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RE80LUTION FOR CONTINiTfiD OPERATION
OF TEiE ASPEN-PITRIN COUNTY COMMIINICATIONS CENTER
i
� A RESOI,UTION TO CONTINUE THE OPERATION OF A JOINT PUSLIC SAFETY
COMMiJNICATIONS SYSTEM KNOWN AS THE ASPEN-PITKIN COUNTY ',.`•. _-
COMMUNICATIONS CENTER. �;;,,.,
� E
WHEREAS In the interest of ro�ectin and �
, p g preserving public
safety and welfare, it is desireable that the citizens of Pitkin �;`, " '.
i County, Colorado, be provided with proper public saPety °t.5?
� communications service to aid in the timely provision of emergency
service; and ~�.�•
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WHEREAS, The Board of County Commissioners of Pitkin County, ' `
.{ Colorado, the City of Aspen, the Town of Snowmass Village, the Town -
nf Rasalt have operated a joint public safety communications system °;.;'
serving their respective jurisdictions, pursuant to agreements - °:. i
' � dated February 23, 1976 and January 3, 1983; and
, ;; WHEREAS, Such a communications center would be in the best interest �
- '''j of the citizens of Pitkin County.
� 6 �. . -i;
:f :=:i NOW THEREFORE, $E IT RESOLVED BY THE BOARD OF COUNTY COMPSISSIONERS 7
� � ;;.j OF PITKIN COUNTY, COLORADO: � i
i
; Section 1. The Chairman of the Soard of County Commissioners
{ of Pitkin County, Colorado, is authorized to sign the attached ��
i intergovernmental agreement allowzng for the continued operation
of a joint public safety communications system known as the Aspen-
rj Pitkin County Communications Center.
`� TRODUCED, READ, APPROVED AI3D ADOPTED ON THIS � DAY OF �:�
� � , 1990. `
'� PU LIS ED AFTER ADOPTION IN THE ASPEN TIMES ON THE .3� DAY
° OF y , 1990.
i
�� BOARD OF COUNTY COMMISSIONERS
� ATTEST: OF PITKIN COUNTY, COIARADO
y
a n �
� HY: �i r I.LC.�.�t�L ��l- L_._
, '± J nette Jones Herschel Ross � :
' puty Clerk & ecorder Chairman ,�
`� APPROVED AS TO FORM: APPROVED: �
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Susan W. Snyder '�— Reid Hau ey `n1':
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Assitant County Atto ey County Manager � �,�:
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, PITKIN COUNTY
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CITY OF ASPEN
TOWN OF SNOWMASS VILLAGE �,�''
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TOWN OF BASALT
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INTERGOVERNMENTAL AGREEMENT CONCERNING THE CONTINUED OPERATION F�u "
� OF THE ASPEN-PITKIN COUNTY COMMUNICATIONS CENTER �
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`�yt THIS AGREEMENT, made as of the date last below signed, by and �
- �:��i
r" •r� between the BOARD OF COIINTY COMMISSIONERS OF PITKIN COUNTY, �
_f. :=:�5� �:
. ,,;.� COLORADO ("County"), the CITY OF ASPEN, COIARADO ("Clty"), the TOWN t
' i OF SNOWMASS VILLAGE, COLORADO ("Town") , and the TOWN OF BASALT, �i'� ..
. =? COLORADO ("Basalt") . `
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?'�-��' WHEREAS, County, City, Town, and Basalt have operated a joint
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public safety communications system serving their respective
- ��j ;(=
.;�� jurisdictions, pursuant to agreements dated February 23, 1976 and f;
�r. � F�
�s January 3, 1983; and
�;`;' WHEREAS, the parties agreed to a restructuring of this system
��
d"'' whereby the system became a department of the County, which then
°",�%� contracts with the City, Town, and Basalt to provide services to �
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them (and to other user aqencies) for an established fee; and
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-.-:�' WHEREAS, the parties desire to enter into an intergovernmental t.�
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agreement regarding the creation of this department and the
'� provision of emergency communications services 'for the calendar
,; � '
J� year 1990, which agreement is intended by the parties to replace � `�,f'
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and supersede all earlier agreements, amendments and additions
thereto.
NOW� THEREFORE, COUNTY, CITY, TOWN, AND BASALT AGREE AS �''�! �`
�<:'r',''
FOLLOWS:
�.�; �.
