HomeMy WebLinkAboutbocc.con.236.2012 � _� r M_`. ,
` Pj�,kj� CQU�t � - Clerk&Recorder
` 530�.Main Street,Suite 101 Aspen,Colorado 8161 I-I 948 (970)920-5 I 80 fax(970)920-5 I 96
LETTER OF ENGAGEMENT ��,y�-�
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� Date: � � �
�t�NTRACT# 3(�-�o�y �
Pitkin County Election Judge: ,
The purpose of this letter is to summarize the pertinent terms of the arrangement between�rou and
Pitkin County(the "County")to provide the specified services enumerated in the following paragraph.
The County's obligation under the workers' compensation statute requires Pitkin County and you to
forma4ize the terms of this engagement in a notarized writing.
For each election coordinated by the Pitkin County Clerk and Recorder,the Clerk and Recorder shall
appoint election judges from each precinct in the County. An election judge for each precinct shall serve
for a two-year period beginning on the last Tuesday of May in even-numbered years and ending on the
last Monday in May of the next even-numbered year., or until the designated election official appoints
anoth�r persan to replace that election judge for that precinct. ' ,
For partisan elections,the Clerk and Recorder,shall appoint at least�hree election judges to serve,as a
' polling�place judges for each precinct to perform the de5ignated functions,one of whom may be a
student election judge. In all elections,each election judge serving in the precinct polling places on
Election Day shall receive not less than$50 as compensation for services pro�ided as judge at any �
election (C.R.S.§ 1-6-115). In addition to the compensation provided, each election judge may be paid
expenses and�reasonable compensation for attending election judges'training. Each supply judge shall
be reimbursed no less than five dollars for attending a special school of instruction. Compensation for �
early voting, polling place and mail ballot election judges slaall be determined and paid by the governing
body calling the election. Since polling place judges only work'on Election Day only, and early voting and
mail ballot judges work periodically beginning one to two weeks before Election Day, Pitkin County does
_ not employ elettion judges as temporary workers, but as independent contractors. Each polling place
judge is compensated at the rate of$180 per day on Election Day, plus additional stipends for supply
� � judges and return judges,and lunch per diem and mileage if applicable. Early voting and mail ballot
judges are compensated at the rate of$13 per hour. Judges receive a check processed through the
Pitkin County Finance Department and not the Payroll Depa�tment.
Election judges must give the designated election official their social security numbers in order to
receive compensationl however,service as an election judge shall'not be considered employment
pursuant to articles,70 to 82 of title 8 of the Colorado Revised Statutes(C.R.S. §1-6-115(4)). Please
complete and return the attached Form W-9 for this purpose. �
� � Judges are required to a) be registered electors who reside in the County; b) be physicallyand m� ��fll�"�`
able to perform and complete assigned tasks;c) attend a dass of instruction concerning the tas `
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� performed prior to each election; d) have never been convicted of election fraud or other.�' � ion � ` �^°
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offense or fraud; and e} is not a candidate or a member of the immeiiTate family of a candidate vu�hose
name appears on the ballot in the precinct they are appointed to serve (CRS 1-6-101). ,
� It is mutually agreed that the County does not have an exclusive right to your services and it is
, , contemplated that you may provicfe similar work to othe�businesses,governments and non-profit
organizations. You acknowledge that the work performed fot�the County will be that of an independent
contractor and that no employee-employer relationship is created. You have full control over how the
services are performed and it is expected that woYk will be conducted in accordance with industry
standards by applying professional judgment. The County will provide, if necessary, documents and
information to complete the worK described in the preceding paragraphs. The County representative
- signing this Ietter is available to you to dis�uss any details related to�this engagement: This letter of ,
engagement will terminate on December 31, 2011 and�will require a new document in succeeding years
� to be effective.
� , � .
You acknowledge and agree that you shall not be entit{ed to workers'compensation benefits in
connection with this project and that you shalf be responsible for the payment of al�state and federat
income taxes. � ,
If you are in agreement with the terms of this letter, please sign below in the presence of a notary and �
return a copy to us for o�r files. We appreciate the opportunity of working with you.
Sincerely, �
�1 � � � �
� � � ��� _ � � �
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1an' e 14'Vos Caudill � ,
, P�tkivf County Clerk& Recorder , ,
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STATE OF COLORADO )
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County of Pitkin }
The forgoing was acknowledged before me this �`f �of �~�`��,J [.f'�� , 20pt;—�--'
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, b���l�--��1�-��. ����-��IL-�--fCounty representative). � � �
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_ Witness my hand and o,fficial seal., �' � �
���.pR�s,� , otary ublic � .
[SEAL] �;.••'_ ''�..p My c mmission expires: % �'�� �
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ACCEPTED AND AGREED:
G����?L E � �3��2���
Election Judge �
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STATE OF COLORADO )
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� County of Pitkirr )
The forgoing was acknowledged before me this I ��y of�}-� , 20�
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by C�f-C��f�= (Election Judge).
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Witness my hand and official seaf.
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[SEAL] My commission expires: `f '-�
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� Note: Income earned is subject to federal income tax.Wages of an election judge are not subject to
federal inct�me tax withholding. However, if you earn$1,400 or more for the 2012 calendar year,you
are subject to FICA tax going back to the�rst dollar of earnings. Annual earnings of less than$1,400 are
not subject to FICA tax. Payments of$600 or more paid to you are reported on Form W-2, Wage and
Tax Statement, and not Form 1099-MiSC, Miscellaneous Income.
G:ele�tions/judges/training/letter of engagement 10-11
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