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•± PITKIN COUNTY
BOARD OF COUNTY COMMISSIONERS �
Resolution �9�- /�
i
1990 SUPPLEMENTA� BIIDGET RESOLUTION
� WHF.RRAS� more revenues are anticipated to be received in 1990 than � '
were appropriated, resulting in a portion of unappropriated fund
balance available for unanticipated expenditures that occur during the �
year, and
WHEREAS, certain revenues will become available that were not
anticipated during the preparation of the 1990 budget, and
WHEREAS, certaxn revenues anticipated to be received in 1990 will
not be realized and will result in a decrease in fund balance, and
WAEREAS, funds budgeted in the 1990 budget can now be determined to
be in excess of those needed for certain purposes and can be returned
to fund balance, and
'`;'i WHEREAS, funds for certain purposes were appropriated in the 1990
'=�y budget, and in fact these purposes will not be completed until early
:;s_,'.'"1
-�;� 1991, resulting in the need to unappropriate these funds in 1990.
" , NOW, Tffi:REFORE, BE IT RESOLVED by the Pitkin County Board of
Commissioners that adjustments be made to the 1990 budget as follows:
:.�;:; Previous Rev i s ed
' F`x Budget This Chanae Proi Budaet •
t.
• $ $ $
.:�I GENERAL F[JND GENERAL REVENUES:
; "i 1) Pitkin County's economy has slowed in 1990 resulting in a shortfall
in county sales tax collections totaling $ 48,682 through
A,�E•,� September 1990. This shortEall reduces the sales tax budqet tQ
� $ 3,473,715.
:'`=:�:�� General fund general revenue 6,623,396 (48,682) 6,574,714
_ sj
':":}::-: �
�•t 2) Ruedi hydropower profits assigned to the county were greater than
:;','� our 1990 projections. Originally $ 25,000 was budgeted but
- _ $ 52,838 was received.
;1
= General fund general revenue 6,574,714 27,838 6,602,552
:,'t
_:;
'f�".� 3) Interest income to the general fund is $ 20,188 less than original-
ly budqeted because the investment pool is now being allocated to �-
- ' � additional funds like Use Tax. �
�' � General fund general revenue 6,602,552 (20,188) 6,582,364
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Previous Revised
Budget This Chanae Proi Budaet ..
$ $ $
4) Interest earned from investments of our master lease debt reserves .
will be budgeted but these earnings are restricted and added to the
debt reserves until legal limits are met. The earnings will total
$ 27,500 and are allocated between the Fleet service center (71.24 % _ �:.• •
$ 19,591) and the RFTA bus purchase share (28.76 % _ $ 7,909)
General fund general revenue 6,582,364 27,500 6,609,864
GENERAL REVENQES
NET REVEN[TE fEXPBNDITQI2ES1 CHANGE {13.5321
'� # GENERAL FUND OPERATING DEPARTMENTS
'����� ELECTED/EXECOTIL'!: SgCTION:
i
Board of Countv Commissioner
:�=:�
1) Update special pre;ects:
�;�N, Tax limitation study expt;�diture 15,000 (14,000) 1,000
, Courthouse 100th birthday revenue -0- 4,300 4,300
- .. .: Courthouse 100th birthday expend 2,000 6.030 8,030
"L.- 1 1,730
� � Countv Manaaer
2) The county manager's contract and other staff inembers' merit raises
•- ' increased this labor budget by $ 11,200.
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'},:; County manager operating expend 197,969 11,200 209,169
.���~y�,�
F. ��
Clerk & Recorder
';���::� 3) Revenues will not meet our original budget projections; primarily
in document fees which have declined because of the soft real estate
market, i.e., property is not beinq sold therefore these transactions
`� are not being recorded.
y;H�� Clerk operating Tevenue 333,324 (25,000) 308,324
ELECTED/EXECUTIVE SECTION
NET REVENUE (EXPENDIT[7RES) CAANGE (23,9301
:'::�� ENVTRONMENTAL OUALITY SECTION:
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Previous � Revised '
Sudaet This ChanQe Proi Budaet .
