HomeMy WebLinkAboutpitkin.planning.273513400028 (8)DOCUMENT LAYOUT
THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION
LISTED BELOW IN THE FOLLOWING ORDER
Summary Sheet
Resolution for the BOCC and/or P &Z
Ordinance for the BOCC and /or P &Z
Determination for the Hearing Officer
Administrative Determination
Staff Memo
Application
Public Notice, Acceptance Letter, Referral(s) Letter
Site Plan
Miscellaneous
Plat copies (11x1')
n.
Parcel ID: 2735- 13 -4 -00 -028 Application Date: 2/5/13
Description: Power of Four Ski Mountaineering Race 2013 Temporary Commercial
Use /Special Event Permit
Project Address: 800 ASPEN MOUNTAIN SUMMER RD, ASPEN, CO 81611
Property Owner: ASPEN SKIING COMPANY Address: PO BOX 1248
ASPEN, CO 81612
Owner's REP: MARIA HIDALGO Address: PO BOX 1248
ASPEN, CO 81611
REP'S Email:
Referrals: ALL OTHER REFERRALS
Comments Due Date:
Meetings:
Meeting Date:
Review Body.
Public Hearing?
Notice Date:
Meeting Notes:
1st Meeting:
Other Referrals.
2nd Meeting:
Approvals:
BOCC Resolution # P &Z Determination #:
BOCC Ordinance #: HO Determination #:
Admin Determination #: 016 -2013 nr
Other Information:
VR Approval Date
VR Expires Date:
Remarks:
Application Type:
Plat Recorded Date
Plat (Bk, PG).
Case No: SPE002 -13
Planner: Mike Kraemer
# Copies:
Allocated Hours: 3
% Over Hours: 3.6
Owner Phone:
REP'S Phone' (970) 300 -7035
3rd Meeting:
ADMINISTRATIVE DECISION OF TFIE COMMUNITY DEVELOPMENT DIRECTOR OF
PITHIN COUNTY, COLORADO, APPROVING A TEMPORARY COMMERCIAL
USE /SPECL&L EVENT PERMIT FOR THE POWER OF FOUR SKI MOUNTAINEERING
RACE
Administrative Decision No.1( -2013
RECITALS
Pursuant to Subsection 4- 30 -50(i) of the Pitkin County Land Use Code, the Community
Development Director of Pitkin County, Colorado ( "Director ") may approve a Temporary
Commercial Use /Special Event Permit for commercial activities or special events.
2. The Aspen Ski Company (hereafter, the "Applicant ") has applied to the Director for approval of a
Temporary Commercial Use /Special Event Permit to conduct the Power of Four Ski
Mountaineering Race. The event will occur on March 2 °d from 6:00 AM to 5:30 PM with setup
and takedown dates of February 28d' and March 3`d, respectively. The Applicant has represented
that the event will bring between 250 — 500 racers.
The Event will consist of a ski mountaineering race in which participants will skin uphill and ski
down Snowmass, Buttermilk, Highlands, and Aspen Mountains. The route is as follows:
• Start in Base Village in Snowmass Village.
• Skin up Snowmass to High Alpine via Fanny Hill, Green Cabin, Sheer Bliss, and Dikes
to Elk Camp via Roberto's, Lower Ladder, and Sandy Park.
• Skin/ski the ridge trail from Elk Camp to Buttermilk.
• Skin up West Buttermilk Express.
• Ski down Tieback to the parking lot.
• From Tieback parking lot, ski across the Aspen Recreational Center bridge through the
baseball field and along the bike path that parallels Maroon Creek Road to the base of
Highlands.
• Skin up the Thunderbowl to Golden Horn to the T Lazy 7 catwalk and continue up Wine
Ridge and the Face of Oly until reaching Highland Peak.
• Ski down Highlands Bowl past Deep Temerity to the Grand Reverse.
• Ski down Congo trail to Castle Creek to Midnight Mine Road.
• Skin up Midnight Mine Road to Richmond Ridge to the Sundeck
• Ski down to the upper Gondola Plaza (finish line) via Walsh's to Gentleman's Ridge to
Jackpot, to Copper Gulch, to Little Nell.
4. The Applicant has indicated that participants will be required to wear avalanche beacons and
carry probes and shovels. The proposal states that participants who did not reach the top of the
Congo Trail by 1:00 PM would not be able to continue the race.
5. The Pitkin County Sheriffs Office, Aspen Fire Protection District, Emergency Manager, Public
Works Department, Aspen Ambulance, Communications Department, Open Space and Trails
Department, the United States Forest Service, the Town of Snowmass Village, and the City of
Page 1 of 3
Aspen, were all referred on the application. Nearly all referral agencies commented on the
application and were in support with some conditions.
6. The Applicant has successfully obtained a United States Forest Service Permit for the event. No
Open Space and Trails Department permit is needed for this race to occur. The Applicant has
provided proof of adequate insurance covering the event. Dedicated ambulance service was not
required by the Aspen Ambulance District due to the low number of participants in the event.
7. The Director finds that, to the extent applicable, the application complies with the standards in
Subsection 4- 30 -50(i) of the Land Use Code.
THE DIRECTOR HEREBY APPROVES the Temporary Commercial Use /Special Event Permit for
the 2013 Power of Four Ski Mountaineering Race subject to Applicant's compliance with each of the
following conditions:
1. All material representations made by the Applicant in the application (which shall
specifically include representations made in all related supporting documents,
correspondence subsequently provided by the Applicant, and representations made by
phone), shall be adhered to, and considered conditions of approval, unless superseded by
specific conditions in this Decision.
2, The Applicant must demonstrate possession of applicable permits at all times during the
permitted activity and present such permits upon request.
3. Approval to hold this activity does not imply that extra services will be provided nor does it
place any additional liabilities on Pitkin County.
4. The Castle Creek Road crossing shall be staffed with course marshals to aid in traffic control
and assist participants across the Road.
5. Participants shall wear helmets during the event, have avalanche beacons, shovels, and
probes, and carry headlamps.
6. The Applicant shall pay $649 for the permit fee within 15 working days of this approval.
7. The Applicant shall be responsible for assuring that all areas outside the ski area resorts have
signage removed and garbage /debris removed after the event.
