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Home My WebLink Aboutbocc.con.273.2012 Rev. 08-30-11 jls COUNTY CLERK'S CONTRACT COVERSHEET CONTRACT #: 273-2012 ORIGINATING DEPARTMENT: Communications PROCUREMENT OFFICER: Danielle Madril PHONE#: 9709205310 PROJECT NAME: Lighting Retrofit CONTRACTOR: Green Team DOLLAR AMOiTNT: 1 000.00 LINE ITEM# 001.39.00000.83000 CONTRACT EXECUTION DATE: 10/4/2012 CONTRACT END DATE: 8/31/2013 AUTOMATIC RENEWAL: ❑YES �NO TERM: 10/1/12-12/31/12 ❑ BOCC AGENDA ITEM(Grants,IGA) � STAFF AUTHORIZED SIGNATURE (Requires BOCC Signatnre) (Per Revised Procurement Code'7/2005) ❑ OVER$50,000(Raquires Section Leader&County Manager's Signature) ✓ CHECK PROCUREMENT TYPE: �None ❑Informal ❑Formal ❑ Sole Source ❑Emergency ❑Outside Agency/State Bid ❑Compliance with C.R.S. 8-1'7-5-101, 102 as amended(Immigiation Form) ❑Exempt ❑Contract Renewal � ✓ CHECK CONTRACT TYPE• �a� �T�� ❑ Services/Maintenance ❑Employment ❑License/Use ❑Intergovernmental Agreement(Resolution Required) ❑Lease ❑Non-Profit ❑ Construction ❑Quasi-Public(e.g.-AVI� �� r,�g�,,�� ❑ Goods,Equipment,Supplies � Grant Agreements(Notify Finance&Resolution Required)�p�-�p.,,f.�� ❑Other(e.g.revenue) ❑Change Order/Contract Amendment (C/O: 10%or$25K whichever is the lesser must have County Manager signature) All Contracts should be proofed and all exhibits and notices must be attached for the following: ✓ �o Pages Missing ✓�Other Blanks Filled In ✓ [r�-I�Page Left Intentionally Blank Note on Page ✓[�l Exhibits Attached ✓ ��e numbered consecutively ✓0-�11 Legal Descriptions attached(ijapplicable) ✓ [r�-PdrOriginsl Signatures Affixed ✓C3�Fe � otice to Proceed Attached(if applicable) ✓ [�i�III-Dates Filled In ✓❑ e) ✓ [-��,ctions for Finance Department: ✓ �Authorized Procurement Officer's Name: Danielle Madril BY CHECKiNG ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. NOTE: CLERK'S OFFICE WII.,L KEEP ORIGINAL DOC'UMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHN�NTS MUST BE WITH 1'HIS CHECKLIST! �-e�.� �''e�.�. c� : �'�P'�3 pMtcin C0�'!�� Dear Applicant, Thank you for submitting a 2012-2013 Green Team Grant Application. Our Grant Review Committee met on September 7th, and after a lengthy discussion, has decided to fund the retrofit of incandescent bulbs in track (ights with LEDs and purchase LED desk lamps in the amount of $1,000. We appreciate your commitment to helping ensure the environmental sustaina6ility of the City of Aspen and Pitkin County and look forward to seeing your project completed in the near future. This is a reimbursements grant, meaning that grant recipients must submit spending receipts in order to receive funding. Recipients are required to complete a grant update within three months and a full repot (template provided by Green Team) within six months of receiving the Green Team funding. Green Team money must be applied to the project as described in the original Grant Application and addendum of the Grant Agreement outlining Required Alterations (if applicable) unless otherwise approved by Green Team representatives. The approved project must be completed and all receipts submitted no later than August 1,2013. Please contact either Ashley or Ada to discuss your grant award before signing the grant agreement. To receive your grant funds, please contact Ada Christensen at 429-1749 to make arrangements. Thanks again for your time and best of luck implementing your project. Sincerely, �.,.'""�,: � � �� Ada Christensen Ashley Cantrell /`��,�� / �� a,� cyY 91' ��Q°"�Pitkin CotNd'!� ASPEN/PITKIN GREEN TEAM GRANT AGREEMENT Project: retrofit of incandescent bulbs in track lights with LEDs and purchase LED desk lamps Project Manager: Danielle Madril Danielle Madrii ("Grantee") accepts the Grant made by the Aspen/Pitkin Green Team ("Green Team"), and agrees to comply with the following specific conditions: 1. All funds must be used for the purposes defined in the Grant Award Letter. No changes or modifications may be made without the Green Team's knowledge and approval. 2. As projects(or parts of projects)are completed,the Grantee may submit receipts to Ashley or Ada and will receive reimbursement within fourteen (14)business days. 3. The Grantee will furnish to the Green Team (via email) a project update at THREE MONTHS and a full and complete report (of one page preferred), describing the manner in which the grant funds were spent (including receipts) and the progress that was made in accompiishing the purposes of the grant within SIX MONTHS of the grant award. Reports shoutd be sent to the following email addresses: Ada.Christensen ci.as en.co.us Ashlev.Cantrell ci.aspen.co.us 4. Subsequent applications for projects that fail to submit the required reports wil! not be eligible for consideration and may constitute a material breach of this Grant Agreement. 5. The Green Team may monitor and evaluate the projects funded by this Grant, which may include visits by Green Team representatives to observe the Grantee's program procedures and operations and to discuss the program with the Grantee's personnel. 6. The total amount of this Grant, or any portion thereof, may be discontinued, modi�ed, or withheld at any time when, in the judgment of the Green Team,the conditions of the Grant as outlined in the grant award letter and agreed upon in this agreement are not being met. 7. This Grant has been approved by the Green Team and is accepted by the Grantee with the understanding that the Green Team is not obligated to provide additional support. 8. If the Green Team does not receive the countersigned copy of this letter within 14 days of mailing, this Grant can be revoked. /�-� -� .2 9. Failure to comply with any of the terms in this Grant Agreement is considered a material breach and may result in the immediate termination or suspension of this Grant Agreement and the return of monies received under the Grant by Grantee. Waiver by the Grantor of any default or breach of the terms of this Grant Agreement by the Grantee shall not be deemed a waiver of any subsequent default or breach and shali not be construed to be modification of the terms of this Grant Agreement. 10.The Grantee acknowledges that it has received and retained a copy of this Grant Agreement. The undersigned hereby represents and warrants that he or she is duly authorized to accept this Grant on behalf of the Grantee and to bind the Grantee to the terms and conditions of this Grant Agreement. 11. Required Alterations(if applicable) The Grant Committee may have funded a particular project contingent on adding or deleting project details.These specific additions are listed below: F ....u..y....�. ..� ;,. .�., _ . �L'fY'A .,;.� x, v..::�i�uy,.. . :S .. _ .., o. . _ .m�:.._.. �� 3. � ..�� ....,,f - '.".x .. . ' ' .. .,, .. �r.._. . ...P ......,r- . ...... , a_.;.. . . ..._ . .^x � _,_ ........ .u,n.t_... ,., n_ . .. �_ ,,, . �Z .a.,«....�,n... .... ..u..._ . W. Name of Project: e��'�-� l S � ('�'� �-�p�' �� Project Manager Signature: �� —f�c.�u-�'�� l-�D des� ��"� Project Manager Name(please print): �Gl,V1(, Pil�� Iv`Q!�Yl 1 Project Manager Phone: "I ��" 'rJ�(() Project Manager EmaiL• (�t 1 . 0 Date:,�_�-I I�. j��-�--� 3