HomeMy WebLinkAboutbocc.con.119.2013 ,
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COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 119-2013
ORIGINATING DEPARTMENT: Airport
PROCUREMENT OFFICER: Brian Grefe PHONE#: 4292853
PROJECT NAME: Airport Design Guidelines CONTRACTOR: TG Malloy Consulting, LLC
DOLLAR AMOUNT: $173,370.00 LINF. ITEM # 404.69.91451.82016
CONTRACT EXECUTION DATE: 4/24/2013 CONTRACT END DATE: 4/23/201�
AUTOMATIC RENEWAL: ❑ YES � NO TERM: 1 ycar
❑ [30CC AGENDA ITEM (Grants, IGA) ❑ STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005) �
� OVER $50,000(Requires Section Leader& Count}�Manager's Sigi�ature)
✓ CHECK PROCUREMENT TYPE:
❑ None ❑ Informal � Formal ❑ Sole Source ❑ 6mergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended Qmmigration Form) ❑ Exempt
❑ Contract Rene�val �
✓ CHECK CONTRACT TYPE: I �� � �
� Services/�laintenance ❑ Employment
❑ License/Usc ❑ Intergovernmental Agreement(Resolution Required)
❑ Lcase ❑Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreemen[s(Notify Finance& Resolution Required)
❑ Other(e.g. �revenue) ❑ Change Order/Contract Amendment
(C/O: 10"/0 or$25K whichever is the lesser must havc County°Manager signi�mre)
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✓ � No Pages Missing ✓❑ All Other Blanks Filled In
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✓ � Special Instructions for Finance Department: Have a great day
✓ � Authorized Procurement Officer's Name: Brian Grefe
BY CHECHING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATE5 THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICG WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCFINES RETAINAGE SCHGDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
Budget L,ine Item#��yo�369, ��`�s� ' 8���� Re�.�ziocizoiztm
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CONTRACT FOR PROVISION OF SERVICES
Aspen/Pitkin County Airport Design Guidelines and
Surface Transportation Best Practices Study
THIS CONTRACT is made and entered by and between the Pitkin County Board of County
Commissioners ("County") and TG Malloy Consuting, LLC (hereinafter"Contractor").
I. Term. The term of this contract is from April 24, 2013 to April 23, 2014. At the expiration
of the initial term, the contract may be extended for an additionai term of two years by the express
written consent of both parties.
2. Contractor's Obli *at� ions. Contractor shall develop for approval by the Board of County
Commissioners the Aspen/Pitkin County Airport Design Guidelines and Airport Surface
Transportation Best Practices Study in accordance with the Scope of Services and Contractor's
proposal, attached hereto.
3. Compensation and Expenses, Invoicina, Pavment and Offset. The County shall compensate
Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 2.
It is expressly understood and agreed that in no event will the total compensation and reimbursement
to be paid hereunder exceed the sum of $173,370.00 for all services rendered. By contract or
amendment, the County and Contractor may reallocate the budget among project tasks if the total
budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours
. worked, with payment expected within thirty (30) days of invoice, but any payment by the County
may be offset by any amount the Contracror owes the County for any reason. Liquidated Damages of
$200.00 per calendar day will be accrued if the project is not complete by October 29, 2013.
4. Countv's Exclusive Ownership of Work Product. Drawings, specifications, guidelines and
other documents prepared by Contractor in connection with this contract shall be the property of the
County. However, Contractor shall have the right to utilize such documen[s in the course of its
marketing, professional presentations, and for other business purposes. Contractor assigns to County
the copyrights to all work prepared, developed, or created pursuant to this contract, including the
right to: i) reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have right to use
materials produced in the course of this contract for marketing purposes and professional
presentations, articles, speeches and other business purposes.
5. Pitkin County's Obli atg ions. Pitkin County shall administer this contract through a County
Representative. Director of Aviation will manage the project as the County's Representative. In the
event that he is not available, An Assistant Director of Aviation shall assume the County
Representative's duties. The services provided and products delivered by the Contractor under this
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contract will be subject to review by the County's Representatives, or a designee, for compliance
with Contractors obligations prior to final payment.
6. Termination Prior to Exoiration of Contract Term. The County has the right to terminate
this contract, with or without cause, by giving written notice to the Contractor of such termination
and specifying the effective date thereof. Such notice shail be given at least ten (10) days before the
effective date of such termination. In such event all finished or unfinished documents, data, studies
and reports prepared by the Contractor pursuant to this contract shall become the County's property.
Contractor shall be entitled to receive compensation in accordance with the contract for any
satisfactory work completed pursuant to the terms of this contract prior to the date of termination.
Not withstanding the above, Contractor shall not be relieved of liability to the County for damages
sustained by the County by virtue of any breach of the contract by the Contractor.