8. In the event of a significant emergency incident, the Pitkin County Sheriff's Office shall be
notified immediately to manage the incident.
9. The Applicant shall be in regular contact with the Colorado Avalanche Information Center
and shall reroute or cancel the event if there is a significant threat to the participants of the
event.
Page 2 of 3
10. By March 151, the Applicant shall post signs at the entrance at Loges Spring Road and
Midnight Mine Road and place flyers on doorsteps of the residence along these roads alerting
them of the race.
11. Failure to comply with the conditions of approval may result in revocation of this permit.
APPROVED this.1 ]4�,,day of S v ,�a 2013.
-L yl-� 4
C�
Ci y iTouben
Community Development Director
SP002 -13
PfD# 273513400028
Page 3 of 3
Authorization ID ASP 637
3c (8/99)
Contact ID ASC
SPECIAL -USE APPLICATION & PERMIT FOR
RECREATION EVENTS
(Ref.: 36 CFR 251)
Authority: Land & Water Conservation Fund Act of
0596 -0082
1. APPLICANT INFORMATION:
Name of Group: Aspen Skiing Comoanv
Name of Contact: Maria Hidalgo
Address: PO Box 1248 Aspen, CO 81612
Phone: (970) 300 - 7035
FS -2700-
OMB No.
FOREST SERVICE USE TYPE 181
DATE RECEIVED ISSUE DATE EXPIRATION DATE
12/17/13 02/28/13 03/03/13
REG. / FOR. / DIST. AUTH. ID. STATE / COUNTY
- APPLICATION
Applicant's Agent:
Agent's Address:
Agent's Phone: ( )
Fax Number:
Corporate Tax ID or SSN: 84- 0994002 E -mail Address:
mhidalgo@aspensnowmass.com
IF AN OPERATING PLAN IS REQUIRED, SIGN APPLICATION AND STOP HERE. OTHERWISE, COMPLETE ITEMS
2 THROUGH 7.
2. DESCRIPTION OF PROPOSED ACTIVITY: This will be our 3d annual ski touring race
through each of the four Aspen/Snowmass mountains. It is part of the Power of Four
series we launched in 2011 that also includes a mountain bike race. We are expecting
to get 400- 500 racers and would cap registration at 500. Registration is open to the
public and is $220 per team of two. Spectator access is free at the base of all
mountains and for people hiking up the mountains. Spectators wishing to use the
gondola or lifts as access will be required to purchase a gondola/lift ticket.
3. LOCATION & DESCRIPTION OF NATIONAL FOREST SYSTEM LANDS & FACILITIES APPLICANT
WOULD LIKE TO USE (INCLUDE MAP): Maps Attached as exhibit C
Note: We are not changing any portion of the route we used last year that is not within
the Aspen/Snowmass boundaries.
4. ESTIMATED NUMBER OF PARTICIPANTS & SPECTATORS FOR PROPOSED ACTIVITY:
Participants: 140
ooicooi
Spectators: 100 at Base areas (private Land)
S. STARTING & ENDING DATE & TIME OF PROPOSED ACTIVITY:
Start: 3/2/13 6:00am End: 3/2/13 6:00p.m.
6. ESTIMATED REVENUE COLLECTED FOR EVENT:
Amount: $15,000 Type of Fees: 15.000 expense budget
(Include event charges, vendor fees, discounts, sponsorship related
fees, gratuities)
7. NAME OF PERSON(S) WHO WILL SIGN A SPECIAL -USE AUTHORIZATION ON BEHALF OF THE
EVENT:
I hereby acknowledge that is an application only, and that the use and occupancy of National Forest System
lands is not authorized until an authorization Is signed and Issued by an aatttorized officer.
Printed Name: Maria Hidalgo Signature: A A YC- (�J!--1 I Date:12/17/13
Printed Name: Signature: Date:_
18 U.S.C. § 1001 makes it a crime for any person knowingly and willfully to make to any department or agency of the
United States any false, fictitious, or fraudulent statements or representations as to any matter within its jurisdiction.
Anyone who knowingly or willfully makes or uses any false writing shall be fined not be more than $10,000 or imprisoned
not more than five years, or both.
PART 11- PERMIT
1. Use under this permit shall begin on 2/28/13 (date) and end on 3/3/13 (date). The permit shall
not be extended.
2. The fee for this use is $ 250. It shall be paid in advance and is not refundable. Within 30
days of conclusion of the event the holder shall submit final records of gross revenue collected
for reconciliation for any additional fees due the United States.
3. The Aspen Skiing Company /Power of Four, (the holder), is hereby authorized to use, subject
to the terms of this permit, National Forest System lands described as: Snowmass, Buttermilk,
Aspen Highlands, and Aspen Mountain ski areas, and NFS land in between such ski areas,
as shown in attached Exhibit(s) C.This authorization covers approximately —L acres and /or
20 miles.
4. The holder is authorized to conduct the following activities and install the following
improvements in the permitted area:
Improvements would include dons /flags as course markers and Aid Stations.
5. The holder shall conduct the authorized activities according to the attached approved plans
and specifications, Exhibit(s) g. The holder shall not install any improvements not specifically
identified and approved above or in exhibits.
6. No soil, trees, or other vegetation may be destroyed or removed from National Forest System
lands without specific prior written permission from the authorized officer.
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7. The holder shall comply with all federal, state, county, and municipal laws, ordinances, and
regulations which are applicable to the area or operations covered by this permit.
8. The holder shall maintain the improvements and premises to standards of repair, orderliness,
neatness, sanitation, and safety acceptable to the authorized officer. The holder shall fully
repair and bear the expense for all damages, other than ordinary wear and tear, to National
Forest System lands, roads and trails caused by the holder's activities.
9. The holder has the responsibility of inspecting the use area and adjoining areas for dangerous
trees, hanging limbs, and other evidence of hazardous conditions which would pose a risk of
injury to individuals. After securing permission from the authorized officer, the holder shall
remove such hazards.
10. The holder shall be liable for any damage suffered by the United States resulting from or
related to use of this permit, including damages to National Forest resources and costs of fire
suppression.
