HomeMy WebLinkAboutBOCC Packet 12192012 Budget Resolutions for 2013
AGENDA ITEM SUMMARY
MEETING DATE: December 19, 2012
AGENDA ITEM TITLE: Second Reading and Public Hearing for Three Resolutions
Concerning the 2013 Budget:
1.A Resolution Summarizing Revenues and Expenditures For Each Fund and
Adopting a Budget for Pitkin County, Colorado for the Calendar Year 2013
2.A Resolution Appropriating Sums of Money to the Various Funds, for Pitkin
County, Colorado, 2013 Budget Year
3.A Resolution Levying General Property Taxes for the Year 2012, to Help Defray
the Costs of Government for Pitkin County Colorado, and Its Special Districts for
the 2013 Budget Year
STAFF RESPONSIBLE: John Redmond, Connie Garofalo, Debe Nelson
ISSUE STATEMENT:
We are seeking approval on three resolutions concerning the
2013 budget. The 2013 Budget Adoption Resolution and the Budget Appropriation
Resolution represent the 2013 budget by fund as prescribed by state budget law. It is
necessary to formally adopt and then appropriate the 2013 budget. In addition, there is a
resolution to set the mill levies for the funds that the Board of County Commissioners
oversees including the General Improvement Districts and Ambulance District.
LINK TO STRATEGIC PLAN:
The budget is prepared keeping the goals of the
strategic plan in mind. Supplemental requests advancing the strategic goals are given a
higher priority than those that may not. The County prepares a five-year budget plan in
order to assure the responsible and accountable stewardship of County assets and the
long-term sustainability of services and infrastructure.
BACKGROUND
: This budget complies with the County’s budget policy to adopt a
balanced five-year plan for General Fund operations (General Fund, Road & Bridge and
Human Services funds). This policy assures that any ongoing requests for services can
be funded over a period of time, and further assures that the County can financially
sustain the services valued by the community. The budget plan for the General Fund
provides a surplus of $397,394 over the five years. Staff has also presented a Capital
Fund ten-year plan with a revenue stream of 46% from sales tax collections in order to
adequately maintain the County’s infrastructure (roads, facilities, technology, and
vehicles) on a long-term basis.
Budget Resolutions:
Over the last two months the Board has heard presentations from
representatives of each strategic plan core focus area to understand the operations and
needs of the departments which are providing services to our citizens. During these
meetings, the Board supported additions to the base budget that were justified to meet
increases in service demands and/or enhance the strategic goals of the County. A
summary of the supplementals submitted is provided as an attachment to this memo, as
well as, a summary of the general fund operations five-year plan and the 10-year capital
plan.
Budget Changes:
At the first reading of the budget resolutions, the Board asked that the
$250,000 Airport line item for design guidelines and transportation/transit study be
removed and brought back at a later date as a supplemental request. This line item has
been removed, and the attached budget documents and resolutions reflect this change.
Setting County Mill Levies:
Every two years the County Assessor revalues all
properties in the County. The valuation of County property tax for 2012, which is
collected in 2013, is based on market conditions as of June 30, 2010, plus new
construction completed as of January 1, 2012. The 0.3% decrease in assessed valuations
between 2011 and 2012 is the result of construction demolitions outpacing new
construction.
Assessed values will be reviewed and adjusted for next year’s budget process. Values as
of June 30, 2012 will determine the 2013 tax, which will be collected in 2014. The
assessor projects that the assessed values will decline by roughly 15%. In past years, the
County has taken temporary mill levy credits in order to not exceed the tax collection
limitations of TABOR (Taxpayers’ Bill of Rights).It is anticipated that these credits will
provide enough room so that the County can maximize the revenue allowed under
TABOR and there will be no decrease in property tax revenue, even with a 15% decline
in property valuations. In contrast, Open Space and Trails has a fixed mill levy which
allows property tax to increase when valuations increase, but property tax revenues
decrease when there is a decline in valuations.
With the exception of the Open Space and Trails program, property tax collections for the
operations of Pitkin County must be the most restrictive of either the home rule charter
provisions or of TABOR. This year TABOR limitations were more restrictive than those
of the home rule charter and resulted in a 2.2% increase in revenue to most funds. This
represents a 0.58% increase for growth and 3.1% for inflation, less adjustments for
changes in estimates for last year’s inflation. The reduction is necessary because the
Denver/Boulder inflation factor that is used for the TABOR calculation is not known
when we are setting the levy. We always estimate the inflation factor high in order to
assure that we collect the maximum allowed, knowing that the levy will need to be
reduced in the following year.
The most notable changes to the levies include:
Last year’s election authorized an increase to the funding for the Healthy
Community Fund. The question authorizing this change was passed with 60% of
the voting public approving the extension and increase of the tax. This tax is set
to expire after 6 years.
The Open Space and Trails fund declined 0.28% because of the fixed levy.
