
Polygon, Queue shall perform as follows (more particularly des-
cribed in Eschibit "B") : -
a. Queue will review and comment upon interim
s ,
reports filed by Polygon.
�.
b. When Pitkin County receives the Specifica- �
tions in printed form from Polygon, Queue will comment in kriting '�
on whether the content and format meet the definitions and stand-
r
r arns herein and set out in Exhibit "A," as a�mended.
c. Queue will similarly review, comment upon, �:�
an6 recon�mend any modifications or remodifications to Polygon's ` • �
..;,.
iWOT}:. -v . .
d. Queue wi11 recommend r:hether the specifica- k
tions are SetlSfaCtol-y and should be accepted and pa}*ment be �
made. �.
e. Queue will recommend whether marketing i �
i rights shall be purchased ar the deve2opment option shouZd be tf ��
i
exercised hereunder. ��� '
! �; .
�
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'
� C. Genera] Conditions.
; ;
1 1. Chancte Orders. Pitkin County and Polygon may �
i f
�� maY.e changes to the Project (being the work set out in A.) con- '+
..�..- eisting of additione, deletions, or modifications, subject to the �E �f'1. '
'.I requirements of C.23., below. The contract sum and project time i '
�_� shall be equitably adjusted accordingly. All Change orders shall ,;
• be mutually agreed to in writing and executed by the project G• ;�' -
managers.
-`'L �'��.
;�'�� 2. Proiect Manaqers. It is understood and agreed ��•. '.
-,:c �..•.
i<
i;.p by and between Pitkin County and Polygon that all performance
��rt .
- under this Agreement shall be at the direction of the respective �
,'>y project managers of Pitkin County (co-managers) and Folygon. �
��::
�`w Each project manager shall have authority on behalf of each of
:�c;�.� ' .� .
`'�1 the respective parties to enter into all modifications, additions,
:z::l
.�;'i and changes which may arise in the performance of the Project
'r
��F:� herein, subject to the reguiremente of C.23., beloh+, and to '
� �y'�� receive such notices as are specified herein. For the purposes i'
�
;_:-=,1 of this Contract, the County's Project Co-N.anagers shall jointly �: •
I
i,• ;�
have authority to approve change orders to a total of $5,000; in
l
,,� conjunction with the County 2,anaqer, the County Project Co-Mana- ;
...,:I I
;.?i gers shall have the authority to approve change orders to a total
,'-i
- of ;10,00U; zpproval of the Bozrd of County Commissioners shall �,
be required for chanqe orders ove�- a total of $10,00U. Pitkin �
County and Polygon designate the following as their respective i . Y
� project managers and co-managers and project addresses: �
I i
�
� . ,
� (•.. .
10 � : :,"
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,,�,�=� ,
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ajt,:.����'' • � , x• - ' .;,{' tr�fxt�,�_3^,y.�,�'��}+'. �-�;�` .
�3` '�r�y.✓;f`..iZSt:� n'���',v�"'x
' p,� {,:`• r
'�,t�°��s����.: �y� � h( ; � �,
r ��K�„
n T� �p ( ��;{.� FF
. y����V;._�'l,.,, p• i7..iA: .-'-iFL'e�..+� � . .. .• t �� .. ~� '.. , ..J.:- .. � _i` :..�i�n�'���`�.�rd' •-�!
PITKIti COUNTY Jim Considine. Co-Manaaer
' Address: 506 East Main Street
! Aspen CO 81611 !
i
� Georae W. Doane, Co-Manaaer �
� c/o oveue
7311 Greenhaven Drive. �!..
y --; Suite 150
- � Sacramento. CA. 95631 }
(
� POLYGON Brad Henderson, President �
`-i Address: 91a0 Whitehurst Road :�
Dallas TX. 75234 1� ,.,
, i�. �
:'r; Each party shall give the other party written notice of
� any change of their respective project manager. i.•`::' •
`�,., .•. .