7. Independent Contractor Status.
A. The parties to this contract intend that the relationship between them contemplated by
the contract is that of independent contractor. Contractor, and any agent, employee, or servant of
ContracYOr shall not be deemed to be an employee, agent, or servant of Pitkin CounYy.
B. Contractor is not required to offer his services exclusively to Pitkin County under this
contract. Contractor may choose to work for other individuals or entities during the tertn of this
contract, provided that the basic services and deliverable products required under this contract are
submitted in the manner and on the schedule defined under this contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor's obligations under this contrac[.
D. Contractor shall not attempt to oversee or supervise the work or actions of any Pitkin
County employee, servant or agent in the course of completing work under this contract.
E. Contractor is not entitled to any Workers' Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income taxes.
8 Assi�nabilitv. This contract is not assignable by either party. Any use of subcontractors by
the Contractor for performance of this contract must be accepted in writing by the County.
9. Binding Arbitration. Any disputes arising out of this contract shall be subject to binding
arbitration. The parties agree that any disputes concerning the terms and conditions of this contract
shall be submitted and finally settled by arbitration. Arbitration shall be conducted pursuant to the
rules of the American Arbitration Association and shall be presided over by the Pitkin County
Hearing Officer appointed to arbitrate Pitkin County contract disputes. Costs of the arbitration shall
be awarded to the substantially prevailing party.
10. Severabilitv. In the event that any provision of this contract shall be held to be invalid or
unenforceable, the remaining provisions of this contract shall remain valid and binding upon the
parties hereto.
1 l. Integration and Modification.
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A. This contract represents the entire and integrated contract between the County and the
Contractor and supersedes all prior negotiations, representations, or contract, either written or oral.
This contract may be amended only by written contract signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or decrease in the
amount of the Contractor's compensation, which are mutually agreed upon between the County and
the Contractor, shall be in writing and upon execution shall become part of this contract.
12. Indemnitv.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's right
to participate, defend the County, its subsidiary, parent, associated and/or affiliated entities, suceessors,
or assigns, its elected officials, trustees, employees, agents, volunteers, and any jurisdiction or agency
issuing permits for any work included in the project, hereinafter referred to as indemnitee, from all suits
and claims, including attomey's fees and cost of litigation, actions, loss, damage, expense, cost or
claims of any character or any nature arising out of the work done in fulfillment of the terms of this
Contract or on account of any act, claim or amount arising or recovered under workers' compensation
law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law
or court decree. It is agreed that the Contractor will be responsible for primary loss investigation,
defense and judgment costs where this contract of indemnity applies. In consideration of the award of
this contract, the Contractor agrees to waive all rights of subrogation against the County its subsidiary, �
parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees,
employees, agents, and volunteers for losses arising from the work performed by the Contractor for the
County.
B. The Contractor further shall investigate, process, respond to, adjust, provide defense for
and defend, pay or settle all claims, demands, or lawsuits re(ated hereto at its sole expense and shall
bear all other costs and expenses related thereto, even if the claim, demand or lawsuit is groundless,
false or fraudulent.
13. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract are satisfied,
insurance against claims for injury to persons or damage to property which may arise from or in
connection with the performance of Yhe work hereunder by the Contractor, its agents, representatives,
employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in no way limit
the indemnity covenants contained in this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient to protect the
Contractor from liabilities that might arise out of the performance of the work under this Contract by
the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess
its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader
coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to
the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration,
or types.
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A. Coverage and Limits of Insurance:
Contractor shall provide coverage with limits of liability not less than those stated below. An
umbrella and/or excess liability policy may be used to meet the minimum liability requirements
provided that the coverage is written on a"following Porm" basis.
I. Stawtory Workers' Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor is
exempt under Colorado Workers' Compensation Act., AND when such contractor
or subcontractor executes the appropriate sole proprietor waiver form.
Minimum Limits:
Coverage A (Workers' Compensation) Statutory
Coverage B (Employers Liability) $ SOQ000
$ 500,000
$ 500,000
2. Commercial General Liability— ISO 1 CG 0001 form or equivalent
(With Counry named udditional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations A�regate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ I,000,000
Fire Damage(Any One Fire) $ 50,000
Medical Payments(Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal/Advertising Injury
• Products/Completed Operations
• Liability assumed under an Insured Contract(including defense costs assumed under contract)
• Independent Contractors
• Designated Construction Projects(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured�wners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured�wners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language on
the Additional Insured Endorsements specified above: "County, its subsidiary, parent,
associated and/or affiliated entities, successors, or assigns, its elected officials,
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trustees, employees, agents, and volunteers named as an additional insured with
respect to liability and defense of suits arising out of the activities performed by, or on
behalf of the Contractor, including completed operations".
3. Auto Liability: Bodily injury and property damage for any owned, hired, and
non-owned vehicles used in the performance of this Contract.
