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HomeMy WebLinkAboutbocc.con.014.1992 �. '�` . . : ''`- �,' • . . �� � y � i . e� � � �r a .+�c . �° � ���, R+clp�'�S � 5r r xC �� ��C�.f �� ��'��` � ti v ,�� r i ih�>'�v�`'a i�w� r f 3..:.;7y a+ ' �r�..a ,hf'tip T vY t � ,�, t Y'��A . 'F�t.s ,`",'',��M ; i ��` ` .,�'`� ,za:r ��_� f e��' �_ f � ' �. � . t"' ��Y'y r�Y '1 " ^� � � �+it��a y ,� �r'� . .. � � ' "��,"�.. .. "t.:�:T �" Y �y��! f ,.���h�, . .� , M' . . ��; .r _ . '�E�-�`�d�.`!,� � . ��. . _.. . � C 9a i/ ,- - -.. .-�.._ ; . . _--`,:�`.i?�� ,: L` � ..:.;R�5.1992 :; � ' � `' � INTERGOVfiRNMHNTAL AGREEMENT ._��,� BETWEEN . :.,t : ` TAE fiAGLE COUNTY BOARD OF SOCIAL SERVICES-�-��'- .. . � - AND ==:±-;': _ THE PITKIN COUNTY BOARD OF SOCIAL SERVICES . �_�:'. FOOD STAMP PARTICIPATION AGREEMENT .���i � _ i�r. TFiIS ACREEMENT is made and entered into by and between the Eagle , `<' County Department of Social Services by and through its Board of Social Services, and the Pitkin County Department of Social Services by and � through its Board of Social Services. f}'� `.�_. . . . �7. � ' WITNESSETA: � � WHEREAS the � ' , parties desire to provide for the administration of ; ,': the federal {ood stamp program in the County of Pitkin a district office '� "s. �; :� and to set forth the responsibilities of each party in administering the � program. � s NOW TAGRGFORE, the parties agree as follows: ;� .- .'sl��= :: I. ADMINISTRATIVE RESPONSIBItITIES � .. 4 ..,, .: A. The Pitkin County Department of Social Services, shall have n�j ,; �y the following responsibilities regarding administration of the 6. ~ •Y. £ederal food stamp program: �' i 8 1. Accept applications for food stamps from public �. �, assistance and immediate-need applicants. ' `-0 2. Schedule public assistance and immediate-need apolicants � for appropriate certification interviews and complete the �.- ' necessary action to approve or deny food stamp benefits �• ' :�� for these applicants. j 3. Complete the necessary action to recertify public � assistant applicants. ; 4. Process any necessary changes or supplemental allotments . � for public assistance applicants. ' � 5. Aandle any necessary home :certification interviews of public assista.rce and immediate-need applicants. ;-�t,': , �,. � = _ 6. Accept, date and refer for Eagle County Department of ;� ('{ Social Services action, applications from non-public '� �{#��, assistance applicants as appropriate. i.sysEt�; .��'� �d`;1�4 7. Pay to Eagle County Department of Social Services Yheir �� �• :�'`; projected Direct Costs relating to the food stamp program ;�T�i��� - as such costs are identified as costs to Pitkin County in y�,,, �; Attachment "A", incorporated herein. `;t:' } ., �` 2'i..i ,,•t.::' �� � !i.:'r �`, ~ ''"`�'.�a;:cr.e.rc aw...+�--�-- ' _ �_ ..q.,a . . �'` +U�u,w�a��+y.4TM'.r""w�`m'"°`..""uyr.rs,rr;y�'.� . w� . :!wh 1' . , o, I � j� , rr f. .. I ��``. ` ,` y�� t _ ( . .. ��i�'�' j i. , _ . . � .. . � . , . . !� . . . . . . . ' . .. �. . ' ;,� .' � ''� � �- � . . . . .. . , . . .. � . . . . . . . . � . . . .. . ' '. .� �c . . � � � , '� � � - 'Y,,�. ' . :,;� ,_ �y. , l � �R�..*r����h+i»'•a ��� :.+ � '�u�a 5.,' .:iw ' �y,`� t,��cSL:�i^`� � Tr�a � � p�1, 4����`"� t� _� Nn s 5 z. 'F' z �t7.df�.'