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PITKIN COUNTY � �j �-� _ �
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CITY OF ASPEN �
TOWN oF SNOWMASS VII,LAGE ,
TOWN OF BASALT . ��,. :
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INTERGOVERNMENTkL AGREEMENT CONCERNING THE CONTFNUED OPERATION 4 ' ���M.�:.?
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� OF THE ASPEN-PITKTN COUNTY COMMUNICATIONS CEtITER - � "
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i THIS AGREEMENT, made as of the date last beZow signed, by and ;��' 1
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;} between the BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, � _
a
COIARADO ("Collrity"), the CITY OF ASPEN, COIARAAO ("City'�), the TOWN 'r
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OF SNOWMASS VILLAGE, COIARADO ("TOwn"), and the TOWN OF BASALT, .
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COLORADO ("Basalt").
WHEREAS, County, City, Town, and Basalt have operated a joint �
- i public safety communications system serving their respective
�
� jurisdictions, pursuant to agreements dated February 23, 1976 and , �
�� January 3, 1983.; and '
WHEREAS, the parties agreed to a restructuring of this system •
i
{ whereby the system became a department of the County, which then
� contracts with the City, Town, and Basalt to provide services to
� � them (and to other user agencies) for an established fae; and �
WHEREAS, the parties desire to enter into an intergovernmental ; �, '�„ �
! agreement regarding the creation of this department and the ��
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�' provision of emergency communications services for the calendar �
; year 1990, which agreement is intended by the parties to replace � � '•,
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and supersede a21 earZier agreements, amendments and additions � ,
thereto.
NOW, THEREFORE, COUNTY, CITY, TOWN, AND BASALT AGREE AS •. .
FOLLOWS: ;
1. This agreement shall rep2ace and supersede all prior �:s '�
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agreements between the parties, including the agreements between �;, -'
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the parties dated February 23, 1976, and January 3, 1983, which 1�`"'�"�
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restablished a Joint Communications and Emergency Services Board. ��
' 2. The parties agree that the existing joint publia safety
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communications system is a department of and under the supervision ��s;�':: ' `
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of the County. The Department is known as the Aspen-Pitkin County ,
^'� � Communications Center ("Center°} . �;. ` '
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:.-�i 3. As partial consideration for this agreement, alI right,
! title and interest to all assets of the existing joint public r .
? safety communications system including, without 2imitatzon, all �_ �
� equipment, hardware, software, furniture, fixtures, and supplies,
- ; have been irrevocably transferred and conveyed, free of charge, by
a �
> the City, the Town, and Basalt to the County without compensation
� therefore. Provided, however, that portable and mobile radios, '
� pagers, and associated equipment belonging to the City, Town, and
� Basalt are excluded and remain the property of the respective
i
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� entity.
• � 4. All employees of the Center are County employees.
-� 5. The County hereby appoints its Sheriff (or his desiqnee) ,E : a
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�� as the administrator responsible for the Center. f ..; '�
� �� 6. The County, through the Center, shall supply emerqency
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communications services to the City, Town, and Basalt under the
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terms and conditions contained in this Agreement and, in further- � ,
ance of this obligation, the parties agree that the operation and
maintenance of the Center and the system shall he governed by a �
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� Joint Communications Services Boarfl (hereinafter called the �.-�_a�-�,;;;'..:
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"BOard") which shall be comprised of the following individuals: +,� x�, . ,
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a. Sheriff of the County of Pitkin, or his designee in
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` writing;
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� b. Police Chie£ of the City of Aspen, or his designee � ''�- c
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-^.', in writing; ',
.,-I c. Police Chief of the Town of Snowmass Village, or his `
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-=�:�� designee in writing. ,,�
: d. Police Chief of the Town of Basalt, or his designee �
' in writing. However, the Police Chief of the Town of Basalt, or
; his designee in writing, is an ex-officio member of the Soard and �
3
� is not entitled to vote on matters coming before the Board.
i
� 7. Tt is agreed and understood by the parties that the Board '
6.