Minimum Limits:
Bodily Injury/Property Damage (Each Accident) $ 1,000,000
4. Special Coverages (check as appropriute und insert umoun!):
❑(I) Performance Bond 50%oftotalcontract value
❑LaborandMaterial $
❑Payment Bond $
❑ (2) Professional Errors and Omissions
❑(3)Aircraft Liabiliry
❑(4) Owner's Protective
❑(5) Builder's Risk
❑(6) Boiler and Machinery
❑ (7) Loss of Use Insurance
❑(8) Pollution Liability
❑(9)Crime, including Employee Dishonesty Coverage, or Fidelity Bond
B. Proofoflnsurance:
1. Each insurance policy required by the insurance provisions of this Contract
shall provide the required coverage and shall not be suspended, voided or canceled except
after thirty (30) days prior written notice has been given to the County, except when
cancellation is for non-payment of premium, then ten (10) days prior notice may be given.
Such notice shall be sent directly to (County Representative's Name & Address). If the
insurance carrier will not provide the required notice, the ConsultanUContractor and or its
insurance broker shall notify the County of any cancellation, or reduction in coverage or
limits of any insurance within seven (7) days of receipt of insurers' notification to that effect.
Simultaneously with the Certificates of Insurance, the Contractor shall file with . the
Procurement Officer a certified statement as to claims pending against the required coverages,
reserves established on account of such claims, detense wsts expended and amounts remaining
on policy limits.
2. In addition, these Certificates of Insurance shal( contain the following clauses:
a. The contractor's insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
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b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any premiums or for
assessments under any form of policy.
c. Any and all deductibles or self insured retentions in the above-described
insurance policies shall be assumed by and be for the amount of, and at the sole expense
of the Contractor.
d. Location of operations shall be: "all operations and locations at which
work for the referenced Project is being done."
3. Certificates of Insurance for all renewal policies shall be delivered to the
County's Representative at least fifteen (IS) days prior to a policy's expiration date except for
any policy expiring on the expiration date of this contract or thereafter.
4. The Counry reserves the right to request and receive a copy of any policy and
any policy endorsement at any time during the term of this contract.
14. Exemptions and Preferences. All purchases of construction or building or any other materials
for this contract shall not include Federal Excise Taxes or Colorado S[ate or local sales or use taxes.
Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-SK.
I5. Records. The Contractor shall maintain comprehensive, complete and accurate books,
records, and documents conceming its performance relating to this contract for a period of three (3)
years after final payment under the contract and the County shall have the right within the three (3)
year period to inspect and audit these books, records and documents, upon demand, in a reasonable
manner and at reasonable times, for the purpose of determining, by accepted accounting and auditing
standards, compliance with all provisions of the contract and applicable law.
16. Contract Made in Colorado. The parties agree that this contract was made in accordance with
the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the
courts of Pitkin County, Colorado.
17. Attomev's Fees. In the event that legal action is necessary to enforce any of the provisions of
this contract beyond the arbitration described in Paragraph 9, the substantially prevailing party shall be
en[itled to its costs and reasonable attorney's fees.
18. Govemmental Immunitv. Contractor agrees and understands that Pitkin County is relying on
and does not waive, by any provision of this contract, the monetary limitations or terms (presently
$I50,000 per person and $600,000 per occurrence) or any other rights, immunities, and protections
provided by the Colorado Govemmental Immunity Act, § 24-10-101, et seq., C.R.S., as from time to
time amended, or otherwise available to Pitkin County or any of its officers, agents or employees.
Further, nothing in this contract shall be construed or interpreted to require or provide for
indemnification of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the Counry or its agent or
employees.
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19. Current Year Obliaations. The parties acknowledge and agree that any payments provided
for hereunder or requirements for future appropriations shall constitute only currently budgeted
expenditures of Pitkin County. Pitkin County's obligations under this contract are subject to Pitkin
County's annual right to budget and appropriate the sums necessary to provide the services set forth
herein. No provisions of the contract shall constitute a mandatory charge or requirement in any
ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the contract
shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or statutory debt
Iimitation. This contract shall not directly or indirectly obligate Pitkin County to make any payments
beyond those appropriated for Pitkin County's then current fiscal year. No provisions of this
contract shall be cons[rued ro pledge or create a lien on any class or source of Pitkin County's
moneys, nor shall any provision of this contract restrict the future issuance of Pitkin County's bonds
or any obligations payable from any class or source of Pitkin County's money.
20.. Notice. Any written notice required by this contract shall be deemed delivered through any
of the following: (1) hand delivery to the person at the address below; (2) delivery by facsimile with
confirmation of receipt to the fax number below; or (3) within three (3) days of being sent certified
first class mail, postage prepaid, retum receipt requested addressed as follows:
A. To Pitkin County with copies to:
Jim Elwood Pitkin County Attorney's Office
Director of Aviation 530 E. Main Street, #302
0233 East Airport Rd Aspen, Colorado 81611
Aspen, CO 8161 I Fax: (970) 920-5198
Fax: (970) 920-5378
B. To Contractor:
Tim Malloy
TG Malloy Consulting, LLC.
