HomeMy WebLinkAboutbocc.con.268.2012 Rev. 08-30-11 jls
COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 268-2012
4RIGINATING DEPARTMENT: Public Works Transportation
PROCUREMENT OFFICER: Gerald Fielding PHONE#: 920-5206
PROJECT NAME: Pitkin County Woody Creek Subsidence Project CONTRACTOR: B BL, Y
Drilling, Inc.
DOLLAR AMOUNT: $173,129.60 LINE ITEM# 11 Q.54.96200.87402
CONTRACT EXECUTION DATE: 1U14/2012 CONTRACT END DATE: 3/31/2013
AUTOMATIC RENEWAL: ❑YES �NO TERM:
❑ B�CC AGENDA ITEM(Grants, IGA) ❑ STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
� OVER$50,000(Requires Section Leader&County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
❑None ❑ Informal �Formal ❑ Sole Source ❑ Emergency ❑Outside Agency/State Bid
❑Compliance with C.R.S. 8-17-5-1Q1, 102 as amended(Immigration Form) ❑Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TI'PE: �� �� ��L
❑ Services/Maintenance ❑Employment
❑License/Use ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease ❑Non-Profit
� Construction ❑ Quasi-Public(e.g.-AVH)
❑ Goods,Equipment, Supplies ❑ Grant Agreements(Notify Finance&Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
{C/O: 10%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all e�ibits and notices must be attached for the following:
✓ �No Pages Missing ✓� All Other Blanks Filled In
✓ � If Page Left Intentionally Blank—Note on Page ✓�All E�chibits Attached
✓ �Page numbered consecutively ✓�All Legal Descriptions attached (ifapplicable)
✓ �All Original Signatures Affixed ✓� Notice of Award/Notice to Proceed Attached(if applicabl�
✓ �All Dates Filled In ✓[] Warranty(if applicable)
✓ ❑ Special Instructions for Finance Department:
✓ ❑Authorized Procurement Officer's Name: Gerald Fielding
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITA THIS CHECKLISTS
Contract#268-2012 Rev.02/06/20121m 6/7/12js
Budget Line Item# 110.54.96200.87402
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PITKIN COUNTY CONSTRUCTION CONTRACT
Pitkin County Woody Creek Road Subsidence Project
THIS CONTRACT, made this 14 day of November 2012,by and between the Board
of County Commissioners of Pitkin County, Colorado, (hereinafter called the"County") and B &
Y Drilling, Inc. (hereinafter called the "Contractor")to perform the following work: Pitkin
County Woody Creek Road Subsidence Project("Project").
I. Term of Contract. The term of this contract is from November 14, 2012 to March 31,
2013
II. Scope of Work and Work Schedule.
A. As per plans, specifications,and bi�d schedule as attached
B. All work performed under this Contract shall be done according to the following
work schedule:
As per proposal schedule submitted as part of the proposal
III. Payment. The County agrees to pay, and the Contractor agrees to accept, in full payment
for the performance of this Contract, the total price of One Hundred Seventy Three Thousand
One Hundred Twenty Nine Dollars and Sixty Cents ($ 173,129.60 ) in accordance with this
Contract, subject to increase or decrease in accordance with the provisions of this Contract; but
any payment by the County may be offset by any amount the Contractor owes the County for
any reason.
A. Payment Procedures.
1. Contractor shall submit applications for payment every 30 days for work
done to date.
2. Progress payments.
a. County shall make progress payments, within thirty (30) days of
County's approval of Contractor's pay request.
b. If Contractor is satisfactorily performing this Contract, progress
payments sha11 be in an amount equal to ninety percent (90%) of the calculated
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value of any Project work completed, less the aggregate of payments previously
made until fifty percent (50%) of the Project work required by this Contract has
been performed. Thereafter, County shall pay all remaining progress payments
and maintain only existing retainage if, in the opinion of the Procurement Officer
and County, satisfactory progress is being made on the Project. If, in the opinion
of the Procurement Officer and County, satisfactory progress is not being made
on the Project, or if claims are filed under Section 38-26-107, Colorado Revised
5ta.tutes, as amended, County may retain such additional amounts as County may
deem necessary to assure completion of the Project or to pay such claims and any
Procurement Officer's and attorney's fees reasonably incurred or to be incurred
by County in defending or handling such claims. The withheld percentage of the
Contract Price sha11 be retained until the Project is completed satisfactorily and
finally accepted by County in accordance with the provisions of this Contract.
Progress payments shall not constitute final acceptance of the Project.
B. County sha11 make final payment, including release of retainage, to Contractor in
accordance with this Contract and Section 38-26-107, C.R.S. and Section 24-91-103, C.R.S., as
amended. �
IV. Contractor's Obli at� ions.
A. Supervision and Super'intendence.
l. The Contractor sha11 supervise and direct the Project competently and
efficiently devoting such attention thereto and applying such skills and expertise as may
be necessary to perform the Project in accordance with this Contract. The Contractor
shall be solely responsible for the means, methods, techniques, sequences and procedures
of construction. The Contractor shall be responsible to see that the finished Project
complies accurately with this Contract.
2. The Contractor shall appoint and identify to the County and Procurement
Officer, a competent on-site superintendent to be kept on the Project at all times during
its progress and who shall not be replaced without written notice to the County and the
Procurement Officer except under extraordinary circumstances. The superintendent will
be the Contractor's representative at the site and sha11 have authority to act on behalf of
the Contractor. All communications given to the superintendent shall be as binding as if
given to the Contractor.
B. Subcontractors, Suppliers and Others.
l. The Contractor shall not employ any subcontractor, supplier or other
person or organization (including those acceptable to the County and the Procurement
Officer, whether initially or as a substitute) against whom the County or the Procurement
Officer may have reasonable objection.
2. The identity of subcontractors, suppliers or other persons or organizations
including those who are to furnish the principal items of materials and equipment must be
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submitted to the County in advance of any work performed or materials supplied under
this Contract for acceptance by the County and the Procurement Officer. No acceptance
by the County or the Procurement Officer of any such subcontractor, supplier or other
person or organization sha11 constitute a waiver of any right of the County or the
Pracurement Officer to reject defective Project work.
3. The Contractor shall be fully responsible to the County and the
Procurement Officer for all acts and omissions of the subcontractors, suppliers and other
persons and organizations performing or furnishing any of the Project work under a direct
or indirect Contract with Contractor just as Contractor is responsible for Contractor's own
acts and omissions. Nothing in this Contract shall create any Contractual relationship
between the County or the Procurement Officer and any such subcontractor, supplier or
other person or organization, nor shall it create any obligation on the part of the County
or the Procurement Officer to pay or to see to the paytnent of any moneys due any such
subcontractor, supplier or other person or organization except as may otherwise be
required by laws and regulations. � �
4. All Project work performed for Contractor by a subcontractor will be
pursuant to an appropriate Contract between the Contractor and the subcontractor which
specifically binds the subcontractor to the applicable terms and conditions of this
Contract for the benefit of the County and the Procurement Officer.
C. Patenti Fees and Royalties. The Contractor shall pay all license fees and royalties
and assume all costs incident to their use in the performance of the Project or the incorporation in
the Project of any invention, design, process, product or device which is the subject of patent
rights or copyrights held by others. Contractor shall indemnify and hold harmless the County
and the Procurement Officer and anyone directly or indirectly employed by either of them from
and against all claims, damages, losses and expenses (including attorney's fees and court costs)
arising out of any infringement of patent rights or copyrights incidental to the use in the
performance of the Project or resulting from the praduct or device not specified in this Contract,
and shall defend all such claims in connection with any alleged infringement of such rights.
D. Permits. Unless otherwise provided in this Contract, the Contractor shall obtain
and pay for all construction permits and licenses. The County shall assist the Contractor, when
necessary, in obtaining such permits and licenses. The Contractor shall pay all governmental
charges and inspection fees necessary for the prosecution of the Project. T'he Contractor shall
pay all charges of utilities for connections to the Project, and the County shall pay all charges of
such utility owners for capital costs related thereto such as plant investment fees.
E. Laws and Regulations. The Contractor shall be familiar with and shall comply
with all federal, state, and local laws, ordinances, rules, and regulations applicable to furnishing
and performance of the Project including rules, regulations, and ordinances the County
prornulgates at any time. Except where otherwise expressly required by applicable laws and
regulations, neither the County nor the Procurement Officer shall be responsible for monitoring
the Contractor's compliance with any Laws or Regulations.
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F. Taxes. The Contractor shall pay all existing and future applicable federal, state and
local sales, consumer, use and other similar ta��es whether direct or indirect. Federal excise tax
may not apply to materials purchased by the County. The Contract price sha11 include all other
federal, state, andlor local direct or indirect t�es, which do apply. The Contract price shall include
the cost of compliance with all other Federal Laws and Regulations at no additional cost to the
County(except as provided in this Contract). The Contractor shall not be reimbursed separately for
any taxes, which may apply except as provided in this Contract, and the Contractor shall be
responsible for all taxes, which may apply. T'he County is tax exempt from Federal Excise T� and
Colorado State or local sales or use taxes. The Contractor and its subcontractors shall apply to the
Colorado Department of Revenue for a Certificate of Exemption indicating that the Contractor or
subcontractor's purchase of construction material or building materials is for use in a building,
structure, or other public work owned and used by the County.
