HomeMy WebLinkAboutbocc.res.096.2012 A RES4LUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITHIN
COUNTY,COLORADO,APPROVING A REVISION TO THE 2012 BUDGET FOR THE
'/Z-CENT TRANSIT SALES AND USE TAX FUND
RESOLUTION NO. ���o -2012
RECITALS
1. The Aspen City Council,the Pitkin County Board of County Commissioners and the Town
Council of Snowmass Village (the "Parties")have previously identified general elements of
their Comprehensive Valley Transportation Plan (the "Plan") which are eligible for funding
from the Pitkin County one-half cent transit sales and use tax.
2. By intergovernmental agreement dated September 14, 1993,the Parties agreed:
a. to conduct regular public meetings to continue to refine and agree upon proposed
projects and transportation elements consistent with or complimentary to the Plan;and
b. that all expenditures and projects to be funded from the Counry-wide one-half cent
transit sales and use t� sha11 be agreed upon by the Parties and evidenced by a
resolution adopted by the governing body of each party.
3. At a public meeting held on October 18, 2012, the Parties considered the following
supplemental budget request for 2012: Increase the �1ABC pedestrian crossing design &
engineering by$125,000.
4. By adoption of this resolution the Board of County Commissioners wishes to approve the
supplemental budget request.
NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of
Pitkin County, Colorado,that the following increase to the 2012 budget for the one-half cent transit
sales and use tax is hereby approved as summarized below:
AABC pedestrian crossing design & engineering $125,000
INTRODUCED,READ AND ADOPTED ON NOVEMBER 14,2012.
T ST: BOARD OF COUNTY COMMISSIONERS
OF PITHIN COUNTY COLORADO
�, By: (�y �
Je ette Jones Michael M.Owsley,Chair n
D uty Covnty Clerk
Date: /��`1f' '�0/�
MANAGER APPROVAL:
�
�P
Jon e cock,County anager
Parsons Scope vs. Budget Summary
October 29th, 2012
As requested of Parsons by the E.O.T.C. during the meeting on October 18th, 2012, below is an itemized
list of scope elements necessary to provide a thorough and complete Public Involvement Process,
Alternatives Analysis, required Agency Coordination, Preliminary Design, Utility Design, Final Design and
Post Advertisement Support for the Pitkin County Pedestrian Crossing of SH 82 near the AABC.
The Project tasks below are broken out as original scope elements and unforeseen or additional out of
scope work. Several of these categories are comprised of both in-scope and out-of-scope elements.
The out-of-scope work has often been part of in-scope services but required a higher amount of efFort
than could have been anticipated at the time of contract execution with Pitkin County.
Originaf Scope Required Tasks: Required Bud�et: Hours:
Planning and Alternatives Analysis Phase:
Coordination and Interface with CDOT,Airport, RFTA and Citizens: $90,000 = 682 Hrs
• As-needed meetings with each Agency and Public
Groups to gain input on proper site and crossing technique
• Evaluation of options with both public groups and agency of
recommended design and locations with below grade and above grade option.
• Coordination and Interface with CDOT updating them
on design decisions and requesting comments
• Update Airport, RFTA and Citizens on preferred selection
Preliminary Design:
Coordination and InterFace with CDOT,Airport, RFTA and Citizens: $70,000 = 594 Hrs
• Meetings with Agencies to review pfan
• Design preferred option to present to both public
groups and agencies to evaluate design issues
• Update Airport, RFTA and Citizens on preferred selection
Final Design:
Extensive coordination with CDOT� $90,000 = 800 Hrs
• Coordination Meeting with multiple Agencies
• Final Design of Preferred Alternative
• Construction Plan and Specification Package
Developed and sent for Advertisement
�ub-Total for Origina(Scope Budget: $250,000
Unforeseen/Additional Scope Required Tasks: Required Bud�et: Hours:
Pianning and Alternatives Analysis Phase:
Coordination and InterFace with CDOT,Airport, RFTA and Citizens: $51,500 = 356 Hrs
• Individual meetings with multiple Agencies and Public
ensured proper siting
• Thorough Evaluation Process with both public groups
and agency/consultant teams to design and evaluate 2
locations with a below grade and above grade option.
• Continued high level of coordination and Interface with
CDOTto identify plan format,funding,schedule and
environmental process requirements
• Preliminary layout and evaluation efforts of 4 alternatives,
2 above and 2 below grade crossings
Responses to E.O.T.C.request for additional evaluation: $ 4,500 = 61 Hrs
• Structural evaluation of McBride Proposal
• Quantity/Cost Estimate of McBride Proposa!
• 2 additional renderings of alternative sites
• 3 additional rendered cross-sections developed for site
Preliminary Design:
Coordination and Interface with CDOT,Airport, RFTA and Citizens: $25,000 = 263 Hrs
• Additional Potholing needs,special use permit preparation
and Traffic Phasing required for tunnel alternative instead
of a simpler bridge option.
RFTA—Airport and CDOT Coordination Efforts:
Coordination and Interface with CDOT,Airport,RFTA and Citizens: $10,000 = 86 Hrs
• Additionai Meetings with aN Agencies coordinating multiple
ahasing and design options to create an integrated project
• Thorough Evafuation Process with agency/consultant teams
to evaluate crossing design,schedule,scope and cost sharing.
• Additional Meetings with all Agencies including sharing
and receiving files from RFTA Consultant
• Provide multi-project schedule and interfaces to ensure
constructabitity of 3 projects
CDOT Plan Checking and Design Process: $30,000 = 260 Hrs
• Alternative Structures Selection Report
• Alternative Wall Selection Report
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• Additional coordination with CDOT and spec+alty groups
• Multiple discussions on plan process as CDOT or Iocal agency
• CDOT requested Parsons provide recommendation for
most appropriate drainage design requirements.
Post Design Advertisement Support: $ 4,000 = 34 Hrs
• Additional hours estimated to answer contractor
questions regarding design, quantities or specifications
Sub-Total for Additional Budset Reauired: 5125.000
Project Total: $375,000
This list of required steps, including unanticipated planning, design and coordination is intended to
describe legitimate reasons as to why the tunnel project is exceeding the budgetary goa! of$250,000.
Parsons, under the direction of the E.O.T.C. and County Staff, has strived to execute the project as
efficiently as possible.
Thank you for yourtime and your trust and if you have any further questions we would be happy to
answer.
Parsons Team