402 Park Drive
Glenwood Springs, CO 81601
Fa�c: (970) 945-0833
21. Public Contracts for Services and Public Contracts with Natural Persons. In conformance
with the provisions of C.R.S. § 8-17.5-101 and 102, as amended and C.R.S. § 24-76.5-101, as
amended •
PUBLIC CONTRACTS FOR SERVICES. CRS §8-17.5-1OL [NotApplicable to agreements
relating to the ojfer, issuance, or sale of securities, investment advisory services or fund
management services, sponsored projeets, intergovernmental agreements, or information
techno[ogy services or products and services] Contractor certifies, warrants, and agrees that iT does
not knowingly employ or contract with an illegal alien who will perform work under this contract
and will confirm the employment eligibility of all employees who are newly hired for employment in
the United States to perform work under this contract, through participation in the E-Verify Program
or the Department program established pursuant to CRS §8-17.5-102(5)(c), Contractor shall not
knowingly employ or contract with an illegal alien to perform work under this contract or enter into a
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contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this contract. Contractor
(a) shall not use E-Verify Program or Department program procedures to undertake pre-employment
screening of job applicants while this contract is being performed, (b) shall notify the subcontractor
and the contracting State agency within three days if Contractor has acCual knowledge that a
subcontractor is employing or contracting with an illegal alien for work under this contract, (c) shall
terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal
atien within three days of receiving the notice, and (d) shall comply with reasonable requests made in
the course of an investigation, undertaken pursuant to CRS §8-17.5-102(5), by the Colorado
Department of Labor and Employment. If Contractor participates in the Department program,
Contractor shall deliver to the contracting State agency, Institution of Higher Education or political
subdivision a written, notarized affirmation, affirming that Contractor has examined the legal work
status of such employee, and shall comply with all of the other requirements of the Department .
program. ►f Contractor fails to comply with any requirement of this provision or CRS §8-17.5-101 et
seq., the contracting State agency, institution of higher education or political subdivision may
terminate this contract for breach and, if so terminated, Contractor shall be liable for damages.
PUBLIC CONTRACTS W ITH NATURAL PERSONS. CRS 624-76.5-101. Contractor, if a natural
person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he
or she (a) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (b)
shall comply with the provisions of CRS §24-76.5-101 et seq., and (c) has produced one form of
identification required by CRS §24-76.5-]03 prior to the effective date ofthis contract.
IN WITNESS HEREOF, the parties have executed this contract as of the date first set out herein
above.
CONT R:
By:
T�t�e i� �a Ma41a� Ga�s�l��►� �ta.�
ate �/� I��3
PITKIN COUNTY, COLORADO:
By: �-S-rH,�/3
rized Signer Date
By�
Jon Peacoc , ounty Manager
IF A NON- STANDARD/ADD[TIONAL LANGUAGE ADDE :
N/�t �v �4
John Ely, County Attorney Date Kris Jewkes, Risk Management Date
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7'GMALLOY CONSULTING� LLC
Land Use Planning • Site Design • Natural Systems Analysis• Public Process
Exhibit A
ASPEN/PITKIN COUNTY AIRPORT DESIGN GUIDELINES & SURfACE
TRANSPORTATION BEST PRACTICES STUDY - SCOPE OF SERVICES
DE516N GUIDELINES SCOPE OF SERVICES
Project Understanding
The purpose of this project is to develop a set of design guidelines to ensure that future development and
redevelopment at the Aspen/Pitkin County Airport is consistent with community values which reflect high
standards for architectural quality,environmental sensitivity, neighborhood compatibility, and sustainability.
The design guidelines are intended to provide clear and concise direction for all participants in the
development process at the Airport, inciuding developers and those who are responsible for reviewing
development proposals for consistency with community values.
The Aspen-Pitkin County Airport Design Guidelines will be structured to address all on-airport
improvements,through a tiered approach. The Design Guidelines will provide a mechanism for categorizing
improvement projects as major or minor and the appropriate design standards and process that will be
applicable to each project.
Key considerations in the development of the Design Guidelines include: airport security and operational
requirements, quality of service and experience for airport users,scenic view planes as defined through the
ongoing West of Maroon Creek Plan and/or the Downvalley Plan, and other land use requirements that may
be requested by the community.