;`� 3. Project Personnel. Polygon agrees to provide quali- �"�`: :
':�� fied personnel to perform the Yroject. The specific designation �
.;3:; ,
� and assignment of personnel by Polygon shall be subject to prior
'":°=� approval oP Pitkin County, which approval shall not be unreason- - . �r
`:�'�
^�-� ably withheld. If Pitkin County has reasonable objections to the
�x`--� performance of any Polygon personnel, such personnel shall be �
,.,,� �
removed from the Project by Polygon and the contract price and �
. Y",=`,I , �_
= �'`'�: reimbursables shall be equitably adjusted.
:_.;a
,,,,-,
"'; 4. Facilities. During the course of this Agreement, .
� `'� Pitkin County will provide Polygon, its personnel, and subcontrac- ���`��
;,�
t,;>:
►:?>� tors y+ith adeauate work space and such other related facilities as
�;n� r,�ay ba reauired for the performance by Polygon of its obliqations :
°� hereunder. i� .
�,� 5. Discrimination. During the perPormance o� this ; ..
,�
''� Agreement, Polygon agrees as follo�:s: � z
,I (a) Polygon will not discriminate against any f
�
,':� employee or applicant for employment because of race, color,
1 �
,
- �� _ ; �
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_ �
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���������� �
q•��n` +i;y.' i'a3° F t�c � P€
.a 'p ./�
/o"��.� �p.�1: �'S 'J �'�� (�Ir�� � 3 5 J'.
���i�N�'!}.. � t�'"� M�a����y�� �l ��y .. .�. . . �. `�d�� �!`S7K'J�����.y t:
. . . ".'tGY���K. ...�� � �'�'S'��R. ,,. 'Y�i ..�.. . ��'JSx . ..f.W..... � „ , .
religion, sex or national origin. Polygon will ta7:e nffirmative
� action to ensure that applicents are employed, and that employees '
�._�
are treated during employment, without regard to their race, ' `�:
'�';
color, religion, sex or national origin. Such action will in- ;;'�� _�'
�...-. clude, but not be limited to the following: employment, upgrad-
ing, demotion or transfer, recruitment or recruitment advertising; �
I�
layoff or termihation; rates of pay or other forms of compensa- � .-��
�.',::'. ;-;:
� tion; and selection for training, including apprenticeship. �,. :::
:s-_
(b) Polygon will, in all solicitations or adver-
tisements for employees placed by or on behalP of Polygon, state ,
that all qualified applicants will receive consideration for , .
employment without regard to race, color, religion, sex or nation- - '
al origin.
. 1 '
1
(c) Polygon will cause the foregoing provision to � t�.
be inserted in all subcontracts for any work covered by this ;?'
�:..
Agreement so that such provisions will be binding upon each 4.�': �
;' : .
subcontractor; pzovided that the foregoing provisions will not � ,"`
. • ��.
appl�� to contracts or subcontracts for standard commercial sup- ' .
i , `.
� ;, .
plies or rau materials. � "_•"'
r .. .
(d) Under Title I�' of the Civil Rights Act of
1964 no erson shaZl on the , ;1 "
, p , ground of race, color or national
origin, be eYCluded from participation in, be denied the benefit=_ ,
;.�. '
of or be subjected to discrix,instion under any program or ac�ivity
receiving federal financial assistance. ':; i°
'Y.'
, 6. Indebendent Contractor. Polygon is an Independent i:,`;'�
Contractor and will provide workmen'6 compensation and social ; ::,
;`,.•
�: .
12 1. �
. �:
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�"�-�'�°� ���' �q,y-` �' '���'�#
�. ��� �� ! y• � " . � �� Y�� s +;
' .." • � Y .:'4 ;i. --. �'�°et � ,�� F�`"-
ti�.. .t.x,.. � . ..�..� ..:r�ti. � .. .. �: ,�. , . �.�♦ .b'�.: .. , �,r .. ,. s^..!� .f:"�:. .. :*�� .. . .
. i ,. . .. . ... - . . .. .. . . . - .. � � . .. . . .. . -
, I
:'�i
.:,,�
, security, as well as all income tax deductions and any other
taaes or payroll deductions required by law for its employees. ;.