1. This agreement shall replace and supersede all prior
agreements between the parties, including the agreements between
�,I the parties dated February 23, 1976, and January 3, 1983, �uhich :
established a Joint Communications and Emergency Services Board. '
'rj 2. The parties agree that the existing joint public safety 4- '�
, : ''� communications system is a department of and under the supervision �
3 ;�:''�� i . -�;
- _;;�?� of the� County. The Department is known as the Aspen-Pitkin County
� !
: �'f� Communications Center ("Center") . �, �
3. As partial consideration for this agreement, all right, �
:�,:� title and interest to all assets of the existing joint public �
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. safety communications system including, without limitation, all
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;=�'f equipment, hardware, software, furniture, fixtures, and supplies,
,�;.; ;:
; have been irrevocably transferred and conveyed, free of charge, by
"�� the City, the Town, and Basalt to the County without compensation
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?ra. therefore. Provided, however, that portable and mobile radios,
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�`� pagers, and associated equipment belonging to the City, Town, and
, .�"� Basalt are excluded and remain the property of the respective �
•i� entity. "'�
` �� 4. All employees of the Center are County employees. �,
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_� 5. The County hereby appoints its Sheriff (or his designee) ,1
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� as the administrator responsible for the Center.
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.� 6. The County, through the Center, shall supply emergency =:;:>;4''"`.:
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communications services to the City, Town, and Basalt under the
. terms and conditions contained in this Agreement and, in further-
ance of this obligation, the parties agree that the operation and {..� :
maihtenance of the Center and the system shall be governed by a
; �U �
i Joint Communications Services Board (hereinafter called the
� "Board") which sha21 be comprised of the following individvals: ti�.' `
� a. Sheriff of the County of Pitkin, or his designee in �" ��
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i writing;
b. Police Chief of the City of Aspen, or his designee r`
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_ ;;;,, in writing; �
;���'�_;;..� c, Police Chief of the Town of Snowmass Village, or his �,�,� ''
• ��;r designee in writing. �"� �,�'
d. Police Chief of tne Town of Basalt, or his designee �� !
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,;::�� in writing. However, the Police Chief of the Town o£ Basalt, oz � °
'�":�� his designee in writing, is an ex-officio member o£ the Board and �
i^�,� is not entitled to vote on matters coming before the Board.
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,:;, �� 7. It is agreed and understood by the parties that the Board �'
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� shall have the following duties, responsibilities and powers �
:,�� i;
`-;� regarding the operation and maintenance of the Center and the
°�R�� communications system:
��`� -
a. Establish a policy for the supply of efficient
' '+-� communications services by the Center to the County, City, Town,
.r;:
?::�; and Basalt (and to other user agencies) on a proportionate and k-+t '
��,�:
equitable basis and a policy for the fees to be charged for such '7�;
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services.
'�?` b. Employ and have the power to discharge a Director
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of the Center, subject to the requirements and procedures of the " .
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� County personnel system. .
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1 c. Review the performance and operation of the Center
�
� and the communications system and make recommendations to the Board �.=.;
; of County Commissioners (through the Sheriff or his designee) E
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; concerning the efficient performance and the annual budget for the k �
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Center.
-_j d. Provide policy guidance and direction to the
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� Director of the Center as the Board deems necessary and appro- •
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priate.
- ��_`� e. Arbitrate and decide all operational disagreements g
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.� ,,.';� between the Director and the user agencies of the Center. Y. ,
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. :=:::� f. Establish guidelines for providing public safety
communications services to oti�er public safety agencies as feasible
• � ;� .,
`t.� and appropriate. Approve and supervise the administration of all �
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`�<� service agreements with other user agencies.
:;� 8. The Board shall meet quarterly and at such other times k
_ �.
as requested by either the Director or a Board member. A majority F
".:.:? � .
``_� vote of the three voting members of the Board is necessary for
,��� decisions to be made. The Board shall select its own Chairman and
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shall make such other rules and regulations for its conduct as it
.;�� -
'� may deem necessary. s; '
-�y 9. The parties agree and understand that the operations of , � ,
\`''� the Center and the joint communications system shall be supervised
.`� by a Director, who shall have the following authority, dut'ies and �
; responsibilities: �
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a. Responsibility for the day-to-day operations and .
