HomeMy WebLinkAboutbocc.con.158.2012B Rev. 08-30-11 jls
COUNTY CLERK'S
�r CONTRACT COVERSHEET
CONTRACT #: 158-2012B
ORIGINATING DEPARTMENT: Airport
PROCUREMENT OFFICER: Bj DeHerrera PHONE #: 4292850
PROJECT NAME: AII'46/47(several items) CONTRACTOR: Elam Construction, Inc.
DOLLAR AMOiTNT: $5,022,597.90 LINE ITEM# 404.69.94797.8600
CONTRACT EXECUTION DATE: 5/21/2012 CONTRACT END DATE: 5/31/2013
AUTOMATIC RENEWAL: ❑ YES �NO TERM: 6/1/2012-5/31/2013
❑ BOCC AGENDA ITEM(Grants, IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
� OVER$50,000(Requires Section Leader&County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
�
❑None ❑ Infortnal � Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Itnmigration Form) ❑ Exempt
❑ Contract Renewal
�' �� .�T 7�'�i
✓ CHECK CONTRACT TYPE:
❑ Services/Maintenance ❑ Employment
❑License/Use ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease ❑Non-Profit
� Construction ❑ Quasi-Public(e.g.-AVH)
❑ Goods,Equipment, Supplies ❑ Grant Agreements(Notify Finance&Resolution Required)
❑ Other(e.g.revenue) ❑ Change Order/Contract Amendment
(C/O: 10%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all e�ibits and notices must be attached for the following:
✓ �No Pages Missing ✓❑ All Other Blanks Filled In
✓ ❑ If Page Left Intentionally Blank Note on Page ✓� All EXhibits Attached
✓ � Page numbered consecutively ✓0 All Legal Descriptions attached (rf applicable)
✓ �All Original Signatures Affixed ✓❑Notice of Award/Notice to Proceed Attached (if applicable)
✓ �All Dates Filled In ✓❑ Warranty(if applicable)
✓ 0 Special Instructions for Finance Department:
✓ � Authorized Procurement Officer's Name: Jon Peacock
`°���'Y CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
�HE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
Contract# 158-2012 Rev. 8.31.11 jaa/js
Budget Line Item#404.69.94797.86000
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CHANGE ORDER/CONTRACT AMENDMENT
Change Order Number: 158-2012B (Schedule III)
OWNER: Pitkin County
Aspen, Colorado 81611
CONTRACTOR:
The contract# 158-2012 (the "Agreement") dated 6/1/2012 between the Board of County
Commissioners of Pitkin County (the "County") and Elam Construction, Inc.. (the "Contractor"), is
hereby amended as follows:
Description of Chan�
1. Adding a manhole (R10) to Drain line "Rl", lowering the portion of HDPE pipe, and adjusting
invert elevations on Itlet R8.
Reason for Chan�e
Original Contract Price $
Net Increase/Decrease in Contract Price(this change order) $+10,565.50
*Total Adjusted Contract Price(including this change order) $ 775,855.50
This change order extends the time to complete work by 5/31/2013_day/montl�/year.
In all other respects the Agreement is in full force and effect and remains unchanged by this
Amendment.
Contractor ,,�cc Date
,�e� ��" �,e�l�
Procurement Officer a�S��� Date
h��
County Manager Date
*Increases over$25,000 and/or 10% (single increase or accumulative) of original contract must have
County Manager signature.
• See FAA change order sheet for proper signatures
t
U.S.DEPARTN{EN'C'OF TRJWSPOftTAtlaN
fEDERAI.AYIATION AOMiNtS'tRATf4N
Ai��o��r��n�Rav��r�T PROa�a�a
GONtkACT�HANG�OR(?ER N0. 1�Sch�tfule 111�_________ �' SUPPLEM�NFAL AGR�EMENT N0. � �._ �
A{RPOiiT As n•pitkm Count�Air�ri DATE 9i6`?'012 _
IOCA"ItON Aspen,�Colarad� . __ __�_..�.,.:..�...,�.�._ A!P PRO.IECT N0. 3-08-0003-47�Schedule llI)_. __�__ -
CaNtRAGTQR Etam Cansuuction,Inc.
Yau are requested to perFarm the faliowing described woric upon receipi of an appraved copy oF this
document or as direCted by fh�engineer:
_Item No- _. .....� _. ._ Oescription .. Unit tlmt Price Quantfty _ Amount �
� � See the a�aohed�cost es�mate _. . .. �____..�.:�.,_.___.._.�__.��� ..�.__W�_
___ _. .-_
tnitiat Contract Arnaunt{Fedarai) .� 7�5 �`��,�T �;�'�s-
, __._ _.... __....m_..
tnitia{Contract Amaunt(Nan-�es#eral) __._._.___v�.� �.,_ �0.00
This Chas�ge{3rder Totat(Faderat) S10,565.50
___ �___.�.�._______�._..._ .�.
This Change Order Total(Nan-Federat) � �0.00
. ____..