$ S $
Buildinv Insvection i- ,�
1) We originally budgeted $ 756,358 in revenues but we expect a total
of $ 820,000. In addition, Gary Lyman has negotiated an additional $ ,"j�.• • �
100,000 from the Ritz-Carlton hotel predicated upon a revised estimate �
of the project's valuation. The timing of that payment is uncertain �
and won't be budgeted in 1990 yet.
Bldg inspection reVenues 378,279 26,821 405,000
(County share only) •
These additional revenues were used to balance the 1991 budqet. •
:•�i�i Plannina & Zonihq i
';� 2) A portion of the budget originally assigned to finish county land
_ use code revisions will be CARRIED OVER into 1991 to Pund printing of
' the revised code.
�� Land use code revision expenditure 18,180 (8,980) 9,200
�A`)
Develooment Proiects
3) The Joint Water Trust received its 20 $ of net hydropower profits
's'!� for 1989 payable in 1990. The county's share is 50 � or $ 17,612.
. "=,j This money is restricted to joint water rights activities.
��
County joint water trust revenue -0- 17,612 17,612
_ ic=;s�,'
Countv Housing Proiects
`;a:;�; 4) Pitkin Iron housing proj ect:
:�:�,a
�=:::� Pitkin Iron bond proceeds revenue -0- 1,250,000 1,250,000
•-�xr; Pitkin Iron land acquisition expend -0- 1,400,000 1,400,000
'�� ,,� Bond issuance cost expenditures -0- 15,000 15,000
Contribution from county PILH -0- 157,500 157,500
_ � ($157,500 from county payment-in-lieu-of housing will be repaid in
, ^`,.+ spring of 1991 when the public sa2e of county housing bonds
;,;:, occurs.y
:`,I Pitkin Iron reimbursmnt of bond cost -0- 7,500 7,500
-0-
`,:;j
ENVIRONMENTAL QUALITY SECTTON
NET RE�7ENUE {EXPENDITURESI CAANGE 53.413
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_=�=�`; PIIBLIC SAFETY SECTION:
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'° Previous Revised
Budctet This Chanae Proi Budget
S $ $
Sheriff's Office
lj Sheriff's office requires an additional $ 5,055 contribution to the -
state fire insurance fund as an emergency assessment because the
state fund was depleted by forest fire fighting activities.
. Public safety expenditures 21,850 5,055 26,905 r� �
- 2) Tipsy Taxi net program revenues are carried over from year to year
because they are public contributions. After reviewing each year's �
actual surplus, it was determined that we carried over an excess
"';`i $ 8,078.
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_=�? Tipsy Taxi operations expenditures 51,500 (8,078) 43,422
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`"c'� Detent i on
3) The county has received significantly increased revenues from the
state Department of Corrections as reimbursement for housing state
.. prisoners in 1990.
'Fry� Detention operating revenues 83,000 87,774 170,774
Disnatch
, `;-� 4) Additional staff to cover for maternity leaves, increased labor
- � costs from merit raises, termination pay, and increased overtime
' $equire additional budget of $ 21,025, of which our share (43 �) is
._ � 9r041.
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:�.;,�°�,:'. Dispatch operating expenditures 202,125 9,041 211,165
`.
'''`� Law Enforcement Records
= , 5) Additional staff to cover a maternity leave and merit increases
- result in a budget increase of $ 4,054, of which our share (50 �) is
. '`i $ 2,027
Law Enforce Records expenditures 39,740 2,027 41,767
� _ ',i
"�'"�' PUBLIC SAFETY SECTION
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NET REVENUE (EXPENDITCiRES1 CHANGE 79.729
.'i PUBLIC WORKS SECTION:
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' Previous Revised
Budget This Chanae Proi Budaet
$ $ S '
1) The county will purchase a wheelchair lift for.the exterior of the -
courthouse to accommodate handicapped access. The total project will "
cost $ 14,000 for the lift, installation wiring, and construction of a r
ramp. A deposit for the equipment is necessary in •1990 but the
project will be completed in 1991. `�.��` �
Courthouse handicap access expend -0- 5,261 5,261
2) Building capital project clean-up: .