�" i'r1,, i ��• a �rY �y � f��1 . . t�7 r� v � „� r •,� �i i R''��.+. a F.t��-r� 4'i}�1y����- .�.f t M 7�' i �w �cc. va 4 �.�:�Ei 13'l�..:.'t`f S� � 1��' 1 2 T �-y�k � �4T.� ���tpe•�S�,f",�t�� � . t� . t V�i., �`y,�ta`'d�;riS w . . q � k�: ,�/t -.���lP�k���s'�... , '� tf%,C'7� �•�� x �i'���'; �y. �i , . , , ��- ,:. • w� .. ' '', � .` �. . . . tiV"''�w�. .... . . . . . . , , . . . � . . . .. .... . ,: .. • r- •-, , y� ...� :. . .. . . .. , iM' , .. ' . . . . . {�.�" • . 4 � . • ��J . l .�.• i @�` 8. Pay to Eagle Couaty Department of Social Services their � '. projected indirect Costs relating to the food stamp 1 �4'..,, ' program as such costs are identified as costs to Pitkin ' f ` - County in Attachment "A", incorporated herein. ''� -' � ;,.'.;�;,' ..;;' ; 9. Pitkin County shall pay all monthly direct and indirect �i�'��r:' ' ; costs identified hy, paragraphs 7 and 8 herein on a I�� + quarterly basis. Each payment required hereby shall be (�1- � ? for services reudered by Yhe fiagle County Department of ��' ,y Social Services relating to the food stamp program during � that quarEer and shall be due no later than 3Q days after �4 � the expiration of each quarter. For purposes of this � Agreement, the expiration date for each quarter shall be � � identified as the last calendar day of March, June, • ,� Septembet� and December. � `i� '', ,I : ,� 10. Allow Eagle County Department of Social Services persannel access to Pitkin County Social Service files as necessary for the Eagle County Department of Social � , Secvices to carry out its duties under this Agreement. ��4� 11. Provide room for Eagle County Department of Saczal Services personnel to once-a-week interview and certify Pitkin County food stamp recipients and applicants. 12. Cooperate aad provide the necessary information to the �',;,.�.,` Eagle County Department of Social Services personnel or, � where appropriate, refer to the appropriate � administrative agency or law enforcement official for ;� prosecution under applicable federal or state statutes, " , any case where Eagle County Department of Social Services �'� personnel believes fraud is involved. , B. The fiagle County Department of Social Services shall be . responsible for all administrative duties relating to the % � federal food stamp program not expressly undertaken by the Pitkin County Department of Social Services under A above, ;' including but not limited to: 1. IntervieWing, certifying and calculating benefits for ell . ^� non-public assistance applicants in the Pitkin office, . the Basalt o£fice, and the homes of applicants/recipients. ��� . 2. Recertifying a�l non-public assistance applicants. t`'.,. � .� ;•�I 3. Issuing all stamps by mai2, out of the Eagle office. �' , ��:; ��� '� �'. 4. Processing .changes or supplemental allotments for all y� #�� ?�, non-publio assistance applicants. Y � 5. Conducting the telephone or home certification interview ;?�'�"�s� �. �;,�! Y : for non—public assistance app2fcants as appropriate. F,�,?� � - .. �;�, �,i- ���� �r'' .�'�'r-�w..r°".u�w' n....��,. .,.. A,.-.-�----'-.-�.,........._._._ ��. i . . -----�-..�.w..z,.�.y,wra�.:.na�._:u..c,r y.tic.,„ '\ _ . . _ _ . ,�.y�,� , , � J�,�` ��'° . . . ..'� . �. � . . �'���� ��` �• � . . ' � . � . J�j�, . . . . _ . .. . � . .. . �� ' .. ' 1 . . � . ` � � ..1 ". t . . . . . - . . . . . , _ . . .. . , � . .. . .. � ' .