G. Use of Premises.
1. The Contractor shall confine consfiruction equipment, the storage of
materials and equipment and the operations of workers to the Project site and land and
areas permitted by this Contract, law, ordinances, and perr�its. The Contractor shall
assume full responsibility for any damage to any such land or area, or to the County or
occupant thereof or of any ?lazid or areas contiguous thereto, resulting from the
performance of the Project. �hould any claim be made against the County or the
Procurement Officer by any such owner or oc.cupant because of the performance of the
Project, Contractor shall promptly settle with such other party. The Contractor sha11, to
the fullest extent permitted by Laws and Regulations, indemnify and hold the County
harmless from and against all claims, damages, losses and expenses (including, but not
limited to, fees of engineers, architects, attorneys and other professionals and court costs)
arising directly, indirectly or consequentially out of any action, legal or equitable,
brought by any such other party against the County or the Procurement Officer to the
extent based on a clairn arising out of the Contractor's performance of the Project.
2. During the progress of the Project, the Contractor shall keep the premises
free from accumulations of waste materials, rubbish and other debris resulting from the
Project. At the completion of the Project, the Contractor shall remove all waste
materials, rubbish and debris from and about the premises as well as a11 tools, appliances,
construction equipment and machinery,temporary structures, stumps or portions of trees,
and surplus materials, and shall leave the site clean and ready for occupancy by the
County. The Contractor shall restore to original condition all property not designated for
alteration by this Contract.
3. The Contractor shall not load or permit any part of any structure to be
loaded in any manner that will endanger the structure, nor shall the Contractor subject
any part of the Project or adjacent property to stresses or pressures that will endanger it.
H. Safety a.nd Protection.
1. The Contractor sha11 be solely responsible for initiating, maintaining and
supervising all safety precautions and programs in connection with the Project. The
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Contractor sha11 take all necessary precautions for the safety of, and sha11 provide the
necessary protection to prevent damage, injury or loss to:
a. All employees in the Project area and other persons and
organizations who may be affected thereby;
b. All the Project materials and equipment to be incorporated therein,
whether in storage on or off the site; a.nd
c. Other property at the site or adjacent thereto, including trees,
shrubs, lawns, walks, pavements, road-ways, structures, utilities and underground
facilities not designated for removal, relocation or replacement in the course of
construction.
The Contractor shall he required to assume sole and complete responsibility for
job site conditions during the course of construction of the Project, including the safety of
all persons who may enter on the job site for any reason and the security of all property
located on the job site. This requirement shall apply at all times during the courses of the
Contract and not only to normal Project work hours.
2. The Contractor shall at all times conduct the Project in such manner as
will incur the least practicable intexference with traffic and existing utility systems. No
section of any road shall be closed to the public, nor any utility system put out of service
except after permission, has been granted by the Procu�rement Officer. Each item of the
Project shall be prosecuted to completion without delay and in no instance will the
Contractor be permitted to transfer its forces from an uncompleted Project to a new
Project without prior written notification of the Contractor to the Procurement Officer.
Unless this Contract specifically provides for the closing to traffic of any local
road or highway while construction is in progress, such road or highway shall be kept
open to all traffic by the Contractor. The Contractor shall also provide and maintain in a
safe condition temporary approaches, crossings, or intersections with roads and
highways. The Contractor sha11 bear all expense of maintaining traffic over the section of
road affected by the Project to be done under this Contract, and of constructing and
maintaining such approaches, crossing, intersections and any necessary features without
direct compensation, except as otherwise provided.
The Contractor sha11 provide, erect and maintain all necessary barricades, signs,
danger signals and lights to protect the Project and the safety of the public. The
Contractor's responsibility for necessary barricades, signs, and lights shall not cease until
the Project has been accepted.
I. Shop Drawings and Samples.
1. After checking and verifying all field measurements and after complying
with applicable procedures specified in this Contract, the Contractor shall submit to the
Procurement Officer for review and approval in accordance with the approved schedule
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of shop drawing submissions, three (3) copies (unless otherwise specified) of all shop
drawings, which will bear a stamp or specific written indication that the Contractor has
satisfied the Contractor's responsibilities under this Contract with respect to the review of
the submission. All submissions will be identified as the Procurement Officer may
require. The data shown on the shop drawings will be complete with respect to
quantities, dimensions, specified performance and design criteria, materials and similar
data to enable the Procurement Officer to review the information as required.
2. The Contractor shall also submit to the Procurement Officer for review
and approval with such promptness as to cause no delay in Project, a11 samples required
by this Contract. All samples will have been checked by and accompanied by a specific
written indication that the Contractor has satisfied the Contractor's responsibilities under
this Contract with respect to the review of the submission and will be identified clearly as
to material, supplier, pertinent data such as catalog numbers and the use for which
intended.
3. Before submission of each shop drawing or sample, the Contractor shall
have determined and verified a11 quantities, dimensions, specified performance criteria,
installation requirements, materials, catalog numbers and similar data with respect
thereto; and reviewed or coordinated each shop drawing or sample with other shop
drawings and samples and with the requirements of the Project and this Contract.
4. At the time of each submission, the Contractor shail give the Procurement
Officer specific written notice of each variation that the shop drawings or samples may
have from the requirements of this Contract, and, in addition, shall cause a specific
notation to be made on each shop drawing submitted to the Procurement Officer for
review and approval of each such variation.
� 5. Where a shop drawing or sample is required by the specifications, no
related Project work shall be commenced prior to the Procurement Officer's review and
approval of the shop drawing or samples.
6. The cost of furnishing all shop drawings and samples shall be borne by
Contractor.
V. Performance and Payrnent Bond.
A. Contractor sha11 furnish a performance and payment bond in the amount of one
half of the total Contract value for all Contracts over$50,000, as required by C.R.S. § 38-26-105,
et seq. All Bonds shall be in the form acceptable to the County. All Bonds signed by an agent
must be accompanied by a certified copy of the authority to act.
B. If the surety on any Bond furnished by Contractor is declared bankrupt or
becomes insolvent or its right to do business is terminated in any state or it ceases to meet the
requirements of paragraph A of this Section, Contractor shall within five (5) days thereafter
substitute another Bond and Surety,both of which must be acceptable to the County.
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VI. Indemnitv.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or affiliated entities,
successors, or assigns, its elected officials, trustees; employees, agents, volunteers, and any
jurisdiction or agency issuing permits for any work included in the project,hereinafter referred to as
indemnitee, from a11 suits and claims, including attorney's fees and cost of litigation, actions, loss,
damage, expense, cost or claims of any character or any nature arising out of the work done in
fulfillment of the terms of this Contract or on account of any act, claim or amount arising or
recovered under workers' compensation law or arising out of the failure of the Contractor to
conform to any statutes, ordinances, regulation,law or court decree. It is agreed that the Contractor
will be responsible for primary loss investigation,defense and judgment costs where this contract of
indemnity applies. In consideration of the award of this contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or affiliated entities,
successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses
arising fram the work performed by the Contractor for the County.
B. The Contractor further shall investigate,process, respond to, adjust, provide defense
for and defend, pay or settle ail claims, demands, or lawsuits related hereto at its sole expense and
sha11 bear all other costs and expenses related thereto, even if the claim, demand or lawsuit is
groundless,false or fraudulent.
VII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been diseharged, including any warranty periods under this Contract are
satisfied, insurance against claims for injury to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Contractor, its agents,
representa.tives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in no way
limit the indemnity covenants contained in this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient to protect
the Contractor from liabilities that might arise out of the performance of the work under this
Contract by the Contractor, its agents, representatives, employees, or subcontractors. The
Contractor shall assess its own risks and if it deems appropriate andlor prudent, maintain higher
limits andlor broader coverages. The Contractor is not relieved of any liability or other
obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain
insurance in sufficient amounts, duration, or types.
A. Coverage and Limits of Insurance:
Contractor shall provide coverage with limits of liability not less than those stated below. An
umbrella and/or excess liability policy may be used to meet the minimum liability requirements
provided that the coverage is written on a"following form"basis.
1. Statutory Workers' Compensarion: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
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b. This requirement shall not apply when a contractor or
subcontractor is exempt under Colorado Workers' Compensation Act.,
AND when such contractor or subcontractor executes the appropriate
sole proprietor waiver form.
Minimum Limits:
Coverage A(Workers' Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2. Commercial General Liability–ISO 1 CG 0001 form or equivalent
(With County named additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Cornpleted Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
PersonaUAdvertising Injury $ 1,000,000
Fire Damage(Any One Fire) $ 50,000
Medical Payments(Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal/Advertising Injury
• Products/Completed Operations
• Liability assumed under an Insured Contract(including defense costs assumed
under contract)
• Independent Contractors
• Designated Construction Projects(s)General Aggregate Limit, ISO CG 2503
(1997 Edition or equivalent)
• Additional Insured—Owners, Lessees or Gontractors Endorsement, ISO Form
2010 (2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: "County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials,trustees, employees, agents, and volunteers named as an additional
insured with respect to liability and defense of suits arising out of the activities
performed by, or on behalf of the Contractor, including completed operations".
3. Auto Liability: Bodily injury and property damage for any owned, hired, and
non-owned vehicles used in the performance of this Contract.
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Minimum Limits:
Bodily Injury/Property Damage(Each Accident) $ 1,000,000
4. Special Coverages(check as appropriate and insert amount):
� (1)Performance Bond $ 86,564.80
❑ Labor and Material $ 0.00
❑ Payment Bond $ 0.00
❑ (2)Professional Errors and Omissions
❑ (3)Aircraft Liability
❑ (4)Owner's Protective
❑ (5)Builder's Risk
❑ (6)Boiler and Machinery
❑ (7)Loss of Use Insurance
❑ (8)Pollution Liability
❑ (9)Crime,including Employee Dishonesty Coverage,or Fidelity Bond
B. Proof of Insurance:
1. Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,voided or
canceled except after thirry(30)days prior written notice has been given to the County,
except when cancellation is for non-payment of premium,then;ten(10)days prior notice
may be given. Such notice shall be sent directly to(County Representative's Name &
Address). If the insurance carrier will not provide the required notice, the
Consultant/Contractor and or its insurance broker shall notify the County of any
cancellation, or reduction in coverage or limits of any insurance within seven(7)days of
receipt of insurers' notification to that effect.