7. Insurance. Polygon will provide to Pitkin County �
�__ __ proof of a minimum of FOL'R HUNDRED THOUSAIID DOLLARS ($400,0OO.OU) � ,.
,
. of comprehensive general liability insurance, which shall be i.
"� endorsed to protect Pitkin County from defense and payment of
. claims of bodily injury and of property damage arising out of any �°+'�•
-;"�;;,� performance by Polygon or its empl.oyees or subcontractors under �
:c�,Y"` i.
�'.c�=x: this Agreement. -
',i.ar'
�""`�?r e. Default. Polygon will not be in default by reaeons y� �
s.::s.
���'��,� of any failure in performance of its duties iP such failure arises '
_<_
_7� .
. � out of causes beyond the control and without the fault or negli-
�.�� '
'•,�<;�� gence of Polygon. Such causes may include, but are not restricted
�-w r'a
� to, delays solely caused by Pitkin County; acts of God, or a
` public enemy, or the federal or state governments in either their
�i 'r
sovereign or contractual capacity; riots, fires, floods, epi- �
' �~,'��<�,: demics, quarantine restrictions, strikes and fxeight embargoes. �'�`'
a^.>�:_y "'
,,.::_'j .
;� 9. Invention. Improvement, Discoverv. Any im�ention,
- improvement or niscovery reduced to practice by Polygon, its
� ;,;;; emplo;�e_s and/or subcontractor=, in the course of, or under this
-- Prelir:inary S�_`tware Development P.greement or any subcontract
' thereunner ��ill belona solely to Pclyaon, s.ho �:ill have the
- ,.;;
exclusi��e right to marY.et the same, subject to the County's
� ,� rights as a purchaser hereunder ann the limitations set out in
A.5.e, and C.11.
'I .
,;'� •
_�°:i
':� 13 �
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ti � � ::-,., , __ . _ . _
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i _- __-_-�-�-
'..::sai.s' • ,
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�SS��ir
4 W' � '
�.7.'.3,:�v��� , . �
..�f...AY.� ' t `�' ./
�'��Jr. . � .St- q�tYr]{4k,-Liy�
.�ia...p ..�A �f,�!� ,f7� s+u ��4qlt�;�� .s�,f d!
'�,i�.�Me.��� - r ��f"? . .� � ��iMr4L�•�7�r S3
s' � t Q� � '�.� -rh�� •1 .s�� °�
..y . . � :���F��:::..g+�f:'�! � ta 5r��. k a?k'�. . 'f-.a.l..:� _ . ,����S,Y.Y.�~;n'r,
l0. Confidentialitv and Trade Secrets. During the
term of this Agreement nnd thereafter, each party and its respec-
; tive employees, aqents, contractors, and subcontractors will
!:,`. .
respect the confidentiality of all c�nfidential data and informa- ���`
�.�
�' tion, trade secrets and other such matters dieclosed and entrusted
i �;�
i to it by the other party, ; -
� 11. Use of Citv/Countv Name. The use of the name of ` �
- I
� ' �:',! -
i
the City of Aspen and/or the County of Pitkin shall not be used 'f`'`'�: ,
�'=:_;
� by Polygon i� any commercial or trade advertisement or for any '.• .
i.,.•:�.
� commercial u oses without the e p � '�� `
i P rP xpress written rior consent of
'
� the City and County. -
12. CaAtions. Captions contained in this Agreement „
are inserted only as a matter of convenience and in no way define, •i
-'. limit or e�:tend the scope or intent of this Agreement or any t
i
' ��..
'j
provision hereof.
13. Patents and Trademarks. Polygon represents that
'r
� it is the owner of or fully authorized to use any and all ser- w�
vices, processes, proqrams s ecifications materials ��,.
� P , , pracedures,
machines, articles, marks, names or slogans to be used by it in
, ••i:-:
; its oper�tion=_ under or in any uay connected with this Agreement. i
••� Polyaon agrees to indemnify and defend the County, its officers,
employe=s, aaents and representatives from any loss, liability, -
e>=pen=_e, suit or clain for damages in connection with any actual ' '
i-
or alleged infringement of any patent, trademark, trade name, � � y
trade secret or copyright arising from any alle ged or actual ��'` �'
unfair competition or other similar claim arising out of the ��y
14 '
�.