� shall have the following duties, responsibilities and powers
i .
ti regarding the operation and maintenance of the Center and the
� aommunications system:
� a. Establish a policy for the supply of efficient
�
� communications services by the Center to the County, City, Town, ��
.�
j and Hasalt (and to other user agenciesj on a proportionate and
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+ equitable basis and a policy for the fees to be charged for such '�`ap{�
� services. 1. �
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I b. Employ and have the power to discharge a Director � ..-
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of the Center, subject to the requirements and procedures o£ the '
County personnel system. , -
' c. Review the performance and operation of the Center !
;
and the communications system and make recommendations to the Hoard ;
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of County Commissioners (through the Sheriff or his designee) :�.�, �e' -:'
concerning the efficient performance and the annual budget for the ���L����
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Center. '�"�`
d. Provide policy guidance and direction to the
Director of the Center as the Board deems necessary and appro- '•t^
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prfate. � :�',
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:; e. Arbitrate and decide all operational disagreements . A�`•:' �
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=a between the Director and the user agencies of the Center. �a"
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,� f. Establish guidelines for providing public safety �,�_s
. J communications services to other public safety agencies as feasible �,
- .� �
4 and appropriate. Approve and supervise the administration of all �
% service agreements with other user agencies.
3
i S. The Board shall meet quarterly and at such other times
i f;
� as requested by either the Director or a Board member. A majority
� vote of the three voting members of the Board is necessary for
i decisions to be made. The Soard sha12 select its own Chairman and
� shall. make such other rules and regulations for its conduct as it
� may deem necessary. ,
a9. The parties agree and understand that the operations of '
� �, ',.. „r .
� the Center and the joint communications system shall be supervised �
I by a Director, who shall have the following authority, duties and � �"
� responsibilities: •� �� },`
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a. Responsibilfty for the day-to-day operations and -
long-range planning of the Center as directed and within the policy
guidelines established by the Board. i:
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b. Employ and have the power to discharge all Center
personnel, subject to the requirements of the County personnel �;;.=:,�;r_;!
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system. �'F���,
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c. Prepare and recommend to the Board an annual �'`^ r
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operating budget and provide monthly financial and activity reports -
ito the Board. �`
' d. Apply for such grants as are deemed necessary and +' '�
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•.� rt `; �
-� desireable for the operation or upgrade o£ the communications '
_f S system. C .
�-�,� e. Participate in the Pitkin County Public Safety �
z Council and any other local, regional or state organization or �
- 4 group that would benefit the Center and the other parties hereto. ,
'� f. Act as an Administrative Assistant to the Emergency �
�t
� 1 Telephone Service Authority, if established.
} �
;� 10. It is agreed and understood between the parties that the �,
{
4 Center shall perform the following communications, computer
�� services, record keeping, and miscellaneous functions:
::� �
'' a. Communications: i
.�`� (1) Receive calls from the public on the emergency
� err b all user a encies �
. � and dispatch phone lines and those transf ed y g �,�
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-`-;� for emergency service. x.;_.� :
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;Fl {2) Dispatch such calls to the appropriate agency ;�•._�
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� (3) Provide requested Colorado Crime Information �
Centex (°CCIC'�) and National Crime Information Center (°NCIC") �
computer and file information to law enforcement personriel in �
accordance with the CCIC user agreement. i ��
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b. Computer Services: �°``•�=�'�`
+ (1) Receive, enter and disseminate all CCIC and �i�° �
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iNCIC information as requested by law enforcement personnel. r �` '
i (2) Comply with the ferms of the CCIC user ' r,
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� agreement. �?�ks ;
a c. ReCOrdkeeping: ��� I
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? (1) Issue monthly statistical reports as requested ' ���r
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_0 by user agencies. � � '�'
� (2) Other record keeping as negotiated between the ';;:
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s' Center and the County, City, Town or Basalt. � ..
!��° � d. Miscellaneous Functions: �
�
r (1) Answer law enforcement agency user phones as
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�. requested from 5:00 p.m. to 8:0o a.m. weekdays and from 5:00 p.m. (�
i
� on Fridays to 8:00 a.m. on Mondays on phone lines into the �
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� Communications Center provided by the respective agency.