Simultaneously with the Certificates of Insurance, the Contractor sha11 file with the
Procurement Officer a certified statement as to claims pending against the required
coverages, reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2. In addition,these Certificates of Insurance sha11 contain the following clauses:
a. The contractor's insurance shall be primary and non-contributory
with any insurance or self insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder
shall have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and a11 deductibles or self insured retentions in the above-
described insurance policies shall be assumed by and be for the amount of,
and at the sole expense of the Contractor.
d. Location of operations sha11 be: "all operations and locations at
which work for the referenced Project is being done."
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3. Certificates of Insurance for a11 renewal policies shall be delivered to the
County's Representative at least fifteen(15)days prior to a policy's expiration date except
for any policy expiring on the expiration date of this contract or thereafter.
4. The County reserves the right to request and receive a copy of any policy
and any policy endorsement at any time during the term of this contract.
VIII. Exemptions and Preferences.
A. All purchases of construction or building or any other materials for any Contract
shall not include Federal Excise Taxes or Colorado State or local sales or use taa�es. Pitkin
County is exempt from such taxes under registration numbers 98-02624 and 84-78000-SK.
B. Pursuant to state statute and to the extent permitted by law, Colorado labor shall
, be employed to perform the Project to the extent of not less than eighty percent (80%) of each
type or class of labor employed on such project; except for highway construction, which is
subject to C.R.S. § 43-2-208, which provides that all laborers shall be bona fide residents of
Colorado with a preference to residents of the County vvhere the Project is performed.
IX. Protection and Restoration of Propertv and Landscape; Hazardous Materials.
A. Protection and Restoration of Property and Landscape.
1. The Gontractor shall be responsible for the preservation of all public and
private property and shall carefully protect from disturbance or damage all land and
property, as well as any monuments and property marks until the Procurement Officer
has witnessed or otherwise referenced their location and shall not remove them until
directed.
2. The Contractor shall be responsible for all damage or injury to property of
any character, during the prosecution of the Project, resulting from any act, omission,
neglect, or misconduct in its manner or method of executing the Project, or at any time
due to defective Project work or materials, and said responsibility shall not be released
until the project shall have been completed and accepted.
3. When or where any direct or indirect damage or injury is done to public or
private property by or on account of any act, omission, neglect, or misconduct by the
Contractor in the execution of the Project, or in consequence of the non-execution thereof
by the Contractor, it shall restore, at its own expense, such property to a condition similar
or equal to that existing before such damage or injury was done, by repairing, rebuilding,
or otherwise restoring as may be directed, or it shall make good such damage or injury in
an accepta.ble manner.
4. Materials storage, equipment parking, vehicle parking and stockpiling
excavated materials shall be allowed only in those areas designated by the Procurement
Officer.
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5. If the Contractor disturbs any of the landscape not called for removal, it
shall restore those areas as directed by the Procurement Officer at the Contractor's
expense.
B. Hazardous Materials
l. The County shall not be responsible for the cost of and the removal or
cleanup of Hazardous Materiais found in any materials brought to the Project site, after
the Project site is turned over to the Contractor.
2. The Contractor shall provide the Procurement Officer with a written
certification each time materiais or equipment is brought onto the Project site that such
materials or equipment do not contain Hazardous Materials.
X. Countv Work at the Project Site.
A. The County may perform other work related to the Project at the site by the
County's own forces, have other work performed by utility owners or let other direct contracts
therefor which shall contain terms similar to these. The Contractor shall perform and coordinate
its activities with other contractors to ayoid conflict and minimize disruptions.
B. The Contractor shall afford each utility owner and other contractor who is a party
to such a direct contract (or the County if the County is performing the additional work with the
County's employees) proper and safe access to the site and a reasonable opportunity for the
introduction and storage of materials and equipment and the execution of such work, and shall
properly connect and coordinate the work with theirs. The Contractor sha11 do all cutting, fitting
and patching of the Project that may be required to make its several parts come together properly
and integrate with such other work. The Contractor sha11 not endanger any work of others by
cutting, excavating or otherwise altering their work and will only cut or alter their work with the
written consent of Procurement Officer and the others whose work will be affected. The duties
and responsibilities of Contractor under this paragraph are for the benefit of such utility owners
and other contractors to the extent that there are comparable provisions for the benefit of the
Contractor in said direct contracts between the County and such utility owners and other
contractors.
C. If any part of the Contractor's Project depends for proper execution or results
upon the work of any such other contractor or utility owner (or the County), the Contractor sha11
inspect and promptly report to the Procurement Officer in writing any delays, defects or
deficiencies in such work that render it unavailable or unsuitable for such proper execution and
results. The Contractor's failure to report such conditions will constitute an acceptance of the
other work as fit and proper for integration with the Contractor's Project except for latent or non-
apparent defects and deficiencies in the other work.
XI. Chan�,es in the Proiect and Use of Chan�e Orders.
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A. The County may, from time to time, request changes in the scope of services of
the Contractor to be performed hereunder.
1. The Procurement Officer shall issue a notice informing the Contractor of a
planned change in the Project and requesting the Contractor's detailed price proposal and
adjusted schedule of work. T'he Contractor shall submit a priced proposal for performing
the proposed change in the Project within five (5) days of notice or such other time
acceptable to both parfies. When the Contractor and the Caunty reach agreement an the
adjustments to the Contract price and/or Contract time, and changes in the Project, such
adjustments shall be promptly recorded in an executed Change Order.
B. All Contractor initiated change requests sha11 be submitted to the County and the
Procurement Officer in a letter or written notice with the reference notation "Contractor Change
Request". If the Contractor: (i) receives any oral or written instructions, directives or
interpretations of Contract Documents, or determinations from the Procurement Officer or, (ii)
identifies what it believes are design errors or omissions in the Contract Drawings or
Specifications, or (iii) encounters a differing site condition; or, (iv) is delayed in the progress of
the Project; or, (v) becomes aware of any other matter or circumstance which it believes would
require a change in the Contract Price or Contract Time, the Contractor shall give the
Procurement Officer prompt written notice of such matters.
1. All Contractar change requests shall be dated, numbered sequentially, and
shall describe the action or event which the Contractor believes may require an extension
in time, price or other modification. The Contractor shall also provide descriptions of
possible Contractor actions or solutions to minimize the cost of the Contractor change
request and, provide an estimate of the adjustment in the Contract price andlor Contract
time,which it believes is appropriate.
2. Contractor Time Requirements.
a. With respect to orders, instructions, directives, interpretations,
determinations, or the discovery of any errors or omissions in this
Contract, a Contractor change request shall be submitted before the
Contractor acts on them, but in no event more than ten (10) consecutive
calendar days after they were received or discovered.
b. With respect to any differing site conditions, a Contractor change
request sha11 be submitted before the conditions are disturbed, but in no
event more than ten(10) consecutive calendar days after the conditions are
first discovered.
c. With respect to delays, a Contractor change request shall be
submitted as soon as the Contractor has knowledge of the delay, but in no
event more than ten(10) consecutive calendar days therefrom.
d. With respect to any matters or circumstance which the Contractor
believes would require a change, including delays, a Contractor change
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request sha11 be submitted as soon as the Contractor has knowledge of the
matter or circumstance, but in no event more than ten (10) consecutive
calendar days after the Contractor becomes aware of such circumstance or
matter.
3. Submittal Requirements and Waiver of Claims
a. If the Contractor does not submit a Contractor change request
within the time required above, any action by the Contractor related to
such order, direction, instruction, interpretation, determination, design
error or omission, or other matter, including delays or differing site
conditions,will not be considered by the County as a change to the Project
and the Contractor waives any claim for an adjustment on the Contract
price or the Contract time.
b. The Contractor shall, at the time a Contractor change request is
submitted provide the Procurement Officer with a complete and itemized
proposal of Contract price and time adjustments. The proposal sha11 also
contain a detailed explanation, citing all applicable provisions in this
Contract, which supports the Contractor change request. If the Contractor
does not submit its itemized proposal within the time described above or
within such extension, which the Procurement Officer, in hislher
discretion may have granted in writing, it waives any claim for an
adjustment in the Contract price or Contract time arising out of the act or
event described in the Contract change request.
c. If a Contractor change request is denied by the Procurement
Officer, in whole or in part, any claim for an increase in the Contract price
or Contract time arising out of the act or event described in the Contractor
change request is waived unless the Contractor timely complied with the
provisions of paragraphs 2(a-d) of this Section.
XII. Warrant�and Guarantee` Tests and Inspections; Correction, Removal or Acceptance of
Defective Project Work.
A. Warranty.
1. The Contractor warrants and guarantees to the County that all Project work,
whether supplied, furnished, installed, provided, or performed by Contractor, a
subcontractor, or supplier, will be in accordance with this Contract and will not be defective
and that all Project work shall be performed in a skillful and workmanlike manner.
Additionally, the Contractor shall warrant that all equipment which is incorporated into the
Project or any subsystem shall be new,free from liens and defects in design,have clear title,
be free from faulty materials and workmanship, and sha11 conform in a11 aspects to the terms
of this Contract, to the drawings issued for manufacture by the Contractor, and shall be in
conformance with the those technical specifications provided in Section II (Scope of Work)
of this Contract and Contractor's Proposal. Except where longer periods of warranty are
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indicated for certain items, Contractor warrants Project work, whether furnished, installed,
provided, performed or supplied by Contractor, a subcontractor or supplier, to be free from
faulty materials and workmanship and that each piece of equipment or any part thereof
incorporated into the Project or any subsystem shall conform to the aforementioned
warranty and guarantee provisions and be free from failure for a period of not less than
2 from date of Fina1 Payment. Landscaping replacement shall be warranted for two (2)
growing seasons.