� 4,�, _'�''` � � - 'Y '�.' • . . . . : E�� ���.., �r '' t-�,"" � �:;a �,}j� �����y �'f ...r�X;p ' s,"' `�r c• ��, ���r' �.� � . y., ,n� "laa� �3r1'..e: 4t`' r. ;���'� ���»jr ti ' �,a:::," , '' i r .�j r I y ��lY?ni('�r T^,^�i�.�: '! ��� r '�'�. 3'e"uy- ��:����.,�f��tJ��i '_;� �� '�1': 4v +,. ,.fJk � ��� � f� ���,. ��6 h ��� ` � �.:�: � � �'`t'.�, .r�p '�-5�� '! �- 'a:., ,�a�,i�_� � , t� . t. _'� � *�3 � , y;t 1 / 4` ik� . o t . � J �•.+�! � . a��.,' -,� p�,�r: 'i, ,f,.. �,:. _ .�. ' .. , � , -_...*p . . .. �: ' . .'�F b.�,�v' . ... .. ... ,+�! �'i?� ,' • +. • • . ' . . �` . . ', . �:... � :'f ' - 6. Pursuing any administrative oc criminal fraud matters _ '�� arising out of the food stamp program. ;:�i; ' . ;� , ,,..:. . � 7. Set up and maintain an accounting system which will �- provide a quarterly statement nf the total certification � •.- and administrative costs incarrefl in the operation of the k'�'��" � food stamp program for the Basalt area and Pitkin County. (� i �: � 8. The fiagle County Department personnel shall once per week :.,�, conduct interviews and certify Pitkin County food stamp , recipients and applicants in the room provided by Pitkin County, except as provided in Paragraph II.D. �'`•` II. MISCELLANEOUS • • • . + ;� A. This Agreement shall becoa�e effective January 1, 1992 and �' shall continue in effect for one year and is renewable upon � mutual agreement for additionai twelve month periods. 1 B. The projected Direct and Indirect Costs identified by �. '-i,:xs- � Attachment "A" are calculated to reflect costs relating to services provided by the Eagle County Department of Social Services during 1992 only. The parties agree that in � - contemplation of renewing this Agreement for successive twe2ve �. , ':' month periods the Eagle County Department of Social Services �•� �� shall submit to Pitkin County a new Attachment "A" reflecting E`�" the revised projected Direct and Indirect Costs for each j��`, � successive period na laEer than December 15 or each year this � •, Agreement remains in effect. Upon agreement by the parties to e •,.' � the revised Direct and Indirect Costs the ne�a attachment "A" ' '�"- shall su ersede the � ' �-� p previous attachment "A" and be � , � ;� incorporated herein. B . � �'�'=� C. This contract may be terminated for any reason bq either party 3 ' - upon the giving of sixty (60) days prior writtea notice of ? such termination to the other party. Notices shall be deemed to have been given upon the mailing of said notice by IInited i �• States mail, certified, first—class, postage prepaid, ' and addressed to the respective party at the respective address as `��Y shall appear herein or upon a change of address �pursuaat to , - this notice provision. i: � ; a �. In the event the eligibility technician now employed in the � Basalt office, or his/her:successor, leaves his/her employment., f " . with the Eagle Co�ty Department of Social Services it is � : , understood and agreed that services to Pitkin County will be � ' reduced to once every two weeks duriag the period said post is P vacant. It is further understood that Eagle County shall make ; t '- u prompt diligent effort to fill said vacancy without undue t� '` !