:•� Courthouse fire safety expenditure 34,450 5,953 40,403
(Preliminary estimate was understated.)
'� Com Ctr contingency expenditure 10,000 (10,000) -0-
? Jail gym floor repair expenditure 12,500 (12,500) -0-
`'-; (Deemed unnecessary for several more years.)
�j'+ Jail booking desk improvemnt expend 7,000 10,492 17,492
;,..,� (Bids were in excess of original budget.)
In-town tool box purchase expenditure -0- 3,400 3,400 ,
Courthouse plumbing fixture expend 6,200 (6,000) 200
' (Total fixture replacement not warranted at this time.)
�.�� TOTAL SAVINGS FROM THESE PROJECTS (8,655)
3) Building capital project CARRYOVER:
Courthouse brick sealing expend 7,917 (6,717) 1,200
''� i Com Ctr patio repair expenditure 10,000 (10,000) -0-
Maint shop relocation expenditure 22,500 (22,500) -0-
• (Only $ 6,000 of this amount will be needed to construct a shop and
,� storage area in the basement of the new Library)
-iJ
� :::�:�j Jail boiler replacement expend 12,500 (12,500) -0-
'°• (Originally, it was assumed that if the Community Center was to be
°`�;� demolished, their boilers would have been installed at the Jail.
`= ! But the Health & Human Service building has been delayed. It is
also possible that the Community Center boilers will be needed for
`y+r� the co-housing project there. Building Maintenance believes that
; 1 the jail boilers (at least 3 of 8) must be replaced in 1991. This •
total cost of S 29,000 will be carried over from the last two
projects above.)
� �=a TOTAL OF CARRYOVER PROJECTS (51,717)
:'
Public Works/Engineerinu
4) The county engineer position was vacant in 1990.
`.,j;^j�� Pub works/engineering expenditure 117,177 (46,900) 70,277 '
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Previous Revised
Budaet This Chanae Proj Budqet
$ $ $
Solid Waste Center/Resource Recovery •
5) A state recycling grant requested at $ 30,000 was received by the
Roaring Fork Forum and not the county.
Recyaling/composting revehues 67,569 (30,000) 37,569
6) Update Resource recovery capital projects:
Backhoe acquisit.ion expendituYe 41,349 10,300 51,649
(Preliminary estimate did not include quick coupler & accessories.)
Trailer acquisition expenditure 15,000 l0,000 25,000
(Preliminary estimatej
""� Large bailer/compactor e�cpenditure 225,000 (225,000) -0-
��:t:. (Its budgeted and will be purchased in 1991.}
��-�';"`' Rock crusher expenditure 93,651 (33,651) 60,000
(To be purchased as used equipment from Frank Bishop per solid
waste center operations contract.)
Mixer wagon expenditure 20,000 (20,0001 -0-
{Won't be purchased but budget will be combined with wind row
agitator)
�'��� Wind row agitatox expenditure 60,000 20,000 80,000
y `�� Bldg maint building instaZlatn exp -0- 5,500 5,500
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(232,851)
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�v,.i 7) CARRYOVER projects from Resource Recovery:
- • • SWC water rights expenditure 40,000 (30,000) 10,000
,_., :;:`� (Actual drilling of a well and construction of water system, i.e.,
sr�+� .' pump, holding tanks, pipe, and fire h drant will ha
• ..� y , ppen in 1991.)
- Hwy 82 intersection expenditure 100,000 (100,000) -�-
,-?::•', (Project delayed pursuant to Wildcat subdivision land issues.)
�,�,:.�:
Public dampster expenditure 40,000 (25,000) 15,000
curbside container expenditure 12,000 (12.000) -0-
. (s7,000)
(These two programs will b� combined in 1991 to facilitate recycl-
able collections.)
Fence replacement expenditure 11,500 (11,500) -0-
(A total of $ 20,OOo is needed in 1991.)
(178,500)
Onen Space
8) Auster property appraisal activities cost $ 4,750 in 1990. These
_ .;`F-i;':;"� expenses will be funded from the open Space designated fund
;:�:L,v balance.
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.a .
