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A RESOLUTION OF TAE BOARD OF ;rt�;;:
COUNTY COMMISSIONERS OF PITKTN COUNTY, COLORADO,
ESTABLISHZNG AN AGREEMENT WITH
COMMON GROUND HOUSING ASSOCIATION, INC. ' -
� REGARDING DEMOLITTON OF THE COMMUNITY CENTER,
THE DEVELOPMENT OF BID DOCUMENTS, BIDDING ,''2` `�
AND CONTRACTING, FINAL DESIGN '`" :^�`'
AND MANAGEMENT OF CONSTRUCTION °�
OF AN AFFORDABLE HOUSING COMPI,EX
' ON THE SITE OF THE COMMUNITY CENTER , �y,.`:
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' RESOLUTION � 93-� "'` �
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I RECITALS '''
i1. The Commissioners of Pitkin County (County) have demonstrated �'.�
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� their support for the plans and activities o£ Common Ground �
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+ Housing Association, Inc. (Common Ground) in the form of
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f monetary and logistical support as detailed in Pitkin County
� Agreement C92-il between the County and Common Ground, Inc., °,.,.
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t dated 3J19/92, and; "}% �
' s 2. The parties to that Agreement recognize and acknowZedge that
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� the term of thaC Agreement has expired and that the
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� responsibilities assigned to the parties by that Agreement
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have been fulfilled to the satisfaction of the parties, and;
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r3. The City of Aspen has also demonstrated support for Common �,
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� � Ground's plans and activities in the context of the City of
�
�� As en's land use review and a
p pproval process, and; .
4. Common Ground has completed design development for an
a£fordable housing project consisting of 21 units '�
�.
1 inaorporating approximately 2I,534 square feet of gross square ',�f t�'
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i footage plus a common house of approximately 10,00o gross �' � �=t
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square feet and miscellaneous accessory facilities and �'�-'� ' �
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infrastructure on the site of the Community Center, and; ;,,;� ;,
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5. The County intends to convey to Common Ground, or to members ';.�� '
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thereof, a leasehold interest in the real property and all
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appurtenances thereto of the Pitkin County Community Center -
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�' site upon Common Grounds' receipt of all re2evant land use '�':.:� ''
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approvals or earlier if such conveyance is required for `�:`•.'
purposes of construction financing, and; ���'< .
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6. The County further intends to provide funding up to the amount ;d; :
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� of $561,092 to Common Ground to assis� ih the funding of final �'
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�i @esiqn and construction of the Project, and; `�
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7. The County has acknowledged its responsibility to complete �4;�'
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� j demolition of that part of the Community Center that cannot '
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be redeveloped as part of the Common Ground development, and �
to pay costs associated thereto, and; ,`��Y�
8. Common Ground and Pitkin County are now prepared to develop
� detailed construction drawings, specifications, general
f conditions and related bid documents and to enter into �
�I contract(s), with various preferred bidders, for the detailed ,�'
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� desiqn and architecture, construction, engineering,
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landscaping and project manageraent of the Common Ground .'
•.\ ; Project, and;
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- � 9. Those documents, bids and contracts will conform to applicable
� County standards, regulations and guidelines, incluc3ing the �i
; County Procurement Code. f�♦`
� NOW, THEREFORE BE IT RESOLVED by the Board of County �� �"'1
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commissionars of Pitkin Couhty, Colorado, that: k� j
The Pitkin County Commissioners and Common Ground Housing f`�
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Association, Inc., hereby enter into an Agreement for the = • .�
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completion of asbestos remediation and demolition of those partions _
of the Community Center unsuitable for use by the Common Ground '
: ��'��9'`��� �
� Housinq Project and for the detailed design and construction of `r°.<�'.::.-'
affordable employee housing on the site of the Pitkin County �x
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Community Center on Lone Pine Road as follows: s.;; :;
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1, PROJECT MANAGEMENT AND COORDINATION: !�"
�? A Project Management Team will be formed and will consist of �'"-r�
' representatives from Pitkin County and Common Ground Aousing, Inc., '��'�
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3 the Project Architect, the Project General Contractor, and the
Project Engineer. The Project Team will meet on a weekly basis, or
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� more often if necessary, to assure timely progress towards Project ���
=' com letion and for � 4
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p purposes of general Project coordination.