11. The holder shall hold harmless the United States from any liability from damage to life or
property arising from the holder's occupancy or use of National Forest System lands
under this permit.
12. The holder agrees to permit the free and unrestricted access to and upon the premises at all
times for all lawful and proper purposes not inconsistent with the intent of the authorization or
with the reasonable exercise and enjoyment by the holder of the privileges thereof.
13. This permit is subject to all valid existing rights and claims outstanding in third parties.
14. This permit may be revoked or suspended upon breach of any of the conditions herein or at
the discretion of the authorized officer. Upon expiration or revocation of this authorization, the
holder shall immediately remove all improvements except those owned by the United States,
and shall restore the site within 2 days, unless otherwise agreed upon in writing. If the holder
fails to remove the improvements, they shall become property of the United States, but that
will not relieve the holder of liability for the cost of their removal and restoration of the site.
15. This permit is a license for the use of federally owned land. It does not grant any interest in
real property. This permit is not transferable. Upon approval of the authorized officer, the
holder may enter into agreements with third parties to exercise the rights and privileges
granted by this authorization.
16. The holder is required to comply with standards for adequacy and type of services set out in
the attached operating plan.
17. Gambling or gambling machines or devices will not be permitted on National Forest System
lands regardless of
whether or not they are lawful under State law or county ordinances.
18. The holder, in advertisements, signs, brochures, letterheads, and like materials, as well as
orally, shall not misrepresent in any way, either the accommodations provided, the status of
the authorization, or the area covered by it or the vicinity. The fact that the permitted area is
located on the National Forest shall be made readily apparent in all formats of the holder's
3JG00i3
brochures and advertising regarding the use and management of the area and authorized
facilities.
19. Pursuant to 31 U.S.C. 3717, et seq., interest shall be charged on any fee amount not paid
within 30 days from the date the fee or fee calculation financial statement specified in this
authorization becomes due. The rate of interest assessed shall be the higher of the rate of the
current value of funds to the U.S. Treasury (i.e., Treasury tax and loan account rate), as
prescribed and published by the Secretary of the Treasury in the Federal Register and the
Treasury Fiscal Requirements Manual Bulletins annually or quarterly or at the Prompt
Payment Act rate. Interest on the principal shall accrue from the date the fee or fee
calculation financial statement is due.
In the event the account becomes delinquent, administrative costs to cover processing and
handling of the delinquency will be assessed.
A penalty of 6 percent per annum shall be assessed on the total amount delinquent in excess
of 90 days and shall accrue from the same date on which interest charges begin to accrue.
Payments will be credited on the date received by the designated collection officer or deposit
location. If the due date for the fee or fee calculation statement falls on a non - workday, the
charges shall not apply until the close of business on the next workday.
Disputed fees are due and payable by the due date. No appeal of fees will be considered by
the Forest Service without full payment of the disputed amount. Adjustments, if necessary,
will be made in accordance with settlement terms or the appeal decision.
If the fees become delinquent, the Forest Service will:
Liquidate any security or collateral provided by the authorization.
If no security or collateral is provided, the authorization will terminate and the holder will be
responsible for delinquent fees as well as any other costs of restoring the site to it's original
condition including hazardous waste cleanup.
Upon termination or revocation of the authorization, delinquent fees and other charges
associated with the authorization will be subject to all rights and remedies afforded the United
States pursuant to 31 U.S.C. 3711 et seq. Delinquencies may be subject to any or all of the
following conditions:
Administrative offset of payments due the holder from the Forest Service.
Delinquencies in excess of 60 days shall be referred to United States Department of
Treasury for appropriate collection action as provided by 31 U.S.C. 3711 (g), (1).
The Secretary of the Treasury may offset an amount due the debtor for any delinquency as
provided by 31 U.S.C. 3720, et seq.)
20. For the purpose of administering this permit (including ascertaining that fees paid were
correct and evaluating the propriety of the fee base), the holder agrees to make all of the
accounting books and supporting records to the business activities, as well as those of
sublesees operating within the authority of this authorization, available for analysis by qualified
representatives of the Forest Service or other Federal agencies authorized to review the
Forest Service actvities. Review of accounting books and supporting records shall be made at
dates convenient to the holder and reviewers. Financial information so obtained shall be
treated as confidential as provided in regulations issuded by the Secretary of Agriculture. The
00GU'04
holder shall retain the above records and keep them available for review for 5 years after the
end of the year involved, unless disposition is otherwise approved by the authorized officer in
writing.
21. Appeal of any provisions of this authorization or any requirements thereof shall be subject to
the appeal regulations at 38 CFR Part 251, Subpart C, or revisions thereto.
22. This permit is accepted subject to the conditions set forth herein, including any conditions in
any exhibits attached to and made apart of this authorization.
23. The above clauses shall control if they conflict with additional clauses or provisions.
I have read and understand the terms and
AGRICULTURE
conditions and agree to abide by them.
HOLDER: Aspen Skiing Company
By: Maria Hidal o
a7-Dt)
Date: 02/28/2013
U.S. DEPARTMENT OF
Forest Service
Authorization is granted: 02/2812013
Name:
Title: District Ranger, Aspen/Sopris
Date:
HOLDER MUST HAVE THIS PERMIT (OR A LEGIBLE COPY) IN POSSESSION DURING THE AUTHORIZED
ACTIVITY
According to the Paperwork Reduction Act of 1995, no persons are required to respond to a wlledon of Infor ialmn unless it displays a valid OMB control
number. The valid OMB control number for this information colleceon Is 0596-0082. This infombtian is needed by the Forest Seneca to evaluate requests W use
National Forest System lands and nonage those lends to protect natural resources. adminislm the use, and ensure public health and safety. This information is
required to obtain or retain a benefit. The authority for that requirement Is provided by the Organic Act of 1697 and the Federal land Policy S M management Ad
of 1976, whim authorizes the Secretary of Agrvdttim to promulgate rues and regulators for authorizing and managing National Forest System lends These
statutes, along vdth the Tenn Permit Act, Nahonal Forest Std Area Permit Act, Granger -Thye Ad, Mineral Leasing Ad, Alaska Tenn Permit Act, Act of September
3, 1956, Wilderness Ad, National Forest Roads and TmUs Ad, Ad of Nommlier 16, 1973, Archeological Resources Protection Ad, and the Alaska National
Iniered Lands Canservatiw Ad, suNOnze the Secretary of Ag,ncWtira ro issue euNwsatlws Iw Ne use and owuPanry of Nehwal Feast Syslam (ends The
Secretary of AgdcWturem regulations at 36 CFR Part 251, Subpart B. establish procedures for Nose euthwrntions. The PM acy Ad of 1976 IS U.S C 552x) and
Me Fri etlom of Information Ad IS U S.C. 552) M mm the ccarfidenbAity to be provided for information received by the Forest Service
Public reporting burden for this collector, of IMormation is estimated to average 1 hour per response, including the bile for reviewing Instrudiws, i mm1ung
eusnng date sources, getherIng and meinner ng the data needed. and completing and rememng the c Im sw of information.
