HomeMy WebLinkAboutbocc.con.093.2013 Rev. 08-30-I1 jls
COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 93.2013
ORIGINATING DEPARTMENT: Facilities
PROCUREMENT OFFICER: Jodi Smith, Facilities PHONE#: 5396
PROJECT NAME: Library Expansion Architectual Services CONTRACTOR: Snowdon and Hopkins
Arch itects,'P.0
DOLLAR AMOUNT: $270,600.00 LINE ITEM# 166.63:92863.82000
CONTRACT EXECUTION DATE: 10/30/2013 CONTRACT END DATE: 3/31/2014
AUTOMATIC RENEWAL: ❑ YES � NO TERM: Phase [I will be amendment to contract
❑ BOCC AGENDA ITEM (Grants, IGA) ❑ STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procuremen[Code 7/2005)
� OVER $50,000(Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
❑ None ❑ Informal � Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE: / / ��� �
� Services/Maintenance ❑ Employment
❑ License/Use ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease ❑Non-Profit
❑ Construction ❑ Quasi-Public (e.g:AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance & Resolution Required)
❑ Other(e.g. revenue) ❑ Change OrdedContract Amendment
(C/O: 10%or$25K whichever is the lesser must have County Manager signawre)
All Contracts should be proofed and all e�ibits and notices must be attached for the following:
✓ � No Pages Missing ✓� All Other Blanks Filled In
✓ ❑ If Page Left Intentionally Blank—Note on Page ✓� All Exhibits Attached
✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached ('fapplrcable)
✓ � All Original Signatures Affixed ✓� Notice of Award/Notice to Proceed Attached ('fapplrcable)
✓ � All Dates Filled [n ✓❑ Warranty(if applicable)
✓ � Special Instructions for Finance Department: Need to check with Kathy on coding
✓ � Authorized Procurement Ofticer's Name: Jodi Smith, Facilties Manager
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
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CONTRACT FOR PROVISION OF SERVICES
Library Expansion Architectural Services
(Phase I)
THIS CONTRACT is made and entered by and between thc Pitkin Counry Board of County
Commissioners ("County") and Snowdon and Hopkins Architects, P.C., P.O. Box 3340, Vail,
Colorado 81658 (970)476-0757 (hereinafrer"ArchitecP') on October � , 2013.
1. Term/Scone of Services. The term of this contract is from October 30, 2013 to March 31,
2014. This contract covers Phase I of the Pitkin County Library renovation project, which includes
Conceptual Design, Schematic Design and Design Development.
2. Compensation and Expenses. Invoicing. Pavment and Offset. The County shall compensate
Architect for its services in accordance with the Scope of Architectural Services attached as
Attachment A and incorporated herein by reference. The costs for the Snowdon and Hopkins
Architects, P.C. consultant tcam, including structural and MEP ("ASMEP") are fixed for Conceptual
Design ($45,750) and Schematic Design ($45,750) but only estimated for Design Development
($61,000) until further design work is wmplete, for a total estimated ASMEP cost of$152,500 for
Phase I. Additional consultants, including, without limitation, civil engineers, lighting designer,
landscape architects, commissioning consultant, irrigation consultant, IT/AV engineers, acoustical
engineers and in[erior design consultants, are not included in this fee and are budgeted in Phase I in
accordance with Attachment A as follows: Conceptual Design ($10,950), Schematic Design
($11,950) and Design Development ($34,600 - ESTIMATE ONLY). It is expressly understood and
agrecd that in no event will the total compcnsation and reimbursemcnt to bc paid hcreundcr for Phase
I exceed the sum of$270,600.00.
In addition to the amounts described above, the County agrees to pay reimbursable costs,
including travel mileage expenses as described in Attachment A. By contract.or amendment, the
County and Architect may reallocate the budget among project tasks if the total budget amount
remains unchanged. Architect shall invoice for the project monthly based on a percentage of the
work performed, with paymcnt expected within thirty (30) days of invoicc, but any payment by the
County may be offset by any amount the Architect owes the County as determined by the provisions
contained in Paragraph 9.
If any of the following circumstances affect the Architect's services, the Architect shall be
entitled to an appropriate change in the tcrm and compcnsation undcr this contract:
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A. Failure of the County to provide timely decisions or instructions or failure of other parties
or contractors to perform;
B. Change in applicable laws, codes or regulations;
C. Change in scope;instructions, approvals or other item substantially affecting the project; or
D. Latent or other defects not discovered or disclosed to Architect which have an impact on the
praject.