� Project Management Team activities will inolude discussion of
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1 design and construction pzogress and resolution of construction- •-�
� related problems or issues; Invoice and Change order review and �-
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_. approval or disapproval; attendance and reportinq at appropriate , �'
i meetings of City of Aspen or Pitkin County staff and elected ,�'
�� � officials; technical liaison with utilities, appropriate City and
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County staff and other agencies as necessary; and contractor �
isupervision. Decisions regarding Project costs, design, value
.1 engineering and construction will be brought to the Project �.
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, Management Team for review and approval. In case of dispute within ��, rt?=
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the Project Management Team, the judgements and decisions of the �
County Representative shall prevail. The Project Management Team
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shall report on Project status ta the Pitkin County Commissionezs �-;=. -
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and to the membership of Common Ground, Tnc. on a monthly basis or _
more often as may be necessary. , ��`��?� �
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i 2. COMMON GROUND REPRESENTATZVE AND AUTHORITY• ��;;;;..�- -
Common Ground's representative for purposes of this Agreement, will �
be as follows: ;,,;.:
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The Common Ground representative named above will take primary '�'�'
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� responsibility for assuring that Project contractors, consultants,
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and employees whose activities are funded through this Agreement
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i are performing according to the specifications and requirements oP "��
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� their respective contracts as executed and incorporated into this
Agreement by reference.
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� 3. COUNTX REPRESENTATTVE AND AUTAORITY:
�_ The County�s zepresentative for purposes of this Agreement will
i be as follows: ,�'
� �I Mark Fu21er, Development Director �
\� � Pitkin County Administration office ,
I Courthouse Plaza, 530 East 2�1ain
� Aspett, Colorado 81621 -
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� The County shall review all Contracts as to form in order to �.
,± assure their conformance with County procurement policies and '�S' 4;'=��,
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practices, and to enforce the terms of those contracts iP �'�, �
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necessary, upon a finding of nonperformance by Common Ground. This
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authority to enforce Contract terms will not obligate the County `,,;�_ ,
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to assume debts associated with Common Ground�s contractual
ob2igations.
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4. ASBESTOS REMEDIATION AND COMMUNITY CENTER DEMOLTTION: '!'`:.:;�:! :
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a. Pitkin County will be solely responsible for contracting for �?i"
and managing asbestos remediation and demolition of the remaining ��:'.
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Community Center structure. Those portions of the Community Center ,r
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� to be left standing will be identified by Common Ground in their
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;s construction plans. Asbestos remediation in those portions left ��
standing will be to standards that will allow for the use of those �'�'
areas as planned by Common Ground. The County hereby agrees that
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> all demolition and/or remediation will be in accordance with ''
appropriate federal, state and local health standards and will t'`�`�
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` result in a site and building which will be generally usable for
; the development/redevelopment o£ housing and common elements
� including, but not limited to, child care, kitahen and dining -�
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% facilities, laundry, storage and recreational areas.
� b. Pitkin County agrees that it will pursue demolition of the
Community Center building in a time frame that will coincide, to
'�.\ � the extent possible, with Common Ground's timetable for development
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of a 21-unit affordable housing project on the site. Contracting
for remediation and demolition work will not be unduly delayed and
j the County will make every effort to keep Common Ground informed 1�.
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of the demolition/remediation timetable and to coordinate that work �r` ZF-
with the simultaneous work of Common Ground as described below. f' , ��" }
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Pitkin County will not be liable for any damages should the F.
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demolition/remediation work result in construction delays beyond ;?�,.�
the County's control. It is understood by the parties hereto that
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�i the cost of remediation and demolition work is not to be borne by ;
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Common Ground except to the extent that Common Ground staff and '` '
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members may assist in the demolition process through the donation -
of lahor and/or services. Common Ground will be fully responsible •+;,�•
� for any and all costs, including insurance, associated with the
provision of such labor and/or services.
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5. CONSTRUCTION DRAWINGS AND BID SPECIFICATIONS: �;,`
� Common Ground shall contract for architectural and design
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'� services with the contractors of its choice. It is the
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understanding of the County that contractor(sj for those services ?;�r7s
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± may be members of the Common Ground group and that the Common
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� Groand group wi12 endorse contracts prior to execution.