The Design Guidelines will build upon,and dovetail with, other applicable governmental standards,
regulations, and planning documents including the following:
• Aspen/Pitkin County Airport 2012 Master Plan Update;
• FAA Advisory Circular No.: 150/5360-13 (Planning and Design Guidelines for Airport Terminal
Facilities);
• FAA Advisory Circular No.:AC 150/5300-13A (Airport Design),as amended;
• FAA CFR Part 77-Safe, Efficient Use,and Preservation of the Navigable Airspace;
• TSA Recommended Security Guidelines for Airport Planning, Design and Construction (Revised 5/11)
• Pitkin County 1041 Regulations(Areas and Activities ot State Interest Act);
• Pitkin County Airport Landscape Master Plan;
• Pitkin County Code—Title 10—Airport � �
• Pitkin County Code—Title 11—Buildings and Construction
• Aspen/Pitkin County Airport Design Intent&Specifications for Exterior Signage(July 2006);
• 2012 Aspen Area Community Plan (February 27, 2012);
• Pitkin County West of Maroon Creek Plan—WOMP(when completed).
4O2 PARK DRIVE�GLENWOOD SPRINGS•COLORADO�87 601
(P)970.945.0832•(F)970.945.0833�E-MAIL: TGMALLOV@SOPRIS.NET
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ASE Design Guidelines&Transportation Best Practices Smpe of Services � Moy9,2013 Page �2
Other existing information regarding energy efficiency, construction sustainability, and greenhouse gas
emissions,that has been developed through various consulting efforts on behalf of the Airport, will also be
utilized and referenced as appropriate.
Public Process
Prompt completion of the Design Guidelines is of great importance to the Airport and the community. It is
also recognized that community input, particularly from the professional planning and design community,
will be critical to creating a concise and meaningful product. In order to accompfish both of these
objectives,we propose that a task force be established to provide intense focus on the project over a
relatively short time period. We recommend a task force of seven (7)citizens(of varied backgrounds) be
established to provide guidance and input for the project. It is suggested that one of the seven citizen
participants be a member of the Pitkin County Planning and Zoning Commission. The remaining task force
members would be selected by the BOCC and could include professional planners, architects, engineers,and
airport tenants as well as other interested members of the community.
We anticipate six(6)task force meetings to be conducted during the process and we recommend that two
of these meetings include participation of the entire BOCC and that these two meetings be held during
scheduled/televised BOCC work sessions. A minimum of 2 hours should be devoted to each task force work
session. The topics for each of the task force work sessions are provided below:
• Work Session 1 (BOCC Participation): Review community input from Airport Master Plan Update
process, and other recent community planning efforts(WOMP,AACP,Access Control Plan,etc.),
affirm core values, issue areas (scenic impacts, environmental factors; e.g. noise, surface water
quality,customer service,etc.) and objectives;
• Work Session 2: Review industry standards for issue areas and review outline of draft guidelines
document;
• Work Sessions 3,4 and S: Review and refine draft guidelines(BOCC participation for session
number4);
• Work Session 6: Final review of Design Guidelines document;
• BOCC Adootion Process: Process for final review and adoption of the Design Guidelines including
noticed public hearings at first and second readings.
The schedule for the task force work sessions that include the BOCC members will be coordinated with the
County Manager and will be based on BOCC availability. The meeting schedule will also account for the time
necessary between work session meetings for the consultant team to prepare necessary written and graphic
materials. Additional meetings may be necessary and will be coordinated on an as-needed basis. We also
recommend two(2)focus group session be conducted to gather input from the existing airport tenants.
These facilitated sessions would occur once a drak of the Design Guidelines has been developed (between
Task Force work sessions 3 and 4) in order to provide the tenants groups an opportunity for questions and
input.
General Projed Schedule
The project would begin as soon as authorization is received from the Airport and would proceed on the
following schedule:
• Site Reconnaissance, Documentation &Task Force Selection: 1 week
• initial Task Force Worksession (w/BOCC members): 1 week
• Design Guidelines Document Outline: 1 week
4O2 PARK DRNE•GLENWOOD SPRINGS�COLORADO•87 601
(P)970.945.0832•(F)970.945.0833�E-MAIL: TGMALLOV@SOPRIS.NEf
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ASE Design Guidelines&Transportation 8est Practices Scope of Services � Moy9,2013 Page �3
• Task Force Work Session 2: 2 weeks
• Focus Group Sessions w/Existing Airport Tenants(2): 2 weeks
• Task Force Work Sessions 3,4 and 5 (N4 w/BOCC members): 6 weeks
• Document Refinement: 2 weeks
• Airport Review: 2 weeks
• Task Force Session 6: 1 week
• Final Document Preparation: 2 weeks
• BOCC Adoption Process: 7 weeks
Total Timefreme: 27 weeks
Project Management
The project will be led by TG Mal�oy Consulting, LLC with assistance from Charles Cunniffe Associates,
Bluegreen,and Jviation, as appropriate. Contract administration and billing for the project wiil be handled
by TG Malloy Consulting, LLC. Tim Malloy will also be the principle author of the Design Guidelines
document and will be responsible for task force meeting facilitation, and consultant coordination. Jviation
will also provide assistance on meeting facilitation,construction impacts and integration of aviation
standards. Charles Cunniffe and associates will provide expertise on standards related to structural and site
improvements. Bluegreen will provide expertise and support on standards related to landscaping and site
improvements as well as graphic support.