3. Countv Responsibility. The Counry shall fumish such tests, inspections, surveys, geotechnical
reports, etc. that Architect may reasonably request as necessary for the project. Architect shall be
enCitled to rely on the accuracy and completeness of information, services, documents and statements
provided by the County. Architec[ shall disclose to the County any errors, omissions or
inconsistencies in the information or services which are discovered. Architect shall not be responsible
for any failure to perform by any parties with which thc County contracts to perform work on the
project.
4. Countds Exclusive Ownership of Work Product. Drawings, specifications, guidelines and
other documents prepared by Architect in connection with this contract, including CAD Files, shall be
the property of the County unless this contract is terminated due to the default of the County for lack of
payment or other default. However, Architect shall have the right to utilize such documents in the
course of its marketing, professional presentations, and for other business purposes. Except for the
circumstance where this contract is terminated due to County default. Architect assigns to County the
copyrights to all work prepared, developed, or created pursuantto this contract, including the rightto:.
I) reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4) perform the
works publicly; and 5) to display the work publicly. Thc parties acknowledge that transfer of
ownership of Architect work product has substantial value. Notwithstanding the foregoing, the
transfer of the Architect's Work Product to the County shall not be deemed a sale by the Architect and
in the event that the County uses the Work Product, either for the intended Project or any other, after
termination of the ArchitecYs services, the County agrees and acknowledges that the Architect shall
have no responsibility or liability for any claims or damages arising out of such use afrer termination of
Architect's services.' The County hereby acknowledges that the work product is intended to be site
specific and not intended for use on for any project other than the one that is the subject of this
contract. The Architect disclaims any liability or responsibility for use of the work product when
Architect is not contracted for contract administration or other supervisory role to assure compliance
with the plans as drawn. Nor shall Architect be liable for any claim made or damages incurred based
on plans which have been modified in any way or used other than for the intended purpose on this
project after tcrmination of Architect's services.
5. Pitkin County's Obli at� ions. Pitkin County shall administcr this contract through a County
Representative. Kathy Chandler, Librarian Director will manage the project as the County's
Representative. In the event that Kathy is not available, an appointed designee shall assume the
County Representative's duties. The services provided and products delivered by the Architect under
this contract will be subject to review by the County's Representatives, or a designee, for compliance
with Architect's obligations prior to final paymcnt.
6. Termination Prior to Exniration of Contract Tenn. Either party has the right to terminate this
contract, with or without cause, by giving written notice to the other of such termination and
specifying the effective date thereof. Such notice shall be given at least ten (10) days before the
effective date of such termination. In such event all finished or unfinished documents, data, studies
and reports prepared by the Architect pursuant to this contract shall become the County's property
upon full payment by the Counry of services rendered, subject to the limitations and release set forth
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in Paragraph 3. Architect shall be entitled to receive compensation in accordance with the contract
for any satisfactory work completed pursuant to the terms of this contract prior to the date of
termination. Notwithstanding the above, Architect shall not be relieved of liability to the County for
damages sustained by the County by vir[ue of any breach of the contract by the Architect.
7. Independent Architect Stams.
A. The parties to this contract intend that the relationship between them contemplated by the
contract is that of independent contractor. Architect, and any agent, employee, or servant of
Architect shall not be deemed to be an employee, agent, or servant of Pitkin County.
B. Architect is not required to offer his services exclusively to Pitkin County under this contract.
Architect may choose to work for other individuals or entities during the term of this'contract,
provided that the basic services and deliverable products required under this contract are submitted
in the manner and on the schedule defined under this contract
C. Architect shall act with due care and perform under this contract such that all work produced
will conform to all applicable industry standards of care, skill and diligence in the performance of
Architect's obligations under this contract.
D. Architect shall not attempt to oversce or supervise the work or actions of any Pitkin County
employee, servant or agent in the course of completing work under this contract. The Company shall
have no right to control or direct the details, manner, or means by which Architect performs Architect's
•services under this contract.
E. Architect is not entitled to any Workers' Compensation benefits through Pitkin County and
is responsible for payment of any federal, state, FICA and other income taxes.
8. Assi ng ability. This contract is not assignable by either party. Any use of subcontractors by
the Architect for performance of this contract must be accepted in writing by the County.