2. With respect to a11 warranties, express or implied, from subcontractors,
manufacturers, or suppliers for Project work performed and materials fiunished under the
Contract,the Contractor shalL•
a. Obtain all warranties that would be given in normal commercial
practice. To the extent that the subcontractor's, manufacturer's, or supplier's,
standard warranty exceeds the minimum County requirements as set forth in
this Section or elsewhere in this Contract, the subcontractor's,
manufacturer's,or supplier's standard warranty shall apply.
b. Require all warranties to be executed, in writing, for the benefit of
the County,if directed by the Procurement Officer;or
c. Enforce a11 warranties for tlie benefit of the County, if directed by the
Procurement Officer. . � ;
d. Assign all warranties and guarantees in writing to the County upon the
request of the County.
B. Access to Project. The Procurement Off'icer and the Procurement Officer's
representatives, other representatives of the County, testing agencies and governmental agencies
with jurisdictional interests sha11 ha�e access to the Project, at any time for their observation,
inspecting and testing. Contractor shall provide proper and safe conditions for such access.
C. Tests and Inspections.
1. The Contractor shall cooperate with material testing persons and firms, and
for required inspections, and compliance and approval tests for the work performed by the
Contractor or its subcontractor.
2. If any laws, ordinances, rules, regulations, code or order of any public body
having jurisdiction requires any Project work (or part thereo fl to specifically be inspected,
tested or approved,the Contractor shali assume full responsibility therefore, pay all costs in
connection therewith and furnish the Procurement Officer the required certificates of
inspection,testing or approval. The Contractor shall also be responsible for and shall pay all
costs in connection with any inspection or re-testing required in connection with the
County's or the Procurement Officer's acceptance of a supplier of materials or equipment
proposed to be incorporated in the Pmject, or of materials or equipment submitted for
approval prior to the Contractor's purchase thereof for incorporation in the Project. The cost
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of all inspections, testing, re-testing and approvals in addition to the above which are
required by this Contract sha11 be paid by the Coniractor (unless otherwise specified). The
County will conduct and pay for the conformance tests on materials installed in-place, and
the Contractor sha11 pay for re-testing of all failing and non-confornung materials thereafter.
3. All inspections, tests or approvals other than those required by laws,
ordinances, role, regulations, code, or order of any public body having jurisdiction shall be
performed by organizations acceptable to the Procurement Officer.
4. If any Project work (including the work of others) that is to be inspected,
tested or approved is covered without written concurrence of the Procurement Officer, it
must be uncovered for observation. Such uncovering and testing when required by the
Procurement Officer sha11 be at the Contractor's expense.
5. Neither observations by the Procurement Officer nor inspections, tests or
approvals by others shall relieve the Contractor from the Contractor's obligations to perform
the Project in accordance with this Contract.
D. Correction or Removal of Defective Work. If required by the Procurement Officer
or the County, the Contractor sha11 promptly, as directed, either correct all defective Project work,
whether or not fabricated, installed or completed, or, if the Project work has been rejected by the
Procurement Officer or the County,remove it from the site and replace it with non-defective Project
work. The Contractor shall bear all direct,.indirect and consequential costs of such correction or
removal (including but not limited to fees and charges of engineers, architects, attorneys and other
professionals)made necessary thereby.
E. Correction Period. If within two (2) years after the date of Final Payment or such
longer period of time as may be prescribed by laws or by the terms of any applicable special
guarantee required by the Contract Documents or by any specific provision of the Contract
Documents, any Project work is found to be defective,the Contractor sha11 promptly without cost to
County and in accordance with County's written instructions, either correct such defective Project
work, or, if it has been rejected by County, remove it from the site and replace it with non-defective
Project work. If the Contractor does not promptly(within seven(7)days from receipt)comply with
the terms of such instructions, or in an emergency where delay would cause serious risk of loss or
damage, the County may have the defective Project work corrected or the rejected Project work
removed and replaced, and all direct, indirect and consequential costs of such removal and
replacement (including but not limited to fees and charges of engineers, architects, attorneys and
other professionals) will be paid by the Contractor. Contractor sha11 also pay for any damage to
other Project work, other property, or person, which occurred as a result of the defective Project
work.
F. County May Correct Defective Work. If the Contractor fails within ten (10)
consecutive calendar days after written notice of the Procurement Officer or the County to proceed
to correct and to correct defective Project work or to remove and replace rejected Project work as
required by the Procurement Officer or the County in accordance with paragraph D of this Section,
or if the Contractor fails to perform the Project work in accordance with the Contract Documents, or
if the Contractor fails to comply with any other provision of the Contract Documents, the County
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may, after seven(7)days' written notice to the Contractor, correct and remedy any such deficiency.
In exercising the rights and remedies under this paragraph the Counry sha11 proceed expediriously to
the extent necessary ta complete corrective and remedial action. The County may exclude the
Contractor from all or part of the site, take possession of all or part of the Project, and suspend the
Contractor's services related thereto, take possession of the Contractor's tools, appliances,
construction equipment and machinery at the site and incorporate in the Project a11 materials and
equipment stored at the site or for which the County has paid the Contractor but which are stored
elsewhere. The Contractor sha11 a11ow the County, the County's representatives, agents and
employees such access to the site as may be necessary to enable the County to exercise the rights
and remedies under this paragraph. All direct, indirect and consequential costs of the County in
exercising such rights and remedies will be charged against the Contractor, and a Change Order wili
be issued by the County incorporating the necessary revisions in the Contract price. Such direct,
indirect and consequential costs will include but not be limited to fees and charges of engineers,
architects, attorneys and other professionals, all court costs and a11 costs of repair and replacement
of work of others destroyed or damaged by correction, removal or replacement of the Contractor's
defective Project work. The Contractor sha11 not be allowed an extension of the Contract time
because of any delay in performance of the Project work attributable to the exercise by the County
of the County's rights and remedies hereunder.
XIII. Liquidated Damages. It is the County's intent to complete this project no later than
March 31, 2013. Liquidated damages of{$ 250.00) per calendar day shall be paid if project is
not completed by that deadline.
A. Time for Completion. It is hereby,understood and mutually agreed,by and between
the Contractor and the County, that t�ie date of be�inning Project work and the time of completion
as specified herein are essential conditioxis of the Contr,�ct. The Contractor agrees that said Project
sha11 be prosecuted regularly, diligently; and at such ra.te of progress as will ensure completion
within the time(s) specified. It is expressly understood and agreed, by and between the Contractor
and the County, that the time(s) far completion of the Project described herein are reasonable
time(s) for the completion of the Project, taking into consideration the average climatic conditions
prevailing in the locality of the Project.
B. Time is of the Essence to the Contract. It is further agreed that time is of the
essence in completing the Project, and that the Project Work Schedule and a11 dates set forth therein
and where in this Contract, an additional time is allowed for the completion of the Project,the new
time limit fixed by such extension sha11 be of the essence of the Contract.
C. Liquidated Damages. Completion of the Project is of paramount importance to the
County. If any portion of the Project is not completed in accordance with any time extensions
granted by the County, the County will suffer damage, the extent of which will be impractical and
extremely difficult to estimate accurately. Therefore, as part of the consideration for executing the
Contract, it is hereby agreed that the Contractor shall pay to the County the liquidated damage
amounts specified in the Contract. This particular provision shall not be construed as a penalty
upon said Contractor for failing fully to complete said Project as agreed in the Proposal and this
Contract nor is it intended, but as Liquidated Damages to compensate the County for a11 costs
incurred as a result of such breach of Contract.
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D. Delays in Project Completion of Construction Phase. Subject to the terms of
"Excusable Delays", as contained in paragraph E of this Section, the Contractor expressly agrees to
pay the County as a reasonable estimate of just compensation for damages contemplated with the
clause, the amount set forth as liquidated dalnages for each consecutive calendar day that
completion is delayed in the construction of the Project.
E. Excusable Delays -Force Majeure. If,by reason of Force Majeure,any party hereto
sha11 be rendered unable wholly or in part to carry out its obligations under this Contract then such
party shall give notice and full particulars of such Force Majeure in writing to the other party within
a reasonable time after occurrence of the event or cause relied upon, and the obligation of the party
giving such notice, so far as it is affected by such Force Majeure, shall be suspended during the
continuance of the liability then claimed, but for no longer period, and any such party shall remove
or overcome such inability with a11 reasonable dispatch. The term Force Majeure as employed
herein, sha11 mean acts of God, strikes, lockouts, or other industrial disturbances, acts of public
enemy, orders of any kind of the Government of the United States or the State of Colorado or any
political subdivision, except the Cou.nty, or any civil or �nilitary authority, insurrection, riots,
epidemics, landslides, lighming, earthquakes, fires, hurricanes, storms, floods, washouts, droughts,
arrests, restraint of government and people, civil disturbances, explosions; breakage or accidents to
machinery, pipelines, or canals, or other causes not reasonably within the control of the party
claiming such inability. It is understood and agreed that the settlement of strikes and lockouts shall
be entirely within the discretion of the party haying the dif�iculiy, and that the above requirement
that any Force Majeure shall be remedied with'.a1t:reasonable dispatch sha11 not require the
settlement of strikes and lockouts by acceding to the demands of the opposing party or parties when
such settlement is unfavorable to it in the judgment of the party having the difficulty.
F. Cumulative Remedy. The liquidated damages referred to herein are intended to be
and are cumulative and shall be in addition to every other remedy now or hereafter enforceable at
law,in equity,by statute,or under Contract.
XN. Termination of Contract.