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long-range planning of the Center as directed and within the policy
�` .
guidelines established by the Board. � " "
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b. Employ and have the power to discharge all Center
Ipersonnel, subject to the requirements of the Coun�y personnel '' �
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system.
! c. Prepare and recommend to the Board an annual
'J,I operating budget and provide monthly financial and activity reports ?, ��
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; to the Board.
_ ,'=:�,:� d. Apply for such grants as are deemed necessary and ��:�
' ' � � �.
��;.,,�_--� desireable for the operation or upgrade of the communications i
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system. �
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''ri e. Participate in the Pitkin County Public Safety ;
ICouncil and any other local, regional or state organization or �
l�'In� �
��;.� group that would benefit the Center and the other parties hereto.
_ f. Act as an Administrative Assistant to the Emergency �
�'M- �
Telephone Service Authority, if established. t
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,F`;,i 10. It is agreed and understood between the parties that the '�
�
;:z. Center shall perform the following communications, computer !
:o�
services, record keeping, and miscellaneous functions:
� ;
`,i� �
a. Communications:
,rt �
� °"} (1) Receive calls from the public on the emergency '
t..) �, � ':
�''�= and dispatch phone lines and those transferred by all user agencies
�`'� for emergency service. �
(2) Dispatch such calls to the appropriate agency �1''::;'�;`•
.� personnel.
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(3j Provide requested Colorado Ciime Information ,
, ) � .
- Center ("CCIC") and National Crime Information Center ("NCIC°
� computer and file information to law enforcement personnel in
f':. .
accordance with the CCIC user agreement.
�`'%�,:;.
� b. Camputer Services: "
i (1) Receive, enter and disseminate all CCIC and ��'
- � NCIC information as requested by law enforcement personnel.
.;.`::� ,
� (2) Comply with the terms of the CCIC user
•;
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,:-� agreement. ' '
'�r� c. Recordkeeping: �'._
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(1) Issue monthly statistical zeports as requested �
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by user agencies.
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(2) Other record keeping as negotiated between the r
._� Center and the County, City, Town or Sasalt. � �
r,�� d. Miscellaneous Functions: �
"�'s�
(1) Answer law enforcement agency user phones as
�
_ requested from 5:00 p.m. to 8:00 a.m. weekdays and from 5:00 p.m. �;
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��' on Fridays to 8:00 a.m. on Mondays on phone lines into the C
' Communications Center provided by the respective agency.
��• (2) Other functions as negotiated between the
'� .1
'ti;.'�j Center and the County, City, Town, or Basalt. '
�
:�%, 11. The 1990 budget for the Center, including fees to be paid
' '::i i,.,,...d
`.�,� by the City, Town, and Sasalt and the method of payment, shall be
� as set out on the annexed Exhibit "A." � �
� 12. Annual budgets and any budget changes shall be first �
� approved by the Communications Board and then forwarded to the � `T,
,' ;}i:�` .
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Sheriff (or the Director, if so designated) for presentation to and
final approval by the Board of County Commissioners. A final �
accounting of all revenues and expenditures for the program for the ��:;
prior year shall be completed by March 15 of the subsequent year.
13. The shares of che Department for purposes of funding ' .
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�i shall be as follows:
;
� a. Pitkin County - 43�
�'
b. City of Aspen - 43� �;��
I
c. Town of Snowmass Village - 11� ° '
d. Town of Basalt - 30
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' .';�, .14. This Agreement shall become effective on the last date.
.3`;_;;:��,�
a`
'.'"�.;Y. of the signatures of all parties hereto and may be renewed on an
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r,..� annual basis as pzovided in Section 16. :
15. Any party hereto may terminate this Agreement after at �
,. ?� least 180 days' written notice to the other parties, and it is
'-r�..
agreed that such termination wi11 not affect the rights and
:=`}.I %
='`1 interests acquired by the respective parties during the term of
;:,. 1 ��
`r'1 this Agreement if such interest, has, in fact, been acquired. If
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F� reimbursement is to be made, it shall be based on services
�:� performed and work completed to date of termination.
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��^�� 16. It is the understanding of the parties that this -
, � Aqreement may be renewed and/or modified on an annual basis by the '
�.;; `
`;' � � � :
_ ';�+_ adoption of an annual budget for each successive year. �,
;:�,.