9. Bindin� Arbitration. If any dispute ariscs out of this contract, the parties shall first proceed
in good faith to submit the matter to non-binding mediation. The parties will joinfly appoint an
acceptable mediator and will share equally in the cost of such mediation. The mediation, unless
otherwise agreed, shall terminate in the event the entire dispute is not resolved within thirry days of
the date written notice requesting mediation is.delivered by one party to the other. At that point,
either party may make request far the dispute to be subject to binding arbitration. If inediation is
unsuccessful, the parties agree that any disputes concerning the terms and conditions of this contract
shall be submitted and finally settled by arbitration. Arbitration shall be conducted pursuant to the
rules of the American Arbitration Association and shall be presided over by the Pitkin County
Hearing Officer appointed to arbitrate Pitkin Counry contract disputes. Costs of the arbitration shall
be awarded to the substantially prevailing par[y.
10. Severabilitv. In the event that any provision of this contract shall be held to be invalid or
unenforceable, the remaining provisions of this contract shall remain valid and binding upon the
parties hereto.
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11. Integration and Modification. This contract represents the entire and integrated contract
between the Cottnty and the Architect and supersedes all prior negotiations, representations, or
contracts, either written or oral. This contract may be amended only by written contract signed by both
the County and the Architect. Such changes, including thc increase or decrease in the amotmt of the
ArchitecYs compensation, which are �nutually agreed upon between the County and the Architect,
shall be in writing and upon execution shall become part of this contract.
12. Indemnitv.
A. The Archifect agrees to indemnify and hold harmless the County, its subsidiary, parent,
associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any countyjurisdiction or counry agcncy issuing permits for any work included
in the project, hereinafter referred to as indemnitee, from all suits and claims, including court awarded
attomey's fees and court awarded cost of litigation, actions, loss, damage, expense, cost or claims
(i) arising out of the negligent acts or omissions with respect to services performed by the Architect
in fulfillment of the terms of this Contract (ii) or on account of any act, claim or amount arisi�g by
through or under the Architect under workers' compensation law; or (iii) arising out of the negligence
of the Architect in complying with any statutes, ordinances, regulation, law or court decree. It is
agreed that the Architect will be responsible for primary loss im�estigation and judgment costs where
this conVact of indemnity applies. In consideration of the award of this contract, the Architect agrees
to waive all rights of subrogation against the County, its subsidiary, parent, associated and/or affiliated
entities, successors, or assigns, its elected officials, [rustees, employees, agents, and volunteers for
losses covered by this indemniry. In no event shall the indemnification obligation extend beyond the
date when the institution of legal or equitable proceedings for professional negligence by the Architect ,
would be barred by any applicable statute of repose or statute of limitations.
B. The Architect further shall investigate, process, respond to, adjust, pay or settle alI claims,
demands, or lawsuits covered by this indemnity at its sole expense and shall bear all other costs and
expenses related thereto.
13. Insurance. Architect and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract are satisfied,
insurance against claims for injury to persons or damagc [o property which may arise from or in
conncction with the performance of thc work hcrcunder by the Architect, its agents, representatives,
employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in no way limit
the indemnity covenants contained in this Contract. The Architect's insurance shall be primary.
and non-contributory with any insurance or self-insurancc purchascd by thc County. The insurance
companies issuing the policy or policies hereunder shall have no recourse against the County of Pitkin
for payment of any premiums or for assessments under any form of policy. Any and all deductibles or
self-insured retentions in the above-described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Architect. Location of Architect's operations shall be all
operations and locations at which work for the referenced Project is being done.
The Counry in no �vay warrants that the minimum limits contained herein are sufficient to protect the
Architect from liabilities that might arise out of the perforniance of the work under this Contract by
the Architect, its agents, representatives, employees, or subcontractors. The Architect shall assess its
own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages.
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The Architect is not relieved of any liabiliry or other obligations assumed or pursuant to the Contract
by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types.
A. Coverage and Limits of Insurance: Architect shall provide coverage with limits of
liability not less than those stated below. An umbrella and/or excess liability policy may be
used to meet the minimum liability requirements provided that the coverage is written on a
"following form" basis.
1. Statutory Workers' Compensation: Colorado statutory minimums .
a. Policy shall contain a waiver of subrogation against the County.
b. This.requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers' Compensation Act., AND when such
contractor or subcontractor executcs the appropriate sole proprietor waiver
form.
