HomeMy WebLinkAboutbocc.con.101.1994 __., . __ � _� _
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' STR 0821-033 .
�� SH 82/AIRPORT INTERCEPT -':ti?`:
(INCURRED COST) TJH ;'�'r;• "!�
? CONTRACT -�s.:�; ,-i,s
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� THIS CONTRACT, made this ��� day of �rL�"d'�'" , ' ,`,s }:
b •�
� 19�, by and between the State of Colorado for the use and ".;f ,�
� benefit of THE STATE DEPARTMENT OF TRANSPORTATION, herein- ��r �,.
. � after referred to as the State, and the COUNTY OF PITKIN, xk= st
�i
STATE OF COLORADO, Dept. of Public Works, 76 Service Center , �;�„
4�4 , �
Road, Aspen, CO 81611, hereinaEter referred to as "the �
� y. '.
Contractor" or "the Local Agency", � �
WHETtEAS, authority exists in the law and funds have been � ;��
�.iY'. •
budgeted, appropriated and otherwise made available, and a f
;,:
su£ficient unencumbered balance thereof remains available £or E;..?,�'�
� � � (:s � .' � �
payment in.Fund Number 900, Organization Number 9991, �, '
. ti
Appropriation Code 010, Program 2000, Function 3301, Object �; "
•. 2312 1P, Originating Unit 3040, Project Number 10665 00 C z
(Encumbrance Am6unt $212,708.37); and �
WHEREAS, required approval, clearance and coordination
has been accomplished from and with the appropriate agencies;
and s.l
}., �
WHEREAS, the State had planned to contract with a ��
private contractor for the construction of a ramp connection „'s,: •
.;r ��, .
from the Airport intercept lot to SH 82 in Pitkin County, `
x:.
Colorado, hereinafter referred to as "the work", but received ►
.
no bids after advertisement for bids; and � �
WHEREAS, the work was to be coordinated with a Local �
Agency project for construction of the parking and transit `'��
.%
facilities at the Airport Intercept lot; and �
WHEREAS, the Local Agency has indicated a willingness � i
and capability to perform the work by modifying their �� � '�
contract for construction of the parking and transit
facilities; and �,
7 .
WHEREAS, due to the importance of completing the work �J .�b•
:.i � � � . . .../� .�:i
• prior to spring, 1995, the close proximity o£ the subject � ;. ,
.� projects, and the favorable relation between the State's ,�
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I estimated costs of the work and the unit prices of the Local ?��:.�'�
#•r�, ,
1 Agency's contractor, the State deems it to be in the public r";.;,i�
� interest to contract with the Local Agency for completion of =�,y"r'".-i:
.. � � ..�
� the work; and ;�;� :., ;
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i WHEREAS, the State and Lacal Agency desire to agree upon f �•. +�
!u ,5:;_.,`..' E
S certain responsibilities with regard to the funding and con- �-r' `
f f : .��
-� struction of the work; and t� -
WAEREAS, the parties have agreed that the Local Agency ��.:i�;.,:..: :
,� .,
shall be solely responsible for performance and compZetion of
;�.�.. .
the work; and ;.:,E•;`'!.
WHEREAS, the State deems i£ to be in the public interest °`'�'' ,�
to provide 100$ of the funding for the Local Agency to per- �-J?'°-'
form the work; and '� `
, WHEREAS, this contract is entered into by the State ::*�,'. �
pursuant to the provisions oE §§24-92-101, et seq., 29-1-203, .�
43-2-103, and 43-2-144, C.R.S., as amended, and by thP Local "a�{
- Aqency under authozity of an appropriate ordinance or ,
resolution dulp passed and adopted by the authorized �
representatives of the Local Agency, a copy of which is
attached hereto and made a part hereof. . •!
� NOW, THEREFORE, it is hereby agreed,that: 7
PRpJECT PROVISIONS �
, 1. "The work" under this contract shall Consist•of con-
struction engineering, and construction of a ramp �#�•
l� connection from the Airport Intercept lot to SH 82 in �
Pitkin County, Colorado, as specifically described in . .
- the State's plans for Project No. STR 0821-033, which � '
are hereby incorporated herein by this reference. �'
2. The I,ocal Agency, by its employees, agents or ��
contractor, shall be solely responsible for performance �
� - � - i _ �.�',i
and cornpletion of the work. The State shall have no
' responsibility for the performance and completion of the
work, and shall incur no liability or obligation result- �
ing from such performance. ,f' ;,�:,
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3. The Local Agency shall perform the work in accordance -�,:.�-
with the State's lans and s ecifications for State ��'` �'' '
! P P r.. �..