...... - i-
�
� �.
� _:
„ _.-� _,- ..v._._ -_. ,...._�___ _ � ..
r , . �... .. .... _ - . . . .
�`,�y .:..�� � . � . ' . . � .
i - -
'.:f�" . . � . .
i��.:� - . . �
:�;w'�r��:,-:.� .
t •
�j.�,?'(�.�I � � . .
�.4v'-
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l
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�'� ..i".:��,�� . . , . . . .. . . � . .
,..I ti
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�� �
. .,ri�t�. . . . .
''=r4+6.�;� .
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A ::l ti'' . a
. •'.Sn. HCT\3 iL. t 'J
.. .. ��,,..5:. 'Y�! '� i � ^ yq j xt �3}yfh4'�l 1 iY
�,� r.5+��yi , Y�Rt'Jx� s,�y 3'��� � �'�` #Jt�f������ts�+'�'r �S
;. �- y�a ���� �
i� .�{. "'� a2,i " .11s,rrRP
ti:,. ���,,..5� .:�: . �;..."� �'�"i. �.�� +�. ! , ,y.. ,',�..��..��`rG�f.?'..'.
ogerations of the Pol}�gon under or in any way connected with this
� Agreement.
14. Limitation of Liabilitv. Pitkin County agiees '
�,
' that Folygon will not be liable for any special, in3irect or �;
;.. . :;
� consequential damages hereunder in excess of the amount of compen- �.. .
, sation to be paid under this Agreement for Polygon's services. �
15. warranties. Polygon agrees to provide, upon Pitkin ?�.-�
County's acceptance of the Functional SpeciPications set out in ��""'
Section A., above, an express one-year warranty for services or
� materials provided hereunder, including a warranty of fitness for :
;i particular purpose arising out of or in connection with perform-
,i �'
`� ance hereunder, to the limit of the compensation to be paid under ,
;; this Agreement for Polygon's services. �
16. No Waiver. The failure of Pitkin County or Polygon �
to enforce, at any time, the provisions of this Agreement or to � •
a
exercise any option which may be provided herein, shall in no way �
_ r,:+ be construed to be a waiver of such provisions nor in any way ,
�fiec� the validity of this Agreement or any part thereof or the
j.{ right of Pitkin County or Polygon to enforce thereafter each and , ,;;.;
[I ever;� provision and to exerciee any such option. No wai��er of �
a
•'� any breach of this Aareenent will be held to be a waiver of any .
� other er subseauent breach. hll remedies afforded in this F_gree- j`
jr„ent �•:ill bE take*� and construed as cumulative; that is, ir.
1
! adciition to every other remedy provided herein or by operation of
I ..
i �}
law. �
`i : � .
�
�
15 f
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..�.� i
.� . �
� . . ... . .. . . . . . . . .. . . . . . . �...
IM�nR ..".�r ....... ..... .. . . . -..� . .. .. .
i ' M��. . . _ . . . ' � .
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,
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.; 4�,
, . .... . • . . ! 4 � 9 .�5� � � { .
y�' ' �.' .� , ..- S}'Yt� ���ylL.F�jT����7�`-,
o"'��.` `�� � r`p`.eiii� .a... .-� �i' � �kd�. r'�r���r�?.ytri -s�'`",�, {tµ�
I'`'�.._. .
17. Notices. All notices, requests, demands and other i
, communications under this Agreement shall be in writing and shall
be deemed to have been duly given on the date of service as �
�,_ ..
i:.r:r
fO110W5:
I�..�.�.�..�`.. .
(a) When eerved pereonally on the party to whom I,�^%':.; :
- ;.,�. .
notice is to be given; or �` .
(b) Seventy-tsuo (72) hours after mailing, when �;
i-. .
