HomeMy WebLinkAboutbocc.con.238.2012 Pltkin CoU�t � - �
Clerk&Re�order
530 E,1�1ain Street,Suite I 01 Aspen,Co�orado$I 61 I-I 948 (970) 920-5 I80 fax(970) 920-5196
LETTER OF ENGAGEMENT /, � ���yj�OHS J v
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Date: •
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- Pitkin County Election Judge: '
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The purpose of this letter is to summarize the pertinent terms of the arrangement between you and
� Pitkin County(the "County")to provide the specified services enumerated in the following paragraph.
The County's obligation under the workers' compensation statute requires Pitkin County and you to ,
formalize the terms of this engagement in a �otarized writing.
For each election coordinated by the Pitkin County Clerk and Recorder,the Clerk and Recorder shall ,
appoint election judges from each precinct in the County. An election judge for each precinct shall serve
for a two-year perio�i beginning on the last Tuesday of May in even-number�d years and ending on the
. last Monday in May of the next even-numbered year, or until the designated election official appoints
another person to replace that election judge for that precinct.
For partisan elections,the Clerk and Recorder shaN appoint at least three election judges to serve as a -
polling place judges for each precinct to perform the designated functions,one of whom may be a
student election judge. In all elections, each election judge serving in the precinct polling places on
Election Day shall receive not less than$50 as compensation for services provided as judge at any
election (C.R;S. §1-6-115). In addition to the compensation provided, each election judge may be paid
expenses and reasonable compensation for attending e(ection judges'training. Each supply judge shall
be reimbursed no less than five dollars for attending a special schoof of instruction. Compen'sation for �
earljr voting, polling place and mail ballot election judges shall be determined and paid by the governing
body calling the electia�. Since polling place judges only work on Election Day only, and early voting and '`"�
mail ballot judges work periodically beginning one to two weeks before Election Day, Pitkin County does ��
not employ election judges as temporary workers, but as independent contractors. Each polling place
judge is compensated at the rate of$180 per day on Election Day, plus additional stipends for supply
jadges and return judges,and iunch per diem and mileage if applicable. Early voting and mai! ballot
judges are compensated at the rate of$13 per hour. ludges receive a check processed through the
Pitkin County Finance Department and not the Payroll Department.
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Election judges must give the de,signated electior�official their social security numbers in order to �"
receive compensation; however, service as an election judge shali not be considered employment'
pursuant to articles 70 to 82 of title 8 of the Colorado Revised Statutes(C.R.S. §1-6-115(4)). Please '
complete and return the attached Form W-9 for this purpose. �
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Judges are required to a) be registered electors who reside in the County; bj be physically and me I
able to perform and complete assigned tasks;c)attend a class of instruction concerning the tas �
performed prior to each election;d) have never been convicted of election fraud or other, � ion �
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offense or fraud; and e) is not a candidate or a member of the immediate f�mily of a�andidate.whose
' name appears on the bailot in the precinct they are appointed to serve(CRS 1-6-101).
It is mutually agreed that the County does not have an exclusive right to your services and it is
'contemplated that you may provide similar work to other businesses,governments and non-profit �
organizations. You acknowfedge that the work performed for the County wilt be that of an independent
contractor and ttiat no employee-emplbyer relationship is created. You haVe full control over how the
services are performed and it is expected that wprk will be conducted in accordance with industry .
standards by applying professiona\I judgment. The County will provide, if necessary, documents and
- information to complete the work described in the preceding paragraphs. The County representative
signing this letter is available to you to discuss any details related to this engagement. This letter of
engagement will terminate.on December 31, 201yand wifl require a new document in succeeding years
� to be effective. � � , � �
You acknowledge and agree that you shall not be entitled to workers'compensation bene�fits in
connection with this project and that you sha{I be responsible for the payment of all sta�te and federal
income taxes.
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If you are in agreement with the terms of this letter, please sign below in the presence of a notary and
return a copy to us for our files. We appreciate the opportunity of working with you.
Sincerely,
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,/ !�.<<-c�� � �n /.L.t-��-�'�
'J ice K.Vos Caudill ,
. Pitkin County Clerk& Recorder ,
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STATE OF COLORADO )
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County of Pitkin )
The forgoing was acknowledged before me this day of`�._\ U 1L� , 2012, ,
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b��� �V�� r�EL(/U1J(1 (County represerr ive).
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W�itness my hand and official seal. `
� � Notary Public ,
[SEAL] �My commission expires: ' �- "�
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ACCEPTED AND AGREED:
Election Judge � � �, „; �- ,i , a1�,-
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STATE OF COLORADO )
) ss.
County of Pitkin )
The forgoing was acknowledged before me this,�_�day of t�c.9 c.�� ,201�
by f (�/� �t����� '�(S'_ (Election Judge).
Witness mX���r,l�,�,nd official seal.
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``���.��►.,..9.�,F'� j.,,y�' Notary ubli
��E/�,����'��s My commission expires:� ���0(3
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Note: Income earned is subject to federal income tax.Wages of an election judge are not subject to
federal income tax withholding. However, if you earn$1,400 or more for the 2012 calendar year,you
are subject to FICA tax going back to the first dollar of earnings. Annual earnings of less than$1,400 are
not subject to FICA tax. Payments of$600 or more paid to you are reported on Form W-2, Wage and
Tax Statement, and not Form 1099-MISC,Miscellaneous Income.
G:elections/judges/training/letter of engagement 10-11
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