It should also be noted that the general obligation debt for the repayment of the
housing bonds, issued in 1991, has been repaid and no mill levy is required for
2013. The only general obligation debt outstanding for the County is issued for
and repaid by the Open Space and Trails program.
The impacts of the changes are summarized in the attached table.
KEY DISCUSSION ITEMS:
1.The Finance Department and Leadership Team will continue to monitor significant
revenue streams, including sales tax, investment income, Clerk’s fees, and
Community Development fees (Building, Planning, and Environmental Health), as
these revenues have historically seen the most volatility.
2.The Finance Department will continue to review the expenditure budget on a line-by-
line basis and advise the Commissioners of any potential changes at quarterly budget
update meetings.
3.Two year comparison of mill levy rates and corresponding property tax revenues.
BUDGETARY IMPACT:
These documents are the basis for the 2013 budgets for all
funds which the Board of County Commissioners oversees.
RECOMMENDED BOCC ACTION:
Each resolution needs to be acted upon as a
separate action item.
A Resolution Summarizing Revenues and Expenditures For Each
1.Approve
Fund and Adopting a Budget for Pitkin County, Colorado for the Calendar
Year 2013
at second reading and public hearing on December 19, 2012.
A Resolution Appropriating Sums of Money to the Various Funds,
2.Approve
for Pitkin County, Colorado, 2013 Budget Year
at second reading and public
hearing on December 19, 2012.
A Resolution Levying General Property Taxes for the Year 2012, to
3.Approve
Help Defray the Costs of Government for Pitkin County, Colorado, and Its
Special Districts for the 2013 Budget Year
at second reading and public hearing
on December 19, 2012.
ATTACHMENTS
: The above mentioned resolutions are attached. In addition, the
following items have been attached:
Property Tax Two Year Comparison Chart
General Fund Operations Five-Year Plan
Capital Fund Ten-Year Plan
Fund Balance Overview showing revenues and expenditures by fund for
the Pitkin County 2013 Budget
Summary of the supplemental budget requests submitted by staff and
recommended for funding
PITKIN COUNTY
BOARD OF COUNTY COMMISSIONERS
RESOLUTION #______ 2012
A RESOLUTION SUMMARIZING REVENUES AND EXPENDITURES FOR
EACH FUND AND ADOPTING A BUDGET FOR PITKIN COUNTY,
COLORADO FOR THE CALENDAR YEAR 2013.
1) The Board of County Commissioners of Pitkin County has appointed the County Manager
to prepare and submit a proposed budget for their approval. This budget was prepared in
conformance with Colorado State Constitution Amendment One; and
2) Upon due and proper notice, published or posted in accordance with state law, said
proposed budget was open for inspection by the public at a designated place, a public hearing was
held on December 19, 2012, and interested citizens were given the opportunity to file or register any
objections to said proposed budget; and
3) Whatever increases may have been made in expenditures, like increases were made to
revenues so that the budget remains in balance; and
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin
County, Colorado that estimated revenues, transfers from other funds, and use of prior years'
surplus for each fund are as follows:
2013USE OF TRANSFER
TOTALPRIOR YEARS'FROM OTHER
FUNDSREVENUESSURPLUSFUNDSTOTAL
General Fund17,385,8160490,60217,876,418
Capital Fund6,134,2673,634,39209,768,659
Road & Bridge Fund2,519,536002,519,536
Human Services Fund1,559,5417,57085,5331,652,644
Translator Fund769,119112,1360881,255
Healthy Community Fun2,001,026002,001,026
d
Redstone Ranch Acres GID Fund9,546009,546
Aspen Ambulance District Fun460,251229,9590690,210
d
Open Space & Trails Fund11,225,185069,00011,294,185
Enhanced 911 Authority Fun542,27700542,277
d
Conservation Trust Fund 55,1700055,170
Housing Impact Fund740,1662,511,83403,252,000
Healthy Rivers and Streams Fund800,46200800,462
Public Health Fund275,00000275,000
Transit Sales/Use Tax Fund12,364,394365,644012,730,038
Aspen Library Endowment Fund1,550001,550
Aspen Library Fun3,584,28033,40703,617,687
d
Transit Sales Tax Debt Fund662,43800662,438
Twining Flats GID Fund18,2480018,248
Airport Fund11,174,9370011,174,937
Resource Recovery Fund4,182,636107,37204,290,008
76,465,8457,002,314645,13584,113,294
G:\budget\2013\original\Reso's\2013 budget reso.xlsx BUD ADOPT RESO
That estimated expenditures, transfers to other That estimated expenditures, transfers to other funds, and additions to surplus for each fund are as funds, and additions to surplus for
each fund are as
follows:follows:
2013ADDITIONSTRANSFER
TOTALTOTO OTHER
FUNDSEXPENDITURESSURPLUSFUNDSTOTAL
General Fund17,413,112373,77389,53317,876,418
Capital Fund9,768,659009,768,659
Road & Bridge Fund2,519,536002,519,536
Human Services Fund1,652,644001,652,644
Translator Fund881,25500881,255
Healthy Community Fun1,479,70220,722500,6022,001,026
d
Redstone Ranch Acres GID Fund7,4652,08109,546
Aspen Ambulance District Fun690,21000690,210
d
Open Space & Trails Fund4,470,2236,823,962011,294,185
Enhanced 911 Authority Fun454,42887,8490542,277
d
Conservation Trust Fund 017055,00055,170
Housing Impact Fund3,252,000003,252,000
Healthy Rivers and Streams Fund408,864391,5980800,462
Public Health Fund275,00000275,000
Transit Sales/Use Tax Fund12,730,0380012,730,038
Aspen Library Endowment Fund01,55001,550
Aspen Library Fun3,617,687003,617,687
d
Transit Sales Tax Debt Fund659,6632,7750662,438
Twining Flats GID Fund17,673575018,248
Airport Fund8,756,4552,418,482011,174,937
Resource Recovery Fund4,290,008004,290,008
73,344,62210,123,537645,13584,113,294
Thatthe budget as submitted, amended and herein above summarized by fund, is hereby approved
and adopted as the budget of Pitkin County for 2013.