,. ., ,,
, mailed to the party to whom notice is to be given by certified ,
mail, return receipt requested, postage prepaid, and properly f.;,.;�.
. �:,,�,.
andressed to the party at his address set forth above, or at such .
different address as any party ehall designate in the manner , _
,..`.;
provided in this Section. . •
18. Attorney's Fees. Should any legal action be �
i
commenced between the parties hereto or their personal represen- '
tatives concerning any provision of this Agreement or the rights � •
�
and duties of any person relative thereto, the prevailing party ��
shall be entitlen to recover, as an element of his costs of suit �- •� r
' '� and not as danaoes, reasonable attorney's fees to be fixed by the ' •;:;°•.
court.
19. Cort�i�ance 4'?th Procurem=_nt Code znd Abalicable .� .
� S��te Contractinc Lata.
(a) The Consultant ac}:nokledges that this Aqreement � �
i=_ entere3 into subject to the requirements of the "Fit}:in Cou:�t}�
Procurement Coae," (Section B.5 of the Pitkin County Home Rule � .
Charter, Resolution No. 82-37, April 12, 1982� . As such, the ��
� i
Consultant agrees to comply with all requirements of said Procure- '�
�.- •
�
16 #'
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���� �p�1� e�' �;��.� � `. ; �.� � ,���f�i��;rf�j1���' _
.. �:�r -;�C��,.7'. . i 4�� �� � �t �1'�. �
� .Y�„'�� �.5�� 4 �"":., . �?'�.. _.... . t...� ��Y. . . . .r. . .. .,_.....x_ `4.`'� ��$ ���. . '
ment Code, and euch requirements are incorporated herein by this
reference. The Consultant also ncknowledges that this Agreement
is subject to applicable 6tate contracting lnw including, without
i:.
limitatlon, C.R.S. Sections 36-26-101 et se ., 24-92-101 et seQ•, � ,':-+::
..._.-. �;.
43-2-101 et sea., 43-2-201 et sea• ��' .
(b) The Consultant shall immediately notify the I:
r. _
County Manager in writing of any violation of said Code or sta- ! :��
tutes by the Owner's employees or agents, which violation(s) is `.1 �.•`� ,.`
_, .'_":
known or should have been known by him, and failure to so notify ,
� the Owner of any violation(s) within five (5) days of knowledge �
'cA'..
j of such violations shall be considered a breach of this Agree- y: ,• .
Iment. Further, such failure to notify the Owner of violation of ;• '
�
the Procurement Code or statutes within five (5) days of knowledge i .
shall be deemed as a waiver of any action or defense that the ��.
Consultant ma�� have against the owner by reason of sucYi violation
� of the Procurement Code or statutes. �., �
. �^� 20. Warranties Auainst Contingent Fees, Gratuities. "
IRicl�bac}:s and Conflict Of Intere=t.
� (a) Covenant Against Contingent Fees. The Consul- �,
� tar,t trarrants that no person or selling agency has been employed
� or retained to solicit or secure this Contract upon an agreement � . "
or understanding for a commission, percentaoe, bro};erage, or i •.
f
contir.oent fee, excepting bona fide employees or bona fide estab- i`"
I
lished conmercial or selling agencies maintained by the Consultant �
I � ��
for the purpose of securing business. ��
�.
17 f� ' }E,.
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A k � � � P� �y�!' � r€.t.., i� �Jx�S�C� �.y�xi> 5�� �a x'Cz
.y"�i1"� Q`A� �' Lt+�tS• .YF � - � i .. �� .y}�j,�''yF iJ�
.. '�{��5�� ..:`� s e.t� ¢�' � �'��' `� . , r. . � } ���'�"�rtv�r.. ',, �
.. .�A). .}-�_ fi.. . i ... . p..._. . � -{�.. .. . .i':.. .
...f . .. . . .. .. . .. . .. . . _
" (b) Gratuities Prohibited. The Consultant agrees
�
i hOt to give any employee or former employee af Pit}:in County a ' '
i � , .
