HomeMy WebLinkAboutbocc.con.064.1993 � ,
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- LET'TER OF AC3REEMENT r�','':�,�r.
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This Letter of Agreement, made this '� day of April, 1993 between '
' the 3tate of Colaredo for use and benefit of the Department of _;v` .
� Institutions, Division of Youth Services (DYSy, hereinafter referred to 9'���'' '
! as the "State", and Pitkin Countv Qommissioners for the Pitkin Coi�.p�ty �
� Sheriff'�peD&Tkmeat. 506 East r1a�n_ S�,Fegt. Aspen., Colorac�o 81611, ����,'�� �
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hereinafter referred to ss the "Contractor". ;aC:' .;.: `
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' Now, therefore, it is hereby agreed that: !�'�': •
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1. The Contractor shall: , �;�;`•,
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s. provide intake screening, erisis interventian and supervision i;� , .
� o£ juveniles as described in the attached Bxhibit A. �
'? b. provide the 3tate with monthly reparts outlining the servicea ��{�{': 1
i provided over the previous month. Said reports shall he
mailed by the Contractor to the State on or before t,he 5th of �'f:'-
, j the ensuing month.
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j 2. The State agrees to pay the Contractor a sum not to exceed
� $2,400.00 (Two Thousand Four Hundred Dollars and no centa) for
i services provided during FY 93-94, payable upon presentation of
F invoices from and certiPied by the Contractor. `:�
,�.
j Paymenta will be made on a monthly basis. Requests for payment �`'
- { ahall be made by the Contractor betHeen the first and fifth o£ the
� following month. Payment will be made by the State upon the
� receipt of a monthly invoice from the Contractor in the amount of
$200.00, or 1/12th of the above agreed upon dollar figure.. .�
l3. The Contractor will maintain confidentiality of client recorda in #�.
I accordance with (CRS) 2973-24-201, et seq as it presentlq .exists or
_ may subsequently be amended.
� 4. The Contractor ahali perform its duties hereunder as an independent .�'
Contractor and not as an emgloyee of the State. Neither the
`� Contractor nor any agent or employee of the Contractor shall be or
�: � shall be deemed to be an agent or employee of the State. The .
Contractor shall pay when due all required employment taxes and
income tax withholding, shall provide and keep in force worker's
� compensation (and show proof of such insurance) and unemployment
compensation insurance in the amounts required by law, and shall be �'�t
solely responsible for the acts of the Contractor, its employees
and agents. The Gontractor shall furnish the State with written ��;� ,�'
certification of the existence of such coverage, prior to the ?}?' i°.C,3�
effective dete of the agreement. S .ri;
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Page 1 of 3 Pages ��
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�- 5. The Contractor shQll maintain in full force and effect at a11 times
during the course of this agreement Comprehensive General Liability i''�;.:r,� .
Tnaurance written on an occurrence basis, with a minimum of '.
$600,000.00 combined single limit for bodily injury and property z '
dQmage arising out of any sing2e occurrence. Any aggregate limit �;�'
will not be less than $1 million. The Contractor shall f�rnish the �.;`, •
} State with Nritten certification of the existence of such liability 4
i insurance and a copy of the policy endorsement naming the State of
t:?:�.`:�'_
Colorado as additional insured, prior to finalization of agreement "'^
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� provisions. If the State approves in writing the alternative use
� of "claims made" insurance for Comprehensive General Liability, the �•.~:;.^" �
� Contractor also agrees to maintain beyond the agreement term such ,, .`
insurance as will cover incidents which �ccurred during the '�
� j agreement period, inel.uding but not limited to continued ;
maintenance of "claims made" or "tail" policies for the applicable 4� ,
statute of limitations. The policiea must be in amounts equal to
i or greater than the limits required by this agreement. i
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! 6. To the extent suthorized by law, the Contractor shall indemnify, �:.
save and hold harmless the State, its employees and agents, against �_
• j any and all claims, damages, liability and court awerds including `�
� costs, expenses, and attorney fees incurred as a result of any act '.
