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RESOLUTION OF THE
PITKIN COUNTY
BOARD OF COUNTY COMMISSIONERS
AMENDING THE PTTKIN COUNTY PERSONNEL MANUAL
RESOLUTION #87- B� '
WHEREAS, the Administrative Services Director has recom- ':`i; �
mended the addition of Chapter X - Safety Requirements to the a.:.--'
Pitkin County Personnel Policies and Procedures Manual; and �:"
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WHEREAS, the Personnel Director concurs with the recommen-
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dation. �
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� NOW THEREFORE BE IT RESOLVED by the Pitkin County Board of
County Commissioners that the Piticin County Personnel Policies
and Procedures Manual is hereby amended by the addition of ��•'.'`
Chapter X - Safety Requirements, attached hereto. �;`'
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a INTRODUCED, READ AND PASSED by the Board of County Commis- r.� .
i sioners of Pitkin County, Colorado at their regular meeting held `; r
-� :,y Septetaber 29, 1987.
�
;j ATTEST: BOARD OF COUNTY CO ISSIONERS �` ,
� PITKIN COUN , CO DO ,
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^� �i By: � r'°'r"' -'
;,� puty County erk G �r e dse , Chairman `,
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� APPR V S TO FORM'
-z� ��
S� Ti t y Whitsitt
As is ant.COUnty Attorney
RECOMMENDED FOR APPROVAL: }
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`�-� Tom Oken
j Administrative Services Director
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CHAPTER X - SAFETY REQUIREMENTS
It is the policy of this County and its elected officials to
provide County employees with a workplace free of recognized
hazards which may cause injury, illness or death. All employees -
are equally responsible for following this policy and for working � ,
in a safe, proper manner to protect themselves and others. ;;:,':; .
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The employees are the most important asset of the County and are ;,�'�:;_ ;:,
expected to care for and conserve other County resources, :;�;:, .-.
including equipment, vehicles, buildings and supplies. All ;=
employees, at all Ievels, are required to make safety a vital %��
part of every work effort, no matter how small.
All employees are expected toc ����:-•-.
1. Report all accidents, losses and near misses promptly to �>��;' .
, their immediate supervisor, complete the County's
"Accident/Tncident/Investigation Report Form" on the same �'; ,'
7 date the incident occurred, and cooperate in the investiga-
� tion of such incidents. This is most important because even
in the best working environment accidents still occur. The
! shame comes from not preventing a second accident by
i eliminating causes that could have been identified by a good
� accident investigation of the first.
2. Read, become familiar with, and adhere to the guidelines for
ti "When An Accident Occurs."
3. Use or wear personal protective equipment including, but not
limited to, goggles, gloves, masks, and safety shoes/boots, "
� when appropriate. Keep all machine guards in place at all
; times.
�
I 4. Wear seatbelts whenever operating or traveling in any vehicle
� on County business, however briefly.
�
5. Keep all materials, supplies and equipment away from and out
o£ stairways, walkways/aisles, floor openings and similar
gathering areas.
6. Inspect tools and equipment before use. Report defects to t
supervisors and other potential users. Do not use defective
tools.
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7. Refrain from fighting or horseplay while on the job, and
refrain from any other unsafe practices, such as chance- ,' -
taking, haste, and short-cuts. "`
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8. Get proper instruction and authorization EB FORE using
unfamiliar tools. Check with supervisors and/or degartment
heads prior to proceeding with an unfamiliar operation.
9. Promptly report to supervisor any hazardous condition or
procedures affecting workers or the general public.
10. lteport for work, unimpaired by drugs, medications, or
alcohol, and in proper condition to physically and mentally
meet the daily work obligations.
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11. Com 1 with safet rocedures standards rules and other #,�,'���,�
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applicable directives. � •
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All supervisors, and/or department heads are expected to: ?:`
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1. (aj Investigate all accidents, losses and near misses; (b) ''?''
report them promptly to their Section Head and the County ���_� ,.
Attorney's Office by completing Part ITI of the County's ;';•;'- '
"Accident/Incident/Investigation Report Form;" and (c) follow �`';:- .
u to see that an necessar corrective action is taken. �'"•'
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2. Develop practical safety rules and regulations pertinent to r�•.
" the activities conducted by the department. ,t
3. Instruct emplayees in safe practices and the safety require-
� ments of their department.