uOu -605
EXHIBIT A
OPERATING PLAN
This optional format is designed to identify all aspects of a recreation event held
on National Forest System lands and will help in developing an Operating Plan
for an event. Depending on the size of your event, some items may not apply.
Attach additional pages, if necessary to complete the information.
This operating plan is hereby incorporated as part of the authorization in
accordance with clauses 5 and 16 of the Special -Use Application and Permit for
Recreation Events (FS- 2700 -3c), if the proposal is accepted and the application
is approved.
On site agent: Maria Hidalgo, Aspen Skiing Company
Day phone: (970) 300 - 7035
Evening phone: (253) 736 - 3466
Fax or e-mail: (970) 300 - 7056
2. Dates: 3/2/13
3. Description of event: See Exhibit B
4. Location (attach map): See Exhibit C
5. Number of acres needed: N/A
6. Planned number of participants: 120 -150
Maximum number: 260
7. Number of spectators anticipated: 200 at mountain base areas
Maximum number. N/A
8. Duration of event (include pre /post event set -up days):
Setup will be done 2/28 and 3/1, Ski Race on 3/2 and clean up on 3/3
9. Overnight areas needed: Yes❑ No® If yes, describe:
10. After -hour activities for multiple -day events (music, food, etc.): None
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11. Notification of adjacent permit holders or landowners: Yes® No❑
List of contacts: Will Contact Castle Creek Homeowners Association for
approval
12. List other permits required and coordination or cooperating agreements
(attach copies):
Will have a permit submitted to Pitkin County and will give notice to Castle Creek
Homeowners association
FACILITIES
13. Facilities provided (i.e. tents, canopies, stage, booths, benches, chairs,
showers):
The Aid station(s) will have 10x10 pop up tents and tables. Only one full Aid Station
at Highlands Base Village with water table at Castle Creek Rd.
14. Provisions for drinking water (quantity, locations, bottled vs. truck):
All Aid Station water would be hauled in and would be through a water dispenser. No
bottled water to reduce waste and litter on trails.
15. Signing (i.e. route marking, parking, trails, event schedules):
There will be route markings and tape to help racers navigate. All marking will be
picked up when doing a trash sweep. There will be no corporate partner signage
located off of ASC permitted area. Other signage will be limited to start/finish areas.
16. Sanitation Plan (i.e. number of toilets, garbage cans, recycle bins):
Waste/recyling areas will be located at start/finish and Aid Stations. ASC will do a
waste sweep on the entire course. Porable restrooms will be located at the Tiehack
parking area
17. Accommodations for disabled visitors (i.e. parking, access):
Disabled visitors will have access to the start/finish areas through Base Village access
and Aspen Mountain Gondola plaza access. Disabled visitors can also access the top
of Aspen Mountain for viewing via the gondola.
18. Describe power supply requirements: None
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19. Describe public address system requirements: None on Forest Service property
VENDORS
20. Will food or beverages be provided? Yes❑ No® If no, go to 27.
21. Included in price? Yes❑ No®
22. Agreements with vendors or caterers: Yes❑ No❑
23. Number of vendor or caterers:
24. Location of food or beverage (identify on map):
25.Alcohol for sale? Yes❑ No® Vendor obtained state and local permits? Yes
❑ No❑
26. Insurance coverage for alcohol: Yes❑ No❑
Attach a copy of the liability portion & and all endorsements and
exclusions
27. Other products for sale (i.e. t- shirts, hats, ice, souvenirs):
None
28. Other equipment for rental (i.e. snowmobiles, skis, boards, jet -skis, rafts,
kayaks):
None
29. List additional third party agreements: Aspen Expeditions to help with
patroling outside of ASC ski boundary.
PARKING AND VEHICLES
When planning for parking, be aware that one lane must always be open for
emergency vehicles.
006003
30.Amount of parking needed (i.e. number of spaces, acres, include disabled
parking):
Snowmass Parking - Base Village Parking Garage/ Rodeo Lot- paid;Buttermilk
Parking - Tieback parking lot across from the lift FREE;Aspen Highlands - Parking
garage FREE;Aspen Mountain - Paid parking in Aspen
31. Locations (identify on map):
32. Parking attendants and locations used (i.e. parking direction, lot full posting,
information):
None
33. Parking lot security (i.e. overnight parking, remote lots):
None
34.Traffic controls (i.e. one way, signing):
We will have staff dedicated as crossing guards on Castle Creek Road and on Maroon
Creek Road for the ski race.
35. Shuttle service (type, when and where used):
We will promote using RFTA on all of our event marketing materials. Spectators and
competitors will be responsible for providing their own transportation during the
event.
36. Will any road closures be needed? (where and how long):
None
SAFETY /COMMUNICATIONS /MEDICAL
37. Attach Medical Plan and include the following: Exhibit D
Access for emergency vehicles (i.e. ambulance, helicopter landing zones)
Number and location of first aid stations
Names and qualifications of any medical staffing
List of emergency phone numbers and local hospitals /clinics
38. Describe communications type and number of equipment used:
All event, timing, medical, aid station staff will have an ASC radio that uses the ASC
repeater. BM ski patrol 1 = medical response, BM ski patrol 2 = timing and race BM
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ski patrol 3 = event operations channel. We will follow ASC winter ski patrol policies
for communication between medics, ambulance and hospital.