' Previous Revised '
Budaet This Chanae Proi Bud4et .
$ $ $
keep Use Tax projec�s in the Use Tax fund so the oriqinal transfer -
will be reversed. �
:�i.`' '
USE TAX F'UND •
NET REVENUE (EXPENDIT[3RES1 CHANGE L182.274)
ROAD AND BRIDGE FUND
"'•y
Road & Bridae Onerations
;� 1) We purchased a replacement road grader for less than budgeted and
.-.i the associated trade-in revenues were greater than the original
:�j estimate. The county also sold a Unimog whose trade-in revenues were
, ; not budgeted. -
Grader trade-in revenue 20,000 14,000 34,000
; Grader purchase expenditures 135,056 (10,422) 124,613
Unimoq trade-in revenue -0- 13,050 13,050
'`� (37,472)
2) Road and Bridge operations resulted in savings year-to-date:
a) Temporary help and overtime savings because of the mild winter.
b) Contract services to tighten bridge bolts were not utilized.
_ c) Training and safety program budgets were not spent.
-•I Safety program expenditures 7,055 (5,555) 1,500
� �r'�' Training program expenditures 3,259 (3,259) -0-
`:�� Maintenance of condition ex end 284 419
' p , (21,375) 263,044
,,'��-� Snow & Ice removal expenditures 129,139 112,885) 116,254
(43,074)
'`.i 3) Mid-year estimates for U.S. Shared Forest Service revenues from the •
Glenwood Springs Forest Service office indicate that the reduced skier
days during '89/'90 ski season have taken their to11 on our share of
, _i forest service recreation fees. The original budget estimate of
" $ 204,397 must be revised downward to $ 194,000.
Rd & bridge operating revenues 715,049 (10,397) ?04,652
- 4) Use Tax fund transfer of $ 715,807 will be revezsed since road
;':� projects will be budgeted directly within that fund.
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A .
Previous Revised ,=
�udget This Chanae Proj Budaet . ..-
$ $ $
Capital Road Proiects -
5� Capital construction and replacement (chip & seal) projects update: '
Awv B2 use tax nroiects TRANSFERRED back to Use Tax fund:
Hwy 82 Slow movinq vehicle lane exp 375,000 (375,000) -0- �
Countv use tax proiects TRANSFERRED back to Use Tax fund:
Centennial Road expenditures 5,000 (5,000) -0-
-. Lower Red Mountain Road expend 20,000 (20,000) -o-
(Too much private construction,i.e. road cuts, etc.)
' Midnight Mine Road expenditures 7,500 (7,500) -0-
� (DUSt control instead)
Brush Creek subdivsn expenditure 35,�00 (35,000) -0-
(Project postponed until next year due to water line road cuts,
etc. this year.)
' Upper Woody Creek Road expenditures 102,000 (102,000) -0-
(Increased project cost, totaling $ 135,000)
Upper Snowmass Creek Road expend 44,500 (19,307) 25,193
! Upper W Sopris Crk Road expend 10,500 (10,500) -o-
' Middle E. Sopris Creek Rd expend 49,500 (49,500) -0-
��. � (Postponed to 1991 at reduced cost.)
' Frying Pan Road e�cpenditures 72,500 (72,500) -0-
- � ..i (BOCC increased project to $ 145,000.)
� Redstone Blvd expenditures 9,500 (9,500) -0-
� Middle W. Sopris Creek Road expend 10,000 (10,00�) -0-
� (Dinkle Lake end of road)
(3a0,807)
:{.:<�
' Road & Bridae nroiects:
- Brush Creek Road engineering expend 6,200 (3,000) 3,200
'-_s�;�' Slaughterhouse bridge engineerng exp 50,000 (31,000) 19,000
�' (Project postponed until 1991, additional $ 4,040 will be spent in
- 1991, and grant revenue reimbursing engineering costs will be
received in 1991)
Hunter Creek Road (cut-off) surveying -0- 13,336 13,336 •
Upper Snowmass Creek Road expend 25,193 (25,193) -0-
Brush Creek Road const expenditures 32,900 7,700 40,600
Slaughterhouse brdg grnt const exp 370,000 (370,000) -0-
(Project postponed until 1991)
Slaughterhouse brdg grant revenue 336,000 (336,000) -o-
(Not eligible for first draw until after construction phase begins �
in 1991) �
,!� {34,000)
,.,�
_,;_� Brush Creek Road shoulder const exp -0- 19,510 19,510
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� Yrevious Revised
Budget This Chanae Proj Budget
$ $ $
(Expanded shoulder widening associated with assistance to Pebble "
Haulers at end of their Brush Creek subdivision water line project)
Maroon Crk brdq grant const expend -0- 10,600 10,600
(State billed county - closing out project; wooden guard rails) ;{�` �
Gerbaz bridge grant const expend -0- 3,000 3,000 .
