HomeMy WebLinkAboutbocc.con.206.2012 �
.
� PI��I� COUI�� - �"^�NTRACT�# ��0/� Clerk&Recorder
530 E.Main Street,Suite I 01 Aspen,Colorado 8161 I-I 948 (970) 920-5 I 80 fax(970)930-5 I 96
' .
� LETTER OF ENGAGEMENT /`�Z �Y ��/
�
�
Date: �
Pitkin County Election ludge:
The purpose of this letter is to summarize the pertinent terms of the arrangement between you and
Pitkin County(the "County")tb provide the specified services enumerated in the following paragraph.
The County's obligation under the workers' compensation statute requires Pitkin County and you to
formalize the terms of this engagement in a notarized writing.
For each election coordinated by,the Pitkin County Clerk and Recorder,the Clerk and Recorder shall
appoint election judges from each precinct in the County. An election judge for each precinct shall serve
for a two-year period beginning on the last Tuesday of May in even-numbered years and ending on the �.
last IVlonday in May of the next even-numbered�year,or until the designated election official appoints
another person to replace that election judge for that precinct. ' �
For partisan elections,the Clerk and Recorder shall appoint at least three election judges to serve as a
polling place judges for each precinct to perform the designated functions,one of whom may be a
� student election judge. In all elections,each election judge serving in the precinct polling places on
Election�bay shall receive not less than$50 as compensation for services provided as judge at any '
election (C.R.S. § 1-6-115). In addition to the compensation provided, each election judge may be paid
�
expenses and reasonable compensation for attending election judges'training. Each suppty judge shall �
be reimbursed no less than five dollars for attending a special school of instruction. Compensation for
early voting, polling place and mail ballot election judges shall be determined and paid by the governing
body calling the election. Since polling place judges only work on Election Day only,and early voting and
mail ballot judges work periodically beginning one to two weeks before Election Day, Pitkin County does
not employ election judges as temporary workers, but as independent contractors. Each polling place
judge is compensated at the rate of$180 per day on Election Day, plus additional stipends for supply
judges and return judges, and lunch per diem and mileage if applicable. Early voting and mail ballot
, judges are compensated at the rate of$13 per hour. Judges receive a check processed through the
Pitkin County Finance Department and not the Payroll Department.
, ;
Election judges must give the designated election of�icial the.ir social security numbers in order to
° receive Compensation; however, service as an election judge shall not be considered employment
pursuant to articles 70 to 82 of title 8 of the Colorado Revised Statutes(C.R.S. §1-6-115(4)). Please "
complete and return the attached Form W-9 for this purpose.
:���
Judges are required to a) be registered electors who reside in the County; b) be physically and rt� '�'
4
able to perform and complete assigned tasks;c) attend a class of instruction concerning th� t ��
��<<.,
_ � 1 , � ���� �;��w��� ���� ��
,�
�� �� �.. �
��.
_ �,.
� � � f:0 vemeaonrecycieaoaoe� '�;
, .,.
performed prior to,each election; d} have never been convicted pf election fraud or other election
offense or fraud; and e) is not a candidate or a member of the immediate family of a candidate whose
name appears on the ballot in the precinct they are appointed to serve(CRS 1-6-101).
It is mutually agreed that the County does not have an exclusive right to your services and it is
'contemplated that you may provide similar work to other businesses,governments and n,on-profit
organizations. You acknowledge fhat the work performed for the County will be that of an independent
contractor and that no employee-employer relationship is created. You have full control over how the
,
services are performed and it is expected that work will be conducted in accordance with industry
standards by applying professional judgment. The County will provide, if necessary, documents and
� information to complete the work described in the preceding paragra,phs. The County representative
signing this letter is available to you to discuss any cletails related to this engagement. This letter of
engagement,will terminate on �ecember 31, 2012 and will require a new document in succeeding years ,
to be effective. s ,
_
You acknowledge and agree that you shall not be entitled to workers'compensation benefits in
connection with this project and that you shall be responsible for the payment of all state and federal
income taxes.
' If you are in agreement with the terms of this letter, please sign below in the pres�nce of a notary and
- , return a copy to us for our files. We appreciate the opportunity of working with you:
S+ncerely, � �
.
�
' Ja ce K.Vos Caudill �
itkin County Clerk& Recorder -
� STATE OF COLORADO )
) ss. � - �
County of Fitkin )
/ �l ��('''
The forgoing was acknowledged before me tl��day of\) L1�.-�-` , 2012,
,�.--" '
bY �I�%t"' � U� � �(County rep 've). �
.
, .
, �
Witness my hand ��-�
�
��......� �, �
' �.•'' '••.4 otary Public r
�Q'r' pTAR Y �� � l�� �
� (SEAt] ; N ; My commission expires:
• ; .a..�-a- • � -
. . ,
� •
. �� • ,
.� :� ,
� s�������.�� 2
CF�
. ��
�4
ACCEPTED AND AGREED:
d
Print Efection Judge Name:
STATE OF COLORADO )
) ss.
County of Pitkin )
6 ` " ���
The forgoing was acknowledged before me thi����day of �1 LI I�� , 2012,
by �--(� ���T�I�E--�� (Election Jud .
.
Witness my hand and official seal.
-- Notary Publi
[SEAL] ��� My commission expires: -'� J
.�'�b�:''�
:' ��. �s��
—+; � ;cn
ud��~t�1�Af �tt
�o�iwirr�y
Note: Income earned is subject to federal income tax.Wages of an election judge are not subject to
federal income tax withholding. However, if you earn$1,400 or more for the 2012 calendar year,you
are subject to FICA tax going back to the first dollar of earnings. Annual earnings of less than$1,400 are
not subject to FICA tax. Payments of$600 or more paid to you are reported on Form W-2, Wage and
Tax Statement, and not Form 1099-MISC, Miscellaneous Income.
3
_..__