That the budget as hereby approved and adopted shall be signed by the Chairman of the Board of
County Commissioners and made a part of the public records of the County.
11TH DAY OF
INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING ON THE
DECEMBER, 2012
.
NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE RESOLUTION
ASPEN TIMES WEEKLY6TH DAY OF DECEMBER, 2012.
PUBLISHED IN THE ON THE
NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED ON THE
7TH DAY OF DECEMBER 2012.
OFFICIAL PITKIN COUNTY WEBSITE (www.aspenpitkin.com) ON THE
19TH DAY OF DECEMBER,
ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE
2012.
ASPEN TIMES
PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THE
WEEKLY27TH DAY OF DECEMBER, 2012.
ON THE
ATTEST:BOARD OF COUNTY COMMISSIONERS
Jeanette JonesMichael M. Owsley, Chairman
Deputy County ClerkDate:
RECOMMENDED FOR APPROVAL:MANAGER APPROVAL:
John RedmondJon Peacock
Finance DirectorCounty Manager
G:\budget\2013\original\Reso's\2013 budget reso.xlsx BUD ADOPT RESO
PITKIN COUNTY
BOARD OF COUNTY COMMISSIONERS
RESOLUTION #_______ 2012
A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS FO
R
PITKIN COUNTY, COLORADO, 2013 BUDGET YEAR.
1) The Board of County Commissioners has adopted the annual budget in accordance with
the local government budget law, on December 19, 2012; and
2) The Board of County Commissioners has made provision therein for revenues in an
amount equal to or greater than total proposed expenditures as set forth in said budget; and
3) It is not only required by law but also necessary to appropriate the revenues provided in
the budget to and for the purposes described below, so as not to impair the operations of the
County.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin
County, Colorado that the following sums are hereby appropriated from the revenue of each fund,
as the expenditures of each fund, for the purposes defined in the annual budget presentation:
2013ADDITIONSTRANSFER
TOTALTOTO OTHER
FUNDSEXPENDITURESSURPLUSFUNDSTOTAL
General Fund17,413,112373,77389,53317,876,418
Capital Fund9,768,659009,768,659
Road & Bridge Fund2,519,536002,519,536
Human Services Fund1,652,644001,652,644
Translator Fund881,25500881,255
Healthy Community Fund1,479,70220,722500,6022,001,026
Redstone Ranch Acres GID Fun7,4652,08109,546
d
Aspen Ambulance District Fund690,21000690,210
Open Space & Trails Fund4,470,2236,823,962011,294,185
Enhanced 911 Authority Fund454,42887,8490542,277
Conservation Trust Fund 017055,00055,170
Housing Impact Fund3,252,000003,252,000
Healthy Rivers and Streams Fu408,864391,5980800,462
n
Public Health Fund275,00000275,000
Transit Sales/Use Tax Fund12,730,0380012,730,038
Aspen Library Endowment Fun01,55001,550
d
Aspen Library Fund3,617,687003,617,687
Transit Sales Tax Debt Fund659,6632,7750662,438
Twining Flats GID Fund17,673575018,248
Airport Fund8,756,4552,418,482011,174,937
Resource Recovery Fund4,290,008004,290,008
73,344,62210,123,537645,13584,113,294
G:\budget\2013\original\Reso's\2013 budget reso.xlsx APPROPRIATION RESO
AND FURTHER BE RESOLVED that all expenditures drawn against this appropriation
shall be consistent with state law, the Pitkin County procurement code, the Pitkin County
personnel policies, and Pitkin County resolution 83-10, as amended.
11TH DAY
INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING ON THE
OF DECEMBER, 2012
.
NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE
ASPEN TIMES WEEKLY6TH DAY OF
RESOLUTION PUBLISHED IN THE ON THE
DECEMBER, 2012.
NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED
7TH DAY OF
ON THE OFFICIAL PITKIN COUNTY WEBSITE (www.aspenpitkin.com) ON THE
DECEMBER 2012.
19TH DAY OF
ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE
DECEMBER, 2012.
ASPEN
PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THE
TIMES WEEKLY27TH DAY OF DECEMBER, 2012.
ON THE
ATTEST:BOARD OF COUNTY COMMISSIONERS
Jeanette JonesMichael M. Owsley, Chairman
Deputy County ClerkDate:
RECOMMENDED FOR APPROVAL:MANAGER APPROVAL:
John RedmondJon Peacock
Finance DirectorCounty Manager
G:\budget\2013\original\Reso's\2013 budget reso.xlsx APPROPRIATION RESO
PITKIN COUNTY
BOARD OF COUNTY COMMISSIONERS
RESOLUTION # ______ 2012
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 2012,
TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR PITKIN COUNTY,
COLORADO, AND ITS SPECIAL DISTRICTS FOR THE 2013 BUDGET YEAR
1) The assessed valuation for county-wide Pitkin County declined0.26% as defined
by the County Assessor's 2012 appraisal of all new real property as described by the existing
state property tax law. This assessed valuation is applied to the mill levy for each county
taxing entity or fund listed, to determine the property tax herein; and
2) A temporary mill levy reduction is necessary to avoid collection of excess revenue
under Colorado State Constitution, Article X, Section 20, and the Colorado Legislature has
determined that either a temporary property tax credit or a temporary mill levy rate reduction
is a reasonable method for setting annual mill levies and effecting property tax refunds in
accordance with Section 20 of Article X of the State Constitution, C.R.S. section 39-1-111.5;
and
3) C.R.S. section 39-1-111.5 authorizes a local government to certify a refund in the
form of a temporary property tax credit or a temporary mill levy rate reduction, provided that
the certification includes the gross mill levy, the temporary property tax credit or temporary
mill levy rate reduction expressed in mill levy equivalents, and the net mill levy and under
C.R.S. section 39-1-111.5(4), the Assessor shall, concurrent with delivery of tax warrants to
the Treasurer, itemize duly certified temporary property tax credits or temporary mill levy rate
reductions in the manner set forth in C.R.S. section 39-1-111.5(2), and under C.R.S. section
39-1-111.5(5) the tax statements shall indicate by footnote which local government mill levies
reflect a temporary property tax credit or temporary mill levy rate reduction for the purpose of
effecting a refund.
4) The 2012valuation of assessment, as certified by the County Assessor on
November 29, 2012, and the amount of money necessary to balance the budget for each
county fund are listed in the attached table.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Pitkin County, Colorado that for the purpose of balancing the 2013 budget, the following taxes
are hereby levied upon each dollar of the total valuation for assessment of all taxable property
within the taxing districts shown below for the year 2012; that a temporary mill levy rate
reduction is authorized; and that the individual mill levies are expressed in terms of the gross
mill levy, the temporary mill levy rate reduction shown in mill levy equivalents, and the net mill
levy as shown in Exhibit A:
G:\budget\2013\original\Reso's\mill reso 13.xlsx
20122012
AssessedNet2013
Taxing District and FundaluationMill LevProperty Tax
Vy
PITKIN COUNTY
General Fund$2,761,028,4902.205$6,088,068
Road & Bridge Fund2,761,028,4900.162447,287
Human Services Fund2,761,028,4900.065179,467
TV & FM Translator2,761,028,4900.259715,106
Healthy Community Fund2,761,028,4900.7071,952,047
Open Space & Trails Fund2,761,028,4903.79610,480,864
PITKIN COUNTY SUBTOTAL19,862,839
Aspen Library Fund2,576,451,5501.3363,442,139
Aspen Ambulance District Fund2,053,992,8800.204419,015
Twining Flats GID Fund3,275,2505.40817,713
Redstone Ranch Acres GID2,175,9204.2719,293
GRAND TOTAL$23,750,999
11TH DAY
INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING ON THE
OF DECEMBER, 2012
.
NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE
ASPEN TIMES WEEKLY6TH DAY OF
RESOLUTION PUBLISHED IN THE ON THE
DECEMBER, 2012.
NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED
7TH DAY OF
ON THE OFFICIAL PITKIN COUNTY WEBSITE (www.aspenpitkin.com) ON THE
DECEMBER 2012.
19TH DAY OF
ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE
DECEMBER, 2012.
ASPEN
PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THE
TIMES WEEKLY27TH DAY OF DECEMBER, 2012.
