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INTERGOVERNMENTAL AGREEMENT CONCERNINC THE CONTINUED i�: �:• 1
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;� lMPLEMENTATlON OF AN . ' ''•�`•'a
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_ __� THIS AGREEMENT, made and entered into the 16th day of August, 1994, _.r
� by and between the following parties: COUNTY OF PITKIN, a body politic and `�r �
,
� carporate hereinafter referred to as "County", the Cl7Y OF ASPEN, a municipa! '`Y •
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! corporation hereinafter referred to as "Aspen", the TOWN OF SNOWMASS -
, I VILLAGE, a municipal corporation hereinafter referred to as "Snowmass", the
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TOWN OF BASALT, a municipal corporation hereinafter referred to as "easaft", the
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ASPEN FIRE PROTECTION DISTRIC7, a quasi-municipal corporation hereinafter
reterred to as "Aspen Fire", the SNOWMASS-WIl.DCAT FIRE PROTECTION
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DISTRICT, a quasi-municipal corporation hereinafter referred to as "Snowmass �'��
Fire", the BASALT AND RURAL FIRE PROTECTION DISTRICT, a quasi-municipal
corporation hereinafter referred to as "Basatt Fre", the ASPEN AMBULANCE
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+� DISTRICT, hereinafter referred to as "Aspen Ambulance", the CARBONDALE AND
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� I RURAL FIRE PROTECTION DISTRICT, hereinafter referred to as "Carbondale Flre". k
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WI7NESSEfH: ;'
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__ WHEREAS, pursuant to Article 11 of Title 29, C.R.S., as amended, the above- . ;
listed parties are delegated the power to enter into agreements for the purpose of �� �
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� providing emergency telephone service; and
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i WHEREAS, Part 2 of Articie 1 af Titie 29, C.R.S., as amended, encourages �` ,`.
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� I and authorizes agreements of this nature; and �
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Emergency Telephone Service Authority �'. �`��
Intergovernmental Agreement ��°:-1�
` WHEREAS, it would serve the public welfare and be in the best interest of all �"
�': '
� of the above-references parties to continue to participate in the organization, ' � r
f;�=::?;
_� administration and common use of a central emergency telephone service '
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� authority; and �
`� WHEREAS, the parties desire to enter into this Intergovernmental Agreement ��`
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for the following purposes `-`? .:
1, to establish a separate legal entity to be known as the °Aspen-Pitkin
_ County Emergency Telephone Service Authority" (hereinafter referred �,
to as the "Authority") which shall be responsible for administering the �;
;
operation of the emergency telephone service program; and �'}
2 to define the manner in which each of the parties wiU participate in the
Authority; and
NOW, THEREFORE, in consideration of the mutual covenants hereinafter
`� contained, the parties agree as follows:
I. DEFINITiONS '�,.
The definitions for the terms "emergency telephone charge", "emergency �
`.
telephone service", "exchange access facilities", "governing body", "public agency",
"service supplier'', "service user", and "tariff rates" as used in this Intergovernmental.. :,
, Agreement shall be the same as the definitions provided for those terms in Section ' �.
.-'
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29-11-101, C.R.S., as amended.
II. GENERAL PROVISIONS �
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� The parties hereby establish a separate legai entity to be known as the r� � �,
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^= � "qspen-Pitkin. County Emergency Telephone Service Authority" which shail be 3 �':
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Emergency Telephone Service Autharity Y� -�:, ..
Intergovernmental Agreement �•;;��
3 res onsibfe for administerin the o eration of the emer enc tete hone service 'y � '
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y program as described below. �s � ''
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III. EMERGENCY TELEPHONE SERVECE AlJTHORITY BOAAD ��::�..;:
_ _ _� �
; The governing Board fpr the Authority shall consist of five (5) members to be
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( selected in the foUowing manner: � � '
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� 1. Two members shall be the Pitkin Counry Sheriff and the Aspen Pofice '`ig _
�� � Chief. �
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2. One member shail be the Snowmass Village Police Chief or the =,��
Snowmass-Wildcat Fire Pratection District Chief as selected by �
� Snowmass and Snowmass Fire. _
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! 3. Two members sefected by Aspen Ambulance, Aspen Fire, Basalt,
� Basalt Fire, and Carbondale Fre. One member shall serve a term of �
i one year on the Board and the other member shall serve a term of two
� i years. After the initial one year term, each of the members selected , .�
� shali serve a term of two years. Members may serve consecutive �R
� terms upon approval of the majority vote of the eligible entities.
•`�
tV. RULES AND REGULATIONS
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The governing board for the Authority may pass supplementary rules and
regulations as it deems necessary provided the supplementary rules and 4
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regulations are in compliance with Articles I and II of Titie 29, C.R.S., as amended, ;�
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and this Intergovernmental Agreement.