�,+' r� de l ay. ��'c;�t :' �� , a �. , ��.r - n �kF'. '�`� L �� . . ,�..,.. '*;' L_.� y} mkS^5.1?:cb fy1.,:r.c.�..�.±�«r-+-.�.�.:...�. � ' \�, ' _ ew�,� _ - ' � . 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'�* � � IN WITNESS NHEREOF, the parties have executed this Agreement � � this ��� day of It , 1992. �� : �4.:: �"; - ,�,,: - BOARD OF SOCIAL SERVICES, v'`: ATT T: COUNTY OF PITKIN, STATE OF COLORADO t' V B y .1 �`" C rk to the Bo d Cha' an, Tames�True � � : _ Address for giving notices: i ! s Pitkin County � �, `� 506 East Main Street h' Aspen, Colorado 81611 � �.. : ,-,a+:.x'?s . 4^ B y � •t Ka e J ngula °� ' Pitkin Count Department of ' ��' Social Services . � � x >� ,a�: ., : ,+ . � _ ;-' l`'�' ;��� - . ,:i: .�_ 4 � . . . . .i� � . � . . � . . ( 'ir. . . � � � � � " . � I . ,!� . . � � . . � � � . � . . � . . . . .. . .. . � �. . . _ . .. . -. . ... . . . ' � . . . . . . � . � '� . . � � - �c� y�. . � . . . � . . . . � . I ��y " . . . � � � . . � . � . , ��0 r�, . ;,�;� � .; , . . . �. � � . . . �4 : � ` y'fx,' . . . � .. . . � . �� � � y'�.: �f r �. �� . .. . . . . . . . � r f�ry , �y � ^!t�} `"'"-4 .�r, '� ti �. 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' , .'�t� . . . _� : . . . . ...� � , . . f. .. ra ^ .. . . - . � . .� � . . � � � . . - � ' . ' � . � .. � � , . . _ � . • . - � � . . . . . . . . . F .... C,' :;`. - �,:;'. - _ �GLS� , . . . . . . V�". r-` ' 74 `�y� BOARD OF SOCIAL SERVICES, � ' w � e COQNTY OF EAGLfi, STATfi OF ' • o COLORADO ` 1. - COLO��'9 ' � i � �A/l��t,��'�' B ,I � C erk to the Board Richard Gus af on� irman � Address for giviag notices: + Eagle County Attorney �� - P.O. -Box 850 fiagle, Colorado 81631 .�•�. �" ' APPROVED AS TO FORM: - 1• . � Y: �'�' � ' ,� 3`� Kathle For' ash � . .. r : .q .,. � . . . . Eagle Couaty Department of Social Services ' � � _ •�? ._ : ,.. r�_ �` `' ��. �; �, � ::-. ' . �, ;;.::. .::, . ;t., ' . ' V �}�; J_ . . . . � . . . . . . � � ��''� . . � . ' t f, . .. . . . . . , ... �K `�:. .. - .. � . - . ' .. . . " . , � ` � . . . . ' .. . . . .:'� .. � ... . . .. � .''L' � p - . . . . . � . � �: � L' � + �. . . . .. . . ' �. . "5 e �'�: .� + �' � !',; . - .. . . . . .. �. 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' . • - _ .....__ .d:� " • . . ' • PISKIN COUNTY FOOD SYAlfP CON'fRACT ' • - • . ATfACHNENT A . � . FINAL COST ANALYSIS ' • • . � ;'' Dizect Casts Actual Cost Z Billed Cost to Pitkin ` Salaries • 7010.48 20Z ' . 1402.10 • I: FICA ' S36.30 " 20z 107.26 -- Retirement . 203.47 65Z I32.26 Travel � , 939.20 20I ' 18�.84 ` s Training ' . • 250.00 SOZ - �125.00 ,1' Rent � 390.00 • � 65Z 253.50 „''i: Operating • 1105.00 . 20Z 221.00 . r' . .. "'r`t Indirect Costs , � 1108.35 89Z . 986.43 ' �' i„�, - . '§ `*��'• Total Yearly Costs 11542.80 • 3415.39 �'. � ,f • . . , ' . . � d _ . Yea=1x Cos[ to Pitkin County � 3415.39 � ` Monthly Cost to Pitkin County 284.61 � , �� . _ ' • . �t , :� � , �'' � :,� -. ' - �, _ � . � ��: � . ' � a.r.. ., . . ,,_; �': ��� ' *� �w . I . � . .� 4 .. � � . . . � :., .3��T� . : � . . ' . . .� . . w > ��L . .. - . . . . � �. �. � .. '. . � . � `''•� �S � . . . . . . � . � ... .. . . �h • . . . . . . . ' . . �.. y: Y:�. . � � � . � . � . . _ :���! � � � I .. . . . . � . 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