HomeMy WebLinkAboutbocc.con.124.2012 Rev. 08-30-11 jls •
COUNTY CLERK'S
1st CONTRACT COVERSHEET
CONTRACT #: 124.2013
ORIGINATING DEPARTMENT: Fleet
PROCUREMENT OFFICER: Chris Bull PHONE#: 5393
PROJECT NAME: 1 Toyota Tacoma for Open Space CONTRACTOR: Go Toyota
DOLLAR AMOUNT: $26,118.00 LINE ITEM# 118.57.00952.86650
CONTRACT EXECUTION DATE: CONTRACT END DATE:
AUTOMATIC RENEWAL: ❑ YES ® NO TERM:
❑ BOCC AGENDA ITEM (Grants, IGA) ❑ STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER$50,000(Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
❑ None ❑ Informal El Formal ❑ Sole Source ❑ Emergency ® Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE:
❑ Services/Maintenance ❑ Employment
❑ License/Use ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease ❑ Non-Profit
El Construction ❑ Quasi-Public (e.g.-AVH)
® Goods, Equipnien£, Supplies ❑ Grant Agreements(Notify Finance & Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
(00: 10%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all exhibits and notices must be attached for the following:
✓ Z No Pages Missing ✓❑ All Other Blanks Filled In
✓ ❑ If Page Left Intentionally Blank—Note on Page ✓® All Exhibits Attached
✓ ® Page numbered consecutively in All Legal Descriptions attached (i[applicable)
✓ ❑ All Original Signatures Affixed in Notice of Award/Notice to Proceed Attached (if applicable,
✓ ❑ All Dates Filled In ✓❑ Warranty(if applicable)
✓ ❑ Special Instructions for Finance Department:
✓ ❑ Authorized Procurement Officer's Name:
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
Contract# 124.2013 2- Rev. 8.29.11 jaa/js
Budget Line Item# 118.57.00952.86650
OUTSIDE AGENCY BID MEMORANDUM
TO: File
FROM: Chris Bull. Fleet Manager
RE: Toyota Tacoma for Open Space
DATE: 2/13/13
STATE BID
At the procurement officer's discretion, a contract may be awarded for a property, service,
or construction item on the terms and to the contractor that has been selected under the State •
of Colorado's or other governmental jurisdiction's competitive procurement process. The
other jurisdiction's process must maintain the spirit of the County's procurement standards
. in order for the proposal to be accepted by the County (Pitkin County Procurement Code
section 3-106.)
Contract# 124.2013
Description of Project: 1 Toyota Tacoma for Open Space. State Contract
Budget:$ 26,118.00 Budget Line Item # 118.57.00952.86650
Outside Agency Procurement process used State Of Colorado Contract
Contractor Contacted (who and how):
Go Toyota( John Basci)
303-792-1120 P
303-268-8755 F •
BasicJ@autonation.com
(2 ')2 ,ty 0— l3
Procurement Officer Date County anager Date
(Place in procurement file)
Contract# 124.2013 Rev. 8.29.1 1 jaa
Budget Line Item# 118.57.00952.86650
trIKIN
OUN
071,�
CONTRACT
FOR THE PURCHASE OF GOODS
THIS CONTRACT is made and entered into this 13th day of Febuary, 2013 , by and
between the Pitkin County Board of County Commissioners, 530 E. Main Street, Third Floor,
Aspen, Colorado 81611 (hereinafter "County") and Go Toyota , (hereinafter "Vendor").
1. GOODS PURCHASED. Vendor shall provide County the following goods
conforming to the stated description and any Technical Specifications attached to this
contract:
1 Toyota Tacoma Pickup, as per State Contract
2. DELIVERY OF GOODS. Goods, together with all warranties, guarantees,
manuals, support information and notice of any extended warranties, shall be delivered
by Vendor to the County at the following place and time:
Place: Centennial CO
Date and Time. TBD
3. RISK OF LOSS. At all times prior to delivery and County's acceptance of
the goods, Vendor shall bear any and all risk of loss of or damage to the goods. During
such period, Vendor shall insure the goods for loss or damage in amounts and under
appropriate terms.