(5tate billed county - closing out project)
(39�047}
Road & Bridcte CARI2YOVER oroiects into 1991:
;� Slaughterhouse bridge grant eng exp 19,00o L4,000) 25,000
_�:I
2 ROAD & BRIDGE FUND
,'.i NET REVENUE (EXPENDITURESI CHANGE 829.003
:;�
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AMB[JI'ANCE DISTRICT FUIJD
; General revenues:
�.) i) Original interest income estimates were understated. The original
estimate was $ 12,740 but we now project $ 21,970.
. , `.,,;i Ambulance general revenues 157,480 9,230 166,710
+="i
_� AMBULANCE DISTRICT FUND
NET REVENUE (EXPENDITURESI CFiANGE 9,230
::�'.
- LIBRAI2Y F'UND
' General revenuese
1� Original interest income estimates were understated. The original
estimate was $ 53,200 but we estimate a revised $ 103,449 due to the
•±�' I timing of construction of the new library, i.e, capital reserves '
� spending was delayed so these funds continued to earn interest.
, i Library general revenues 736,524 50,249 786,773
Librarv Opera�ions
' 2) Operating savings have occurred in book acquisitions, some of which ;
wi1Z be offset by increased laHor costs from 1990 merit raises.
':`{ Library operating expenditures 420,678 (12,000) 408,678 '
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Previous Revised
Buduet This Chancre Proj Budqet • -
$ $ $
3) Actual construction costs in 1990 for the new library are estimated �
at $ 2,174,670, so additional construction funds will be borrowed
from the general fund. ,
New library buildinq expend 2,141,019 33,651 2,174,670 f� ,
The general fund originally assigned $ 305,000 to the library as a
loan for construction of their building. Projected 1990 construction
expenses require an additional $ 128,761, resulting in a 1990 short-
fall totaling $ 433,761. Final phases oY construction will necess-
itate additional general fund monies in 1991. The Board of County
Commissioners have authorized a maximum of $ 800,000.
'.-'-i
�i�+=;:� LIBRARY FUND -
'� NET REVENUE jEXPE2ZDIT[JRES) CHANGE 28.598
" CRYSTAL RIVER ESTATES GID FUND
. `��� ooeratinq d@partment:
,. 1) A mud slide occurred within this district which required debris
clean-up. Staff recommends using the existing fund balance to fund
"` + the clean-up.
'`�';-j
Road maintenance expenditure -0- 1,500 1,500
:�.:�," � CRYSTAL RIVER ESTATES GID FUHD
;;�
�_':� NET REVENUE (EXPENDITURES) CHANGE 1 500
��
"-�''�`� AIRPORT F[JND
� O�erating��artment:
- 1) Reduce the scope of the 1990 airshow: ,
Airshow revenues 61,300 (17,300) 44,000
Airshow expenditu]res 61,300 (17.3001 44,000
- -0-
, 2) CARRYOVER replacement of the Airport building maintenance "Bob- �
- cat" into 199L
'. €�~ Mini-skid loader replace expend 20,992 (20,992J -0-
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•*_ Previous Revised
Budaet This Chanae Proi Budqet .,
$ $ $
Non-oueratinq denartment .