� Project No. STR 0821-033. The work shall be completed .,,��j�•:-
} by February 1, 1995. 3,.`c..����
j 4. The Local Agency shall be resgonsible for the super- � �.1 .
j � L -
; vision of the construction of the project. ;�`.;-„�_ f
_ � 5. The State shall provide an inspector to periodically �f -
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� inspect the work to insure that the interests of tbe .:�'"
�
State are being fulfilled. The State's project engineer !�. �+
may, in writing, suspend the work wholly or in part due ^ f,-
to failure of the Local Agency or its construction con- � �� ti �
r. �
�' !':;•'
tractor to correct conditions unsafe �or the workmen or ;4 -'�'r�:
, .e :
the general public; for failure to carry out provisions ;"i -�' . "`
� +1 �:�.A�_�
' I , of this contract or the construction contract; for such �
i periods as he or she may deem necessary due to unsuit- %`_ ,� +
j able weather; for conditions considered unsuitable for `}�• •• Si
• ( the prosecution of the work; or £oz any other condition ''6
't
'i or reason deemed to be in the public interest. �� f`
`� 6. On completion of the work, the Local Agency will �
; schedule a final inspection of the work with the � '
{�'�. .
•I construction contractor and the State. Based upon that �t
. � inspection,'the State will indicate in writing its ; . `
� concurrence or non-concurrence of the satisfactory rj ? .,
i .
performance of the work. Performance of the work in �' "��•.
6 •
accordance with the plans an@ specifications will be ",'`
�`.
'deemed to be satisfactory.
�' 7. The parties have estimated the total cost of the work to ` '
i!
be $212,708.37. The State shall reimburse the Local t:
Agency for 100� of the actual direct and indirect costs �i
� incurred by the Local Agency in the performance of the
�.
!
work, provided that the amount expended for construction c'
_ engineering, and construction shaZl not exceed (�
$212,708.37, unless such amount is increased by written C j.'�. ,
�
supplemental contract. The Local Agency will prepare ��: •
� 4�
and submit monthly charges for the actual costs o£ the � � �4�
.� �
work performed per month, until the work is complete, or � � '"
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until the State has paid its maximum amount o£ _'t�. ��.
i $212,708.37, whichever occurs first, unless such amount ';����:,
�'.;�,;?�
is increased by written supplemental contract. Upon
_,y.: ;:.
i completion of the work to be performed under this � `� �'�:r•
�r, 4�:.,,..
� contract, the Loaa1 Agency shall submit a final ; �st .
recapitulation of the actual costs to the State and i t f
��,�
___ final billing for"the balance of the costs due. :.t:':�=•� '
, 8. The Local Agency will prepare project charges in accord- : x`?'r"��-
ance with the State's standard policies and procedures. � k"
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The State shall pay the amount billed by the Looal �r; �2t, .:
K F;;=..
Agency within thirty days of receipt of the bill, pro- ``�"�. ''
,; �� w ;
vided that the work is satisfactorily per£ormed and that %ff�y„ '
the maximum amount of the State's contribution of �:'.�" �r:
� $212,708.37 has not been exceeded, unless such amount is 4
increased by written supplemental contract. 'Gz� +
9. If the actual costs exceed the estimated costs, then an `' "
; �.;`?
adjustment in contract tesms may be negotiated and L`
implemented by written supplemental contract. Any ` '
claims by the Local Agency for such an adjustment must
be made in writing describing the basis therefor prior � -
;
to the Local Agency's incurring of any cost to be
- covered in the anticipated supplemental contract. Any . �t
- cost incurred by the I,ocal Agency without first provid-
ing such notice and executing a supplemental contract � �,,
S•
�l shall be deemed to be covered by the compensation .
provisions of this contract. _ � � '
- 10. During the performance of the work, the Local Agency ' i �
• : shall closely monitor all costs incurred. The Local y'.,
Agency shali monitor and record work costs to ensure j
. that the Local Agency does not exceed the maximum con- �
i
tract cost amount stated above, and to ensure that the �'
.-..
Local Agency is aware ot the actual costs being incurred
durinq the performance of the work and is able to comply
with the provisions herein to notify the State in a ��
� ,h.
timely manner o£ any increase in work costs which may �;
. � .�4!
:�'+� result in the need for a supplemental contract. ' � ^
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11. The amount of actval compensation shall be subject to 3{i�'.��-.�:
j review and approval by the State as provided herein. ;t?�.•`:,. .
; y,:. .�D
12. The State will provide liaison with the Local Agency
i ;4y.:i;>:.,
E through the State's Region Transportation Director, ��• �"'�r.
+ ri:,: ..
? Region 3, 222 South 6th Street, Room 317, Grand j':�;;`�'
� '. }.
Junction, Colorado 81501-2769. Said Region � � r
j Transportation Director will also be responsible for �� �
_ : .'
, y coordinating the State's activities under this 'contract. ';��'.,.'
GENERAL PROVISTONS ,F,, -`
� � � � �`�':.�.