� Contractors will be solely responsible for deve2oping detailed
� construction drawings and bid specifications to generally accepted �'
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engineering, design and construction standards. Work contracted
under the terms of this Agreement shall be delivered and cert�fied �'�
� � complete by
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� � , 1993, or, shauld the term of this Agreement be changed,
Iduring the term of this Agreement, whichever may come first.
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� 6. CONSTRUCTION CONTRACTS: �,�
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Common Ground shall advertise for construction contracting �{ ��''
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j according to the guidelines and procedures specified by the County �
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fProcurement Code. The parties may agree to issue a Request for �`�
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Qualifications prior to issuing a Request for Bids in order to �;i� ` '
sim lif the biddin rocess. The successful bidder s will be � ° �'
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chosen by the Project Management Team and shall be responsible for , t �f. �
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; all aspects of construction specified in relevant bid documents and '`�
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will be solely responsible to Common Ground and the County for 5,`•; `
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performance. ,�:.
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f 7. GENERAL CONTRACT TERMS: �
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! ; All Contracts for services between Common Ground and contractors
will be submitted to the County for review by the County for
` conformance with standard and common contracting practices and for 4
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� general conformance with the County procurement code, and approval.
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¢ The County will sign all Contracts to indicate its approval of the i:���
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Porm and substance of the Contract. Common Ground is prohibited
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� fram entering into Contracts lacking County review and approval.
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� Common Ground will have primary responsibility for monitoring �`
iperformance and for enforcing the terms of Contracts let pursuant
to this Agreement. The County shall have the authority to en£orce
__ 11
any and all terms of the Contracts approved pursuant hereto and
� ! will exercise that authority upon a written finding by the County
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- that Common Ground is not enforcinq those terms. The County shall
not, however, assume responsibility or authority for contractual
financial obligations. To the extent that any of the terms of this F.,,��
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Agreement may conflict with the Contracts let pursuant to this ��` #Fs
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A reement this A reement will su ersede those Contracts. �,' �
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8. FUNDING AND CONTRACT ELEMENTS: �:;s : . .�
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The County will commit an amount of $561,092 to fund the costs of - :?.' .
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� developing construction drawings, bid specifications and '.-Y ''��
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' construction. It is the County�s understanding that the Contracts �{`;<,;":...
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for this work will include the following elements:
� a. Detailed construction drawings including, but not limited to, �?�::
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foundation, interior and exterior design and construction ,� ''
J specifications, construction details including, but not limited to,
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% insulation, window and door treatments, cabinetry and fixtures, �'�P
�I infrastructure plans including utility installation, grading and ' ���
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! paving, electrical and mechanical plans, site drainage,
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landscaping, and other Project elements according to standard and �
accepted design, architectural, engineering and construction ;;�
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standards.
b. Bid specifications addressing general conditions such as
schedules, mobilization, signage and project coordination; interior
� and exterior construction materials, utilities, insulation, doors �`
� and windows, finishes, cabinetry, and specialized materials or ,�
equipment; electrical, mechanical and heating and cooling systems; i'
'�. �7 landscaping materials and quahtities; instructions to bidders
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' i including forms, draft contracts, change orders, bonding and �
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f insurance requirements and contractor se2ection process
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description; and such other information, specifications, forms and rtr
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documents as are included in standard constYUCtion bidding �� �t"
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documents. � � �
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c. Construction, including, but not limited to, site grading and ':�� .�
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excavation, utility installation, foundation construction, building i �=
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; construction, roofing, electrical and plumbing installation,
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� interior and exterior fixture installation and finish work, �::.'%� '
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drainage and paving work, and landscapinq. _
Any project funds zemaining unspent at the completion of �
� construction will be refunded proportionally to the County and to .+':' ,^
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' Common Ground. It is the understandinq oP the parties that unspent
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� E funds refunded to the County will be applied to repayment of the `•
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County's housing bond obligation or to another affordable housing
� project, at the discretion of the County. It is the understanding
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�� of the parties that any unspent funds refunded to Common Ground
;ti �,`
.+
will be reflected, to the greatest possible degree, in reduced '��:�;
� purchase prices for the units.