4. TIME IS OF THE ESSENCE. Vendor acknowledges that time is of the essence
for delivery of goods.
5. LIQUIDATED DAMAGES. Vendor hereby agrees to be responsible to County
for liquidated damages for failure to deliver goods on time, (for delay and not as Penalty)
in the amount of$0.00 per calendar day for each day or part of a day that goods are not
delivered on the date and time established in accordance with this contract. The parties
agree that the stated sum is a reasonable forecast of fair compensation for the anticipated
damages for delay and that they genuinely intend to liquidate such damages. Any such
damages are to be deducted from purchase price.
6. ACCEPTANCE OF GOODS. Delivery of goods shall be complete only upon
acceptance by County. County shall have 7 Days for inspection of goods. At delivery
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Contract# 124.2013 Rev. 8.29.11 jaa
Budget Line Item # 118.57.00951.86650
and after inspection and acceptance, Vendor shall tender a Bill of Sale to the goods,
together with any and all other documents evidencing such ownership and title to the
goods. The goods shall be delivered to County free and clear of any liens, claims or
encumbrances, and Vendor shall warrant the same, which warranty shall survive closing
of this contract.
7. REJECTION OF GOODS. . If goods are not delivered according to the
specifications and descriptions of this contract, County may reject goods. [Vendor shall
have 10 Days additional time to deliver goods in conformance with this contract. Upon
failure of Vendor to deliver goods, County may terminate this contract or declare Vendor
to be in default and pursue remedies contained in this contract.
8. WARRANTY/REPAIRS:
A. Delivery of Warranty. Upon delivery of the goods, Vendor shall
simultaneously tender to County all warranties, guarantees, manuals and other
documents specified by the contract documents or in possession of Vendor.
B. Terms of Warranty and Repair. The Vendor hereby warrants that for a
period of 36 Months or 36,000 miles after goods are accepted, Vendor will, at
Vendor's own expense, without any cost to the County, replace all defective parts
and make any repairs to the goods that may be required or made necessary by
reason of defective material or workmanship. Where practicable, warranty repairs
are to be made in the field;however, in the event of major repairs, the goods may
be transported to Vendor's facility at no cost to the County.
C. Extended Warranties. In addition to the above, the County may avail itself
of the Vendor's standard and/or extended warranties. The Vendor shall offer to
the County any extended warranties, which may be available from the
manufacturer at the time of delivery, or any subsequent extended warranties, for
which the County may be eligible, which become available thereafter. The
County is under no obligation to accept and pay for these extended warranties
however.
9. PAYMENT. Full payment shall occur upon acceptance of goods delivered in
compliance with this contract. In consideration of delivery and acceptance of the goods
to County in accordance with this contract, County shall pay Vendor, and Vendor agrees
to accept as its full and only compensation, the stated sum of$26,118.00 but any payment
by the County may be offset by any amount the Vendor owes the County for any reason.
10. TERMINATION PRIOR TO EXPIRATION OF CONTRACT TERM. County
has the right to terminate this contract, with or without cause, by giving written notice to
the Vendor of such termination and specifying the effective date thereof.
11. COUNTY'S REMEDIES UPON DEFAULTOF VENDOR. Whenever Vendor
shall default in performance of this contract in accordance with its terms, County shall be
entitled to suit for damages, specific performance or other relief in law or equity.
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Contract# 124.2013 Rev. 8.29.11 jaa
Budget Line Item# 118.57.00951.86650
12 ASSIGNABLILITY. This contract is not assignable by either party. Any use of
subcontractors by the Vendor for performance of this contract must be accepted in
writing by the County.
13. BINDING ARBITRATION. Any disputes arising out of this contract shall be
subject to binding arbitration. The parties agree that any disputes concerning the terms
and conditions of this contract shall be submitted and finally settled by arbitration.
Arbitration shall be conducted pursuant to the rules of the American Arbitration
Association and shall be presided over by the Pitkin County Hearing Officer appointed to
arbitrate Pitkin County contract disputes. Costs of the arbitration shall be awarded to the
substantially prevailing party.
14. SEVERABILITY. In the event that any provision of this contract shall be held to
be invalid or unenforceable, the remaining provisions of this contract shall remain valid
and binding upon the parties hereto.