A. The I,ocal Agency shall provide and mark detours around �:"
.;�r.:
the construction area to prevent any interference of the ,�,, �
construction work and to protect the traveling public. y�7; `'
B. The Local Agency shall be xesponsible for establishing ; �4•�
. and maintaining adequate traPfic control during the ".i'`
construction of the project. Such traffic control shall
be consistenE with State-approved plans. • s
` � ��
� � C. In the event that a11 ox part of the work is to be
! ' accomplished by force account rather than contract, the
i Local Agency will ensure that all. work is accomplished �
; i.n accord�nce with the pertinent State specifications as '.�;Q,
t
well as FAPG, Title 23, Chapter I, Sub-chapter B, Part y
- .'`� 635, Sub-part B, ForCe Account Con5truation. Work will ,
; ; normally be based upon estimated quantities and firm
unit prices�agreed to between the Local.Agency, the
f °�f State and the FHWA in advance o£ the work, as provided
for in FAPG, Title 23, Chapter I, Sub-chapter B, Part - I ',
-- ..� 635, Sub-part B, Section 635.204(c) . Such agreed unit �' �
•.i prices shall constitute a commitment as to the value of ,, �
y ;, j the work to be performed, It may be agreed to �
1 participate in the work based on actual costs of labor, �� �'`
Iequipment rental, materials supplies and supervision � �'�
" ' necessary to complete the work. Where actual costs are ' `�'
:` .: �
used, eligibility of cost items shall be evaluated for
compliance with Federal Pzocurement Regulations Part
1-15. Rental rates for publicly owned equipment wi11 be ' �'�
� '
�! I determined in accordance with Section 1Q9.04 oE the t��• " �-
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State's "Standard Specifications for Road and Bridge
Construction". All force account work shall have prior ��' :,�:� '
::• �
� approval of the FHWA and shall not be initiated until '';• � -•
s:+• ,..:y rr
the State has issued a written notice to proceed. The •:}t ;,,,'.
; ,! 4�
s Local Agency shall, during all phases of the work, � s�;'= �, f,
,f
t permit duly authorized aqents and employees of the State f
j and the FHWA to inspect the project and to inspect, ?�
� t�"Y
-- review and audit the project records. ; ?
�. s t
� D. The Local Agency shall maintain all books, documents, = ��
�
papers, accounting records, and other evidence � ` -":_�E, .,
pertaining to costs incurred and to make such materials t} � �, `
t � . .
available for inspection at all reasonable times during � `'FY7
the contract period and for 3 years from the date of y ,�". `�`'
.,.;N .
� final payment to the Local Agency. Copies of such � �;;,
, �.
records shall be furnished by the Local Agency if r; .f. +
�i E• �
requested. ;�
- E. The term of this contraot shall continue through the �°
. �€t '.�
completion and final acceptance of the work by the Local • �•
Agency and concurrence therein by the State and receipt
of final State payment by the Local Agency. ���
F. The Special Provisions attached hereto are hereby made a '
f�
part oE this contract. `
: :
G. This contzact shall inure to the benefit of and be bind- f;
'ing upon the parties, their suecessors and assigns. k '; ��•, .
H. This contract is intended as the complete integration of " � �
�`.,
all understandings between the parties. No prior or ;i
contemporaneous addition, deletion, or other amendment - '�` ' �
�
hereto shall have any force or effect whatsoever, unless 3�
embodied herein by writing. No subsequent novation, � �:
'ti ' renewal, addition, deletion, or other amendment hereto i
" shall have any force or effect unless embodied in a � r�'
written supplemental contract executed and approved {��
pursuant to the State Fiscal Rules. - i ...A+
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� � I. To the extent that this contract may be executed and `� �
performance of the obligations of the parties may be '�' `
� accom lished within the intent of the contract, the y "''��
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terms of this contract are severable, and should any ,`,J �
term or provision hereof be declared invalid or become l� ti�
�I.i ,; ;.
inoperative for any reason, such invalidity or fai3ure � �
��
shall not affect the validity of any othar term or �' � 7
provision hereof. The waiver of any bzeach of a term F� �'
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y
hereof shall not be construed as a waiver of any other ,Z� ;
term, or the same term upon subsequent breach. x � �
J. The contractor represents and warrants that it has taken �
all actions that are necessary or that are required by �: f�
�. ]
its procedures, bylaws, or applicable law, to legally +e'i
, authorize the undersigned signatory to execute this � ..�;?.•�`
contract on behalf of the contractor and to bind the - � " �'
contractor to its terms. � . $
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IN WITNESS WHEREOF, the parties hereto have executed this :;;i;�.e�• ,
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contract the day and year first above written. � ; •y,,..;",• ,
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STATE OF COIARADO � 3; f
; ' ATTEST: ROY ROMER, GOVERNOR � .r?
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�=, Chief e xecutive Director � �:�
DEPARTMENT OF TRANSPORTATION I �'�4� •.
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y ' APPROVED: � •;'`g
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g CLIFFORD W. HALL GALE A. NORTON
: State Controller Attorney,Gec�ral � ,;�,"-;
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, By � � gp _ : : i �
BARRY B. R AN t
. Assistant ttorney General
� Natural Resources Section
ATTE PITKIN COUNTY, COLORADO
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Titl Title vLL(�-C(�Jfj-1,��G{s'(�� -. 1 .
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Federal Em loyer identification r � � . .
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