Minimum Limits: '
Coverage A (Workers' Compensation) Statutory
Coverage B (Employers Liabiliry) $500,000
$500,000
$500,000
2. Commercial General Liability— ISO 1 CG 0001 form or equivalent
(With Counry nnmed additiona!insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,OOQ000
Personal/Adver[ising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
CoveraQe to include:
. Premises and Operations
. Personal /Advertising Injury
. _Products/Completed Operations
. Liability assumed under an Insured Contract (including defense costs assumed
under contract)
. Independent Contractors
. Additional Insured—Owners, Lessees or Contractors Endorsement, iS0
F.orm 2010 (2004 Edition or equivalent)
. Additional .[nsured—Owners, Lessees or Contractors Endorsement, ISO
CG 2037 (2004 Edition or equivalent)
. The policy shall be endorsed to include [he following additional insured
language on [he Additional Insured Endorsements specified above: "County, its
subsidiary, parent, associated and/or affiliated entities, successors, or assigns,
its elected officials, trustees, employees, agents, and volunteers named as
an additional insured with respect to liability and defense of suits arising out of
the activities performed by, or on behalf of the Architect, including completed
operations".
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3. Auto Liability: Bodily injury and property damage for any owned, hired, and non-
owned vehicles used in the performance of this Contract.
Minimum Limits:
Bodily Injury/Property Damage (Each Accident) $ 1,000,000
4. Special Coverages (clteck as appropria[e and insert amount):
❑ (l) Performance Bond $
❑Labor and Material $
❑Payment Bond $
� (2) Professional Errors and Omissions $1.000.000 limit
❑ (3) Aircraft Liability
❑ (4) Owner's
❑ Protective (5)
❑ Builder's Risk
❑ (6) Boiler and Machinery
❑ (7) Loss of Use
❑ Insurance (8) Pollution
Liability
(9) Crime, including Employce Dishonesty Coverage, or Fidelity Bond
B. Proof of Insurance:
l. Each insurance policy required by the insurance provisions of this Contract shall
provide the required coverage and shall not be suspended, voided or canceled except after
thirty (30)days prior written notice has beeu giveo to the Counry, except wben cancellation is
for non-payment of premium, then ten (10) days prior notice may be given. Such notice shall
be sent directly to Jodi Smith, Facilities Superintendent, 485 Rio Grande Place #101, Aspen
Colorado 8161 I. If the insurance carrier will not provide the required notice, the Consultand
Architect and or its insurance brokcr shall notify the County of any cancellation, or reduction
in coverage or limits of any insurance within seven (7) days of receipt of insurers' notification
to that effect. �
Simultaneously with tlie Certificates of Insurance, the Architect shall file with the
Procurement Officer a certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and amounts
remaining on policy limits.
2. Certificates of Insurance for all renewal policies shall be delivered to the County's
Representative at (east fiftcen (IS) days prior to a policy's expiration date except for any
policy expiring on the expiration date of this contract or thereafter.
3. The County reserves the right to request and receive a copy of any policy and any
policy epdorsement at any time during the term of this wntract.
14. Exemptions and Preferences. All purchases of construction or building or any other materials
for this contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes.
Pitkin County is exempt from such taxcs under registration numbers 98-02624 and 84-78000SK.
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I5. Records. The Architect shall maintain comprehensive, complete and accurate books, records,
and documents concerning its performance relating to this contract for a period of three (3) years after
final payment under the contract and the County shall have the right widiin the three(3) year period to
inspect and audit these books, records and documents, upon demand, in a reasonable manner and at
reasonable times; for the purpose of determining, by accepted accounting and auditing standards,
compliance with all provisions of tbe contract and applicable law.
16. Contract Made in Colorado. The parties agrce that this contrac[ was made in accordance with
the laws of the State of Colorado and shall bc so construed. Venuc is agreed to be exclusively in the
courts of Pitkin County, Colorado.
17. Attorney's Fees. [n the event that legal action is necessary to enforce any of the provisions of
this contract beyond the arbitration described in Paragraph 9, the substantially prevailing party shall be
entitled to its costs and reasonable attorney's fees.
l8. Governmental Immunitv. Architect agrees and understands that Pitkin County is relying on
and does not waive, by any provision of this contract, the monetary limitations or terms (presently
$150,000 per person and $600,000 per occurrcncc) or any othcr rights, immunities, and protections
provided by the Colorado Govemmental Immunity Act, § 24-10-101, et seg, C.R.S., as from time to
time amended, or otherwise available [o Pitkin County or any of its officers, agents or employees.