Description of Design Guidelines Document
The contents of the Design Guidelines will include:
1. Desi�n Standards-Architectural: Addressing the following issues related to the development and
redevelopment of structures at the Aspen/Pitkin County Airport:
a. Operational Considerations
i. Relationship to airfield
ii. Obstruction analysis(height, setbacks)
iii. Security requirements
iv. Operational efficiency
v. Maintenance
b. Scenic impacts
i. General building massing and form—"right sizing"
ii. Roadway setbacks
iii. Building height,view plane intrusion
iv. Exterior materials
v. Landscape screening
� vi. Exterior lighting
c. Neighborhood compatibility
i. Traffic impacts
ii. Parking adequacy
iii. Factors related to potential enclosing of patio shelters(highway noise deflection,
architectural appearance, etc.)
iv. Interior and exterior lighting
v: Noise
vi. Air quality
d. Sustainability
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i. Energy Efficiency
ii. Solarorientation
iii. Water conservation
iv. Waste handling
v. Recycling
vi. Greenhouse gas emissions
e. Aesthetic Character
i. Consistency with local smail-town character/community values
ii. Capture mountain views
iii. Consistent campus appearance
iv. Strong interior/eMerior relationship
f. Customer service and experience
i. Ease of access and quality of arrival experience
ii. Convenience and comfort of parking facility
iii. Enhance pedestrian experience
iv. Interior/exterior connedions
v. Functional relationships and efficiency
vi. Relationship to transit and hotel shuttles
2. Desi�n Standards-Site Improvements&Landscaqin¢: Site improvements include roads,surface
parking lots, retaining walls, walkways,trails, Iandscaping and landscape lighting, landforms, plazas,
fencing, informational and wayfinding signs, planters, outdoor seating areas, drainage structures,
utilities,weather equipment and facilities, remote camera systems, freestanding communications
antennas and equipment,generators,water wells, irrigation systems and all other paved areas
including runways,taxiways and aircraft aprons. The following issues related to site improvements
and landscaping will be addressed:
a. Operational Considerations
i. Security requirements
ii. Operational efficiency
iii. Maintenance
b. Site grading standards and the use of landforms
c. Parking Iot standards
i. Dimensional requirements
ii. Pedestrian circulation
iii. Landscaping
iv. Drainage
v. Pavement
d. Drainage and stormwater runoff
e. Visual impacts
i. View planes
ii. Roadway setbacks
iii. Revegetation (including irrigation)
iv. Treatment of cut slopes
f. Environmental factors
iv. Weed management
v. Surface water quality
vi. Riparian habitat preservation
vii. Wildlife management
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ASE Design Guidelines&Transportation Best Practices Scope of Services � Moy 9,2013 Page �5
viii. Wetland impact
ix. Historic resources
g. Neighborhood compatibility
i. Noise(design of noise buffer identified in Airport Master Plan Update)
ii. Air quality
iii. Traffic impacts
iv. Exterior lighting
b. Customer service and experience
i. Informational and waypoint signage (revisit existing Design Intent and Specifications
dowment)
ii. Pedestrian convenience and quality of experience (including enhancing pedestrian
experience through the use of art, sculpture and landscaping)
3. �Construction impacts:
a. Project duration and hours of operation
b. Project staging and haul routes
c. Construction noise and mitigation
d. Construction lighting and mitigation
e. Dust control
f. Phasing and operational interruptions
g. Revegetation and site restoration (including irrigation)
4. Review process: Define the process for proposing improvement to facilities located on Airport
property including review committees and proposed processes for impiementation.
a. Determination of status(minor versus major) and definition of applicable standards
b. Design Review Committee
i. Composition and responsibilities
ii. Role for minor projects
iii. Role for major projec[s
c. Minor Projects:
i. Review body
ii. Submission requirements
iii. Review criteria
iv. Compliance review meeting
v. Appeal of decision
d. Major Projects:
i. Review body
ii. Submission requirements
iii. Define community input process
iv. Review criteria
v. Public hearings
vi. Referral comments
vii. Review and approval
5. Relationship of Desian Guidelines to Other Standards and Re¢ulations:
a. Pitkin County—L&E Review
b. FAA Standards and procedures
c. Other adopted documents and ordinances
402 PARK DRIVE•GLENWOOD SPRINGS•COLORADO�81601
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6. On�oin�documentation and compliance monitorina:
a. Airport facilities and properties database creation and maintenance
b. Compliance monitoring and enforcement
Airport Responsibilities
This scope of services and compensation are based on the Owner performing or providing the following:
• A designated representative with complete authority to transmit instructions and information,
receive information, interpret policy,and define decisions(Owner);
• Access to the project site;
• Available data,drawings,and information related to the project;
• Review of work product within a reasonable time frame via the Consultant Team and staff;
Deliverebles
• Summary of site reconnaissance
• Design Guidelines outline for use in Task Force meetings
• Draft Design Guidelines via electronic submittal.