ON THE
ATTEST:BOARD OF COUNTY COMMISSIONERS
Jeanette JonesMichael M. Owsley, Chairman
Deputy County Clerk
(also acting as the Board of Directors of the Aspen
Ambulance District, andthe Redstone Ranch Acres
and Twining Flats General Improvement Districts)
Date:
RECOMMENDED FOR APPROVAL:MANAGER APPROVAL:
John RedmondJon Peacock
Finance DirectorCounty Manager
G:\budget\2013\original\Reso's\mill reso 13.xlsx
2012 property tax collected in 2013
Exhibit "A"2012 mill levy calculation with temporary mill levy rate reduction
temporary mill levy reduction
CurrentPrior20122013Mill LeviesTotalTotal
TAXING DISTRICT2012GrossYearYearNetPropertyforAbatement20122013
AND FUNDValuationMill LeviesRefundRefundMill LeviesTaxAbatementsMill LevyProperty Tax
PITKIN COUNTY
General Fund 2,761,028,490 3.077 (0.886) (0.012) 2.179 6,016,281 0.026 71,787 2.205
6,088,068
Road & Bridge Fund 2,761,028,490 0.228 (0.066) 0.162 447,287 0.162- 447,287
- -
Human Services Fund 2,761,028,490 0.065 0.065 179,467 0.065- 179,467
- -
TV & FM Translator 2,761,028,490 0.374 (0.117) (0.001) 0.256 706,823 0.003 8,283 0.259
715,106
Healthy Community Fund 2,761,028,490 0.704 (0.003) 0.701 1,935,481 0.006 16,566 0.707 1,952,047
-
Open Space & Trails Fund2,761,028,490 3.750 3.750 10,353,857 0.046 127,007 3.796 10,480,864
- -
PITKIN COUNTY FUND SUBTOTAL 8.198 (1.069) (0.016) 7.113 19,639,196 0.081 223,643 7.194 19,862,839
Aspen Library Fund 2,576,451,550 1.625 (0.297) (0.006) 1.322 3,406,069 0.014 36,070 1.336
3,442,139
Aspen Ambulance District 2,053,992,880 0.277 (0.074) (0.001) 0.202 414,907 0.002 4,108
0.204 419,015
5.408 17,713 5.408- 17,713
Twining Flats GID Fund 3,275,250 5.714 (0.294)(0.012)
Redstone Ranch Acres GID Fund 4.9642,175,920 (0.692) (0.020) 4.252 9,252 0.019 41
4.271 9,293
GRAND TOTAL20.778 (2.426) (0.055) 18.297 23,487,137 0.116 263,862 18.413 23,750,999
G:\budget\2013\original\Reso's\mill reso 13.xlsx Exhibit A
PROPERTY TAX SUPPORT IN PITKIN COUNTY
Two Year Comarison
p
% Increase% Increase
20112012(Decrease)2011201220122013(Decrease)
ValuationValuationLevyLevyTax AmountTax Amount
in Valuationin Tax
Pitkin Count
y
General, R&B, Human Svc2,768,117,000 2,761,028,490 -0.3%2.3732.4326,568,742 6,714,822 2.22%
TV Translator2,768,117,000 2,761,028,490 -0.3%0.2520.259697,565 715,106 2.51%
Healthy Community Fund2,768,117,0002,761,028,490-0.3%0.5670.7071,569,5221,952,04724.37%
Open Space2,768,117,0002,761,028,490-0.3%3.7973.79610,510,54010,480,864-0.28%
Sub Total Pitkin Count6.9897.19419,346,36919,862,8392.67%
y2,768,117,0002,761,028,490-0.3%
General Obligation2,768,117,0002,761,028,490-0.3%0.0550.000152,246 -100.00%-
Total Pitkin County7.0447.19419,498,61519,862,8391.87%
Other Districts
Pitkin County Library2,584,699,7702,576,451,550-0.3%1.2961.3363,349,7713,442,1392.76%
Aspen Ambulance2,059,060,1902,053,992,880-0.2%0.1980.204407,694419,0152.78%
Redstone Ranch Acres2,185,0102,175,920-0.4%4.1464.2719,0599,2932.58%
Twining Flats3,276,2103,275,2500.0%5.3685.40817,58717,7130.72%
Sub Total Other Districts11.00811.2193,784,1113,888,1602.75%
Total Count-Wide Tax18.05218.41323,282,726 23,750,999 2.01%
y
\\neptune\county_finance\mill\2013 budget\12 mill compare final.xlsx
Pitkin County General, Road & Bridge, and Human Services Funds
2013 Operating Budget & Five-Year Plan
December 11, 2012
2013-2017
2012 Initial 2012 Year-End
BudgetEstimate2013 Budget2014 Budget2015 Budget2016 Budget2017 Budget5-Year Totals
General Fund
Revenues
Property Tax6,568,742 6,538,742 6,714,822 6,889,407 7,116,757 7,387,194 7,667,908
Sales Tax (54%)3,226,939 3,378,605 3,828,506 3,962,503 4,101,190 4,244,732 4,393,298
Payment In Lieu of Taxes1,242,000 1,281,933 1,293,171 884,000 903,000 924,000 946,000