Further, nothing in this contract shall be construed or interpreted to require or provide for
indemnification of the Architect by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its agent or
employees.
19. Cunent Year Obli atg ions. The parties acknowledge and agree that any payments provided for
hereunder or requirements for future appropriations shall constitute only currently budgeted
expcnditures of Pitkin County. Pitkin County's obligations under this contract are subject to Pitkin
County's annual right to budget and appropriate the sums necessary to provide the services set foRh
herein. No provisions of the contract shall cons[itute 'a mandatory cl�arge or requirement in any
ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the contract
shall be construed or interpreted as crea[ing a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or statutory debt
limitatioa This contract shall not directly or indirecdy obligate Pitkin County to makc any payments
beyond those appropria[ed for Pitkin County's thcn currcnt fiscal year. No provisions of this contract
shall be construcd to pledge or creatc a licn on any dass or source of Pitkin County's moncys, nor
shall any provision of this contract restrict the future issuance of Pitkin County's bonds or any
obligations payable from any class or source of Pitkin County's money.
20. Notice. Any written notice required by this contract shall be deemed delivered through any of
the following: (1) hand delivery to the person at the address below; (2) delivery by facsimile with
confirmation of receipt to the fax number below; or (3) within three (3) days of being sent certified
first class mail, postage prepaid, rcturn receipt requestcd addressed as follows:
To: Pitkin County with co ies to:
Jodi Smith, Facilities Pitki�Attorney's Office
485 Rio Grande Pl #101 530 E. Main Street, #302
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Aspen, Colorado 8161 1 Aspen, Colorado 8161 1
Fax: (970) 920-5285 Fax: (970) 920-5198
To: Architect
Snowdon&Hopkins Architects
P.O. Box 3340
Vail, Colorado 81658 (mailing address) �
50 Eagle Road. Building#3
Avon. Colorado 81620
Fax: (970)476-7491
2 L Ille�al Aliens—Public Contracts for Services. In conforrnance with the provisions of C.R.S.
§ 8-17.5-]O1 and 102, as amended;
A. Architect shall not knowingly employ or contract wi[h an illegal alien to perform work
under the public contract for services.
B. Architect shall not enter into a contract with a subcontractor that fails to certify to the
contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to
perforrn work under the public contract for scrviccs.
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C. Architect has confirmed the cmploymcnt cligibility of all employees who are newly hired
for employment to perform work under the public contract for services through paRicipation in either
the E-Verify Program or the Department Program.
D. Architect shall use either the E-Verify Program or the Department Program procedures to
undertake pre-employment screening ofjob applicants while the public contract for services is being
perforrned.
E. Should Architect obtain actual knowledge that a subcontractor performing work under the
public contract for scrvices knowingly empfoys or contracts with an illegal alien, Architect shall bc
rcquired to:
1. Notify the subcontractor and the County within three days that the Architect has
actual knowledge that the subcontractor is employing or contracting with an illegal alien;
2. Terminate the subcontract with the subcontractor if within three days of receiving
the required notice the subcontractor does not stop employing or contracting with the illegal
alien; except that the Architect shall not terminate the contract with the subcontractor if the
subcontractor provides information to establish that the subcontractor has not knowingly
employed or contracted with an illegal'alien;
F. Architect shall comply with any reasonable request by the department made in the course
' of an invcstigation that the department is undcrtaking pursuant to C.R.S. 8-17.5-102(5).
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IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out herein
above.
SNOWDON AND HOPKINS ARCHITECTS, P.C.