• Final Design Guidelines via electronic submittal.
• Ten (10)bound printed copies for airport use and distribution.
Items Not Included in Scope of Services
The following items are not included in this basic services proposai and would be considered as additional
services to the agreement. Compensation for these services would be in addition to the basic services fee:
• Community Workshops or additional meetings beyond those identified above
• Updates of Design Guidelines, should updates be requested aker adoption.
Preliminary Project Cost Estimate
• Site Reconnaissance, Documentation &Task Force Selection: $2,880.00
• Initial Task Force Worksession: $9,720.00
• Design Guidelines Document Outline: $7,650.00
• Task Force Work Sessions 2: $8,280.00
• Focus Group Sessions w/Existing Airport Tenants(2�: $5,220.00
. • Task Force Work Sessions 3,4 and 5: $40,190.00
• Document Refinement: $17,680.00
• Airport Review: $1,440.00
• Task Force Session 6: $3,960.00
• Finai Document Preparation: $6,550.00
• BOCC Adoption Process: $5,500.00
Consulting Fees: $109,070.00
Contract Management: $6,000.00
Reimbursable Expenses: $9,000.00
Total Estimated Cost: $124,070.00
402 PARK DRIVE•GLENWOOD SPRINGS�COLORADO'81601
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SURFACE TRANSPORTATION BEST PRACTICES STUDY
Project Understanding
The recently approved Aspen/Pitkin County Airport Master Plan Update (Master Plan)specifies that the
Airport will undertake a study of best practices for mass transit service at other similar airports. The
Master Plan further states that one of the purposes of this study will be to define specific measures to
encourage the use of alternative modes of transportation and to diminish reliance upon rental vehides
and increased parking. There has been considerable evaluation of transportation in the Aspen area over
the years (including the travel behavior of residents,workers and visitors throughout the valley�,which
provides a wealth of background information that will greatly inform this transportation research
project. Considering this background information, our team will review and assess surface
transportation at airports of a similar nature to the Aspen/Pitkin County Airport and identify potential
improvements,strategies and programs that could be implemented to enhance the experience of the
airport user and to help manage the Airport's surface-transportation-related impacts on the surrounding
community.
Approach
For this study to result in meaningful findings and recommendations,the approach must:
• Be based on a thorough understanding of all available data regarding the methods of
ground transportation of existing users of the Aspen/Pitkin County Airport.
• Carefully choose other airports/communities for research and evaluation to ensure that
they have characteristics comparable to those of the Aspen/Pitkin County Airport or
provide solutions that may be adaptable to the Aspen Airport/community.
• Thoughtfully identify the most effective and applicable solutions from the research
given the unique circumstances of the Aspen Airport and surrounding resort
community.
Our approach would consist of four basic components:
• Establishing the Fremework of the Research Process
• Data Gathering
• Data Compilation and Analysis
• Findings and Recommendations
Each component is described below.
Establishina the Framework of the Research Process
There are a number of elements in this component: �
Review Previous Plonning Documents—As evidenced by the lengthy list of previous transportation
planning documents identified in the RFP,there has been considerable effort over the years put into
planning for the transportation system serving the Aspen area, including the airport. Our team is
already familiar with many of these documents, having participated in their preparetion in some cases.
We will review all background data in order to ensure to that the recommendations we make as part of
this project consider past planning studies and decisions. This will also assist our team in the
4O2 PARK DRIVE�GLENWOOD SPRINGS•COLORA�O•H 1 FiOI
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identification of comparable airports/communities to be researched and the kind of information or
solutions to focus our efforts on.
Conduct Literature Review—Our team will conduct a literature review to determine what research
already exists regarding the effectiveness of alternative ground transportation strategies for serving
airports. We will utilize the Transportation Research Board's Transportation Research Information
Services(TRIS) database among other sources for this review.
Identify Comparable Airports—The first step in this exercise will be to establish the key defining
characteristics of the Aspen/Pitkin County Airport and the surrounding community. Our approach will
focus on understanding the role the airport and the existing transportation system play in determining
the quality of life in the community so that we can seek solutions that will sustain and improve those
qualities. These could be characteristics such as travel delays, inconvenient transitions from one mode
of trevel to another, complications created by weather, dramatic changes in congestion due to seasonal
tourism,existing hotel shuttle,taxi and rental car use, etc. We will aiso evaluate enplanement numbers,
visitation characteristics, location in relation to population centers,and existing ground transportation
facilities and services.Candidate comparabie airports will include both domestic and international
airports. Domestic airports will include similar ski resort communities such as Sun Valley,Jackson Hole
and Park City. We will also consider other types of resort communities such as Palm Springs, Myrtle
eeach and Monterey. A good starting point to identify similar international airports would be the list of
Aspen's sister cities,which are scattered around the world.