I
� 9. DEFAULT• �`
; This Agreement is specifically conditional on the following: �'' �
�
_ Failure to perform any of the below listed conditions constitute
a default and relieve any further performance by the County under �f�
�� � this Agreement:
` I a. Common Ground will continue to pursue land use and building
approvals and documentation associated with such approvals, through
the City of Aspen. Such approvals will include detailed approval ,�
�y�
M:
' of development plans and any other permits, clearances or ���, .�.��-�.',�
� �,�, . � _
1 endorsements which may be prerequisites to development. �.
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� b. Common Ground will continue to work with its membership, the �� �
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r .., � , << �P ,�'f "�1,?.° � `h �,``�'��y�'+�,
_�' a`u q„ `. i IS�r,S ;���; ���� «t�' a`„���,y
,t• 1, • � p,, ��,<� � � ��'.r:,r w � ��'` '+1` '
. . � � dl��� �c . ?:` • �V. �'p: �'�,+- ,e!�^ .N. �rwr '�';. �•�� f°J�,
'3',`�iT °a'rF '� .,,. :;:...f1�e` . ��i�aw. . tf.�y_ t�/�,:
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Aspen/Pitkin County Housing Authority, and financial institutions �;,�,t ::
to pre-qualify its members for mortgage financing.
';�.;;�;
c. In an effort to enhance the potential revenues of the
Project, Coaunon Ground will explore, and propose to the Housing "�
�.
i `y`;:.' °;:. -
Authority, the County, and its membership, means by which the :'?.`i`' .
i �$�.:. .
project may be made more financially feasible. Such proposals may �'.f:�: `
�;
include cost-cutting or revenue-enhancement proposals. The County, �+'�`
'�;
in consultation with Housing Authority, will consider such �
Y-�,.:}
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, proposals and will approve or disapprove such proposals in the
.. ,;r,=
� context of regular Project Management Meetings as noted in
IParagraph 1, above.
�
j d. The County will have its own signature line on all purchase
3 ;.,,
k orders, requests for payment, change orders, and budget allocation ;�'��
� .�3: '
: requests and will review and approve such documents prior to �
a"
" � payment. Pitkin County funds will be disbursed through the County r �
Finance Office according to County accounting and payment � "
t.
procedures. The County will work with private lending institutions 3'
to assure that funds are accounted for and disbursed in an
I organized, coordinated and timely fashion. The County agrees to '�
� � review all pay requests or change orders in a timely fashion and
� � .
�� f not to unreasonably withhold any approval from such documents.
Ie. Common Ground will obtain func�ing for Project costs in
'd;
excess of the County contribution from private lenders. Common � �
G{!�:�.., �W
, Ground will retain sole responsibility for debts incurred with -'� ?�'''
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private lenders. �•{� j
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.,, i ' .. � � !� .�-C �k +�^�i`� � � .�':,�p'�',�1H�
� j '�' , , 7 � �'JZ �'rt�y,r�'' �'f � � :�.Y� E ��1�;� �
ts �� �.,,� 7$.#4' ;�!
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10. DETAILED FINANCIAL REPORTING:
Pitkin County is specifically concerned that the Common Ground
i Project be managed so as to control costs and minimize unexpected
I ;:r ;
or unforseen expenditures. Common Ground and contractors employed 4y;
�r.....:-�:. .
:s�.:.' '
by Common Ground will provide the County with detailed financial ;,c� , .
I�`� ,
information, including loan documents between Common Ground and -:..
;izt>
I private lenders, cash-flow and repayment schedules, contracts, �l��
R ����
� invoices, change orders, and other financial documentation as may r;:��
; �v;,
4 i�"
!+ be reasonably requested from time to time.
-,�.,'i
� It is acknowledged that the County has not currently agreed to �i
� i; provide any subsidy to the project beyond the $10,000 gift provided
. j_.
in 1990 for the development of qeneral submission and the amount
? '^
committed to herein. The amount committed to herein includes `:"x�
:;%h.'
� $100,00o previously granted in Agreement �C92-11. The County r �
� explicitly reserves the right to withhold any further subsidies, e
contingent on a demonstration that further expenditures are � �
f
necessary for the successful completion of the Project and that i'
� such further expenditures could not have been reasonably foreseen '.�Y
__i
� and provided for at this time. ',
� I
, i .