39. Specify safety closures for high risk areas and protection of spectators (i.e.
barriers, closures, restricted areas):
None
ADVERTISING
All advertisements must include acknowledgment that the event is located on the
National Forest.
40. Description of event advertising (i.e. flyers, radio, TV, magazines, internet):
Posters /flyers; newpaper ads; social networking sites
41. Target audiences (i.e. local regional, national, limited membership):
Local /Regional/National /Intemational
42. Planned filming (i.e. land, air, water):
None by ASC or ASC contractors
43. What is the reason for filming (i.e. advertising, promotion):
None
44. Type of advertising proposed for the event (i.e. banners, signs, posters,
commercial vehicles):
All corporate partner branding will be at start/finish areas. There will be
Aspen/Snowmass branded 10x10 popup tents at the Aid Station.
CLEANUP
45. Time frame to remove all facilities and garbage after the event (including
removal of signs, advertising flagging, route markers):
We will do a course sweep of the venue following the event on 3/5 to remove all
waste and route tape/flagging and signs.
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46. Garbage collection site location (landfill or transfer station):
Multiple ASC trash dumpsters and recycling centers located at the base of each
mountain.
47. Mitigation plan to rehabilitate resource damage (i.e. closures, revegetation):
Course will only traverse snow - covered paths, thus we do not anticipate trail damage.
Also, the uphill/flat portions of the course will have skiers in the same ski tracks. For
the very small downhill portion of the section between Elk Camp and the top of West
Buttermilk skiers may not identically follow the same tracks though will be required
to stay on course and follow the well - trodden route. On the downhill via Congo Trail
the trail is so narrow it prohibits skiers from not following other skiers tracks.
48.Time frame to complete mitigation:
1 Week following the event
FEES
Land use rental fees are 5% of adjusted gross receipts for one time events and
3% of adjusted gross receipts for multiple events under one permit. Adjusted
gross receipts are the gross revenue less the cost to the holder of the permit
of prizes awarded. Only those prizes which are paid for by the holder or
come from the entry fee costs can be deducted. Donated prizes can not be
deducted.
00GI011
FS
OP ID: MG
CERTIFICATE OF LIABILITY INSURANCE
OAT � 1o10ro1112 " '
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THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING WSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. It SUBROGATION IS WANED, subject to
the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not Confer rights to the
certificate holder In lieu of such endorsement(s).
PRODUCER 947- 267 -0415
Taw Risk Management 847.267-0478
450 Skokie Blvd. - Bldg. 0800
Northbrook, IL 60062
xAMe:
PHONE ANC xp
E4KAIL S:
cu.m R ASPEN -1
INSURERS AFFORDING COVERAGE
NAICa
INSURED Aspen Skiing Company
INSURER A: Westchester Fire Insurance Co.
1003D
P.O. Box 1248
Aspen, CO 81612
INSURERS:
COMMERCIAL GENERAL LIABILITY
CLAIMSMADE ❑OCCUR
INSURER c
INSURER D:
INSURER E
PERSONAL S ADV INJURY S
IN SURp F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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statement Conditions.
statement is subject c [akin terms and h 1.5, 201
Re: Power of Four Race taking place March 1.5, 2013 as it crosses their
property.
PITKI.1
Pltkin County SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
Attn: Michael Kraemer THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
130 S Galena Street ACCORDANCE WITH THE POLICY PROVISIONS.
Aspen, CO 61611
AUTHORIZED REPRESENTATIVE
®1988 -2009 ACORD CORPORATION. All rights reserved.
ACORD 25 (2009109)
GObo� Z
The ACORD name and logo are registered marks of ACORD
Michael Kraemer
From: Bruce Romero [bruce.romero @pitkin911.orgl
Sent: Thursday, February 14, 2013 3:44 PM
To: Michael Kraemer
Cc: Valerie MacDonald, Michael Buglione; Tom Grady; James Richardson; Gerald Fielding;
Gabriel Muething; Kathryn Koch; Jim Wahlstrom
Subject: Re: Special Event permit - Power of Ski Mountaineering Race
I have no problem with the communication plan.
Bruce Romero
Public Safety Dispatch Director I Aspen - Pitkin County Communications Center
506 E. Main St. Dept. C I Aspen CO 81611
970.315.2184 1 Fax 970.315.3289 1 Follow us on Facebook and Twitter or visit our website
View My Calendar
On Thu, Feb 14, 2013 at 3:19 PM, Michael Kraemer <Michael.Kraemer(a co.pitkin.co.us> wrote:
Hello All, the Power of Four Ski Mountaineering Race is scheduled for March 2 "d this year. Applicant states
that they are expecting around 250 -500 participants. I just went through some old files and this looks almost
identical to last year's event except that instead of finishing down Copper gulch, racers will finish via Walsh's
to Jackpot. I real leg burner. In bounds emergency response will be handled by skico patrol and out of bounds
emergency response is said to be handled by Aspen Expeditions.
Below is link to the application and attached is last year's permit.
http• / /www aspenpitkin com/Portals /0 /docs /county /Com " /o2ODev/Planninp/Land Use Applications /SP002 13
apppdf
This is the 3rd year for this event and I feel like we have not had any real issues with this. Does this qualify for
a 3 year permit?
Please have email/phone comments back to me by February 25`h or earlier!
Thanks, Mike
OOGO13
Michael Kraemer
From: Gerald Fielding
Sent: Thursday, February 14, 2013 3:42 PM
To: Michael Kraemer; Valerie MacDonald; Michael Buglione; Tom Grady; 'James Richardson';
'Gabriel Muething'; Bruce Romero
Cc: Kathryn Koch; 'Jim Wahlstrom'
Subject: RE: Special Event permit - Power of Ski Mountaineering Race
We'll just need the yearly propter to allow for snow on the road for their course on Midnight Mine
We have not received any complaints about road crossings for this either. Our only condition is to have signs and
crossing guard on Castle Creek Road.