� gratuity or any offer of employment in connection with any deci-
------ sion, approval, disapproval, recommendation, preparation of any �,,
� i �
_.� part of a progran requirement or a purchase request, influencing �
;� the content of any specification or procurement standard, render- {:
' ;';_i ing o� advice, investigation, auditing, or in any other advisory •• �
i:,'
i.
t:� capacity in any proceeding or application, request for ruling, .
R,i i;'s�
I,��,{ determination, claim or controversy, or other particular matter, � -
�,.'.' .
'��� pertaining to this Contract or Subcontract, or to any solicitation
°-�;t;
c i'm .
;�`;� or propoeal therefor. .
';r;k
. � (c) Gratuitv means a payment, Zoan, subscription, y
�-�::
'�ay advance deposit of money, services, or anything of more than �
�4�:i
i,•
'^ nominal value, present or .promised, unless consideration of
>.;:;�
'" substantially equal or greater value is received.
: �
'•...='�i (d) Kickbacks Prohibited. It shall be a breach of •
� ������ Contract for any payment, grstuity, or offer o� employment to be �' ��
,,..
`"'� n�ade b:� or on behalf of a subcontractor under a contract to the �
i„f�;; prime contractor or higher tier subcontractor or any person
�=r=
�=� asscciated therewith, as an inducement for the award of a subcor-
; `_
,!; tr=c*_ or order. The Con=ultant is prohibited from inducing, by
_';
�"I ar�� a:ear.s, any person employed unner this Contract to give up any �`
_' p�rt cf the compzr.sation to t•:hich he/sh� is othero�ise entitled. �
The Consultant shall comply rzith all appliczble local, state and { �'
federal ��anti-kickback" statutes or regulations. �
! _
j
�
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Y y� �k��"���� f'�h`,f� �
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(e) Prohibited Conflict of Interest. No official, �
i
, officer, employee or representative of the County during the term
i
of this Contract or one (1) year thereafter shall have any inter-
est, direct or indirect, in this Contract or the proceeds thereof. '
� (Further restrictions on present or former County employees are
found in Articie 7 of the Procurement Code) .
�� (f) Sub-Contract Clause. The prohibitions against I .
i i. ;.
. contingent fees, gratuities, kickbacks and conflict of interest (� .• -.'•
prescribed in this Contract shall be made a condition of and con- �,': ,
.�� s icuousl set forth in eve �''�•_:� �
p y ry eub-contract and solicitation
therefor. �`
(g) Consvicuouslv means written in such special or • '
� distinctive format, print, or manner that a reasonable person .
�
against whom it is to operate ought to have noticed it. � .
� (h) Remedies. In addition to other remedies it
, I � ' ..
may have for breach of the prohibitions against contingent fees, I _
;:;� gratuitiee, kickbacks and conflict of interest, the County shall �� �
' '� heve the right to: �• `^`
(1) Terminate this Contract without liability � �. '�Y�
. � ..i:.:
by the County;
�' (2) Debar or suspend the offending parties �
''1 fron being a contractor or sub-contractor under County contracts; �
:?
(3) Deduct from the contract price or consi- �,�,
` ,
; deration, or otherwise reaover, the value of anything transferred .
� or received by the Consultant; and y;
.,i
19 ,
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ti..:.. .. �t!iC;ij;rt L. .�.i..e,"�.f. .44f�_�i.a , .�... . �' ?'. . . +N44 .. .._ . . __. . .. ..
..��.:��� .
_. }
: �
(4) Recover such value from the other offend-
�' j ing parties.
:,•� ;.
21. Termination For Default. . +
;
'�� (a) The performance of work under the Contract may
�~ ,; be terminated by the County: i
:`..``) Whenever the Consultant shall default in
.:;ti
'''� performance of this Contract in accordance with its terms, and .
. �;
- � _� fails to cure or show cause why such failure to perform should be -
�};�° excused within ten (10) days (or longer as the County may allow - •
�r:
;;:�.: .
or shorter, but not leBS than three (3) days, for failure to •
f'"'-�': : -
'%�?!:-',
�;3� provide pxoo£ of insurance or maintenance of any dangerous condi- '
"T tion) after hand-delivery or mailing to the Consultant of a
�,
y'
;?.;`;; notice specifying the default. If mailed, said notice shall be
:°�`. sent by certified mail, return receipt requested, to the address
'1r::_y�t . .