A. The County may terminate this Contract upon the occurrence of any one or more of
the following events:
1. If the Contractor commences a voluntary case under any chapter of the
Bankruptcy Code (Title II, United States Code), as now or hereafter in effect, or if
Contractor takes any equivalent or similar action by filing a petition or otherwise under any
other federal or state law in effect at such time relating to the bankruptcy or insolvency;
2. If a petition is filed against Contractor under any chapter of the Bankruptcy
Code as now or hereafter in effect at the time of filing, or if a petition is filed seeking any
such equivalent or similar relief against Contractor under any other federal or state law in
effect at the time relating to bankruptcy or insolvency;
3. If the Contractor makes a general assignment for the benefit of creditors;
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4. If a trustee, receiver, custodian or agent of Contractor is appointed under
applicable law or under Contract,whose appointrnent or authority to take charge of property
of Contractor is for the purpose of enforcing a Lien against such property or for the purpose
of general administration of such property for the benefit of Contractor's creditors;
5. If the Contractor persistently fails to perform the Project in accordance with
this Contract including but not limited to, failure to supply sufficient skilled workers or
suitable materials or equipment or failure to adhere to the work schedule established in this
Contract;
6. If the Contractor disregards laws, ordinances, rules, regulations, or orders of
any public body having jurisdiction;
B. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the Contractor of such
termination and specifying the effective date thereof. Such notice shall be given at least ten(10)
days before the effective date of such termination. In such event a11 finished or unfinished
documents, data, studies and reports prepared by the Contractor pursuant to this Contract shall
become the County's property. Contractor shal� be entitled to receive compensation in
accordance with the Contract for any satisfactory Project work completed pursuant to the terms
of this Contract prior.to the date of termination. Notwithstanding the above, Contractor shall not
be relieved of liability to the County for damages sustained by the County by virtue of any
breach of the Contract by the Contractor. �
XV. Independent Contractor Status.
A. The parties to this contract intend that the relationship between them
contemplated by the contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor sha11 not be deemed to be an employee, agent, or servant of
Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this contract. Contractor may choose to work for other individuals or entities during the term of
this contract, provided that the basic services and deliverable products required under this
contract are submitted in the ma,nner and on the schedule defined under this contract.
C. Contractor warrants that all work produced will conform to a11 applicable industry
standard of care, skill and diligence in the performance of Contractor's obligations under this
contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under this contract.
E. Contractor is not entitled to any Workers' Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income ta��es.
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F. T'he Contractor shall be required to complete and submit to the Counry, a Form W-9
Taxpayer ldentification Number Request.
XVI. Com�utation of Time.
A. When any period of time is referred to in this Contract by da.ys, it will be computed
to exclude the first and include the last day of such period. If the last day of any such period falls on
a Saturday or Sunday or on a legal holiday, such day will be omitted from the computa.tion.
B. All times stated in this Contract are of the essence.
XVII. Records and Cost Pricin�Data.
A. The Contractor shall maintain in a safe place at the site one record copy of a11
Drawings, Specifications, Addenda, Written Amendments, Change Orders, Project Directive
Changes, Field Orders and written interpretations and clarifications in good order and annotated
and updated weekly to show all changes made during construction. These record documents
together with all approved samples will be available to the Procurement Officer for reference.
Upon completion of the Project,'these record documents and samples will be delivered to the
Procurement Officer for the County. -
B. T'he Contractor sha11 maintain`a11 data and recards pertinent to the Project performed
under this Contract, in accordance with generally accepted accounting principles, and shall preserve
and make available all data and records u�til the expiration of three (3) years from the da.te of final
payment under this Contract, or for such longer period, if any, as is required by applicable statute or
by other articles of this Contract. Tl�e County sha11 have access to a11 such data and records for such
time period to inspect, audit and make copies thereof during normal business hours. The Contractor
covenants and agrees that it shall require that any subcontractor utilized in the performance of this
Contract pernut the authorized representatives of the County to similarly inspect and audit a11 data
and records of said subcontractors relating to the performance of said subcontractors under this
Contract for the same time period.
C. If this Contract is completely or partially terminated, the records relating to the
Project ternunated sha11 be made available for three (3) years after any resulting final termination
payment.
D. Records pertaining to appeals ar to litigation or the settlement of claims arising
under or relating to the performance of this Contract shall be made available until disposition of
such appeals,litigation,or claims.
XVIII. Miscellaneous.
A. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in writing by
the County.
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B. Binding Arbitration. Any disputes arising out of this Contract shall be subject to
binding arbitration. The parties agree that any disputes concerning the terms and conditions of
this Contract sha11 be submitted and finally settled by arbitration. Arbitration shall be conducted
pursuant to the rules of the American Arbitration Association and sha11 be presided over by the
Pitkin County Hearing Officer appointed to arbitrate Pitkin County Contract disputes. Costs of
the arbitration shall be awazded to the substantially prevailing party.
C. Severability. If any term, section, or other provision of this Contract shall, for any
reason, be held to be invalid or unenforceable, the invalidity or unenforceability of such term,
section, or other provision sha11 not affect any of the remaining provisions of this Contract, and
to this end, each term, section and provision of this Contract shall be severable.
D. Integration and Modification. This Contract represents the entire and integrated
Contract between the County and the Contractor and supersedes a11 prior negotiations,
representations, or Contract, either written or ora1. This Contract may be amended only by written
Contract signed by both the County and the Contractor.
E. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to
be exclusively in the courts of Pitkin County, Colorado.
F. Attorney's Fees. In the event that legal actian is-necessary to enforce any of the
provisions of this Contract including the arbitration described in this section, the substantially
prevailing party shall be entitled to�ts�osts and reasonable attorney's fees.
G. Governmental Immunity. Confractor agrees and understands that Pitkin County is
relying on and does not waive the monetary limitations or terms or any other rights, immunities,
and protections provided by the Colorado Governmental Immunity Act, 24-10-101, et seq.,
C.R.S., as from time to time amended, or otherwise available to Pitkin County or any of its
officers, agents or employees. Further, nothing in this Contract shall be construed or interpreted to
require or provide for indemnification of the Contractor by the County for any injury to any person
or any property damage whatsoever which is caused by the negligence or other misconduct of the
County or its agent or employees.
H. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations sha11 constitute only currently
budgeted expenditures of Pitkin County. Pitkin County's obligations under this Contract are
subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide
the services set forth herein. No provisions of the Contract shall constitute a mandatory charge
or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County.
I. Notice. Any notice required by this Contract shall be deemed delivered through
either of the following: (1) hand delivery to the person at the address below or (2) by certified
first class mail,postage prepaid,return receipt requested addressed as follows:
1. To Pitkin County with copies to:
Gerald Fielding, County Engineer Pitkin County Attorney's Office
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76 Service Center Road 530 E. Main Street, #302
Aspen, Colorado 81611 Aspen, Colorado 81611
Fax: 970-920-5374 Fax: (970) 920-5198
2. To Contractor:
B & Y Drilling, Inc.
P.O.Box 1878
Rifle, CO 81650
Fax: 9'70-625-1502
J. Waiver. No waiver by either party of any right, term or condition of this Contract
shall be deemed or construed as a waiver of any other right, term or condition, nor shall a waiver
of any breach hereof be deemed to constitute a waiver of any subsequent breach, whether of the
same or of a different provision of this Contract.
XIX. Contractor's Representations.
A. In order to induce County to enter into this Contract, Contractor makes the
following representations:
l. Contractor has familiarized himself with the nature and extent of this
Contract, Project, locality, and with all local conditions and federal, state, and local laws,
ordinances, rules' and regutations that in any manner may affect cost, progress, or
performance of Prpject.
2. Contractor has carefully studied the site and has performed all necessary
investigations,tests, and subsurface investigations to define the latent physical conditions
of the construction site affecting cost,progress, or performance of Project.
3. Contractor has made or caused to be made examinations, investigations,
and tests and studies of such reports and related data as it deems necessary for the
performance of Project at the Contract price, within the Contract time, and in accordance
with the other terms and conditions of this Contract; and no additional examinations,
investigations,tests, reports, or similar data are or will be required by Contractor for such
purposes.
4. Contractor has correlated the results of a11 such observations,
examinations, investigations, tests, reports and data with the terms and conditions of this
Contract.
5. Contractor has given Procurement Officer written notice of all conflicts,
errors, or discrepancies that it has discovered in this Contract, and the written resolution
thereof by Procurement Officer is acceptable to Contractor.
6. By executing this Contract, the Contractor represents that it has visited the
site, familiarized itself with the local conditions under which the Project work is to be
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performed (including weather conditions which can be expected), and correlated its
observations with the requirements of this Contract.
7. The undersigned representative of Contractor represents that it is an
authorized representative of Contractor for the purposes of executing this Contract and
that it has full and complete authority to enter into this Contract on behalf of Contractor.
XX. Counterparts. This Contract may be executed in multiple counterparts, each of which
shall constitute an original,but a11 of which sha11 constitute one and the same document.
XXI. Public Contracts for Services and Public Contracts with Natural Persons. In conformance
with the provisions of C.R.S. § 8-17.5-101 and 102, as amended and C.R.S. § 24-76.5-101, as
amended
PUBLIC CONTRACTS FOR SERVICES. CRS §$-17.5-101. [Not Applicable to agreements
relating to the offer, issuance, or sate of securities, investment advisory services or fund
management services,sponsored projects, intergovernmental agreements, or information
technology services or products and services] Contractor certifies,warrants, and agrees that it
does not knowingly employ or contract with an illegal alien who will perform work under this
contract and will canfirm the employment eligibility of a1l employees who are newly hired for
employment in the United States ta perform work under this contract,through participation in
the E-Verify Program or the Department program established pursuant to CRS §8-17.5-
102(5)(c), Contractor shall not knowingly employ or contract with an illegal alien to perform
work under this contract or enter into a contract witli a subcontractar that fails to certify to
Contractor that the subcontractor shall n�ot knowingly employ or contract with an illegal alien to
perform work under this contract. Contractar(a)-shall no�use E-Verify Program or Department
program procedu.res to undertake pre-employment screening of job applicants while this contract
is being performed, (b) shall notify the subcontractor and the contracting State agency within
three days if Contractor has actual knowledge that a subcontractor is employing or contracting
with an illegal alien for work under this contract, (c) shall terminate the subcontract if a
subcontractor does not stop employing or contracting with the illegal alien within three days of
receiving the notice, and (d) shall comply with reasonable requests made in the course of an
investigation, undertaken pursuant to CRS §8-17.5-102{5),by the Colarado Department of Labor
and Employment. If Contractor participates in the Department program, Contractor shall deliver
to the contracting State agency, Institution of Higher Education or political subdivision a written,
notarized affirmation, affirming that Contractor has examined the legal work status of such
employee, and shall comply with all of the other requirements of the Department program. If
Contractor fails to comply with any requirement of tlus provision or CRS §8-17.5-101 et seq.,
the contracting State agency, institution of higher education or political subdivision rnay
terminate this contract for breach and, if so terminated, Contractor shall be liable for damages.