Any capital expendifure of$25,000.00 or greater shall require a two-thirds ;-•� • �
(2/3) vote by the governing board of the Authoriry.
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; V. POWERS OF THE CORPORATION '
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! The parties hereto agree that the Authority shall be empowered with the � `
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� authority to contract for the installation and operation of an emergency telephone
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Emergency Telephone Se+vice Authority ^ ': ,'��
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intergovernmentai Agreement :..�.�
service and may pay such costs by collecting an emergency telsphone charge for , '�`.�•;+�r�
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such service in the service area which is within the jurisdiction and authorized by �"•�� s
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this Intergovernmenta{ Agreement and by ordinance or resolution of the respective �.f�� �'�' `
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parties hereto. The Emergency Telephone Service Authority is hereby authorized i;�
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°:• to collect an emer en tele hone char e as im osed b the overnin bodies of '`�"'• •
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the respective parties in an amount not to exceed seventy cents ($JO), in those '�y' j
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' portions of the service area for which emergency telephone service is to be !"
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provided. The funds so collected shall be spent solely to pay for the equipment '"���
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costs, installation costs, costs directly related to the continued operation of an
! emergency telephone service, and for the monthly recurring charges billed by the F
service supplier for the emergency teiephone service. The funds so collected shaU
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be credited to a cash fund separate and apart from the general fund of any public �
agency parties under this tntergovernmentai Agreement. Any funds remaining in
the account at year end shail be carried over to the neM succeeding year for the '�'
- same purposes in supplying emergency telephone service. If the emergency
telephone service is ever discontinued, any batance in the account may be �
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transferred to the general fund of the public agencies on a proportionate basis as b
' to the contributions made by each respective public agency. �.� � {
in addition, the Authority may do any other act as may be necessary for the
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' provision of initial services and for the continued operation of the emergency �,y .
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'i telephone service; including, specifically, ihe abiiity ta negotiate with equipment '� -_
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Emergency Telephone Service Authority t"�" ���
tntergovernmental Agreement !%;�;,�.�
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technotogicat developments which the Authority deems necessary to improve or � l ~ �'r=
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enhance the quality and efficiency of service to be provided to the users. �,, �
�' VI. BASIS FOR CONTRIBUTION AND CHARGES TO BE IMPOSED 8Y THE �"'�°�
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� AUTHORITY
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� The parties hereto agree that the basis for contribution and charges to be �''�f' `
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imposed on "Service Users" shall be in accordance with the provisions governing >,h
the same in C.R.S. 29-11-101 et seq. The parties agree that the Authority may
request from the service supplier those figures required to impose a contribution
I or charge and to make a determination of the contribution or charge based on ,��'r
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� those figures. The parties further agree whenever those figures are required for :�
, j any contribution or charge, the figures used shail be the most recent available at �.,F�
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..� the time such figures are needed, unless otherwise specified herein. �
VII. BUDGEf AND OFERATING COSTS
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in the event that the Authority believes funds for operating costs not paid by
' �' ; .
the emergency telephone charge are necessary, it shall prepare a budget and
submit a budget request to the Board of County Commissioners by Juty 15 of each ;,
year that this Agreement is in effect. The Board of County Commissioners � '�'
shail consider funding the budget request in the County's annual appropriation. .�� . ,�
;
Should funding from the Board of County Commissioners not be
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� torthcoming, or if any funding so provided shail be deemed insufficient by the t w:
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� Authority, the Authority may then present its reques# to the parties hereto who shali -
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I consider the budget submitted and determine a basis for contributing to the budget
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Aspen-Pitkin County: �� `=
Emergency Telephone Service Authority ;; -�,,
tntergovemmental Agreement � •• '��
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request at that time; however, no party may be obligated for the payment of any �t•,.. ,•.-
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a monies without its prior approvai. �3;.:- . ;
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__. _ � VI{I. FUNDS AND OPERATIONS ''
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� The various monies paid into the Authority by the parties hereto, for
� operating costs shall be used by the Authority solely for operating costs. Further, �� ^
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` the various monies paid into the Authority pursuant to the uniform charge per (;f
. f exchange access faciliry shall be placed in a separate designated cash fund and -
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! shall be paid from said fund only for equipment costs, instalfation costs, costs
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directly refated to the continued operation of an emergency telephone service, and
for the monthly recurring charges billed by the service supplier for the
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emergency telephone service. -
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No disbursement sha11 be made from the funds of the Authoriry except by
;� check and unless a verified claim for services or commodities actualiy rendered or
delivered has heen first submitted and approved for payment by the Authoriry, said
� , .