�
�;:j specified herein for the Consultant.
'`j `.
��`� 22. Final Pavment.
_ :� Prior to a final payment under this Contract, the `�",
� ,+,'� Consultant shall execute and deliver:
.� .;,.i
(a) An assignment to the County of refunds, re-
�:;?;;� bates, credits or other amounts, including the interest triereon,
-=a
`::=j properly alloczble to cost for crhich the Consultant has been
':i . .
"� reimbarsed by the County Unner this ContracL;
,,y�� (b) A releasE or r:aiver discharging the County for •
`� all liabilities, obligations and claims arising out of or under �;
':.`-':i
_;�.� this Contract on behalf of the Consultant (and his successors and i ,
� � � assigns) and of all subcontractors and suppliers, and an indemnity '
:'."i � .
� 20 �
. �
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� .e y ,F -a ��s� st�u f• x,� �;, + �.
�'� t k„u .�r�k,��,,�a�t
� �""FM�� ��" � $ �4 t '�`€�r�t�y ! 3 y� ;r
� �� Y n f�f}y`'��11� � �(.� � �t �yay�`,a� ~-��y>7Y � � ,
�
i���41.:. 1f.�'� . � .. . . .�. .� .
�..i,. � . Y.5 �i a tt�':.'t' '::i�' +y:T.. . kLcAS.'..t47f�..,yt'h .>:.\.
protECting the County against nny euch liabilities, obligations
� and claims; and
(c) An aesignment to the County for nll warranties
for products and operations provided under this Agreement.
~� �� 23. Intearation and Modification. ; �
i (a) This Contract constitutes the full and complete �
;
� agreement of the parties and supercedes or incorporates any prior
" written and oral agreements of the parties. In addition, the _
Consultant understands that no County official or employee, other
`� than the Board of County Commissionere acting as a body at a
F;
; Board meeting, has authority to enter into a contract or to
_ �' modify the terms of this contract on behalf of the County. Any , '
such contract or modification to this contract must be in writing r
and be er.ecuted by the parties hereto.
:i �
`; (b) With respect to change orders under the Con- }
.,�
tract, the County and the Consultant ehall process and approve/- I
't disapprove requests for change orders as otherwise provided in �• .�. •
" ,c�
this Contract, subject to the requirements of the Procurement
;,,I Code and the Finance Office. '
..,,,.
�� 24. Records. The Consultant shall maintzin comprehen-
.:;j I .
si�•e, complete and accurate boo};s, records, and docunents concern-
i
:� ing its performance relsting to thi= Project for a period of
� ; '
ithree (3) years after final pa��ment on the Project and the County i.
� shall have the right within the three-year period to inspect and j �
Iaudit these books, records and documents, upon demand, in a � '�
� i
I reasonable manner and at reasonable times, for the purpose of
if
�' 21 � .
. ; :
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,c='�'�y W.;;i��.� ' .
:s, �
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�'� ��'�;R �ar�'�� ���3'��y���1�;���'�s
�� . '"�e 4� � }�� ��• � � i ...t �'1���� _'
�-. ' �� �_.�.�. � .`. � ���, . �... • ' p' ��� .
. . ..��_ ''C�''`w�."'�' -'.L �. .� .��.�•..i`M'�'i��Y�,j
r
!
determining, by accepted accounting and auditing standards, -
compliance with ell cost reimbursement provisione of the Contract
�
; and applicable lak. �
i � `
25. Annual Appropriations. If the contract awarded as �`
i �;•. .
��. � a result of a bid extends beyond the calendar year, nothing 4_ �
� ;
" herein shall be construed as an obligation by the County beyond (
'.� any amounts that may be, from time to time, appropriated by the
'ti.`y� County on an annual basis. It ie understood that payment under �• �
:^�,j� any contract is conditional upon annual appropriation of funds by
iy .
