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� INTERGOVERNMENTAL AGREEMENT
BEfWEEN �
. �--- �� "'�� ^' � THE EAGLE COUNTY BOARD OF SOCIAL SERVICES •
AND
- THE PITKIN COUNTY BOARD OF SOCIAL SERVICES
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. .� FOOD STAMP PARTICIPATION AGREEMENT
SU�.II1L -`��hVi�L=S . . . � ',;;:
THIS AGREEMENT is made and entered into by and between the Eagle Counry Departmern � ,�
of Social Services by and through its Board of Social Services,and the Pitkin County Department .;.�,r�`,,,,;'..,
of Social ServiCes by and through its Boazd of Social Services. , ; �
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WITNESSETH: : -�r�:_�.'
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WHEREAS, the parties desire to prov�e for the administration of the federal food stamp :.%�';'%" ° '�
' program in the Counry of Pitkin a district o�ce and to set forth the responsibili6es of each party
� in administering the program. � f .
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� N O W T H E R E F O R E,the parties agree as follows: ' ��`�` � '
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;� ? I. ADMINISTRATIVE RESPONSIBILITIES.
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�,-� A. The Pitkin County DepaRmeni of Social Services, shall have the folbwing ' ;
� � responsibilities regarding administration of the federal food stamp program: � �
{ i. Accept applications For food stamps from public assistance and immediate- �,=�
need applicants.
� -� 2. �Schedule public assistance and immediate-need applicants for appropriate �
; certification interviews and complete the necessary action to approve or deny , �
� food stamp benefits for these applicants.
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; 3. Complete the necessary action to recer6(y puhlic assistant appiicants. �
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4. Process any necessary changes or supplemental albtmenLS for public
- assistance applicants. .
' S. Handle any necessary home certiftcation interviews or pubfic assistance and
immediate-need applicants. '
� 6. Accept,date and refer for Eagle County Depariment of Social Services action,
applications from non-public assistance appiicants as appropriate.
, - 7. Pay to Eagle County Department of Soaal Services their projected Direct
Costs relating to the food stamp program as such costs are identified as
,� costs to Pitkin County in Attachment"A",incorporated herein.
.�. ,.! .
� 8. Pay to Eagle County Department of Social Services their projected Indirect �
Costs relatlng to Yhe food stamp program as such costs are identified as ,. �
costs to Pitkin County in Atiachmeni'A",incorporated herein.
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' PI-CKiP� C0t1�9TY •," �:-:,
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� � " 9. Pitkin County shall pay all monthly direct and indirect costs ideniified by _
paragraphs 7 and 8 herein on a quuterfy basis. Each payment required
�hereby shall be for services rendered by the Eagle County Department of � .
Sociai Services relating to the food stamp program during that quarter and
:. shaU be due no tater than 30 days after the expiration of each quarter. For
purposes of this Agreement, the expiration date tor each quarter shall be
Identified as the last cafendar day of March,June,September and December. ` � �
10. Altow Eagle County Departmen[of Sociai Services personnel access to Pi&in ,
Counry Social Service files as necessary for the Eagle County Department ; :.��, �
of Social Services to carry out its duUes under this Agreement. � �i 4 '
11. Provide room for Eagle County Department of Social Services personnel to ,t
once-a-week interview and certify Pitkin Counry food stamp recipients and �?;Nn
aPplicants. ���;±�.et�.
12. Cooperate and provide the necessary irtformation to the Eagle County '; �'.
Department of Sociat Services personnei or,where appropriate,refer to the >�
; appropriate administrative agency or law enforcement official for prosecution r���
under applicable federal or state statutes, any case where Eagle Counry ';�1�-"' �'
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Department of Social Services personnel believes fraud is involved. � ,:; ,
:,it.: �
=' �� B. The Eagle County Department of Social Services shall be responsible for ali -
.- " admin+sira8ve duiies relating to the federal food stamp program not expressly � C `
f�.i,� undertaken by the Pitkin County Departrnent of Sociai Services under A above, ��.
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incbding but not limited ta: �{
� 1. Interviewing,certifying and calculatlng benefits for ali non-pubtic assistance
� applicants in the Pitkin office, the Basalt o�ce, and the homes of
� applicantslrecipients.
� 2. 'Recertifying all non-public assistance applicants. �
� 3. Issuing all stamps by mail,out of the Eagle office.
� 4. Processing changes or supplemental allotments for all non-public assistance �
applicants.