,
� (2) Other functions as negotiated between the
� Center and the County, City, Town, or Basalt.
? il. The 1990 budget for the Center, including fees to be paid
� N.
j by the City, Town, and Basalt and the method of payment, shall be y„ '�.. �
1 F
as set out on the annexed Exhibit "A." �
� 12. Annual budgets and any budget changes shall be First � �
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� approved by the Communications Board and then forwarded to the .�, -�
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� Sheriff (or the Director, if so designated) for presentation to and
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final approval by the Board of County Commissioners. A final
accounting of all revenues and expenditures for the program for the
prior year shall be completed by March 15 of the subsequent year. �,;`�;,�'°�f>:=
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13. The shares of the Department for purposes of funding � > Y
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sha21 be as follows: �`��'�
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a. Pitkin County - 43$ i'��''
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b. City of Aspen - 43� , •�°;`;'::.:,
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; c. Town of Snowmass Village - 11� �t
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�i d. Town of Basalt - 3�
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_f•1 14. This Agreement sha11 beoome effective on the last date ;, � • '.
�
�-:? of the siqnatures of all parties hereto and may be renewed an an r�
. � :
iannual basis as provided in Section 16.
� 15. Any party hereto may terminate this Agreement after at y
k ' ��
least 180 days' written notice to the other parties, and it is
s
- agreed that such termination will not affect the rights and
'� interests acquired by the respective parties during the term of F
n this Aqreement if such interest, has, in fact, been acquired. IE '
s reimbursement is ta be made, it shall be based on services � �
1 performed and work completed to date of termination.
,i
� 16. It is the understanding of the parties that this
j Agreement may be renewed and/or modified on an annual basis by the �
i
adoption of an annual budget for each successive year. �'- f
\ � 17. As a County-owned and -operated system, all costs not �
� � �'' �
� specified otherwise herein (insurance, administration, etc.) shall .
1.� �'.
i be the resporisibility of the County. ';. � '
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� IN WITNESS WHEREOF, the paxties hereto have set their hands . ;
and seals on the days and year shown.
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BOARD OF COUNTY COMMISSIONERS 1
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y DATE: `�I lI q0 By: �LV�-� �/1-'L-- 3 �;F'���
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Robert Braudis, Sheriff
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�I Date: ��F� 7d By;iY,�G�' v� ��.
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Date: :2��0�90 sy:
I ��:� , 'zr^ RICHARD G. WALL, Mayor
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COLORADO
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; 10/07/89 1990 BUDGHT
� � (comehare) SHARBS OF P�POSSD DISPATCH SUDGBT ;�
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Pitco City Snwmae Baealt .
Totel share ehare ehare ehare Total �"' +�
Deacription Budget 43.0X 43.0% 11.0% 3.0X . 100.0% �':.' �•
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� OP6HATING BUDGST (excludes recorda} �,
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REVSNUSS 18,000 7,740 7,740 1,980 540 1B,Q00
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' Labor 4b3,117 194,840 194,840 49,843 13,694 453,117
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; Purchased services I1,990 6,166 5,256 1,319 360 11,990 `4�=�"' ''
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Materials & Suppliea 4,950 2,129 2,129 G45 149 4,950 ��
'� ;'� Squipment 0 0 0 0 0 0 �� C „
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-=�� Coet cntr allocation 31,624 13,598 13,598 3,479 949 31,624 �'` ,
� ! 501,681 216,723 216,723` 6b,185^ 1b,050 ^501,681
� N6T SXP6NpITURSS 483,682 207,983 207,983 63,205 14,510 483,681
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� CAPITAL RfiPLACBMfiNTS
. � (See detailed scAedule) 1D,060 4,326 4,326 1.107 302 10,060 �
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CAPITAL IMPRVl�1T PROJECTS: E
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� D&VBLOPMENTAI. PROJECTS: '
� ADJUSTMNT$ TO OPBRATNS: � ``
t 1) Reclaesificatns in lebor $ Approved in 2989
i' 2) Increase in ovartime 6,827 Appears in bssic operatione
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