PUBLIC CONTRACTS WITH NATURAL PERSONS.CRS §24-76.5-101.Contractor,if a
natural person eighteen(18)years of age or older,hereby swears and affirms under penalty of
perjury that he or she(a)is a citizen or otherwise lawfully present in the United States pursuant to
federal law,(b)shall comply with the provisians of CRS §24-76.5-1 Ol et seq.,and(c)has produced
one form of identification required by CRS §24-76.5-103 prior to the effective date of this contract.
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ADDENDUM.
IN WITN�SS WHEREOF,the parties have executed this Contract as of the date first set out
h�rein above.
eC)?�1TRACT
=$ & Y Drill' , Inc.
By: �
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Date
PITKIN COUNTY, COLORADO
MANAGER APPROVAL: SEC ON P ROVAL:
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Jon Pe coc , ounty Manager Date ��ettet, Dat
Public Works Director
RECOMMENDED FOR APPROVAL:
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erald Fielding, Date
County Engineer
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Bttdget Line Item# 110.54.96200.87402
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NOTICE OF AWARD
Novenlber 14,2012
To: B & Y Drilling, Ina
The Owner, havin�duly considered the Proposal submitted on November 8, 2012, for the
work or purchase covered by the ContractDQCUment titled Pitkin County Woody Creelc
Road Subsidence Project in the amount of One Hundred Seventy Three Thousand One
Hundred Twenty Nine dollars and Sixty cents($ 173129.60), and it appearing that the
Price and other information in your Proposal Form is fair,equitable and to the best
interest of the Owner,the offer in your Proposal Form is hereby accepted.
In accordance with the terms of the Contract Documents, you are required to execute the
Agreement in one original of contract within ten (10) consecutive days from this Notice
of Award.
In addition you are required to fui�nish in the said time Certificates of Insurance
evidencing compliance with the requirement for insurance as stated in the Contract
Documents to Gerald Fielding, County Engineer 76 Service Center Road Aspen, CO
81611 Fax: 970-920-5374.
PITKIN COUNTY_
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By: r,, ,r :�:�"�r�-'�°"�,y.,x -°°,.�
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Gerald Fielding, �oun y Engineer
__—___________________ACCEPTANCE OF NOTICE==__=—__________
Recei f the ve No c of Award is hereby acknowled ed
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B this��day of � ,12A�'r.
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Budget Line Item# 110.54.96200.87402
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PROPOSAL FORM
Proposal Time: 11:00 am MST
Proposal Date: November 8, 2012
From: IZJ� � C •
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Phone - !�D Fax o ZS-� Z
E-mail Address: �flA�u�/ � '��/clzitl.�i/(7/�rlc•ld�
To: THE PITKIN COLJNTY BOARD OF COLJNTY COMMISSIONERS
c% Gerald Fielding, County Engineer
76 Service Center Road
Aspen, CO 81611
For: Pitkin County Woody Creek Road Subsidence Project
Mile 3.1 from intersection of Upper River Road
Pursuant to a request by the Pitkin County Comrnissioners, the undersigned Proposer having
examined this Request for Proposals (RFP), including the site of the proposed Project and
being familiar with conditions surrounding the construction of the proposed Project,
including the availability of materials and labor hereby proposed to furnish all labor,
materials, supplies, bonds, permits, services and supervision required to perform the Project
for the project identified bove and listed below and as detailed in this RF for the surn of:
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The lump sum � � llars($
The project will be completed within � working days of initiating the Project.
Description:
See Bid Sc edule
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Budget Line Item# 110.54.96200.87402
Statement and Detailed Approach to Project: N
Proposed project timeline: ��i+�� ��`�' � �
Pro osed P ment Sched le: � �' � �
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ualificatidns of Pro oser.
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Please insert names address, phone numbers and description of similar Project for Reference
Checks.
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QUALIFICATIONS OF PERSONNEL
Please list assigned personnel and their qualifications �
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Qualifications:
List of similar Project performed:_,��,.�T��/��t� �
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Budget Line Item# 110.54.96200.87402
Ref jce Name,& h e Numbe�r:
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Qnalifications: ���� , �� �
List of similar Project performed:
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List of similar Project performed:
R f ence Name &P ne Number: / ��
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It is further understood that the right is reserved by the County to reject any and all proposals
and it is agreed that the proposals may not be withdrawn for a period of ten (10) days from
specified time for receiving proposals.
The Proposer acknowledges receipt of Addenda Nos.
The right is reserved to waive any informalities and to reject any Proposal.
(TypelPrint name under all signatures)
Dated thi��day of / , 2012
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Contract#268-2012 Rev.08.29.11 jaa
Budget Line Item# 114.54.96200.87402
(Corporate seal) PROP R ,,
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SIGNATURES: If the proposal is being submitted by a Corporation, the Proposer
should be signed by an officer, i.e. President or vice-president. The signature of the officer
signing shall be attested to by the secretary and properly sealed. If the proposal is being
subrnitted by an individual or a partnership, the proposal shall so indicate and be properly
signed.
(Attach a Separate Sheet for Suggested Cost Savings Alternatives)
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Woody Creek Road Improvements
November 6,2012
CONTRAGT
UMIF3 QUANTITY ITEIIA� DESCRIPTION UNlT PRICE TOTAL
LS 1 201-00000 CLFA &GRI�BI G
(t/nN Price-WoNsJ� tl�� Urd /�=L7../� S �'_J�tJ�f� r
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CY 7D0 Z03-00000 M4TERlAI EXPOR�
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(Unit P�'ce-WaMs) (,t� $
CY 230 203-0 10 EXCAVAT N Qd � • �
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(Unit Prfce-W�ads) , �� � a � s�v.�, Qlo 2
t3 1 ZU8-OOOOQ ROSlU CONTRQL
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AC 0.8 212A0006 DROSEEDI G(N NE), F 711IZ R,MUL
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(Uni!Price-vrwi+ar/ ,,����ru�i+.� I�%B____<�r,��6�..
TN ' 65 304•OSOOQ A�,jtEGATE BASE C SE(CLASS 6J
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(Unit Prke-WoMs) 'T ���s� S
SF t600 SQ4�00 SOIL Il WRLL!SLOPE ST 81L�TI �� �
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(Uatt Prke-Wotds) •Iri/ /lf� � ✓G�/�
SF 60p 60A• 30 IOCK GR�1"Y WALL
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(tJnit Prke-Ulbrds) D� a ____
EA S 812-0 D LIN TOR E 1,YEllO �� ��.+
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l3 7 �6-000� CONS7�2UC710N S VEY
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tunrr p,�e-w«as,� QU�. 11 s r.�_.
LS 1 626• 0 MOBIi,yiAT10N
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(Urdt Prke- (! ` __,_ $ j
LS 1 630-0000� TRAFFIC NTfi L
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FoRCE accowrr
FA 1 70Q 700i0 F/A MINOR CONTRACT R�1/f510NS
(Unit Pdce-WoMs) Thutv-Five Thousand 535,000.00 L35,000,00
T07AL BASE Blp S � ` ! ��
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Budget Line Item#110.54.96200.87402
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Project Contract # 268-2012
ADDENDUM #1
11/2/2012
TO: ALL PROPOSERS ON PROPOSAL on Pitkin County Woody Creek Road Subsidence
Project
This letter is to clarify the Request for Proposals on Pitkin County Woody Creek Road Subsidence
Project, recently submitted to your company for review. The following clarifications or changes
are required.
Asphalt Paving will be eliminated from this project.The County will undergo a separate project in
the spring to complete the paving portion.
There should be minimal removal of existing pavement. In areas where pavement removal is
required and the area between the existing pavement and back of block wall, road base material
shpuld be placed for the travel surface.
The County would be responsible for maintaining this temporary surface after the wall construction
is completed. Traffic control signage after construction, if required,would be the County's
responsibility.
Straw wattles can be substituted for straw bales. A SWMPP will not be required. The contractor will
be required to perform routine, periodic inspections of the erosion control BMP's and document
these inspections. The County will assume responsibility of the BMP maintenance after the wall
construction is complete and the project is accepted by the County.
Grout material shall be placed in the area between the back of shotcrete and front of block
The Contractor is responsible for the costs of winter protection as related to his construction
activities. The County will continue to provide snow removal on Woody Creek Road. Additional
snow removal to facilitate construction will be the Contractor's responsibility. The cost of winter
protection and additional snow removal are to be included in the Contractor's bid and are not part
of the Force Account.
Where the bottom edge of the soil nail wall is buried by fill in front of the wall,the strip drains shall
be slotted into a collection pipe that is daylighted beyond the fill.
' ' ��
Contruct#268-2012 Rev. 8.2,i.11 jaa
Budget Line Item#110.54.96200.87402
Bearing plates, nuts&washers do not need to be epoxy coated
Amended drawings are attached, or available Monday, November 5t`'for download to clarify some
fine work.