Pre4laus Change t�►rder{�)Tatal(Federat} ,.a___.._�__..��...�..._____.__ ... _._..__�: SO.po
Previaus Change Order{sj Tctat(Won-Federal) . �.aa
�..._ _�_
" �:ze-
Revised Contr�ct Totai(Fe�leralj � ���.S5� _�° _ �►�; �
Revised Contract Tatal tNon-Federal) ��p
_
Total Revised Cantra�t ,�_ `�75,855 _� S�;i►4&��
de�eased �ncteased b 3��5,o�1�s q�,Ri
The#ima provided fos completian in fhe cantract is�t�ars�a�+gac�)( )�� � Y_ 4��ti7
calendar days. This document shail becorne an amendment to the contract and all provisions of the �
cort�tract wili app(y. Changas are shown c�n Orawing(s)Na.GQ03 C423 C�24 and C425 dated
9/6l2O12, CopieS attached.
� g ��
# f �
Recammende8 by: �� "�'�:__,.. �." c���f �::.
E i , �" Dat/�
RRp�'oved��y: __ _ �!_r?'�,�+`�,�
p Dai
Accepted by. _ .��_.�_n..F^._.�, �-�� ,/�.�
Con r at �
�..- +�` ,.�asf:�
Corrcurred by: � ..,�.,. _�._ _ .__ —- - � .
��tkin Count � �� t�at
AF Y' ..-.:�'��`�� -.__.
�" � � r �.��a....____
A rc�ved b . y -� . .,••��> ,-� ��
_ .�_�—
Federat Aviation dminis�ation . - Date
NOl'E; Change Orders and Supptemental Agreements require FRA approval prior to constructian,
otherwise na Federai p�rticip�tion can be granted. State Aeronautics concurrence is required when
state parxicipation is anticipated.
2
AIP PROJECT N0. 3-08-0003-47 (Schedule III) CHANGE ORDER N0. 1 (Schedule III)
(Supplemental Agreement)
AIRPORT Aspen-Pitkin County Airport LOCATION Aspen, Colorado
JUSTIFICATION FOR CHANGE
1. Brief description of the proposed contract change(s) and location(s).
1) The proposed change order will consist of adding a manhole (R10)to Drainline "R1",
lowering the portion of HDPE pipe, and adjusting invert elevations on Inlet R8.
2. Reason(s)for the change(s) (Continue on reverse if necessary)
1) Per the Plan Drawings (Sheet G003, Note 7), the Contractor is required to verify
depths of existing utilities prior to construction. The Contractor potholed utility
crossings for Drainline "R1". After this information was received, it was determined
that the utility corridor in the area conflicts with the proposed drainline. To
accommodate for the conflicting utilities, Manhole R10 was added as a drop structure
and the length of the HDPE between new Manhole R10 and Inlet R8 was lowered.
This in turn required the invert elevations of Inlet R8 to be lowered. To accommodate
for the larger inlet, a new line item�was added for the extra work. This new line item is
D-751 m Additional Work From Design for Inlet R-8.
2) Three (3) extra calendar days will be added to the project to account for the force
account work required for the re-design of the HDPE pipe between Inlets R1 and R3.
3. Justifications for unit prices or total cost.
Unit prices for existing bid items have come from the Contractor's original bid costs for these
items. New unit costs were negotiated with the Contractor and compared against unit prices for
this type of work at other airports in the area.
4. The sponsor's share of this cost is available from:
Not Applicable
5. If this is a supplemental agreement involving more than $2,000, is the cost estimate based
on the latest wage rate decision: Yes ❑ No ❑ Not Applicable �
6. Has consent of surety been obtained? Yes ❑ Not Necessary �.
7. Will this change affect the insurance coverage? Yes ❑ No �.
8. If yes, will the policies be extended? Yes ❑ No �.
9. Has this (Change Order) (c..^^'^^�^^*°' A��°°�°�+) been discussed with FAA officials?
Yes � No ❑ When Julv, 2012. With Whom Marc Miller.
Comment
Submit 5 copies to the FAA
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U.S, Department Denver Ai�rts D(�st�ict Office , �
26805 E.88 Avenue,Room 224
of Transparfation Denver,Colorado 80249
Fsdsro! Aviation
Admi�stra#ion
September 7,2012
Mr.James Elwood
Aviation Director
Aspen-Pitkin County Airport
0233 E.Airport Road,Suite A
Aspen,Calorado 81611
Aspen-Pitkin Caunty Airport
Aspen,Calorado
A[P Praject No.3-0$-OQ03-47
Change Order No.One
Schedule Iti
Dear Mr.Elwood:
This lefter gives approval to the work item liste� in the subject change order agreement. The work
item is eligible far Federal participation and is appmved,subject to the availability of federat funds.
Satisfactory backup data was submitted.
Signed copies of this agreement are kfeing forwxrded to Jviation along with a capy of this letter.
Initial Estimated Contract Cast(Sch. ltlj $765,290.00
Previous E(igible Change Orders and Agreements $OAO
ECigible Cc�st of this Change Urder Ip 565.50
Revised Etigible Contract Gost $775,855.50
lf you have any questions or desire additianal information concer��ing this matter, please do not
hesitate to contact me.
Sincerely,
.� �...
,.�-°'`� � -''"`����� �
Marc Miller
Project Manager
cc:Mr.Brian[,inc�ln-Jviation
Enalosure