HomeMy WebLinkAboutbocc.con.207.2012 . .
� �Pitk�n Cou�tv , ��,N�A�T� ,`�p�—d0/� Clerk&Recorder
530 E. Main Street,Suite 101 Aspen,Colorado 8161 I-1948 (970)920-5180 fax(970}920-5196
LETTER OF ENGAGEMENT � (J(//S �3�/�fi'7"�QY
Date:
Pitkin County Election Judge: ,
The purpose of this letter is to summarize the pertinent terms of the arrangement between you and
Pitkin County(the "County") to provide the specifier�services enumera�ed 'un the following paragraph.
The County's obligation under the workers'compensation statute requires Pitkin County and you to
formalize the terms of this er�gagement in a notarized writing.
For each election coordinated by the Pitkin County�lerk and Recorder,the Clerk and Recorder shall
appoint elect+on judges from each precinct in the County.. An election judge for each precinct shall serve
for a two-year period beginning on the last Tuesday of May in even-numbered years and ending on the.
last Monday in May of the next even-numbered year, or until the designated election official appoints
another person to replace that electior judge for that precinct.
For partisan elections,the Clerk and Recorder shalF appoint at least three electaon judges to serve as a
polling place judges for each precinct to perform the designated functions,one of whom may be a
student election judge. ln all elections,each election judge serving in the precinct pofling pfaces on
Election Day shall receive not less than$50 as compensation for services provided as judge at any
election (C.R.S. § 1-6-115). In ad�lition to the compensation provided, each election judge may be paid
expenses and reasonable,compensation for attending election judges'trainin�. Each supply judge shall. �
be reimbursed no less than five dollars for attending a special school of instruction. Compensation for
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early voting, polling place and mail ballot election judges shall be determined and paid by the governing
body calling the election. Since polling place judges only work on Election Day only,and early voting and
mail ballot judges work periodically beginning one to two weeks before Election Day, Ritkin County does
not employ election judges as temporary workers, but as independent contractors. Each polfing place
judge is compensated at the rate of$180 per day on Election Day, plus additional stipends for supply
judges and return judges,and lunch per diem and mileage if applicable. Early voting and mail ballot
judges are compensated at the rate of$13 per hour. Judges receive a check processed through the
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Pitkin County Finance Department and not the Payroll Department. �
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Election judges must give the designated election official their social security numbers�in order to
receive compensation; however,service as an election judge shall not be considered employment �
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pursuant to articles 70 to 82 of tiCle 8 of the Colorado Revised Statut2s (C.R.S. §1-6-115(4)). Please,�
complete and return the attached Form W-9 for this purpose.
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ludges are required to a) be register,ed electors who reside in the County; b) be physically and
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able to perform and complete assigned tasks; c)attend a class of instruction concerning th �� ' s � p� '��
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performed prior to each election; d) have never been convicted of election fraud or other election
offense or fraud; and e) is not a candidate or a,member of the immediate family of a candidate whose
� name appears on the ballot in the precinct they are appointed to serve (CRS 1-6-101).
It is mutually agreed that the County does not have an exclusive right to your services and it is '
, contemplated that you may provide similar work to otf�er businesses,governments and non-profit
organizations. You acknowledge that the work performed for the County will be that of an independent .
contractor and that no employee-employer relationship is created. You have full control over how the , �
services are performed and it is expected that work will be conducted.in accordance with industry
standards by applying professional judgment. The County,witil provide, if necessary, documents and
. information to complete the work described in the preceding paragraphs. The County representative
signing this letter is available to you to discuss any details related to this engagement. This letter of
engagement will terminate on D�cember 3�., 2012 and will require a new document in succeeding years
to be effective.
You acknowledge and agree that you shalf not be entitled to workers' compensation benefits in
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connection with this p�oject and that you shall be responsible for the payment of all state and federal
income taxes. �
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, If you are in agreement with the terms of this letter, please sign below in the presence of a notary and
return a copy to us for our files. We appreciate the opportunity of working with you. � _
Sincerely,
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1a ce K os Caudill
itkin ounty Clerk& Recorder , _
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STATE QF COLORADO ) '
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County of Pitkin ) ,
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The forgoing was acknowledged before me this�c day of ���.... , 2012,.
by ���, ��5,., �. V ��Qounty representative). '
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Witne��p+`�i'y� �e�d official seaL
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�3;� �p,T���.� � My commission expires:�• �� r�i��
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ACCEPTED AND AGREED:
Print Election Judge Name: �O V l 3' f/, l�tJ�=7'lh1Eg
STATE OF COLORADO )
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County of Pitkin )
f re me this ��i d�f �1��"�.. 2012
The forgoing was acknowledged be o y ,
by ��Vt'��l. ��f . ����Y''W (Election ludge).
Witness my hand and official seal.
��a�nuuu�n�,,, Nota ry
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���.�°��q�H,, �4i,y� My commission expires• '
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Note: Income earned is subject to federal income tax.Wages of an election judge are not subject to
federal income tax withholding. However, if you earn$1,400 or more for the 2012 calendar year,you
are subject to FICA tax going back to the first dollar of earnings. Annual earnings of less than$1,400 are
not subject to FICA tax. Payments of$600 or more paid to you are reported on Form W-2, Wage and
TaxStatement, and not Form 1099-MISC,Miscellaneous Income.
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