Thank you,
G.R. Fielding, PE
Pitkin County Engineer
From: Michael Kraemer
Sent: Thursday, February 14, 2013 3:20 PM
To: Valerie MacDonald; Michael Buglione; Tom Grady; 'James Richardson'; Gerald Fielding; Gabriel Muething; Bruce
Romero
Cc: Kathryn Koch; 'Jim Wahlstrom'
Subject: Special Event permit - Power of Ski Mountaineering Race
Hello All, the Power of Four Ski Mountaineering Race is scheduled for March 2nd this year. Applicant states that they are
expecting around 250 -500 participants. I just went through some old files and this looks almost identical to last year's
event except that instead of finishing down Copper gulch, racers will finish via Walsh's to Jackpot. I real leg burner. In
bounds emergency response will be handled by skico patrol and out of bounds emergency response is said to be
handled by Aspen Expeditions.
Below is link to the application and attached is last year's permit.
http• / /www aspenpitkin com/ Portals /O /docs /county /COm%20Dev /Planning /Land Use Applications /SP002 13 app.pdf
This is the 3rd year for this event and I feel like we have not had any real issues with this. Does this qualify for a 3 year
permit?
Please have email /phone comments back to me by February 25`" or earlier!
Thanks, Mike
Mike Kraemer
Planner
Community Development Department
Pitkin County
130 S Galena Street Aspen, CO 81611
970.920 5482(phone) 970.920 5439(fax)
michael.kraemer(oico.pitkin.co. us
00U'O 4
Michael Kraemer
From: Gabriel Muething [GMuething @aspenhospital.org]
Sent: Friday, February 15, 2013 11:04 AM
To: Michael Kraemer; Valerie MacDonald; Michael Buglione; Tom Grady; James Richardson,
Gerald Fielding, Bruce Romero
Cc: Kathryn Koch; Jim Wahistrom
Subject: RE: Special Event permit - Power of Ski Mountaineering Race
Medical plan looks fine. Their communication routes for ambulance requests are through the Ski Patrol, and have
worked well in the past.
Thumbs up from me.
Gabriel Muething NREMTP, FP -C
Aspen Ambulance District
Operations Manager
970.544.1580 1 Office
970.309.2099 1 Mobile
970.544.1578 1 Fax
i�
,%pr
ASPEN VALLEY
HOSPITAL
From: Michael Kraemer [mailto: Michael .KraemerCabco.pitkin.co.us]
Sent: Thursday, February 14, 2013 3:20 PM
To: Valerie MacDonald; Michael Buglione; Tom Grady; James Richardson; Gerald Fielding; Gabriel Muething; Bruce
Romero
Cc: Kathryn Koch; Jim Wahistrom
Subject: Special Event permit - Power of Ski Mountaineering Race
Hello All, the Power of Four Ski Mountaineering Race is scheduled for March 2nd this year. Applicant states that they are
expecting around 250 -500 participants. I just went through some old files and this looks almost identical to last year's
event except that instead of finishing down Copper gulch, racers will finish via Walsh's to Jackpot. I real leg burner. In
bounds emergency response will be handled by skico patrol and out of bounds emergency response is said to be
handled by Aspen Expeditions.
Below is link to the application and attached is last years permit.
http: / /www.aspenpitkin.com /Portals /0 /docs /county /COm%20Dev /Planning /Land Use Applications /SP002 13 app.pdf
This is the 3rd year for this event and I feel like we have not had any real issues with this. Does this qualify for a 3 year
permit?
Please have email /phone comments back to me by February 25th or earlier!
Thanks, Mike
0OLIGO15
2013 Power of Four Ski Mountaineering Race
printer friendly view.
Saturday, March 2, 2013
Primary Jurisdiction: Pitkin County
Overall Status: Not Yet Reviewed
Event Category:
Page 1 of 4
2013 Power of Four
Ski Mountaineering
Race Click HERE for a
City of Aspen - Town of Snowmass Village - Pitkin County
Special Event On -line Application
Click HERE if you'd like to view the entire on -line application.
Specific location(s): The race will start at Snowmass Base Village and
climb /traverse Snowmass, Buttermilk, Aspen Highlands and Aspen Mountain
ending at gondola plaza in Aspen. (Same as 2012 race)
DATES/TIMES:
Set -up: 02/28/2013 09:00 AM
Start: 03/02/2013 06:00 AM
End: 03/02/2013 05:00 PM
Dismantle: 03/03/2013 05:00 PM
PRIMARY CONTACT:
Maria Hidalgo Send e-mail
PO Box 1248
Aspen, CO 81612
Work: (970) 300 -7035
OTHER CONTACTS: During event - contact names & phone numbers
Primary: Maria Hidalgo (253) 736 -3466
Secondary: Justin Erickson (218) 343 -7384
DETAILS & DOCUMENTS:
Event Summary:
00000' a ?
http: / /specialevents. aspenpitkin. com / details .cfm ?printviewflag =l &eventid =849 2/5/2013
Page 2 of 4
This is a ski touring race through each of the four Aspen/Snowmass mountains. It
is part of the Power of Four series that includes a mountain bike race during the
summer. We are expecting to get 250- 500 racers and would cap registration at
500. Registration is open to the public and will be $220 per team of two. Spectator
access will be free at the base of all mountains and for people hiking up the
mountains. Spectators wishing to use the gondola or lifts as access will be
required to purchase a gondola/lift ticket.
There will be approximately 40 staff members including Aspen Expeditions, ASC
Ski Patrol, ASC events team and Aid station/support staff.
We are going to try to secure 10 volunteers at transition/aid stations.