Thank you for reviewing this Request for Proposals and considering submitting a proposal. If you
have any further questions concerning the proposal documents or this letter clarifying what is
required,please contact me at Gerald.fielding@co.pitkin.co.us
Sincerely,
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G.R.Fielding`PE
County Engineer
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Contract#268-2012 Rev. 8.25.11 jaa
Budget Line Item#110.59.96200.87402
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Project Contract # 268-2012
ADDENDUM #2
l 1i2i2o12
TO: ALL PROPOSERS ON PROPOSAL on Pitkin County Woody Creek Road Subsidence
Project
This letter is to clarify the Request for Proposals on Pitkin County Woody Creek Road Subsidence
Project, recently submitted to your company for review. The following clarifications or changes
are required.
• In response to the questions,conversations,and comments at the pre-proposal meeting,there is a
new bid schedule attached to this addendum to be used.The following items have been changed:
o Increased Material Export Quantity
o Decreased Excavation Quantity �
o Deleted Hot Mix Asphalt Item
o Decreased Soil Nail Wall Quantity
• The existing timber tie walt can remain in place where it can be completely covered by the new soii
nail/shotcrete wall. Any voids behind the timber tie wall shatl be filled with shotcrete.
• The Clearing and Grubbing bid schedule item shall inciude removal of all trees,shrubs,stumps,etc.
from the project to an offsite location.
• Pitkin County Landfill Fees will not be waved for this project
• The Material Export bid schedule item wiil include removal of soil,rock, portions of existing
structures,and other materials found on s+te that cannot be incorporated into the new construction.
Other mater+als will be used to grade in front of the wall.
• The Traffic control b+d schedule item shall include all traffic control supervision, management,
signage,and safety devices(cones, barrels,barriers,or any other items needed) needed to complete
the work.Some of these items are dependent on how the contractor elects to complete the project,
please include all these costs,and describe what is included in discussing the approach to project.
Delineation between the work area and the traveled roadway will be required.At minimum a line of
barrels shall be used to delineate this work area.
• The Contractor shall be responsible for protecting the existing ditch pipe below the wall.Any
damaged pipe shall be replaced by the Contractor at no additional cost to the County.
• Free draining, uniformly graded material (Filter Material)shall be placed behind the block wall.This
material shall have a minimum thickness of 6 inches,measured from the back face of block.
Material meeting CDOT Gradation Specifications for Filter Material(CDOT Section 703.09)will be
considered suitable. A geotextile separator fabric shatl be placed between the Filter Material and
the cut slope or structure backfill. The fabric shall also wrap over the top of the Filter Material. The
costs of the Filter Material and Geotextile shall be incidental to the cost of the Block Wall.
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Budget I,ine Item#110.54.96200.87402
• The 4"diameter drainage pipe placed behind the block wall shall be PVC and shall be"socked."
• An electronic CAD file will be made avaifable to the selected Contractor including the design
topographic mapping.
+ Any fencing removed during the project must be replaced at the end of the project.This wiH be
done at the Contractor's expense.
• There wiii be no coloring of the concrete or shotcrete included in this project.
• The soil nail wall is to blend into the ex+sting boulder wall at the down valley limit of the project.
• Re-vegetation shall include the areas used by the contractor to access the site.
• End Cap blocks needed at the edge of the wall shall be used and included in the price of the wall.
• Detineators to be placed at the inside edge of wall.
� County will delineate the access corridor prior to the start of work.
• The sign-in-sheet from the pre-proposal and a list of who has given information when downloading
the proposal is attached to this addendum.
• No County Permits wi!! be required for this project.
Thank you for reviewing this Request for Proposals and considering submitting a proposal. If you
have any further questions concerning the proposal documents or this letter clarifying what is
required,please contact me at Gerald.fielding@co.pitkin.co.us
Sincerely,
<�.L
G.R.Fielding,PE����
County Engineer
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Bid Schedule
Pitkin Counry
Woody Creek Road Improvements
November 6,2012
UNITS QUANTITY CONTRACT DESCRIPTION UNIT PRICE TOTAL
ITEM#
LS 7 201-00000 CLEARING&GRUBBING
(Unit Price-Words) g $
CY 100 203-00000 MATERIAL EXPORT
(Unit Price-Words) g $
CY 230 203-00010 EXCAVATION
(Unit Price-Words) g $
LS 1 208-00000 EROSION CONTROL
(Unit Price-Words) g $
AC 0.8 212-00006 HYDROSEEDING(NATIVE), FERTILIZER,MULCH
(Unit Price-Words) g g
TN 65 304-06000 AGGREGATE BASE COURSE(CLASS 6)
(Unit Price-Words) g $
SF 1600 504-00000 SOIL NAIL WALL/SLOPE STABILIZATION
(Unit Price-Words) g $
SF 600 504-04230 BLOCK GRAVITY WALL
(Unit Pnce-Words) g g
EA 8 612-00002 DELINEATOR(TYPE 1,YELLOV1n
(Unit Prfce-Words) g g
LS 1 625-00000 CONSTRUCTION SURVEY
(Unit Price-Words) g g
LS 1 626-00000 MOBILIZATION
(Unit Price-Words) $ g
LS 1 630-00000 TRAFFIC CONTROL
(Unit Price-Words) $ g
FORCE ACCOUNT
FA 1 700-70010 F!A MINOR CONTRACT REVISIONS
(Unit Price-Words) Thirry-Five Thousand $35,000.00 $35,000.00
TOTAL BASE BID $
Submitted by:
Company
Address
Submitted by:
Please type or print
Signature/Tile of Authorized Personnel
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RFP DISTRIBUTION LIST
Pitkin County Woody Creek Road Subsidence Project
November 8, 2012
MODIFY AS NEEDED DO NOT INCLUDE WITH RFP
B& Y Drilling Inc. P.O. Box 1878 Tim I,audick Shaun Brainard
Rifle, CO g16S� (970)625-2608 (970-309-0713 Shaun cell)
Cell(970)319-5380
timC�bvdrillineinacom
shaun@b�rilling.com
wsm 304 hwy 133 Sean
carbondale, CO, 81623 (970)963-2296
(970}963-2412
smell o(a�.iws-materials.com
Tug Hill Construction, 3 Butterfield 81vd,Suite# Rnhul Patil
Inc. 102, (315)955-3280
EI Paso,tx,79934 Fa�c: n/a
atil tu hil(construction.com
Summit Construction P.O. Box 4342 Candy Harder Ben Fierstein
Basalt,CO, 81621 0- (970-418-0233 Ben)
Fax: n/a
charder(�a,cosummitconstruction.com
b i i i o t i
Casey Concrete 0304 HWY 133 Travis Stewart
Carbondale„CO, 81623 (970)309-1515
Fax: (970)963-2412
t s ws-materials.com
Fitzgerald PO Box 423 7eff McMahan
Landscaping and Aspen,CO, 81612 (970)920-3005
Design F�: n/a
ieff(�a,fitz¢eraldlandscapin .g com
isqft 4500 Lake Forest Drive adam
Cincinnnti, OH,45242 (800)364-2059
Fax: n/a
colorado 1 nroom i ft.com
White Hawk 1263 5. Eastern, Suite B, Sam Lowry
Foundution Systems Moore, OK,73160 (405)912-1308
Fax: (405)912-7697
samlo whit ha k rou .c m
Mnys Construction PO Box 4229 Gordon McFerron Dwain Cook
Specialties,Inc Grand Junction,CO, 81506 �970)245-0834 (970-260-0237 Dwain)
Fax: n/a
gmcferronna,mavs-mcsi.com
Buyer &Carey 1660 Downing Street Michael Blanton
Denver,CO, 80218 (303)830-8911
Fax: n/a
mblanton b erlaw.com
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WCCA 2470 F Rond, Suite 14 Kim Colton
6rand Junction,CO, 81505 ��-
Fax: n/a
wcca wcca- '.com
Ted Seipel PO BOX 1234 Bradley Low
Construction EAGLE,CO, 81631 (970)403-7417
Fax: n/a
sei 1 on t m il.com
iSqFt 4500 Lnke Forest Dr Matt Knochelman
Cincinnati, OH,45242 (800)364-2059 x.7059
Fax: n/a
colorado 1 nr om i ft com
Deltek 2291 Wood Onk Drive Sonia Aguirre
Herndon,CO, 20171 Phone: p-
Fax: n/a
stat localresearch deltek.com
Bid OCean PO Box 40445 Eric Johnson
Grand Junction, CO, 81504 (970)237-4411
Fax: n/a
eric bido ea .co
Onvia, Inc. 509 Ol+ve Way Suite 400 Source Management
Seattle,CO, 98101 Phone: O-
Fax: n/a
Rock Solid Solutions Don Berger
970-987-2743
dberqer@rocksolidbinsting.com;
tpyie@yenter.com
Coggins& Sons Coy Coggins' Jim Krebsbach
303-791-9911 (720-470-4200 Jim cell)
<ccog inq s@cogginsnndsons.com>;
Icogqi ns@ conggi nsandso ns.com
jkrebsbach@coqginsandsons.com
GSI Mart Birchmier
970-812-6675
matt@gsi3.com
cnmeron si3.com;
bob@soi I nai I fauncher.com
Prime Vendor,Tnc. 4622 Cedar Ave, Ste 124 Amanda Annis
Wilmington, NC, 28403 (800)746-9554
Fax: n/a
work4l rime-vendor.com
GeoStabilization,Inc, 2841 North Avenue MattBirchmier
Grnnd Junction,CO, 81501 ��"
Fax: n/a
matt si3.com
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6ould Construction P.O. Box 130 Peter Ware
Glenwood Springs,CO, (970)379-5760
81602 Fax: n/a
eter ouldconstruction.com
Midwest Rockfall 10401 Enst 102"d Curtis Fetzer
Henderson, CO3 80640 (303)288-4970
Fax: (303)2$8-4986
curtisf midwestrockfall.co
Slaton Bros., Inc. 7108 S.Alton Way-Building D Scott Sothen
Centennial,CO,80I12 (303)806-8160
Fax: (303)806-8183
s then s atonbr s.com
Fitzgerald PO Box 423 Scott Strobel
Landscaping Aspen,CO, 81612 (970)309-7800
Fax: n/a
scott fitz eraldlandsca in .com
Excavating Services Troy Buster
970-963-8355
troy@excavationservices.b iz
Cort-Sy Irtc. Gib Hannerman
_. ._ 970-625-2200
consyinc@aol.com
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REVISION OF SECTION 101
DEFINITIONS AND TERMS
Section 101 of the Standard Specifications is hereby revised for this project as follows:
Technical Specifications related to construction materials and methods for the work embraced under this
Contract shall consist of the Colorado Department of Transportation, Standard Specifications for Road
and Bridge Construction,dated 201 l.