_ :� $
- 17. As a County-owned and -operated system, all costs not � �
;;.'
- specified otherwise herein (insurance, administration, etc.) shall j'_ ;:;; `�
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�.~, .,t::/-�.ti:�..'.
,'. be the responsibility of the County. -,:;r�,a
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� IN WITNESS WHEREOF, the parties hereto have set their hands 4
iand seals on the days and year shown. ': ;
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I BOARD OF COUNTY COMMISSIONERS
_ :'I� OF PITKIN COUNTY, COIARADO ' '
DATE: '�I 11 G^ Hy: �C1`ILC.{��,�` I� 4 L �`',
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ATT ST: �
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.m, R� � i
unty�!Clerk
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�,� P D AND C D OR APPROVAL:
! ; �� /� '�'.
Robert Braudis, Sheriff� ������� �
�'� APPROVED AS TO FORM:
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..�� `��c— �-� . .��
�" `' ount Attorne
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� THE CITY F ASPEN, LORADO
,.a� Date• �/�' �d gy;i�• �
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�. � ATTEST:
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:;,.::�,,:_� City Cle
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� -y:>,�,�= ACCEP D AND RECOMMEbIDED FOR APPROVAL: � "
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,._�"' John G odwin, Police Chief +,s`�
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'%+'�`: APPROVED AS TO FORM: �`;�,;k'
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~ ,� .Cit�tT�`brney `**'
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- � THE TOWN O S OWMASS VILLAGE,
COIARADO
I
j Date• •�2����I9� By: /
' � ��^ RICHARD G. WALL, Mayor
.�'+TTE�'1+IN .:o : ?:.
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��3C.,�le o�i�A�1�ER HARMON �'
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•''_-:' ACCEPTED AND RECOMMENDED FOR APPROVAL:
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Art Smy e, olice Chief
'
� :'.;:;•;C��+' .
:: =��; APPROVED AS TO FORM: '
��' _.,"��^� �,�(.('�1.�� tl..��;.l,u,,;,��__ . • ! ,�.
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. w`�:.-�;y Town Attorney • �
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THE TOWN OF BASALT
"�".[�:.: COLORADO /
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.•':,�t;- _ Dat��ti,�.'��,( � By: c/ �
°S.K. ATTES'I':� ' •C%'� e
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, d� James usti , Police Chief
� � ''`; AP OVED AS/.TO�p ORM: �
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�� //�own �ttorne� �
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� 1o/o7/ss lsso BunceT
(comshare) SHARfiS OF PROPoSB� DISPATCN BUDCCsT
Pitco City Snwmss Baealt
ITotal ehare ehare share share Total �
� Description Oudget 43.QX 43.OX ].1.DX 3.OX, 100.OX �'
______ F.�-.:
OP6RATING BUDCGT (excludes records) ` + 4 ^ "` r�
" REVENUES 18,000 7,740 7,740 1,9(i0 540 1�,000 �y
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:'` - GaPBNDITURES: �
Labor 453,117 194,84Q 199,840 49,843 13,594 453,117
= Purchased services 11,390 5,156 5,156 1,319 360 11,980 ,i
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�'',��..•: Materie�le & Supplies 4,950 2,129 2,129 G45 149 4,950
'�t'�:
n*'�4" Gquipment 0 D 0 0 0 0
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'i'��� Cost cntr allocation 31,624 13,598 13,59II 3,979 999 31,624
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s1 501,681 21b,723 216,723 55,185 15,050 501,6H1 i
- J NET GXPENDITURES 483,681 207,983 207,983 53,205 14,510 483,68i
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'-_` c� ` CAPITAL REPLACEN�NTS
' �.µ�;j�''':: (See detailed schedule) 10,060 4,326 4,326 1,107 302 10,060
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;,�: �,��i CAPITAL IMPRVP4iT PROJECTS:
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• DBVEIAPhfENTAL PROJ&CTS:
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'a��e]'��,.�' ADJUSThWTS TO OPERATTS:
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1) Reclassificatns in labor $ Approved in 1989
�'�'`�+z`�{ 2) Increase in overtime 6,827 Appears in basic operations
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'?-� ^;� PROPOSfiD BUDGET 493,741 212,309 212,309 54,312 14,812 493,741 '
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