Identify Types of Data/Information to be Researched—Rather than researching all transportation-related
data that are available, it will be important to focus on the information that is likely to be most helpful
to the Aspen/Pitkin County community and its airport.Our team will work closely with the task force,
which we recommend be convened to oversee this study,to define project goals and objectives that will
help narrow the research to be done. Our team is extremely familiar with the available data sources for
the Aspen/Pitkin County community and the Airport. This will allow us to assemble the best available
information and avoid expending time and resources on field-collecting new data for this project.
Data Gatherin¢
Our personal contacts and experience with Airports throughout the western United States will help
facilitate efficient data collection. Having identified the types of information which should be
researched at comparable airports,the team will prepare a structured data request form which will
serve as a tool to ensure consistency in the data collection effort.
In addition to requesting data regarding ground transportation operations and usage, it wili also be
important to seek information regarding broader issues such as baggage handling,shuttle services,fleet
management,funding strategies and marketing programs. Hence,the data requested will be both
quantitative and qualitative in nature. Further,the data request should notjust address what is in place
today, but should also explore what has been tried in the past and the lessons learned through those
past experiences.
Data Comqilation and Analvsis
The results of these surveys will then be summarized in a format that will allow a comparative
assessment among the airports researched and that will highlight commonalities and differences with
the Aspen/Pitkin County Airport and the surrounding communities. Some of the quantitative data will
4OZ PARK DRNE�GLENWOOD SPRINGS'COLORADO'B 1 FiOI
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allow the team to assess how well the Aspen/Pitkin County Airport is performing in regard to its stated
goats and in comparison to the other airports.
Findines and Recommendations
Based on the information compiled through the research effort, our team will identify the best practices
that are being employed in the industry.The team wili then develop a set of recommendations for
consideration at the Aspen/Pitkin County Airport. Each recommendation will include a summary of the
improvement,strategy or program with the following elements:
• Description
• Anticipated benefits
• "Ballpark" costs
• Steps necessary to implement
• Responsibilities for implementation
These preliminary recommendations will be reviewed with the task force and modified,as appropriate,
into a final set of recommendations.
The entire research effort will be documented in a final report.
Generel Project Schedule
The project would begin as soon as authorization is received from the Airport and would proceed on the
following schedule:
• Introduction of Project and Goal Setting(Task Force Session#1—BOCC members): 1 week
• Establishing the Framework of the Research Process: 1 week
• Data Gathering: 3 weeks
• Data Compilation and Analysis: 2 weeks
• Findings and Recommendations: 2 weeks
• Presentation of Findings to Task Force (Task Force Session#4—BOCC members): 1 week
• Final Report Preparation: 1 week
Totai 7imefreme: 11 weeks
Project Management
The FHU work effort will be directed by Bob Felsburg,a founding Principal of the firm who has been
involved in resort planning for more than 35 years. A key participant in tF�is effort will be Jeff Ream,a
Senior Transportation Engineer at FHU who has focused his career in the past decade on transportation
planning in mountain resort communities, including the Aspen area. Shea Suski, a transportation
planner at FHU will assist in conducting the research efforts. Tim Malloy,of TG Malloy Consulting,will
provide oversight on the project and will be responsible for coordinating the efforts of FHU with the
overall project team. As for the design guidelines component of the project, contract administration will
be handled by TG Malloy Consulting, LLC.
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ASE Design Guidelines&Transportation Best Practices Scope of Services � May 9,2013 Page �10
Proposed Compensation
We propose that project compensation be managed by monthly invoicing based on the preliminary
cost estimate provided below. The consultant team will provide the Airport Administretion with
monthly invoices for the work completed by all consultants. A project tracking summary will also
be provided with each months invoicing showing the amount billed by task as well as the remaining
budget for each task. Additionai details regarding invoicing, terms of reimbursement and project
management will be addressed at the contract stage in the event our team is selected for the
project.
Preliminarv Proiect Cost Estimate
• Project Introduction &Goal Setting(Task Force Session#1): $2000.00
• Establishing the Framework of the Research Process: $8,300.00
• Data Gathering: $9,000.00
• Data Compila[ion and Analysis: $14,000.00
• Findings and Recommendations: $5,000.00
• Presentation of Findings to Task Force (Task Force Session #4): $2,000.00
• Final Report Preqaration: 53,000.00
Consulting Fees: $43,300.00
Contract Management: $3,000.00
Reimbursable Expenses: $3,000.00
Total Estimated Cost: $49,300.00
7otal Estimated Design Guidelines Cost: $124,070.00
Total Estimated Trensportation Best Mana�ement Practices Studv Cost: $49.300.00
TotalEstimated Project Cost: $173,370.00
402 PARK DRIVE•GLENWOOD SPRINGS•CO�ORADO•81601
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