Certain terms utilized in the Specifications referred to in the paragraph above shall be interpreted to have
different meanings within the scope of the Contract.A summary of redefinitions follows:
Subsection 101.10 CDOT Resident Engineer shall be replaced with Pitkin County Engineer.
Subsection 101.28 Department shall be replaced with Pitkin County.
Subsection 101.29 Engineer shall be defined as the Pitkin County Engineer acting directly or
through an authorized representative,who is responsible for engineering and administrative
supervision of the project.
Subsection 10139 Laboratory shall be defined as the testing laboratory of Pitkin County or
other laboratory designated by Pitkin County.
Subsection 101.51 Project Engineer shall be defined as the County Engineer's duly authorized
representative who may be a County employee or an employee of a consulting engineer
(consultant)under contract to the County as defined below:
(a) County Project Engineer.The County employee, assigned by the County Engineer,who
is the County Engineer's duly authorized representative. The County Project Engineer is
in direct charge of the work and is responsible for the administration and satisfactory
completion of the project under contract.
(b) Consultant Project Engineer.The consultant employee under the responsible charge of
the consultant's Professional Engineer who is in direct charge of the work and is
responsible for the administration and satisfactory completion of the project. The
Consultant Project Engineer's duties are delegated by the County Engineer in accordance
with the scope of work in the consultant's contract with the County. The Consultant
Project Engineer is not authorized to sign or approve Contract Modification Orders.
Subsection 101.58 Region Transportation Director shall be defined as the Pitkin County
Engineer.
Subsection 101.70 State shall mean Pitkin County,Colorado(where applicable).
� 3
REVISION OF SECTION 102
PROJECT PLANS AND OTHER DATA
Section 102 of the Standard Specifications is hereby revised for this project as follows:
Subsection 102.05 shall include the following:
One(1)set will be provided to approved bidders by Pitkin County free of charge.
The successful bidder will be provided 4 sets of plans and specificatians at no cost. Additional sets of
plans and other available data may be purchased on a cash sale basis from the Pitkin County purchasing
department at current reproduction prices. Subcontractors and suppliers may obtain plans and other data
from the successful bidder or they may purchase copies on a cash sale basis from the Pitkin County
purchasing department at current reproduction prices.
The following information will be available for review at the Pitkin County office for review:
Not applicable
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REVISION OF SECTION 104
SCOPE OF WORK
Section 104 of the Standard Specifications is hereby revised for this project as follows:
In Subsection 104.04,delete section(a)and replace with the following:
In subsection 104.04 add:
(e) Periods of no interference:During the periods below,the Contractor shall not interfere with
traffic through or immediately adjacent to the work zone.
1.No work shall be permitted on the federally recognized Holidays or on days as defined in
section 101.36 and as outlined in the General Notes.
(fl Tra�c Control Requirements for Construction Activities. The following restrictions shall
apply. In all cases,the Contractor shall schedule and coordinate this work such that there is a
minimum delay to the tra�eling public and all requirements.and restrictions are met.
General Traffic Control Requirements:
Throu�h Travel Lane Widths. The Contractor shall provide and maintain a minimum of one
(1) 10-ft travel lane of traffic through the project limits.
Ni2ht Work: With Pitkin County approval only.
Weekend Work: With Pitkin County approval only.
Work Zone: Any work zone construction, as defined in the Contractor's Traffic Control
Plans,shall be completed in full prior to beginning work on adjacent sections of the roadway.
Parkin : All vehicle or equipment parking shall be prohibited where it conflicts with safety,
access or flow of traffic. The Contractor shall arrange for a parking area for employees
within the approved construction staging area.
(� Maintenance Work. The Contractor shall bear all expense of the routine maintenance work
required for maintaining the traveled roadway through the project except for designated no
work period where no temporary facilities are in place,until final acceptance of the project is
made pursuant to subsection 105.21. County maintenance crews will be responsible for snow
removal on all normal travel lanes.
(h) Costs and Time. All costs incidental to the foregoing requirements, will not be paid for
separately, but shall be included in the work. Delays or impacts to the Contractor due to the
requirements of this provision shall not be a basis for an extension of time or additional
compensation,or both. Any denial or revocation of a prior approval for Methods of Handling
Traffic requests shall not be the basis for any claim for additional time or compensation.
� �
REVISION OF SECTION 105
CLAIMS FOR CONTRA.CT ADJUSTMENT
Section 105 of the Standard Specifications is hereby revised for this project as follows:
Subsection 105.22 shall be revised as follows:
The Colorado Department of Transportation will not participate in the resolution process for any
claims filed by the Contractor.
Contract claims will follow the appropriate procedures of Subsection 105.21 except that all claim
review will be handled by Pitkin County or its duly authorized representative. The following terms
of this subsection shall be defined as follows:
. Project Engineer shall be Pitkin County, Public Works Department, acting directly or through its
authorized representatives or agent.
District Engineer shall mean the Pitkin County,Public Works-Engineering Department,or its duly
authorized representative.
Chief Engineer shall mean the Pitkin County, Public Works - Engineering Department, or its duly
authorized representative.
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Contract# 111-2012 Rev.08.29.11 jaa
Budget Line Item# 110.54.96200.87151
REVISION OF SECTION 107
PROTECTION OF EXISTING VEGETATION
Section 107 of the Standard Specifications is hereby revised for this project as follows:
Subsection 107.12 shall include the following:
A. The Contractor shall save existing vegetation in this area as directed by the Engineer,
except for those trees and shrubs which must be removed to accommodate construction of
the project as approved by the Engineer.
B. The Contractor shall perform all the work in such a manner that the least environmental
damage will result. All questionable areas or items shall be brought to the attention of the
Engineer for approval prior to removal or any damaging activity. Trees and/or shrubs that
are damaged during construction but could have been saved shall be replaced at the
expense of the Contractor.
C. The following measures shall be taken to protect existing trees adjacent to the project:
1. Fencing material shall encircle any trees whose outer drip line edge is within 20
feet of any construction activities. The fencing material shall be bright, contrasting
color, durable, and a minimum of 4 feet in height. Posts used shall be comparable
to metal T-post or heavier weight, and placed to a depth of no less than 2 feet
below ground level. Fencing material shall be placed at the drip line or 15 feet
from tree trunk, whichever is greater, and maintained in an upright position
throughout the duration of construction activities.
2. No material shall be placed or piled within the drip line of existing trees.No heavy
objects such as wood pallets, metal railings, etc., shall lean against or come into
contact with tree trunks.
3. When root cutting is unavoidable, a clean sharp cut shall be made to avoid
shredding or smashing. Exposed roots shall be covered immediately to prevent
desiccation. Where roots will be cut in a straight line, such as behind a curb or
along a sidewalk, a saw such as a concrete saw with a sharp blade that penetrates 1
foot shall be used on top of the ground prior to excavating so that the roots are not
torn or smashed during excavation.
D. Measurement and Payment: All work necessary as defined in the specifications to protect
the existing trees shall not be paid for separately, but shall be included in the cost of the
work.
� 7
REVISION OF SECTION 108
PROSECUTION AND PROGRESS
Section 108 of the Standard Specifications is hereby revised for this project as follows:
Subsection 108.03 shall include the following:
The Contractor may present a Bar Chart, a CPM schedule, or detailed narrative to Pitkin County
at the time the proposal is delivered. This schedule shall show the major features of each phase
of the project for the entire project time frame.
Subsection 108.07 shall include the following:
The contractor shall schedule all work between 7:00 A.M. and 7:00 P.M Monday through Friday.
Construction may be allowed on weekends when approved by the Engineer.
The Contractor may make emergency repairs, and provide proper protection of the work and
traveling public at any time.
Meetings will be required to review progress and to plan upcoming activities. Representatives
from the Contractor and all active subcontractors shall attend the meetings. Such meetings may
be required on a weekly basis at a time to be determined by Pitkin County and the Contractor.
Additional meetings will be held when required by the Pitkin County ar the Contractor.
The Contractor shall submit at the weekly progress meeting a written statement of planned wark
activities and anticipated inspection, and testing. A twenty-four hour notice shall be provided to
Pitkin County by the Contractor if the Contractor elects to change the planned work activities.
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FORCE ACCOUNT ITEMS
DESCRIPTION
This special provision contains the Engineer's estimate for force account items included in the Contract.
The estimated amounts marked with an asterisk will be added to the total bid to determine the amount of
the performance and payment bonds. Force Account work shall be performed as directed by the Engineer.
BASIS OF PAYMENT
Payment will be made in accordance with subsection 109.04. Payment will constitute full compensation
for all work necessary to complete the item.
Force Account Item Estimated uantit Estimated Amount
F/A Minor Contract Revisions* F.A. $35,000
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