� 5. Conducting the telephone or home certification interview for non-public
� assistance appiicants as appropriate.
� b. Pursuing any adminisnative or criminal fraud matters arising out of the food
t stamp program.
}
� 7. Set up and maintain an accounting system which witl provide a quarterly
statement of the total certification and administrative costs incurced in the
, j operation of the food stamp program for the Basalt area•and Piticin County.
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,1 ( 8. The Eagle County Department_personnel shalf once per week conduct
i interviews and certify Pi&in County food stamp recipients and applicants in '"' "r
- ihe room provided by Pitkin County, except as provided in Paragraph II.D. `�
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' ' ii. MISCELLANEOUS •
- A. This Agreement shatl become effective January t, 1990 and shali continue in effect
for one year and is renewable upon mutual agreement for additionai twetve month
perioda
8. The projected Direct and Indirect Costs identified by Athachment"A"are calculated y ,;� F:-
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to reflect costs relating to services provided by the Eagle County Department of :�;��;�.;g,;:;-...
Social Services during 1990 ony. The parties agree that in contemplarion of •� .
renewing this Agreement for successive twelve month periods the Eagie County >����,�-
Department of Social Services shall submit to Pitkin County a new Attachment"A' �x sd?,r t�' °
reflecting the revised projected Direct and lndirect Costs for each successive perbd {;�4:�-,.::, ,
no later than December IS of each year this Agreement remains in effect Upon
' agreement by the parties to ihe revised Direct and Indirect Costs the new alfachment
y "A"shall supercede the previous attachment"A"and be incorporated herein. i �
� G This contract m be terminated for an reason b either a u n the �N>..`;'. ;
aY Y Y P M Po 9Ning of ��';?; '
,� sixry(60)days prior written notice of such termination to the other party. Notices �;_"=•" ,
,:{ shall be deemed to have been given upon the mailing of said notice by United States �•G;;` `
= maii,certified,first-class,postage prepaid,and addressed to the respective parry at >
= �? the respective address as shall appear herein or upon a change of address pursuant '', �
:3�:� to this noGce provision. •
. '� D. In the event the eiigibility technician now employed in the Basalt office,or hisiher �
� successor,leaves hisiher empioyment with the Eagle Courtiy Departmeni ot Socia! g
Services it is understood and agreed that services to Pitkin County wiil be reduced
i' to onCe every two weeks during the period said post is vacant lt is further
- understood that Eagle County shatl make a prompt diligent effort to fill said vacancy � '
without undue delay. �
IN WITNESS WHEREOF, the parties have executed this Agreement this�day �
of 1990.
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k BOARD OF SOCIAL SERVICES,
{ COUNTY OF PITKIN,STATE OF
� E � COLORADO.
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; � By�.�en.n.e�-�, �.o�� .
�-y r to the Board � Chairmaa �•. .t
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� Address for giving notices: } �
Pi&in County 1
+ 506 East Main Street :+ ',,
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I Aspen,Colorado B1511 ;.:- ..
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��� BOARD OF SOCIAL SERVICES,
COUNTY OF EAGLE,STATE OF
q � COLORADO. �
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" By. �J e � :
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lerk to the Board Donal . elch,Chairman r���_�.;
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• Address for giving nofices =':�-'_�=;
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� Eagie County Attorney �`
_ ' s P.O.Box 850 -c:::.o,,.
'� Eagle,Colorado 81631
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; APPROVED AS TO FORM: � -:. �
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•j Social Services
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, �x Pitkin Coun partmeni
of Social Services 3�
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PITKIN COUNTY FOOD STAMP CONTRACT
• ATTACHMENT A
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` FINAL COST ANALYSIS •
� Direct Coses Actual Cost Z Billed Cost to Pitkin . � f�7'�r ;
y Salaries 7010.48 20Z 1402.10 • :�:=-; ':,�
" FICA 536.30 " 20Z 107.26 /Ri� � -
� Retirement : 203.47 65Z 132.26 �4�' `
{ Travel 939.20 20Z 157.84 �,t
� Training 250.00 SOZ 125.00 %
� Rent 390.00 - 65Z 253.50 �: ;
Operating 1105.00 201 221.00 �` ^
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Indirect Costs 1108.35 89S 986.43 ����`-. i
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'' Total Yearly Costs 11542.80 3415.39 � �
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� .� Yearly Cost to Pitkin County = 3415.39 a=i' i
Monthly Cost to Pitkin County = 284.61
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