15. INTEGRATION AND MODIFICATION. This contract represents the entire and
integrated contract between the County and Vendor and supersedes all prior negotiations,
representations, or contract, either written or oral. This contract may be amended only by
written contract signed by both the County and Vendor.
16. EXEMPTIONS. All purchases of construction or building or any other materials
for this contract shall not include Federal Excise Taxes or Colorado State or local sales or
use taxes. Pitkin County is exempt from such taxes under registration numbers 98-02624
and 84-78000-5K.
17. CONTRACT MADE IN COLORADO. The parties agree that this contract was
made in accordance with the laws of the State of Colorado and shall be so construed.
Venue is agreed to be exclusively in the courts of Pitkin County, Colorado.
18. ATTORNEY'S FEES. In the event that legal action is necessary to enforce any of
the provisions of this contract beyond the arbitration described in Paragraph 13, the
substantially prevailing party shall be entitled to its costs and reasonable attorney's fees.
19. GOVERNMENTAL IMMUNITY. Vendor agrees and understands that the
County is relying on and does not waive, by any provision of this contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or any
other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, § 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to the County or any of its officers, agents or employees. Further, nothing in this
contract shall be construed or interpreted to require or provide for indemnification of the
Vendor by the County for any injury to any person or any property damage whatsoever
which is caused by the negligence or other misconduct of the County or its agent or
employees.
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Contract# 124.2013 r Rev. 8.29.11 jaa
Budget Line Item# 118.57.00951.86650 lV
20. CURRENT YEAR OBLIGATIONS. The parties acknowledge and agree that any
payments provided for hereunder or requirements for future appropriations shall
constitute only currently budgeted expenditures of Pitkin County as County. Pitkin
County's obligations under this contract are subject to Pitkin County's annual right to
budget and appropriate the sums necessary to provide the services set forth herein. No
provisions of the contract shall constitute a mandatory charge or requirement in any
ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of
the contract shall be construed or interpreted as creating a multiple-fiscal year direct or
indirect debt or other financial obligation of Pitkin County within the meaning of any
constitutional or statutory debt limitation. This contract shall not directly or indirectly
obligate Pitkin County to make any payments beyond those appropriated for Pitkin
County's then current fiscal year. No provisions of this contract shall be construed to
pledge or create a lien on any class or source of Pitkin County's moneys, nor shall any
provision of this contract restrict the future issuance of Pitkin County's bonds or any
obligations payable from any class or source of Pitkin County's money.
21. NOTICE. Any written notice required by this contract shall be deemed delivered
through any of the following: (1) hand delivery to the person at the address below; (2)
delivery by facsimile with confirmation of receipt to the fax number below; or (3) within
three (3) days of being sent certified first class mail, postage prepaid, return receipt
requested addressed as follows:
A. To Pitkin County with copies to:
Christopher Bull Pitkin County Attorney's Office
76 Service Center Rd,
Aspen CO 81611 530 E. Main Street, #302
• 970-920-5764 Aspen, Colorado 81611
Fax: (970) 920-5198
B. Go Toyota
John Basci
10531 E Arapahoe Rd
Centennial CO 80112
303-792-1120 P
303-268-8755 F
IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out
herein above.
VENDOR: BOARD OF COUNTY COMMISSIONERS OF
PITKIN COUNTY COLORADO
Bd • 76O74 3 )Q `3 By: Age .2-28-??