or omission by the Coqtractor, or its employees, agents, �,
� subcontractors, or assignees pursuant .to the terms of thia
� agreement. -
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� 7. Either the Contractor or the State shall hsve the right to �
� � terminate this Letter of Agreement at any time during the term of
agreement by giving the other party thirty (30) days written
'�`.�_ notice. If notice is given, this Letter of Agreement shall
; terminate on the expiration of the thirty (30) days, and the
� liabilii:y of the parties herein for further performance on the
j terms of this Letter of Agreement shall cease, but the parties
� shall not be released from the duty to perform their obligations up -
j to the date af the termination. � •
'� 8. The State of Colorado with regard to personal servicea contracts
� (Purchase Order/Letter of Agreement) is operating under a stay oi
a court order that may affect our ability to continue the use of
'� the services being called for in this contract (Purchase
° ' Order/Letter of Agreement). Sho�1d this stay be lifted or a lower
I court ruling upheld by the Couri: of Appeals, the State may be ,
� forced to terminate this Agreement. While at the present time it
is our intention to pursue to completion the conditions of this
Agreement, such court ruling may require the State to terminate -;
this contract (Purchase Order/Letter of Agreement) effective
i immediately upon receipt of notice. Contractors will be entitled ,
to reim6ursement for expenses incurred up until the date of notzce M.
, o£ contract (Purchase Order/Letter of Agreement) termination. ' �,i
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Page 2 of 3 Pages " ?
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9. The term of this agreement shall be from July i, 1993 through �':_!',�:.i,r+
.June 30, 1994. '.�,c�.:•...•
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; Contractor: For th t t rado:. ,Y_ a=__ `
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L F. i"ald A amek �� . ,
�// h/� Director S'... .
7���0 /7 �� Division of Youth 3ervices ✓.'�.�.,
Federa}. Tax ID Num er
William Tuite, Chairman ���
Pitkin County Commissioners ; �° '
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Pa$e 3 of 3 Pages �f: ���'
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BUDG$T FOS �'� ' �r=
PITAIN C011NTY �'?;-'
INTAH$/SCBSENING/CRI3IS INTERV$NTION I
���:`':'�..
JULY 1, 1993 ': '
through �`''�
JUNB 30, 1994
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PERSONNEL: 2,400 -�
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� DfiFINITSONS:
! � �ta�e/3creening - is the process vsed by intake personnel to .�Q,_
! determine whether or not the youth should be admitted to secure ,
detention, a detention alternative, or appropriate non-secure �':'
, placement. This process i�corporates the use of a criteria set by the �
Chief Judge of the District Court and the compiling of information on
prior arrests and court history.
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' C�risis Intervention - be avaiiable to act as facilitator and/or
mediator in crisis situations concerning youth, parents, law ';' '
4 enforcement, etc.; when appropriate, will make referrals to Sooial
� Services, Mental Health or other appropriate agencies. •
i JO �SC$,�,gTION F,0,�2 THE INTAKE/SCREENINCa AND CRISI3 INTB�V$NTION STAFF
� 1. The intake worker will be supervised by the Pitkin County
Sheriff's Department, subject to the personnel rules of the
i Pitkin County Sheriff's Department. Assistance and monitoring
_._ will be provided by the Division of Youth Services Western Region
� r Intake Coordinator.
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., j 2. Will screen all youth referred to secure detention and/or adult �;
`� � jail facility by law enforcement, courts, probation departments, �
t social services, and will advocate for the youth to ensure that
i the youth is referred to the most appropriate service(s) �
availab2e to meet his/her immediate needs.
j
i3. Will determine through the use of the judicial criteria, personal
, ; and/or telephone interviews with youth and a11 significant others
iahether the youth requires secure detention, placement in an � w:;
slternative progrsm, or release to guardian or other community �
agency. ��', •�=-
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4. For youth requiring secur�, detention at the 4rand Mesa Youth �� .,` {'=
Services Center: �...'
� s. prior to a youth being transported, will contact Grand Tiesa
� Youth Services Center to ensure that youth meets the Grand r."r�>�•. �
PIesa detention criteria.
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� b will facilitate immediate transportation arrangements to i:?i ;
�' Grand Mesa Youth Services Center. " "
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� c. will ensure that the vrouer paperwork required by Grand Mesa �;'.<;.' •
' aceompanies the vout�t to detention: court orders; teletype �":
, bench or FTA werrant; or a mandatory hold and custodq r" .
report. Also, any pertinent medical or mental heslth '``
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information should also accompany the youth in written form. �j
d. arrange for a detention hearing within 48 hours. � .Y,.
. e. wi11 assist the GMYSC Intake Coordinator as requested to �
provide locally-based networking and communication regarding �
iany youth who is detained at Grand Mesa Youth Services �_
, Center from that county, i.e., court hearing schedules, �_:
� coordination of transportation wzth law enforcement back to `�j
i the county, alternative placements, etc.