4. Supervise to see that no unsafe conditions or practices are
permitted in their departments. Schedule periodic inspec-
tions to identify and correct unsafe conditions and work
practices which may be found. "Safety Guidelines," a "Self-
� Inspection Report," and a "Self-Inspection Form Listinq"
(checklists) are available in the CCI Risk Management
Services Manual for this purpose.
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� 5. See that any defective tools, machines, or materials are
; repaired or replaced promptly and before continued use.
6. See that employees use all required safety equipment,
including personal protective equipment and seatbelts.
7. Consistently enforce the outlined safety procedures, rules
issued by department heads and the administrative services
director, and any other applicable safety instructions, and <
include safety performance as a factor in employee
performance evaluations. ri'
The administrative services director is expected to: �
1. Direct and coordinate the County's risk management/safety �
program. � '
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2. Implement policies in furtherance of these safety require-
ments.
3. Form a safety committee and chair monthly meetings.
4. Establish annual goals and objectives for the safety program �
and monitor and report on its effectiveness. •
Any employee who fails to obey any of the above safety require- ;��#~'.� •^
ments will be subject to disciplinary acCion as specified in the '�"';.;, -
provisions of Chabter VIII - Disci line A �'�"
1� ppeals and Grievances, �� ,
of the County Personnel Manual.
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(Revised 9/3/87)
WHEN AN ACCIDENT OCCURS (MOTOR VEAICLE�
These are guidelines. If the particular circumstances of the
accident make it necessary, you may need to take different
actions. Please use common sense and your safety training as
your guide.
AT TfiE SCENE: `"°
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1. stop immediately. Never Ieave the scene of a vehicle ;�;: . �
accident involving any damage or any possibilitv of injury !:'�'.", ,
until a police officer allows you to. If the accident �=�
involves injuries, try not to move the vehicles until a
police officer tells you to,
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2. Have someone else call for the police (and ambulanae, if
there are injuries). If you are certified to provide first �'
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aid, do so within the limits of your abilities. If you are
' not certified, heZp if yqu can, but do no� make things worse. �:�a•
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� 3. If you are uninjured, protect scene oE accident by placing { �^.
flags, flares or reflectors.
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4. Do not say anything, answer questions or discuss accident
� with anyone other than police, your supervisor, or the County
Attorney. Be courteous and attentive to people at the
' accider�t scene. Refrain from speculation about the cause of �
,; the accident or arguments, and refer all questions regarding
i a claim against the County to the County Attorney,
. 5. Get the name, address, and phone number of any witnesses. � 4
fi 6. Take pictures of the accident site and damage; for example,
i of both vehicles, before removed, and of the center line and
� any skid marks and any unusual conditions (ice, etc.).
� Cameras are available in all County buildings and deputies'
i cars.
� 7. Give your name, address, license no., and proof of insurance
, information (in glove compartment of all County vehicles) to
the police and to the other party, whether requested or not,
and get his/hers. t,
F,:,
IMMEDIATELY AFTER THE ACCZDENT: '�:
1. The police officer at the accident scene should have given �
; you an accident report number. Give the officer a couple of '�
' days to write up his report, then check with the appropriate `
law enPorcement agency (State Patrol, Sheriff, or Police `
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Department) and request a copy of the report. Forward this
report to Claudia at the County Attorney's offica as soon as
possible.
Z. If there was any damage to the County's vehicle, take or have
the vehicle towed to Bruce Vandergaw at fleet management. If •
other types of equipment were damaged or lost, contact the
appropriate cost center director. Al1 repair invoices should
be sent to Claudia for coding to insurance and payment.
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3. If the accident was a severe one (over $500 total damage), or ':��s:;�;.;:;
if it involved injuries, call Claudia at the County Attor- � "
ney�s Office as sooh as possible. Zf you were injured while � �' ^• -
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on the job, contact Bill Kipp at the Personnel Office about ,
filling out a Workmen's Compensation insurance accident �'i:1 _
report as soon as possible. In any event, inform your
supervisor and compZete a County Accident/Incident/Investiga- ��': '
, tion Report Form as soon as possible (preferably the same day
; as the accident). If you need a Report Form, contact �
; Cl.audia. Send the completed original Report Form to Claudia, :1
� and she will keep a copy and forward the original to your
: section head.
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T' tl. 4. If an insurance representative contacts you, refer him/her to
# the County Attorney. If the County�s insurance representa-
j tive contacts you, tha County Attorney's Office will confirm. �
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