2013_Pwr4_EventSummary.doc
Site Plan (and maps):
Course
60.93 k 2013 Event Summary
• Snowmass
• Start in the base village area
• Skin up Snowmass to the top of Elk Camp
• Ski/skin the ridge trail from Elk Camp to Buttermilk
• Buttermilk
• Enter Buttermilk at the top of the West Buttermilk Express
• Ski down Tieback Parkway to the parking lot via Javelin (aid station
location/end of race for half - course participants)
• Aspen Highlands
o From Tieback parking lot the course goes over the ARC bridge and over to
Highlands Base Village
• Skin up Thunder Bowl, next to Golden Horn and to T- Lazy -7 catwalk
• Continue up Wine Ridge and the Face of Oly along the Bowl until reaching
Highland Peak
• Ski the bowl past Deep Temerity to the Grand Reverse
• Take the Congo Trail (out of bounds) down to Castle Creek Road
• Cross Castle Creek Road and head up Midnight Mine Road
• Aspen Mountain
• Take Midnight Mind Road up to the Sundeck at the top of Aspen Mountain
• Ski down to upper Gondola Plaza via Walsh's, Gent's Ridge and Jackpot
Communication Plan:
All event, timing, aid station staff will have an ASC radio that uses the ASC
repeater. We will all be on the same "All Spare" station for race communication
and the Mountain Course Marshal Captain (member of ASC Events team) will be
able to switch to Patrol channel in case of Patrol Assistance. We will follow ASC
winter ski patrol policies for communication between medics, ambulance and
hospital.
Security Plan:
ASC staff and volunteers will act as a crossing guard for street crossing on
Maroon Creek Road and on Castle Creek Road. Racers are quite spread out at this
point so we feel this is sufficient (as it has been in the past). No other security
needed.
UUC002
http: / /specialevents. aspenpitkin. com /details.cfm ?printviewflag =l &eventid =849 2/5/2013
Page 3 of 4
Medical Plan:
ASC will use our winter medical plan. The first responders will be ASC Ski Patrol
(inbounds)and Aspen Expedition (out of bounds). They will be located along the
course. All ASC Ski Patrol and Aspen Expeditions will be in uniform. Please see
attached for additional details.
2013 Pwr4 MedicalPlan.doc 29.18 k 2013 Medical Plan
Safety Plan:
All racers are required to wear a helmet and carry a beacon/shovel/probe. All
racers must be in a team of 2. All safety and communication will be run throught
the aid station and aid station/medical staff. All racers will be wearing a trackable
GPS unit.
Transportation/Traffic Plan:
We will promote utilizing RFTA on all of our event marketing materials.
Spectators and competitors will be responsible for providing their own
transportation during the event.
Parking Plan:
Intercept Lot - FREE
Snowmass Parking - Base Village Rodeo Lot FREE
Buttermilk Parking - Tieback parking lot across from the lift FREE
Aspen Highlands - Parking garage (FREE for carpools of 4 +)
Aspen Mountain - Paid parking in Aspen
Sanitation/Recycling Plan:
The Start/Finish areas and aid stations will have both trash and recycling
containers. We will dispose of the waste /recycling at multiple ASC trash
dumpsters and recycling containers. ASC staff and volunteers will do a course
sweep for garbage.
Alcohol Mitigation Plan:
No alcohol during the event.
Accessibility Plan:
There will be accessibility to the start of the race through Snowmass Base Village,
the top of Aspen Mountain via Gondola and to Upper Gondola Plaza through the
lower to upper plaza elevator. The course can also be accessed via lift at
Buttermilk and Highlands.
Alcohol Permit & License:
N/A
Food Permit:
The only food during the event will be Clif Bars at the aid stations.
Parks /Open Space Permit:
Have already submitted a permit request to USFS.
Reviewed and accepted: YES
Sales Tax & Bus. License:
0U0003
http:/ /special events. aspenpitkin. com /details.cf n ?printviewflag =l &eventid =849 2/5/2013
Page 4 of 4
No goods sold.
Reviewed and accepted: YES
Miscellaneous Permits:
N/A
Public Notification:
We will notify neighboring HOAs including the Castle Creek HOA.
Liability Insurance:
Insurance information will be provided
References:
Organized the same event the last 2 years. Also, help organize all other
Aspen/Snowmass events.
There are no agencies currently assigned to approve this event.
000004
http: / /specialevents. aspenpitkin. com / details .cfm ?printviewflag =l &eventid =849 2/5/2013
POWER OF 4 SKI MOUNTAINEERING RACE
The Event
This unique ski mountaineering race traverses all four Aspen / Snowmass ski areas: Snowmass, Buttermilk, Aspen
Highlands and Aspen Mountain. The diversity of the terrain and all- encompassing nature of the race course put this
race on the calendar as a must -do and in only its first year was one of the largest races of its kind in the US. The
race will consist of teams of two skinning, hiking and skiing the course. Each team of two racers will start in
Snowmass and head up the mountain before starting across the Government trail towards Buttermilk Fallowing will
be incredible ascents and descents of Buttermilk, Aspen Highlands, and Aspen Mountain. The race will have a
spectacular finish in downtown Aspen and feature over 11,000 feet of vertical gain, including summiting the Aspen
Highlands Bowl. We expect this race will attract local and regional ski mountaineers as it is part of the Colorado Ski
Mountaineering Cup (COSMIC) series. In addition to the full course we will also host a rec- course option for the more
recreational ski mountaineers that will shorten the amount of time spent on Snowmass and Aspen Highlands.
• March 2, 2013 with a 6:00am start time
• The start will be at base village in Snowmass covering Snowmass, Buttermilk, Aspen Highlands and Aspen
Mountain and finish at Gondola Plaza in Aspen
• After -party and awards will take place at the Limelight Hotel
o A meal for all athletes and a beer for those over 21
Course
• Snowmass
• Start in the base village area
• Skin up Snowmass to the top of Elk Camp
• Ski /skin the ridge trail from Elk Camp to Buttermilk
• Buttermilk
• Enter Buttermilk at the top of the West Buttermilk Express
• Ski down Tiehack Parkway to the parking lot via Javelin (aid station location /end of race for half- course
participants)
Aspen Highlands
• From Tiehack parking lot the course gaps over the ARC bridge and over to Highlands Base Village
• Skin up Thunder Bowl, next to Golden Horn and to T -Lary -7 catwalk
• Continue up Wine Ridge and the Face of Oly along the Bowl until reaching Highland Peak
• Ski the bowl past Deep Temerity to the Grand Reverse
• Take the Congo Trail (out of bounds) down to Castle Creek Road
• Cross Castle Creek Road and head up Midnight Mine Road
Aspen Mountain
• Take Midnight Mind Road up to the Sundeck at the top of Aspen Mountain
• Ski down to upper Gondola Plaza via Walsh's, Gent's Ridge and Jackpot
Finish Times
• Fastest racers/teams will finish in about 5 hours with the slowest racers/teams finishing in about 10
hours
• Will have a cut off point at the entrance to the Congo Trail at 1pm to assure it will not last much beyond
5:30pm
Participants
• Aspen / Snowmass, the Roaring Fork Valley and neighboring mountain communities have a large ski
mountaineering community that have sold out other similar events like the Elk Mountain Traverse which finishes
in Aspen and sold out within 30 minutes
• Categories
o Vets, Men, Women, Mixed- all teams of two
• We expect to draw between 250 and 500 participants
Logistics
• We are in the process of securing a partnership with flaik GPS to be able to track every racer using a remote GPS
hub
Goof 05
Medical response and trail evacuation will be handled by Aspen Skiing Company Ski Patrol within our ski area
boundary and Aspen Expeditions outside our boundary. Procedures will follow standard protocol (see attached)
after initial response.