Motor Vehicle Tax151,081 161,081 161,156 165,346 170,802 177,293 184,030
Clerk's Fees683,600 738,600 692,700 708,632 724,931 741,604 759,402
Treasurer's Fees2,936,583 2,645,409 2,726,638 2,585,879 2,627,926 2,675,672 2,737,315
Community Development Fees1,514,167 1,674,167 1,652,355 1,701,926 1,752,984 1,805,574 1,859,741
Highway Users Tax1,030,000 1,030,000 1,056,044 1,056,044 1,056,044 1,056,044 1,056,044
USFS Revenue100,000 100,000 110,500 110,500 110,500 110,500 110,500
Investment Income188,000 134,080 113,670 136,404 159,138 500,148 795,690
Other Revenues1,125,382 1,710,339 1,588,044 1,633,569 1,662,141 1,718,805 1,741,622
Grant Revenues155,848 183,233 152,191 155,691 159,272 162,935 166,845
Human Services Grant Revenues 926,464 1,350,464 1,375,097 1,406,724 1,439,079 1,472,178 1,507,510
Total Revenues19,848,80620,926,65321,464,893 21,396,62521,983,76422,976,67923,925,905
Expenditures
Labor
Wages & Retirement Contributions 11,538,935 11,414,022 11,589,916 11,924,865 12,151,198 12,609,614 12,894,023
Overtime 210,684 210,684 214,005 220,426 227,039 233,850 240,865
Health Insurance 2,659,114 2,698,746 2,775,087 2,956,277 3,058,592 3,211,521 3,372,097
Workers' Compensation Insurance 181,482 181,482 182,440 186,636 190,928 195,319 199,811
Services & Supplies 4,663,288 6,053,736 5,362,476 5,325,299 5,371,795 5,571,332 5,629,059
Cost Centers (Risk and Radio) 328,202 328,202 267,975 274,138 280,442 286,892 293,776
Fleet Cost Center 966,617 937,867 977,729 1,036,393 1,098,576 1,164,490 1,234,360
Replacements
Radio Tech 141,450 167,860 154,850 246,901 89,171 121,064 92,960
Other Departmental Equipment 253,849 418,987 234,295 156,059 371,748 172,583 220,240
One-Time Projects 115,000 115,000 81,000 - - - -
Grant Programs
114,265 405,659 117,729 120,437 123,207 126,041 129,066
Human Services Grant Programs 747,083 1,096,833 1,090,027 1,115,098 1,140,745 1,166,982 1,194,990
Allocation of Costs to Other Funds (1,238,783) (1,121,783) (1,133,527) (1,159,598) (1,186,268) (1,213,552) (1,242,677)
Anticipated Favorable Budget Variance (350,000) - (328,710) (336,044) (343,758) (354,692) (363,879)
Total Expenditures20,331,18622,907,29521,585,292 22,066,88722,573,41523,291,44423,894,691
Transfers From Other Funds 725,295 725,295 576,135 507,595 507,595 507,595 507,595
Transfers To Other Funds (114,072) (114,072) (89,533) (113,931) (113,931) (113,931) (113,931)
Annual Surplus/(Deficit) 128,843 (1,369,419) 366,203 (276,598) (195,987) 78,899 424,877
397,394
Average Annual Surplus 79,479
Beginning Available Undesignated Fund Balance9,781,934 8,412,515 8,778,718 8,502,120 8,306,133 8,385,032
8,412,515
Ending Available Undesignated Fund Balance 8,502,1208,778,718 8,306,133 8,385,032 8,809,909
G:\budget\2013\original\5-Year Plan\ 2013 financial model 12-4-12.xlsx Summary
12/6/2012 2:25 PM
PITKINCOUNTYCAPITALREPLACEMENTFUND
20132022
20122013201420152016201720182019202020212022Total
Revenue
46%ofSalesTax3,226,9403,261,3203,375,4663,493,6073,615,8833,742,4393,873,4254,008,9944,149,3094,294,5354,444,84438,259,821
RoadImpactFees75,000100,000100,000100,000100,000100,000100,000100,000100,000100,000100,0001,000,000
Grants109,000530,000500,000100,000608,00050,000350,00050,0002,188,000
EOTCContribution1,000,0001,000,000
OtherGovernmentalRevenue/Grants51,1451,100,000180,0001,280,000
SaleofAssets134,683142,947123,291128,137185,034172,189165,494239,459194,900126,64566,8911,544,987
TotalRevenues3,596,7686,134,2674,278,7573,821,7444,508,9174,064,6284,138,9194,698,4534,444,2094,571,1804,611,73545,272,808
CapitalExpenditures
InformationTechnology
PC/Printer/CopierReplacements285,500205,000135,500117,500128,50080,500170,000141,000114,000127,00077,5001,296,500