\ 11. DELIVERABLES:
IAny and all products of the activities funded through this �i
j ' t'
I Agreement., including, but not limited to construction drawings, �r��,.`
lS c� ;_
I shop drawings, specifications, as-built drawings, plats and �,:,
surveys, contract documents, bids and related contractor � j
i-
submissions, invoices, change orders, records of work performed, ��`'
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.�,:1 �ia j Il�r�' ^�°4.s�`�" �^C+t �� 6 �� �h y�,.xk��
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., �'.�4 � . .: tt�iY',n ��.e�,., rfEY�'f�..� . , � „�j�y �`�J .._ : .._. . .��f ' #41F� .'.
i�t�'4".� :.-he.f '� i.�'�/:�.- ,-6ltl' ^piY�l,�k.;�
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and warranty information shall be owned jointly by the parties ';_��.,,� '
i ! �
� hereto. Said products shall remain in the possession of Common
i
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� Ground, except for purposes of review, until such time as the '
i :r
� County may find that Common Ground is not be performing Project '?::.�l�.`'
�: ."`..�: .
Management duties as per the requirements of this Agreement, at �` .
�'T`,.'.
which time full ownership and possession of all such products shall -;,
� f:;
jrevert to the County. Specifically exempted from this clause are t; .
j the buildings themselves, which are to be sold to individual �
l,`�. .
! � buyers, and the common areas, common house, and associated .:-
�.'
t,,�;
amenities, wkiich are to be leased to Common Ground by way of a
separate lease document. ,;.:
i
( 12. LAND LEASE• }�;l
�ti.EYI.:^
I • �i;R
�
j Ownership of the Community Center land underlying the existing
� building(s) and facilities will be retained by the County but
� �
I leased to Common Ground under the terms of a separate land lease. `
�
, ,�
13. TERM AND AMENDMENTS:
� The term of this Agreement will be until January 1, 1994, or until
� any date prior to that one at the request of either of the parties
� .
�
hereto. Amendments to this agreement shall be in writing and may
i
�! be made at any time by mutual agreement of the parties hereto.
� �
,� Should this Agreement be terminated prior to January 1, 1994 or F.,�
�:;; �
I ,t., c`.
prior to the completion of the work to be pursued under the terms ?•*'=
r•�
of this A reement, all work products completed or partially ���r i
9 iy
completed at that time shall become the sole possession and �
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� ownership of the County. `�4;='
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� NOW THEREFORE BE IT RESOLVED by the Board of County
� .r ;.
� Commissioners of Pitkin County, Colorado, this Agreement is hereby ti'�
�:.:
executed and delivered by the parties hereto as of the date � '' ;
r,:_. .
indicated below. ��'' `
�fi�.
�:j;,
INTRODUCED, FIRST RE?. , AND SET FOR UBLIC HEARING AT THE �r
REGULAR MEETING ON THE �3� DAY OF , 1993. ;";"v,�,
ih � NOTICE OF PUB IC HEARING PUBLISHED IN THE ASPEN TIMES ON THE • '':,
j � DAY OF ' , 1993. ...���;
APP OV D D A TED FTER SECOND READING AND PUBLIC HEARING
� ON 2AE � DAY OF 1993. 1
' PUBLI ED A� R DOPTION IN THE ASPEN TIMES ON THE ��
' DAY OF _, 1993. '
;{
� ATT S : BOARD OF CO OMMISSIONERS �'�'.�*$'
� OF PITKIN C , COLORADO �, �`�' �.
€p / f I.
' } � 1, __�{ ! t.
! �
J� I/�c� By:
� J�anette Jones Bi Tuite, Chairman � .
Deputy Clerk & ecorder n
' Date• ���/7.3 e
i • �
APPR ED AS TO FORM: MANAGER APPROVAL:
��
__— �, Lj ('�1 ,,
� Timo hy E. Whitsitt Reid Haughe
� Cou y tt rney County Manager •
�
j APPR D TO C ENT:
rs� ��r
� � ���,:y y:r.
� Mar Fuller � s�-_;
Development Director ��I � � -
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