Race will be self- supported with 3 aid stations located at: the base of the Tiehack lift, entrance to Congo Trail on
Highlands, near Merry -Go-Round on Highlands
Clean up crew will do a sweep after the race. Services would be provided by ASC Events, Ski Patrol, Aspen
Expeditions staff and volunteers
6 UuuO6
General
Race Staff consists of Ski Patrol (within Ski Co boundary), Aspen Expeditions (out of Ski Co
boundary) and Course Marshals (within Ski Co boundary) each of which will be equipped with a
radio (events race staff station, ski patrol station).
Racers are part of a mandatory team of two and must race close to their teammate. Each racer
is required to wear a helmet and carry a shovel, probe and beacon, which will be tested just
before starting the race.
Each competitor will be assessed as they pass the Aid Station at the base of Tiehack on
Buttermilk and each member of the race staff. Racers will be responsible for reporting any
accidents or injuries along the course to race staff. Following the race, the course will be swept
to clear the course of competitors before the race staff leaves the area.
Ski Patrol on each mountain will be fully apprized of the course and kept posted on the general
migration of racers. Though only a few Patrollers will be directly staffing the course the entire
team will be ready to be called upon in the event of an injury or accident.
Potential Hazards
The potential hazards we have identified thus far are avalanche danger in the backcountry
between Snowmass and Buttermilk along with the road crossing at Castle Creek. Aspen
Expeditions will have their trained avalanche experts on course in the days leading up to the
event to monitor the snow pack. If the terrain is deemed unsafe the race will be delayed, rerouted
or cancelled for the racers safety.
Racers will be required to report any avalanche activity during the race. In the event of burial,
racers are required to stop and assist with the search and rescue of the buried person. Race
staff will call for additional help, Ski Patrol will be notified and respond.
The road crossing at Castle Creek will be monitored by a trained traffic flagger and Course
Marshall who will have the authority to stop racers and traffic, if necessary. The road will be
signed to warn oncoming traffic of the upcoming racer crossing. Racers will be stopped if cars
are approaching the crossing.
Accident Reporting
In the event of an injury the closest race staff will be alerted by the injured racer, teammate or
closest person. If the closest race staff is not Ski Patrol they will radio the head course marshal
for that particular mountain who will then radio Ski Patrol and will immediately head to the injured
party and follow standard ASC winter medical and, if necessary, evacuation procedures. The rest
of the race staff will be notified as necessary.
If an injury occurs out of the Aspen Skiing Company boundaries between Snowmass and
Buttermilk, Aspen Expeditions, serving as Course Marshal, will radio the head course marshal for
Snowmass (if in the first 2 /3rds of the course) or Buttermilk (if in the last 1/3 of the course) who
will then radio Ski Patrol at the respective mountain. Ski Patrol will follow standard protocol of
alerting the Sheriff before heading out to assist. Snowmass Ski Patrol will have 2 Patrollers
stationed at Elk Camp (just before the Burnt Mountain Gate) who will be prepared to respond to
any out of bounds or inbounds emergency.
If an injury occurs out of the Aspen Skiing Company boundaries between Aspen Highlands (on
the Congo trail or Midnight Mine) and Aspen Mountain, Aspen Expeditions, again serving as
Course Marshal, will radio the head course marshal for Highlands (if on Congo) or Aspen (if on
Midnight Mine) who will radio the respective Ski Patrol team. Ski Patrol will follow standard
protocol of alerting the Sheriff before heading out to assist. Aspen Ski Patrol will have a team of
Patrollers at the Sundeck and Highlands will have 2 Patrollers at the Gate to Congo who will be
prepared to respond to any out of bounds or inbounds emergency. If an evacuation is needed on
007
Congo Trail or Midnight Mine Road then injured party will be tobogganed down to Castle Creek
road (where an ambulance can pick -up if necessary) where another Race Staff member will be
stationed.
Regardless of injury location the Pitkin County Sheriff will be notified as soon as possible
depending on the severity of the injury.
Pre -Event Planning
In the days leading up to the event, a representative from Ski Patrol at each mountain along with
Aspen Expeditions and the Head Course Marshals for each mountain will meet to reiterate the
rules and course safety procedures.
Before the start of the race, the Event Manager will repeat the rules and regulations to the racers
as a supplement to the copy of rules and regulations they will be given at registration.
Race Start
The full course race will start at 6:00am on Saturday, March 3rdThe race will only begin as
scheduled with the approval of Ski Patrol, Aspen Expeditions, Snowmassl Buttermilk Course
Marshalls and the Aid Station team. The Course Marshalls at Highlands and Aspen will have
additional time to reach their post. Weather and avalanche conditions must be favorable to start
as scheduled.
v ub08
PITKIN COUNTY COMMUNITY DEVELOPMENT
Permit Receipt
RECEIPT NUMBER 00033763
Name: Aspen Skiing Company Date:3/12/2013
Project Address: 800 ASPEN MOUNTAIN SUMMER RD
Type:
Permit Number
0002.2013. PSPE
0002.2013.PSPE
1 f/
check # 00440858
Fee Description
PP- Special Event Flat Fee
PP- Clerk Tech Fee
rotal
Amount
624.00
2500
649.00