N•
e/Coinpany Date County Manager Date
Title:
B 0.41,,4 J Er
department Manager/Section ead Date
4
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Colorado State Fleet Management Page 1 of 3
2013 VEHICLE SPECIFICATIONS
Dealers Invitation to Bid 812712012
Class: P/U-4x4 Body Code: F1 PU SMALL,4X4
Representative Models: 1: NISSAN FRONTIER 2:TOYOTA TACOMA
3: SUZUKI EQUATOR 4: -I
MAKErI MODEL: 7A4cC!Li A OEM.MODEL II: /5o q TRIM LEVEL: OEM CODE:
STANDARD SPECIFICATIONS: OEM CODE INDICATE ACTUAL DEALER SPECIFICATIONS
100 PASS: 2 PERSONS MIN. STD
110 DOORS:2 SIDE DOORS _ EID
123 STANDARD BED MIN:70 INCHES 73•S
140 TIRES:ALL SEAS M&S RADIAL
146 FULL SIZE SPARE TIRE ST
173 WHEELBASE:103.0 IN.MIN It L,
195 ENG MIN CYL:4
202 ENG MIN DISP:2.4L .1
222 FUEL TANK: 16 GAL MIN I
231 GVW RATING:4400MIN $(00
300 AIR CONDITIONING-R134a r1
302 RADIO:AM/FM Sit #C,'D,%A 3, }}l1Dlo 7cc- . uS% , ewE106TIA
307 POWER BRAKES 8 POWER STEERING �D `
308 ABS BRAKES $TD t VSC.7rQaC t£'gD 1'g Pc 5ST (sw+R1 S119)
310 SEATS:CLOTH SEATS R'T)
320 FLOORING:CARPET $TD pQ
340 AIR BAG-DRIVER SIDE Sm 'h Pp65sNce.Q, &.uIcurc1C'C t 511v J C.t A/AJ
400 MIRRORS:RIGHT AND LEFT yt
404 INTERMITTENT WIPERS '['CL)S SPECn
410 TRANSMISSION:AUTOMATIC
415 FOUR-WHEEL DRIVE
418 AUTOMATIC LOCKING FRONT HUBS STD
458 STEP BMPR-20011TONGUE,2000#TRLR W Sato
13 r
752 AXLE RATIO:SPECIFY 4./o
910 PRIMARY FUEL:UNLEADED -rb
991 STD WRNTY-BUMPER TO BUMPER 3/36 STD
h�•1 STANDARD VEHICLE BASE PRICE$ 0211%
of >
AVAILABLE OPTIONS: OEM CODEACTUAL I COMMENTS PRICE
097 CREW CAB(4 DOORS):SPECIFY CA '% V b -LoT$ of STD SQUip r 492
098 EXT CAB LONG BED 3 OR 4 DOOR AeaSS C46 1- 01178
Colorado State Fleet Management Page 2 of 3
2013 VEHICLE SPECIFICATIONS
Dealers Invitation to Bid 8/27/2012
Class: P/U-4x4 godv Code:Fl PU SMALL,4X4 •
Representative Models: 1: NISSAN FRONTIER 2:TOYOTA TACOMA
3:SUZUKI EQUATOR 4:
MAKE:1.964A- MODEL: 'Tpte.Kf4 OEM MODEL#: TOW TRIM LEVEL: OEM CODE:
AVAILABLE OPTIONS: OEM CODEACTUAL I COMMENTS PRICE
099 EXT CAB SHORT BED 3 OR 4 DOOR —
121 LONG BED
122 SHORT BED
133 BACK UP ALARM IUA
141 TIRES:ALL-TERRAIN,LIST SIZE: NA•
143 TIRES:OPTION#1,LIST SIZE: NA
216 NON-STD ENGINE OPTION A: NA
239 GVW OPTION:SPECIFY A(ft .
249 AXLE RATIO OPTION:SPECIFY N A
254 ALT FUEL-OEM BI FUEL tJA
255 ALT FUEL-OEM DEDICATED NA/�
256 E85-OEM BI FUEL x.11.1 n�1 .. ./
284 REMOTE KEYLESS ENTRY NA - TNAI1A bts- 71 14- ST1) 7511.
298 CRUISE CONTROLRILT iJA " AVM Lai- -I IN Sit 7S4',
311 SEATS:VINYL SEATS f,J11
321 FLOORING:RUBBER F(, VIWgL riot mG- 50
411 TRANSMISSION:MANUAL W/OVERDRV W A
1420' BEDLINER-FULL MOLDED+TAILGATE pNI 1.165tTq. bI$)
423 TOOL BOX-ACROSS BED BOX(attachment)
424 TOOL BOX-SIDE BED BOX(attachment)
430 PCKG:TOWINGIRCVR HITCH(Atchmt) N pt - AVAO—POLE- 7(rt-t ISO (050
432 TOW HOOKS ctD
440 PACKAGE:OFF ROAD(Attachment) NA--re 6ccGcPZJ AvAIc.PJ3Lt -i5c4 t3t0
443 PKG:STROBE LIGHT(Attachment) NA
444 ENGINE BLOCK HEATER /,IA
450 SKID PLATE-FUEL TNK,TRFR CS/DI Figs,Nit-tI-�I Rea-- paki§IW• STD 799#
468 SPRAY IN BEDLINER �CYNQ061"TL
472 EPACT AFV CREDIT:Specify
•
520 POWER LOCKS - Srb OJ 7()'"' 4- IS Se
530 POWER WINDOWS NA' - $(� ON 7(S'34- -76-14
541 DELETE DAYTIME/AUTO HEADLIGHTS NA
599 AM/FM CD PLAYER .t .3ga
608 HYBRID GAS/ELECTRIC /.14
643 ADD DAYTIME RUNNING LIGHTS Sr*
763 PHEV(PLUG IN HYBRID ELEC VEH) 11/41A
Via{ e` C " L
it
Colorado State Fleet Management Page 3 of 3
2013 VEHICLE SPECIFICATIONS
Dealers Invitation to Bld 8/27/21112
Class: P/U-4x4 Body Code:J=1 PU SMALL,4X4
Representative Models: 1: NISSAN FRONTIER 2:TOYOTA TACOMA
3: SUZUKI EQUATOR 4:
MAKE: Aria- MODEL: At OMA OEM MODEL it: I5o4 TRIM LEVEL: OEM CODE:
AVAILABLE OPTIONS: OEM CODEACTUAL I COMMENTS PRICE
982 EXT WARRANTY-POWER TRAIN 5/100,OD0 I Alp' c.J/oo coe rrb N DOUc.r O�^D
AVAILABLE COLORS: Please attach manufacturer color chart
OTHER VEHICLE SPECIFICATIONS/OPTIONS (Please attach separate sheet if necessary) PRICE
STANDARD FACTORY WARRANTY(Attach detailed description):
MILES MONTHS
Bumper to Bumper 3fuet0 3to
Drive Train (ptLOU (oI
Other Qrs(Q(PfFjcOh/ Wag itt) lot
OPTIONAL FACTORY WARRANTY(Attach detailed description):
MILES MONTHS• PRICE
Z(
It it p-Scob 9(, IS .
EPA FUEL RATING: M.P.G CITY, 'l M.P.G HIGHWAY
-
OEM MINIMUM FUEL RATED OCTANE:
DELIVERY: % DAYS FROM DEALER RECEIPT OF ORDER FROM STATE(E.G.90 DAYS)
IDENTIFY ANY EXCEPTIONS TO SPECIFICATIONS:
DEALER NAME: 'Art BIDDER'S NAME: -JaNNi ^ • & 6C(
DEALER PHONE: 353-792- i ), SIGNATURE: ���
Christopher Bull
From: Basci, John <Bascij @autonation.com>
Sent Friday, February 01, 2013 11:45 AM
To: Christopher Bull
•
Subject: Tacoma
Chris,
Nice to hear from you this year. The following is the pricing on the Tacoma you requested: Base Tacoma 4X4 (7504)
$20813+V6 Access Cab (7554) $3600+Convenience Package (CP)$1005+Tow Package (TO)$650+Al W". Mats-faQ)
$480.=$26168. -A-. .5
- toa -
Power windows and locks as as Bluetooth are standard. CP adds power mirrors, sliding rear window,cruise control,
remote keyless entry and audio con ols on the steering wheel. To add factory towing you need one of the following
packages: CP, SR5 (SL),TRD Off-road ( or TRD Sport (PY). CP is the least costly and it gives you what you want plus a
few extras. Toyota does not have many s and alone factory options, upgrades are done with packages. FYI-you can
get heavy duty vinyl flooring (FL)for$50, eliminating carpet and the need for rubber mats.
Any question feel free to email or call. Look forward to working with you this year.
Fleet Manager
GO Toyota
303-792-1120 (0)
303-268-8755 (F)
720-260-5466(C)
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