approval being evidenced by the President and Secretary of said Auihority. �
_---..: �
The Authority shall not borrow money nor shall it approve any claims or �
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incur any obligations for expenditure unless there is sufficient unencumbered cash I
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; in the appropriate fund, credited to the Authority, with which to pay the same. � •
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+ The Authority may invest any funds paid into the Authoriry only in , j `
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� accordance with any applicable laws of the State of Colorado governing the � �k::
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,� ' investment of public funds. �� � ''
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Emergency Telephone Servtce Authority ''' �
Intergovemmental Agreement '�iJ "
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Nothing herein, however, prevents the Authority from retuming any surplus `''�'�•.,+, .
operating revenues provided by the parties hereto far the operation of this Y�;
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� emergency telephone service to the respective parties hereto in the same �'.�
proportion that said parties were originafly required to contribute for operation. �.k:� � `
� IX. BOOKS AND RECORDS =�� �
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The Authority shall maintain adequate and correct accounts of their funds, ��'� `
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_ i properties and business transactions, which accounts shall be open to inspection r
at any reasonable time by the parties hereto, their attorneys, or their agents. The '���.
Authority shall cause to be conducted an annuai audit, which audit shall be
conducted by an independent certified public accountant licensed to practice in the f
:; State of Colorado. The Authoriry shail file a copy of said audit with the governing
� :�•�
� bodies of the respective parties hereto.
� X. REPORTS
Within one hundred eighty (180) days after the end of each fiscal year, the `z
Authority shall prepare and present to the respective city councils, boards of '
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. directors of the special districts, and Board of County Commissioners ot Pitkin �
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County, a Comprehensive Annual Report of the Authority's activities and finances •�( _
� during the preceding year. �
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The Authoriry shall also prepare and present such reports as may be ' -
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required by law, regulation or contract to any authorized federal and/or state (, ,
oificials or to whom such report is required to be made in the course and operation � '�'+
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of the Emergency Telephone Service Authority.
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� Final -8/16/94 �
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Emergency Telephone Service Authoriry ' -7�'''' •
Intergovernmental Agreement ; '�t��- •�:>.
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The Authority shall also rertder to the parties hereto, at reasonable intervals, j :-'"'''; i-,.
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such reports and accounting as the parties hereto may from time to time request. i �`�= ;:
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� XL DEFAU�T IN PERFORMANCE k'a �`�
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� In the event any parry faiis to pay its share of the operating costs then due, �
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or to perform any of its covenants and undertakings under this Agreement, the �' `
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, Authority shali cause written notice of the Authority's intention to terminate said i�"�''
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Agreemenf as to such party in defauit to be given to that party's goveming body � 4�i.
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_ untess such default is cured within thirty (30} days from the date of such notice. ; ��
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� Upon fai(ure to cure said defaufts within said thirty (30} day period, the membership ,`
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in the Authority of the defaufting party shall thereupon terminate and said parry
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shall the�eafter have no voting rights as a member of the Authority at any annua! or
specific meetings thereof, nor be enGtled to representation on the Authority, and
said pariy shall thereafter be denied service by the Authority. '� -`�•
- Furthermore, any party who is terminated under the provisions of �
this Section of the Agreement shail forfeit afl right, titie and interest in and to any
property acquired by the Authority to which said party may otherwise be entitled �
.;,
upon the dissolution of this Agreement. This article is not intended to limit the �
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right of any pariy under this Agreernent to pursue and all other remedies it may
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� have for breach of this Agreement. �;�
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Emergency Telephone Service Authority ':
Intergovernmental Agreement �-:
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; XII. TERMINATION OF AGREEMENT �`� �,
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� A. This Agreement shall be in full force and effect upon the execution of
� this Agreement by all of the parties listed herein, and shall continue in fuli �'�. ;
; force and effect, subject to amendments, or until sooner termination by a � ;,
_..._ _ .� majority of the parties herefo.
s e. This Agreement, or any party's participation in this Agreement, may be s� .
� terminated by written notice from the party or parties to the Authoriry at (east ``` �
one hundred eighty (180) days prior to January 1 of any given year. i �
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C. Upon termination by mutual agreement of a majority of the parties to �
this Agreement, the powers granted to the Authority under this Agreement i ::
• shall continue to the extent necessary to make an effective disposition of the E.
property, equipment and monies required to held pursuant to this �
Agreement.
� D. In the event that any party hereto elects to terminate its participation in
� the Agreement prior to the end of any period of this Agreement not in
; accordance with subsection B of this Agreement and accordingly shall forfeit '.
� its entire interest in the emergency telephane service. Provided however, if � '
': in the event that any party hereto elects to participate i� an emergency
' � telephone service authority other than the Authority created hereby, such �
; party or parties shall have the right to utilize any and all network equipment �
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charge or reimbursement to this Authority subject, however, to any or aH
' costs charged by the service supplier. i
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XIII. AMENDMENT F `
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This agreement may be amended by the parties from time to time, but any
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XIV. SEVERABILITY CLAUSE
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