By: l����,(�� ��� 10��D�2�/�
Pamela W. Hopkins, AIA Date
Founding Principal
PITKIN COUNTY, CO ORADO
By: L.l` �� �,�� � I '�
Jodi Smit �acilities Manager Date
/� � /U �z y 3
athy Chandler, ibrary Director Dat
ey:�i 10� 9'2�1�
Jon cock, ounty Manager Date
fF A NON- STANDARD/ADDITIONAL LANGUAGE ADDED:
By: o z� � 3
Laura Makar, Assistant County Attorney Date
By: �o�a g/i3
ris Jewkes, k Management Date
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ATTACHMENT A
Scope of Architectural Sen�ices for the Pitkin County Library, Aspen, Colorado
Phase I
10.17.2013
Snowdon and Hopkins, Architects P.C. will lead a consultant team through a collaborative effort
to design within the project budget. The project includes renovation of the existing 31,000 square
foot library building with an estimated 8,000 square feet addition to be located on the top of an
existing parking structure. There will be bi-monthly team meetings, including owners, consultants and
contractors, as the group progresses through the design phases. This allows the contractor to discuss
and contribute ideas including wst savings and provides a better opportunity for cost information
for the team. The County will also be able to discuss and contribute to the design effort. This scope
of work to be performed by the design team in connection with this agreement includes work on the
library property and library easement area only.
The estimated construction budget for the entire renovation projecl at the time of this contract
is $5,300,000. We understand that additional funds may be contributed during the design and/or
construction process, and the County and design team will decide where and how those funds could be
used best to benefit the project. These professional services may be considered extra services to this
contract.
Snowdon and Hopkins Architects, P. C. consultant [eam (ASMEP) includes:
• Martin/Martin Consulting Engineers (stn�ctural), Sean Malloy, PE
• M-E Engineers Ina (MEP), Ted Prythero, PE `
Additional Consultants(AC) include:
• David NelsonAssociates, Lighting Design, David Nclson
• SGM-Inc., Civil Engineers, Jay Hammond ,
• Design Workshop, Landscape Architects, Suzannc Jackson
• Iconergy Co., Commissioning, Doug Hargrave •
Future Additional Consultants (FAC) to be included as the project develops:
• [rrigation Consultant
• IT/AV- M-E Engineers Inc.
• Acoustical Engineers, Shen Milsom Wilke, Dana Hoagland
• Interior Design and Procurement Services, Snowdon and Hopkins Architects, P.C.
PHASE 1 includes the folPowing:
CONCEPT[JAL DESIGN; October 30- December 4, 2013:
FEE: $45,750 (ASMEP) + $10,950 (AC)
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Working with our collaborative design team and the previous findings and from Phase 0, we will work
to define a building program for the existing building and addition. We will incorporate the design
constraints and insights, ensuring that we meet the community's needs in design and the environmental
sustainability standards in the best and cos[effective way possible. A conceptual design, building
systcros, and budget will be discussed at the conclusion of Conceptual Design.
SCHEMATIC DESIGN; December 4, 2013 -January 16, 2014:
FEES: $45,750 (ASMEP)+'$I 1,950 (AC) �
We will follow the same collaborative design process as in the Conceptual Design and lead the bi-
monthly team meetings to keep the project on track and on budget. The County will be able to see
and contribute to the design evolution. At the conclusion of Schematic Design, we will present
proposed sife plans including civil and landscaping plans, three or four proposed floor plans including
� the addition, five proposed elevations, a building section, a proposed structural systems, proposed
mechanical systems, proposed lighting schemes, an issues log and parametric energy modeling (Cx),
and an ecological design standards report. Materials will also be discussed. Bi-monthly meetings may
be continued. .
Following the Conceptual Design and Schematic Design portians of Phase I, the construction
Project BUDGET GOAL will be determined with the County and contractor. The SCOPE OF
WORK will be explicitly defined with the County. Fixed fees for Design Development will also be
finalized before DD begins, and an Addendum with that amount will be executed by the parties.
Future Additional Consultants for IT/AV,Acoustical Engineers and Interior Design Services
may begin at this time so that their fees and project costs may be reflected iu the budgets.
DESIGN DEVELOPMENT; January 18 - March 2014.
. ESTIMATED FEES: $61,000 (ASMEP)+ $34,600 (AC) + approved additional consultants
D'esign Development Documents will be provided based on the approved Schematic Design and
Budget. These shall illustrate and describe the refinement of the design for the project, further
establishing the scope, relationships, forms, size and appearance of the project by means of plans,
elevations, sections, details and outline specifications. The collaborative bi-monthly meetings may
continue. An updated budget, provided by the Contractor, will be discussed and verify the project
direction.
EXTRA SERVICES:
Professional Services may not include coordivation with adjacent projects to the library project other
than the Plaza.
Public presentations to agencies other than the City of Aspen and Pitkin County may not be included.
Extra Services may be a negotiated lump sum or provided at applicable billing rates per consultant.