� t £. will assist the DYS Western Region Intake Caordinator snd
� GMY3C detention staff in scheduling in sentenced youth when
� detention population is at capacity; a waiting list will be .
maintained at QMYSC for senteneed youth from the Western
i Region. �}�
5. PSaintain a reportin$ system to include all information on youth
, q� held or referred to alternative placement.
�� 6. For youth who meet the criteria for non-secure alternatives, the
f intake team will refer youth for home detention services if
agpropriate, and/or identify and monitor commuaity service �
I progrsms available for traffzc sentenced youth.
� .
' 7. 3ubmit required raonthly reports to DY3 Western Region Intake t
--" Coordinator by the fifth of each month, i.e., monthly roster and �
monthly billing vouchers. �
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� '� 8. Wiil work closely with sll youth serving agencies in the county.
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9. Wi11 write detention hearing reports for the Court as well as �.
j other reports as requested. (Detention Hearings, etc.}. �
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�`'CO�o ,��1 1. 1q93 oirectinqu�riesto: Ron Richardson �. �;��;,
��;. PURCHASE �: .�y - �,
��..�R' IMPORTANT: ��.e ".Y;':
�g ORDER �''�i=:�';°r
. : The PO R.PA k pf anY).and . ."!{_�,„q�f,�. .
���: I.ine Item mus�appear on all �:��-:�,; -•L'•,'
`. �avs' STATEOFCOLORADO in��,Padcingslips.canons. +�"'....��'1`L'5.;.
' ��*��r�x��*�* pao.� and correspo�denee- Pho�e Numher. 1-241-8952 �� °.
PA# PQ NJ 119400014 hm '' �
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u+vace�ro:
e Pitkin County Commissioners for ���������� ^' �"
N Pitkin County Sheriff's Department ������ °''�� �:�. ,
� � 506 East Main 5treet ������ � '.
� As en, CO 6161i �����
R P invoice in duplicate:Payment to be made by this agency.
TME ARTICLES SPEGFlED ARE 9U8JECTTO THE FOLLOWING CONWTIONS: .�WK')O�IaJ� I nv o i ce to: ..;� �:
� t. GoodsolherlhanNosespecifistlonthisatlermustnotbesubstilNedwpi�ac � `�S"� "
�1ef�W;«,W„�,�,;_�,;�,. Division of Youth Services +��•:' �.
z. n,��rema���u��,i��xora�e�r:+sn�c�s.�a. Business OffiCe •'=;r� `
a. No��,��a���s�nn�:�d�eadc�w�aav�����m��u� 4130 South Julian Way .
ortlef CO 80236
a. n me quanmy s�,ipped is sna�oi�ne p,rcr�ese oroer quaniiry spadb on u�e Padturo Denve r, -
sNp iF Iha!quan�ilY is on 6ack�order a canceMd. F.O.B. �
DeI'nery/1n5faNa�ionDnlB: .
Terms:
INSTRUCTIONS TO YENDOA: SPECIAL INSTRUCTIONS: `
1. On eccaplin0 verbai 1NepMneorder.Wrchaae ortler N musl be ahtaMetl belora '•''r i
maldrqdeln'ary. j� -
2. All discouMS m�uf be nded on invoice. ` � �
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3. A11 chemicals,equipmeie and malerials must wnbim fo the sleMfertls requirad b► � �
� - OSHA/COSH. �
. 4. NOTE:AddNional terms anC mndilions on re�e�se side. ��,��i .
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FUND AGENCY APVR OflGUNfT GRTBUD REVSOURCE REPTCAT OBJCODE
1 0 0 I D A 8 0 0 N J 1 1 � J 1 4 1 9 2 0
. �M COMM�E11TEM �15� Q(JpNTITY UNffCAST TOTALITEMCQST . .
O1 To provide intake screening, crisis intervention services, and $2,400.00
supervision of juveniles per attached Letter of Agreement dated r..
Aprii 30, 1993. t`:�`
02 Terms of Agreement: Services to be provided from July 1, 1993 � �
� through June 30, 1494.
03 This Purchase Order is not'to exceed $2,400.00`without the prior
written approval of Division of Youth Services Purchasing Office._;: .
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THIS PO ISlSSUEO IN ACCORDANCE WRH STATE AND FEDERAL REGUlAT10N5. F• �
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IEMOOBe5P1 WHITE:Vandor CANARY:BuSiness Olfice Numenc GHEEN:SWta Purchasirp P1NK:Receiuing(aq GOLQ:Rsceiuing BLUE:AcwuMS Paya6le �� ` � .
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