3) Original interest income estimates were understated. The original
estimate was $ 96,138 but we now estimate $ 256,917. � •
. Airport non-operating revenues 96,138 160,779 256,917
AIRPORT FUND
NET REVENIIE (EXPENDIT[7RE51 CHANGE 181,771
TOTAL BUDGET RESOLUTION
�'-�� NE'� REVENUE fEXPENDITURE5) CI3ANGE 1,407,972
_J`�.� Introduced, read, and passed upon first reading by the Board of County
Commissioners of Pitkin County, Colorado, at their regular meeting
held December 18, 1990, and ordered published in full, then approved
�::; upon second reading at the regular meeting held January 15, 1991.
�'`�';j A ST BOARD OF COUNTY COMMISSIONERS
� ^
� ; , / � { � �
J� JONES THRiDGE, CHA 1
_ � D Y COIINTY C 7
✓ �
APPROVE AS TO FORM:
�:�; ��
��,�`=� TIM ITSITT
,,� CO A Y
RECOI�IlKENDED FOR APPROVAL: •
�--- �(�j
//ly2 .(� ,
� - TOM OKEN
ADMINISTRATIVE SERVICES DIRECTOR �O�
Chairtnan Wayne Ethridgevoting
MANAGER APPROVAI,: ;ommissioner Ross votmg .+�Ll�--
',mmissioner True voting .���
'^";:l � 1�-�13��c. �,m�sswner rone voting .��—
.:;:r� RE2D AAUGHEY :,mi:sioner Crowley voting ��
;,:.� COUNTY MANAGER
-��� \lhdc\word\work\90-3reso
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12/13/90 1990 FUND BAbANCR ANAI,YSIS
*_ (90EBANAL) �•
Initial Appropriatns Curreat Revised
Budget Yr-to-Date AQpropriato Budget
1/1/90 Fund Balance 9,924,361 �^ 6 0 9,924,361
I990 Net Revenue (Bxpenditures) (3,088,217) (1,215,567) 1,407,972 (2,895,812)
12/31f90 Bstimated �nd Balance 6,836,144 (1,215,567) 1,407,972 7,028,549 "�.f '
OP6RATTNG RESERV6S:
- Social Service Flu�d 23.375 0 0 23,375
TV Translator 56,020 (12,520) 0 43,500
Road Improvement Districts 34,637 0 (1,500) 33,137
Bldg Inspctn-ma,jor projecta 86,77? (24,195) 26,821 89,403
Operating reserve 0 100,000 0 100,000
' . Unrestricted funds to baleace MYP 232,607 (93,OS4) 0 139,543
Aisester Contingency 554,615 (305,000) 0 249,61b ,
Long-term investment 695,824 0 0 695,824
Library advence 0 305,000 0 305,000
, 1,683,855 C29,779) ----25,321 1,679.397
CAPTTAL RES6RV6S;
' Open Space Land Acquisition 524,478 188,308 (4,75Q) ?0$,Q36
„ Library (462,358) 0 28,598 (433,760)
Ambulance 296,514 U 9,230 305,744
Solid Waste Center 402,513 (56,500) 381,351 727,364
"3i SWC-$PA Landfill Feea 68,215 0 0 69,215
Qse Tsx 943,295 (377,666) 533,533 1,099,163
Service Center Suilding 1,16Z 0 0 1,161
- ' Joint Water Truat 9,720 0 17,612 27,332
Viet Nem Vet M�norial 5,771 0 0 5,771
�;:•-;i Airport 391,583 (250,867) 181,771 322,487
2,181,892 (496,724) 1,147,345 2,832,513
'„�� DBBT SBRVIC6 RSSSRVES:
- Fleet Service Center L/P 230,SQ1 0 27,500 258,301 �
Jail Bonda 20,964 0 0 20,964
Bus Honds 218,600 0 0 218,600 ,
Aicport eonds 1,810,968 0 0 1,8I0,968 �
� 2,282,333 0 T Z7,500 2,308,833
Net unrestricted funds 689,064 {689,064) 207,806 207,806
Unrestricted 1991 CARRYOVSR projects 64,697
':;
` � ACCUMULAT�D SAVINGS TOWARD a 300,000 143,1U9
� CONTRIBUTION TO I991 BUDGET ,
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