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COSTS/ PAYMENT:
Travel (including mileage at $.56 per mile), photograpkry, presentation tools, telephone and
reproduction will be invoiced at cost plus 5%
Mark up of consultants for administration 5%
Proposcd Paymcnt Method: Invoices will be mailed by the IO�h of thc month and payable within 30
days.
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^ � CERTIFICATE OF LIABILITY INSURANCE on�lmnvoo�rrrr�
ACORD
10/8/2013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON.THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S�, AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGA710N IS WAIVED,subject to
the terms and contlitions of the policy,certain policies may require an endorsement. A statement on this certificate does not con(er Hghts to the
certificate holder in lieu of such endorsement s .
PROOUCER �
NAME:
Van Gilderinsurance Corp. °HONE ac No:
1515 Wynkoop, Suite 200 EIAAIL
Denver CO 80202 ADDRE55:
' INSURER 5 AFFORDING COVERAGE NFIC p
INSURER A:
INSURED SNOHOP INSIIRER B:
Snowdon and Hopkins Architeds, P.C. ir+suaenc:
P.O. Box 3340 INSURER D:
Vail CO 81658
INSIIRER E:
INSURERF:
COVERAGES CERTIFICATE NUMBER:�77z305279 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICA7ED. NOPMTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAV PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOVJN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR rypEOFINSURANCE POIICYEFF POLICVE%P LIMITS
LTR INSR YND POIICYNUM9ER MMIUD/YriY MMIDD
A GENERALLIABILITY. V Y 806707L863 2/1/2U72 2/12013 EqCHOCCURRENCE E1,000,000
x DAMA
COMMERCIALGENERALLIABILITY PREMISES Eaocwrtence E1,000,000
CLAIMS.�IADE �OCCUR MEDEXP(Myoneperson E10,000 �
PERSONALBADVINJURV 51000,U00
� GENERALAGGREGATE $2,OOQU00
GEN'LAGGREGATELIMITAPPLIESPER�. � PRODUCTS-COMP/OPAGG 52,000,000
POLICY X PRO- �� $ � -
D AUTOMOBILE LIABILITY V Y BA6708L097 12/1/2012 2/12013 Ea amiEen[ 1 000 000
ANY AUTO BODILV INJURY(Per person) E
ALLOWNED SCHEDULED ' � BODILVINJURV(Perecci�enQ S
x AUTO$ x NON-0NMED PQOP���TnDAMAGE 5
HIREDAUTOS AUTOS
E
UMBRELLR LIAB ���R EACH OCCURRENCE 5
EXCE55 LIn6 CLAIMS-MADE AGGREGATE S
DED RETENTIONS S
g WORKERSCOMPENSnT10N y qWEGKC3263 /1/2013 /1/2014 X `�STATU- OTH�
qN0 EMPLOYERS'LIABILITY
ANYPROPRIETOR/PARTNERIEXECUiiVE� N�A ELEACHACCIDEM E'I.000,000
OFFlGEWMEMBEREXCLUDED9 .
(MantlatorylnNH) ELDISEASE-EAEMPLOYE E1,OOQU00
If yas,tlescnbeurWe�
OESCRIPTIONOFOPERATIONSDeIOw EL�ISEASE-POLICYLIMIT E1.00Q�00
� Pro(essionalLiability N V DPR9707753 /V2013 /1/2014 PerClaim $1,000,000
Claims Made Annual Ag9regate $1,000,000
DESCRIPTION OF OPERIITIONS I LOCATIONS/VEHICLES (Alfac�ALORO 101,AEEklonal Remarks ScheEUle,If mon epaca Is rpulre0� .
As required by written contract or written agreement,the following provisions apply subject to the policy terms, conditions, limitations and
. exclusions: The Certificate Holder and Owner are included as Additional Insureds for ongoing and completed operations under General
Liability, but only with respect to liability arising out of the Named Insured's work performed on behalf of the certifcate holder and owner. This
insurance will apply on a primary, non-contributory basis. A Blanket Waiver of Subrogation applies for General Liability and Workers'
Compensation. Limited Contractual Liability is included. �
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE A80VE DESCRIBED POLICIES BE CANCELLED BEFORE
' THE E%PIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
FOf PfOPOSBI PUfpOSBS Of1IY � ACCORDANCE WITH THE POLICY PROVISIONS.
�����R . AUTHORIZEO REPRESENTPPVE
p �
. � OO 1988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD �
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