HomeMy WebLinkAboutbocc.con.251.2012 __ _ _. _ --.-�-. ,�
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y P1tk�Il COUIlty Clerk&Recorder
530 E.Main Street,Suite 101 Aspen,Colorado 8161 I-1948 (970)920-5180 fax(970)920-5196
LETTER OF ENGAGEMENT (1, Vld �+� ynli,�
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Pitkin County Election Judge:
The purpose of this letter is to summarize the pertinent terms of the arrangement between you and
Pitkin County(the "County")to provide the specified services enumerated in the following paragraph.
The County's obligation under the workers' compensation statute requires Pitkin County and you to
formalize the terms of this engagement in a notarized writing.
For each election coordinated by the Pitkin County Clerk and Recorder,the Clerk and Re�order shall
appoint election judges from each precinct in the County. An election judge for each precinct shall serve
for a two-year period beginning on the last Tuesday of May in even-numbered years and ending on the
last Monday in May of the next even-numbered year,or until the designated election official appoints
another person to replace that election judge for that precinct.
For partisan elections,the Clerk and Recorder shall appoint at least three election judges to serve as a
' polling place judges for each precinct to perform the designated functions,one of whom may be a
student election judge. In all elections,each election judge serving in the precinct polling places on
Election Day shall receive not less than $50 as compensation for services provided as judge at any
election (C.R.S. § 1-6-115). In addition to the compensation provided, each election judge may be paid
expenses and reasonable compensation for attending election judges'training. Each supply judge shall
be reimbursed no less than five dollars for attending a special school of instruction. Compensation for
early voting, polling place and mail ballot election judges shall be determined and paid by the governing
, body calling the election. Since polling place judges only work on Election Day only,and early voting and �
mail ballot judges work periodically�eginning one to two weeks before Election Day, Pitkin County does
not employ election judges as temporary workers, but as independent contractors. Each polling place
judge is compensated at the rate'of$180 perday on Election Day,'plus additional stipends for supply
judges and return judges,and lunch per diem and mileage if applicable. Early voting and mail ballot
judges are compensated at the rate of$13 per hour. ludges receive a check processed through the
Pitkin County Finance Department and not the Payroll Department.
Election judges must give the designated election official their social security numbers in order to
receive compensation; however,service as an election judge shall not be considered employment
pursuant to articles 70 to 82 of title 8 of the Colorado Revised Statutes(C.R.S. §1-6-115(4)). Please
complete and return the attached Form W-9 for this purpose.
ludges are required to a) be registered electors who reside in the County; b) be physically and men
able to perform and complete assigned tasks;c) attend a class of instruction concerning the tasks
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performed prior to each election;d) have never been convicted of election fraud or other ele, �`' w I
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offense or fraud; and e) is not a candidate or a member of the immediate family of a candidate whose
name appears on the ballot in the precinct they are appointed to serve (CRS 1-6-101).
It is mutually agreed that the County does not have an exclusive right to your services and it is
contemplated that you may provide similar work to other businesses,governments and non-profit .
organizations. You acknowledge that the work performed for the County will be that of an independent
contractor and that no employee-employer relationship is created. You have full control over how the
services are performed and it is expected that work will be conducted in accordance with industry
standards by applying professional judgment. The County will provide, if necessary, documents and
information to complete the work described in the preceding paragraphs. The County representative
� signing this letter is available to you to discuss any details related to this engagement. This letter of
engagement will terminate on December 31. 201�and will require a new document in succeeding years
to be effective.
You acknowledge and-agree that you shall not be entitl'ed to workers'compensation benefits in
connection with this project and that you shall be responsible for the payment of all state and federal
income taxes.
If you are in agreement with the terms of this letter, please sign below in the presence of a notary and
return a copy to us for our files. We appreciate the opportunity ofi working with you.
Sincerely, '
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G' .�
Jani K. s Caudill �
Pi in ur�ty Clerk& Recorder
STATE OF COLORADO )
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County of Pitkin ) .
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The forgoing was acknowledged before me this /� day of�I�� 2p�.
b�� s (County r tative).
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Witness my hand and official seaL
- Notary Public
\ [SEAL] �P�M�E��Q�� My commission expires -'l —/
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ACCEPTED AND AGREED:
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Election Judge
j�Gt'Il d�(� �yvn�r n
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STATE OF COLORADO )
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County of Pitkin )
The forgoing was acknowledged before me this�t d of 201�
by�r' C�l�!� (Election Judge).
Witness my hand and official seal,
Not P blic
[SEAL] My commission expires:�
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Note: Income earned is subject to federal income tax. Wages of an election judge are not subject to
federal income tax withholding. However, if you earn$1,400 or more for the 2012 calendar year,you
are subject to FICA tax going back to the first dollar of earnings. Annual earnings of less than$1,400 are
not subject to FfCA tax. Payments of$600 or more paid to you are reported on Form W-2. Wage and
TaxStatement, and not Form 1099-MISC,Miscellaneous Income.
G:elections/judges/training/letter of engagement 10-11
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