CountyCapitalProjects474,001128,000210,000120,000120,000120,000223,000250,280120,000120,000120,0001,531,280
CountySoftwareReplacements67,000100,000100,000300,000300,000300,000300,000300,000300,000300,000300,0002,600,000
SharedCapitalProjects450,629178,30038,800168,50067,000123,000180,600121,660390,80067,40084,0001,420,060
TotalInformationTechnology1,277,130611,300484,300706,000615,500623,500873,600812,940924,800614,400581,5006,847,840
Radio/TechnicalServices
EquipmentReplacement98,823121,116300,000421,116
Vehicles
PassengerVehicles287,213183,860378,738331,686572,445321,649332,832304,621374,658607,622334,4563,742,567
HeavyEquipment532,657530,875237,718309,000352,723539,296494,638892,676599,84425,6023,982,372
TotalVehicles819,870714,735616,456640,686925,168860,945827,4701,197,297974,502633,224334,4567,724,939
Roads
RoadCapitalImprovement711,5565,930,000650,00050,000475,00050,000750,0007,905,000
BridgeCapitalImprovement145,000750,000200,0001,250,0002,200,000
RoadMaintenance4,108,83875,0001,275,000520,0001,695,0001,651,0001,665,0001,540,0001,775,0001,431,0002,550,00014,177,000
BridgeMaintenance50,000100,00050,00050,00050,00050,00050,00050,00050,000500,000
Contingency302,530100,000100,000100,000100,000100,000100,000100,000100,000100,000100,0001,000,000
TotalRoads5,267,9246,905,0002,025,000770,0001,845,0001,801,0001,815,0002,165,0001,975,0002,531,0003,950,00025,782,000
Facilities
Courthouse677,040120,482199,500253,500133,300146,50030,00065,40012,00010,000970,682
CourthousePlaza150,978385,5221,021,400594,8751,729,75010,00018,80071,50016,20010,0003,858,047
Jail253,294233,56334,94568,05039,75072,60052,00025,25063,00012,00010,000611,158
Health&HumanServices35,2659,520352,000230,00098,300156,10071,50066,00036,00012,00010,0001,041,420
SeniorsCenter6,10031,62510,00041,625
PublicWorks&FleetMaintenance122,063590,52010,500492,00048,375103,55023,8009,60041,500126,4007,0001,453,245
PWCabin&CinderBuilding10,30030,8252,0004,3253,6006,2303,00015,62551,200116,805
FacilitiesWorkEquip&Projects59,5901,2007,5004,5003,20014,0006,0005,2007,00017,20017,20083,000
Contingency/ProjectManagement56,57244,876158,091245,764312,46573,96129,95526,78732,83529,13414,730968,597
EnergyEfficiency737,46690,00090,000
TotalFacilities2,108,6681,416,5081,783,9361,888,6892,398,765581,036235,655210,567258,735240,559220,1309,234,579
TotalCaptialExpenditures9,572,4159,768,6595,209,6924,005,3755,784,4333,866,4813,751,7254,385,8044,133,0374,019,1835,086,08650,010,474
AnnualSurplus/(Deficit)(5,975,647)(3,634,392)(930,935)(183,631)(1,275,516)198,147387,194312,649311,172551,997(474,351)(4,737,666)
TransferofFundBalance1,000,0001,000,000
FundBalance4,433,9401,799,548868,613684,982409,466607,613994,8061,307,4561,618,6282,170,625
EndingCapitalFundBalance 1,799,548868,613684,982409,466607,613994,8061,307,4561,618,6282,170,6251,696,274
G:\budget\2013\original\5YearPlan\2013CapitalReplacementFund12412.xlsx
PITKINCOUNTY
FUNDBALANCEOVERVIEW
``2013
Proj.Begin.BudgetedBudgetedTransfersEndingNetChangeinFundBalanceas
FundBalanceRevenuesExpendituresIn&OutFundBalanceFundBalance%ofExpenditures
GENERALFUND:
GeneralFundOperations8,412,51521,464,89321,585,292486,6028,778,718366,20341%
GeneralFundCapital5,433,9406,134,2679,768,6591,799,548(3,634,392)18%
TABORReserve642,049642,049
Contingency3,357,9513,357,951
GeneralFundReserved*1,384,2701,384,270
TOTALGENERALFUND 19,230,72527,599,16031,353,951486,60215,962,536(3,268,189)51%
SPECIALREVENUEFUNDS:
OpenSpace&TrailsFund3,674,74911,225,1854,470,22369,00010,498,7116,823,962235%
HealthyRivers&StreamsFund1,338,944800,462408,8641,730,542391,598423%
HealthyCommunityFund99,0002,001,0261,479,702(500,602)119,72220,7228%