�=�� said governing body and that before providing services, the
%;::'
"�% Consultant, if he so requests, will be advised as to the status
y� of funds appropriated for services or materials and shall not be •.
,y;.`� obligated to provide services or materials for which funds have ;
y,� not been appropriated.
� 26. Third Parties. This Agreement does not and shall
! �
not be deemed or construed to confer upon or grant to any third
r
'��`� party or parties, except to parties to whom Consultant or County •
- '" .� ,:;�,
may assign this Agreement in accordance with the specific wzitten
t•�? �
`"'_'� permission, any rights to claim danages or to bring an�� suit, � :
..,..
�';�`j action or other proceeding agair.st either the County or Consultant .
�,s'.-
• becau�e of any breach hereof or beceuse of an�� of the terms, ;,
:;`:� covenants, agreements or conditiens herein contained. '
^�1��� 27. P.�reement ]•.ade In Colarsdo. The parties agree
`�.::{ i .
'" that this Agreement was made in accordance hith the laws of the j .
; :°;;.i State of Colorado and shall be so construed. Venue is agreed to "
�
'i be er.clusively in the courts of Pitkin County, Colorado. + '
� �
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... �� �i ��J�q't �,-•,•k� y�;,�� � ;
t� J ",r� ' , �a`�.. .°.�.. 'f�il,`i3Xy .
-�,y ��,�Ac� f A � :�ti �� g�w��y ic
_ sF„p .� � . -'� r
n,.�. - ....... -.. . � ;a'r
. . C+�-"=i'.". .
28. Waiver Of PresumDtion. This Agreement was negoti-
ated, drafted and reviewed tt:rough the mutual efforts of the
parties hereto nnd the parties agree that no construction shall i
be made or preswnption sha11 arise for or egainst either party
- based on any alleged unequal status of the parties in the negoti- �
r•
, � ation, review or drafting of this Agreement. '�,::;-
� 29. Authorized Representative. The undersigned repre- ! .
sentative of Consultant, as an inducement to the County to execute ����°!' '.-,�•.
•i� this Agreement, represents that he/she 3s an authoxized represen-
`� tative of Consultant for the purposes of executing this Agreement :.�.-.," �
� and that he/she has full and complete authority to enter into ,
,
�� this Agreement for the terms and conditions specified herein. � '
�;� IN WITNESS WIiEREOF, the undersigned have executed this .
�i r
� Agreement at the place and on the date and year first set forth
.`I . .
;'� above. ��•,
:.i PITKIN COUNTY, COLORADO �`
::1 �' �
�. �, R .
�,'� 1
,J . . . }.� ����/� i, ;,;�...
Ael K in K1 nderud (Dat ) s� t..
� Chain. zn, oard of County '
�� Co �issio ers r
L.�
::�1
� '{
:,1 �' .
�'
I i:
I (Further signatures on page 24) j .
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�
APPRO��ED AS TD PORM:
i:.
. '4.
. , �:
i,;
r;;,
Gary . E a
Assis ant o nty ttorney
• i . . . . � . . . . . - .. � .
. _ � �� . . . . � . � �,
.___._._� �� �,� _ c;"
� Tom Oken ` "
Finanae Director �
'� : �.� �:
. l . _
,.� RECOMMENDED FOR APPROVAL: -
ti :
" ' � �� ^ .
� li/�e �Gi��
f `'�7.1A1 COIISICI�T1'� , . - �. . � . . � . �
A �'Dpta Processing •
i
���` t
1' .
� ACCEPTED: � -.
a'
�,
�,� �
;
� Ronald N,itchell ' ,�.
Actina, City Manager "
�.:
r,,�
,F•,
POLYGOld DATA SYSTEMS, INC.
;i - ,�;.;:
:�
�� By:
- a Brad Henderson (Date) _
•='a President
;
i P_T�ESI�:
?
i
i Address: 9140 Whitehurst Road . �
By: Dallas, TX. 75234 + . ;,
Corporate Secretary � . '�
��
. }
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j �� . .
( 24 .
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