The URL can be used to link to this page

Home My WebLink Aboutbocc.con.250.2012 P1tklll COUIIty Clerk&Recorder + 530 E.Main Street,Suite I 01 Aspen,Colorado 8161 I-I 948 (970)920-5 I 80 fax(970)920-5 I 96 _ LETTER OF ENGAGEMENT �Gt r(d �c�J f'f , , Date: . ��N7RACT#��b'�o/�- Pitkin County Election Judge: - The purpose of this letter is to summarize the pertinent terms of the arrangement between you and Pitkin County(the "County")to provide the specified services enumerated in the following paragraph. , The County's obtigation under the workers'compensation statute requires Pitkin County and you to , formalize the terms of this engagement.in a notarized writing. , For each election coordinated by the Pitkin County Clerk and Recorder,the Clerk and Recorder shall appoint election judges from each precinct in the County. An election judge for each precinct shall serve for a two-year period beginning on the last Tuesday of May in even-numbered years and ending on the last Monday in May of the next even-numbered year,or until the designated election official appoints another person to replace that election„judge for that precinct. For partisan elections,the Clerk and Recorder shall appoint at least three election judges to serve as a polling place judges for each precinct to perform the designated functions,one of whom may be a student election judge. !n a!I elections,each election judge serving in the precinct polling places on Election Day shall receive not less than$50 as compensation for services provided as judge at any election (C.R.S.§ 1-6-115). In addition to the compensation provided,cach election judge may be paid expenses and reasonable compensation for attending election judges'training. Each supply judge shall be reimbursed no less than five dollars for attending a special school of instruction. Compensatian for ' early voting, polling place and mail ballot election judges shall be determined and paid by the governing � body calling the election. Since polling place judges only work on Election Day only, and early voting and � mail ballot judges work periodically beginning one to two weeks before Election Day, Pitkin County does not employ election judges as temporary workers, but as independent contractors. Each polling place judge is compensated at the rate of$180 p�r day on Election Day, plus additional stipends for supply judges and return judges,and lunch per diem and mileage if applicable. Early voting and mail ballot judges are compensated at the rate of$13 per hour. Judges receive a check processed through the Ritkin County Finance Department and not the Payroll Department. Election judges must give the designated election official their social security numbers in order to receive compensation; however,service as an election judge shall not be considered employment pursuant to articles 70 to 82 of title 8 of the Colorado Revised Statutes(C.R.S. §1-6-115(4)). Please� complete and return the attached Form W-9 for this purpose. ludges are required to a) be registered electors who reside in the County; b) be physically and ment ' able to perforr�and complete assigned tasks; c) attend a class of instruction concerning the tasks �, performed prior to each election; d) have never been convicted of election fraud or other ele ' , ' � � ,r;i,� 1 . <:, ' ��_ � P � . ��.Pnnretl on recYlcetl paper �,�µr�rr!��' . .^�'. 1 �^�£�p°*9 �, �?YA" ? - .. x u'e�,''�.,�� „ , .3":� _ _._ ,._,�_..�� a��.��.��.,_.,., r.,,�:.aY,.�.�._ . .. , offense or fraud; and e) is not a candidate or a member of the immediate family of a carididate whose name appears on the balfot in the precinct they are appointed to serve (CRS 1-6-101). , , It is mutually agreed that the County does not have an exclusive right to your services and it is contemplated that you may provide similar work to other businesses,governments and non-profit , organizations. You acknowledge that the work performed for the County will be that of an independent ' contractor and that no employee-employer relationship is created. You have fuH control over how the services ar,e performed and it is expected that work wilf be conducted in accordance with industry standards by applying professional judgment. The County will provide, if necessary, documents and information to complete the work described in the preceding paragraphs. The County representative signing this letter is available to you to discuss any details related to this engagement. This letter of engagement will terminate on December 31. 20Ytand will require a new document in succeeding years to be effective. � �� ,►,p . You acknowledge and agree that you shall not be entitled to workers'compensation bene�ts�in connection with this project and that you shall be responsible for#he payment of all state and federal income taxes. , If you are in agreement with the terms of this letter, please sign below in the presence of a notary and return a copy to us for our files. We appreciate the opportunity of working with you. Sincerely, �r��' . f,,r � , � 2-C ..-,G 2f��c�`� Janice K. os C dill Pitkin.,�oun Clerk& Recorder TE OF COLORADO ) ) ss. County of Pitkin ) The forgoing was acknowledged before me this��y of \T�� 20�.._ b1�� L(�,(_County repre tive). - ` * Witness my hand and ofFicial seal. Nbta Public [SEA MyE� My commission expires: l'f�� ,......�.�Q/S , :' NOTqR y:�'� � . . -�.� . . N�: "ol�i �• 2 • ��'��•�� \ • � ��,.��OtO�'� ' .�.<. w ACCEPTED AND AGREED: � ;. �� : -', , ', � c n udg ��Tl l'l� ,��. �. f'� STATE OF COLORADO ) ) ss. County of Pitkin ) The forgoing was acknowledged before me this J s day of �tiyG , 201�, by NJ.,.�._ /��cf%ff (Eiection Judge). Witness my hand and official seal. Nota blic [SEAL] My commission expires: ��.cl��p�� t�t tr'tt�t��'�7A�r �``\`��,y'� �i.4 st,t.Yt!".,'r;+u9 `3`�t ,, �,R,�a�� ,0, �e;:.t'�'�a�;, �,y�= _ �-.�. �.,..�rr � ��:a. . ..:,i.!t` :'� ? � � y �� /Ri�.-::��` M1j`��Y'� �`�i��;.. � '.. .n—c.L L%.�;:;t,r,�..:-. Note: Income earned is subject to federal income tax.Wages of an election judge are not subject to federai income tax withholding. However, if you earn$1,400 or more for the 2012 calendar year,you are subject to FICA tax going back to the first dollar of earnings. Annual earnings of less than$1,400 are not subject to FICA tax. Payments of$600 or more paid to you are reported on Form W-2, Wage and TaxStatement, and not Form 1099-MISC,Miscellaneous Income. G:elections/judges/training/letter of engagement 10-11 3