TranslatorFund926,024769,119881,255813,888(112,136)92%
Enhanced911Authority798,110542,277454,428885,95987,849195%
LibraryFund226,4643,584,2803,617,687193,057(33,407)5%
LibraryEndowmentFund5,537,1791,5505,538,7291,550
AmbulanceDistrict576,606460,251690,210346,647(229,959)50%
TransitSales&UseTaxFund10,740,70712,364,39412,730,03810,375,063(365,644)82%
TransitSalesTaxDebtFund163,566662,438659,663166,3412,77525%
HousingG.O.Debt4,4644,464
HousingImpactFund10,600,420740,1663,252,0008,088,586(2,511,834)249%
ConservationTrustFund2,55355,170(55,000)2,723170
PublicHealthFund275,000275,0000%
PROPRIETARYFUNDS:
Airport6,941,61711,174,9378,756,4559,360,0992,418,482107%
ResourceRecovery3,420,0464,182,6364,290,0083,312,674(107,372)77%
GIDFUNDS:
RedstoneRanchAcresGID3,7029,5467,4655,7832,08177%
TwiningFlatsGID20,00018,24817,67320,575575116%
INSURANCEFUNDS:
InsuranceIBNR776,214776,214
HealthInsurance1,789,0401,789,040
TOTAL:66,870,13076,465,84573,344,62269,991,3533,121,22395%
*ReservedFundBalances:
ParkDedicationFees749,096
StateSuperfundTipFees460,718
AirQualityMitigation24,666
VeteransMemorial3,363
TipsyTaxi146,427
1,384,270
G:\budget\2013\original\5YearPlan\2013FundBalanceSummary.xlsx
RECOMMENDEDGENERALFUNDBUYUPREQUEST
S
Description
Department20132014201520162017Total5Year
LABOR
GeneralFundCompensationPoolfrom2%3%3%4%4%56,97258,68160,440(61,293)(192,557)(77,757)
to3%inallyears
SkilledTradesperson(2yearposition)
FacilitiesMaintenance
Salary($25.00/hr)
52,00053,560105,560
Retirement&OtherBenefits
8,9799,24818,227
HealthInsurance(averagecost)
16,50017,65534,155
CapitalFundSavings(156,479)(80,463)(236,942)
NetCost
(79,000)(79,000)
ONETIME
VariableMessageSignPanel
Road&Bridge30,00030,000
SeniorSummitSpring2013
SeniorServices6,0006,000
TOTALGFRECOMMENDED13,97258,68160,440(61,293)(192,557)(120,757)
PENDINGGENERALFUNDBUYUPREQUEST
S
LABOR
BuildingTechnician/FrontDesk
ComDevBuildingInspection
Salary($22.55/hr)
46,90448,31149,76051,25352,791249,020
Retirement&OtherBenefits
8,1908,4368,6898,9499,21843,482
HealthInsurance(averagecost)
16,50017,65518,53819,46520,43892,595
NetCost
71,59474,40276,98779,66782,447385,097
ComDevBuildingInspectionFTEIncr.ComboPlansExaminer/Inspector
Salary(40%FTE,$32.88/hr)
27,35628,17729,02229,89330,789145,237
Retirement&OtherBenefits
4,2404,3674,4984,6334,77222,511
NetCost
31,59632,54433,52034,52635,562167,747
TOTALPENDING103,190106,946110,507114,193118,008552,844
RECOMMENDEDCAPITALFUNDBUYUPREQUEST
S
Equip.toSupportNewLandUseSoftware
ComDevBuildingInspection7,06120,91127,972
UpdateFleetFacility
FleetCapital210,000210,000
LawtacBase/VoterProject
Radio/TechServices21,51621,516
MicrowaveLoop
Radio/TechServices81,60081,600
RedMountainVoterReplacement
Radio/TechServices18,00018,000
TOTALCAPITALFUND338,17720,911359,088
RESTRICTEDFUNDSRECOMMENDEDBUYUPREQUESTS
Description
Fund20132014201520162017Total5Year
LABOR
AdminAssistant
OpenSpace
Salary($18.55/hr)
38,58439,74240,93442,16243,427204,848
Retirement&OtherBenefits
6,9007,1077,3207,5407,76636,633
HealthInsurance(averagecost)
16,50017,65518,89120,21321,62894,887
61,98464,50467,14569,91572,821336,368
LandandTrailManager
OpenSpace
Salary($27.41/hr)
57,01358,72360,48562,30064,169302,690
Retirement&OtherBenefits
9,75610,04910,35010,66110,98051,796
HealthInsurance(averagecost)
16,50017,65518,89120,21321,62894,887
Savings(seasonalelimination)
(29,468)(29,468)(29,468)(29,468)(29,468)(147,340)
53,80156,95960,25863,70567,309302,033
InternshipOneYear
Airport32,60032,600
Grant
(12,600)(12,600)
20,00020,000
ONETIME
CarpetExtractorReplacement
Airport30,00030,000
AirfieldLightingControlSystem
Airport70,00070,000
AirportMobilePart139InspectionSystem40,00040,000
TOTAL 275,785121,463127,403133,620140,130798,401