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Home My WebLink AboutBOCC Packet 02272013 Budget Supplemental 2012 budget Changes in Budgetary Fund Balances BudgetaryAmended Fund2012Budgetary Balance,BudgetFund Fund After Budget Reorg.Net Change(includesBalanceBalance, Fund Name 1/1/2012This ResoOrdinances)Transfers1/1/2012 General Fund: Restricted fund balance Debt Reserves0---- TABOR Reserve642,049---642,049 State Superfund Tip Fees460,718---460,718 Total Fund Balances Restricted1,102,767-- 1,102,767- Committed fund balance- Park Dedication Fees749,096---749,096 Payment in Lieu of Housing0---- Total Fund Balance Reserved By Policy749,096---749,096 0 Assigned fund balance0 Air Quality Mitigation24,666---24,666 Amount allocated to balance 5 year plan350,000---350,000 Minimum balance for working capital3,357,951-- 3,357,951- Tipsy Taxi146,427 (10,071)--136,356 Veterans Memorial3,363-(500)-2,863 Replacement Reserves0---- Future Capital Projects0---- Building Contingency0---- 3,882,407 (10,571)- 3,871,836- 0 Unassigned Fund balance8,870,377(5,001)(1,430,296)(1,000,000)6,440,081 Total General Fund Balance14,604,647(5,001)(1,440,867)(1,000,000)12,163,780 Other Funds: Translator Fund897,524 (146,614)--750,910 Capital Projects Fund**3,616,27440,000(5,965,348)1,000,000(1,349,074) Road & Bridge Fund0---- Human Services Fund113,834(4,000)(26,428)-87,406 Healthy Community Fund(6,812) (105,812)- (112,624)- Redstone Ranch Improvement District Fund3,702-(126)-3,576 Ambulance District Fund579,646(52,470)(111,094)-468,552 Open Space Fund6,930,626 1,847,795- 8,778,421- Enhanced 911 Fund828,750 (59,479)--769,271 Conservation Trust Fund2,553-170-2,723 Housing Impact Fees Fund***8,302,740 (1,908,850)- 6,393,890- Healthy Rivers and Streams Fund1,329,396(23,875)215,648 1,545,044- Public Health0---- Transit Sales/Use Tax Fund10,917,701(11,000)589,439 11,507,140- Library Endowment Fund5,538,859-1,680 5,540,539- Library Fund213,089(24,000)(437,745) (224,656)- Transit Sales Tax Debt Fund163,566---163,566 Twining Improvement District Fund20,000(3,300)(803)-19,197 General Obligation Debt Service Fund4,464-(584)-3,880 County Lease/Purchase Fund0---- Airport Fund (Working Capital)7,316,212 (2,240,581)- 5,075,631- Solid Waste Center Fund (Working Capital)61,371(220,000)(1,440,554) (1,379,183)- Risk776,214 (2,000)--774,214 Health Insurance1,789,040-- 1,789,040- -- - Total All Fund Balances64,003,396(303,646)(11,232,153) 52,771,243- RESOLUTION OF THE BOARD OF A COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO, PROVIDING SUPPLEMENTAL APPROPRIATIONS TO THE 2012 BUDGET (September through December) Resolution No ____-2013 Recitals 1) Additional revenues are anticipated to be received in 2012 than were appropriated, resulting in a portion of unappropriated fund balance available for unanticipated expenditures that occur during the year; and 2) Certain revenues will become available that were not anticipated during the preparation of the 2012 budget; and 3) Certain revenues anticipated to be received in 2012 will not be realized and will result in a decrease in fund balance; and 4) Funds budgeted in 2012 can now be determined to be in excess of those needed for specific projects and can be returned to fund balance; and 5) Upon due and proper notice, published in accordance with the law, said supplemental budget was open for inspection by the public at a designated place, a public hearing was held on _______________, 2012 and interested citizens were given an opportunity to file or register any objections to said supplemental budget. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado that adjustments be made to the 2012 budget as follows: Revised PreviousRevenueExpenditure Budget BudgetChangeChange $ $$$ GENERAL FUND Communications Staff is looking to upgrade the Spillman software that is used for computer aided dispatch, law records and jail records management. This upgrade also requires more robust hardware and the current server must be replaced. Communications will fund $9,000 of the project with the rest contributed by other public agencies. City of Aspen Share of Program 8,584--8,584 Snowmass Village Share of Program 2,132--2,132 Town of Basalt Share of Program 3,133--3,133 E-911 Share of Program 12,250--12,250 Spillman Upgrade- 13,000- 13,000 Spillman Server Replacement- 22,100- 22,100 26,09935,100 General Fund Open Space In June of 2012 the BOCC si gned an intergovernmental agreement with CDOT regarding the Independence Pass erosion control and bank stabilization project (Independence Pass Middle Cut Project). The current section of the project addresses soil erosion and water quality mitigation between mile markers 59 and 61. Pitkin County will pass through the grant dollars to the Independent Pass Foundation which has guaranteed all funding needed to complete the project. 52,000 IPMC Grant- 52,000 - 101,300 IPMC Contribution- 101,300 - 153,300 Compost Blanket- - 153,300 153,300153,300 FUND BALANCE CODING: UNASSIGNED GENERAL FUND TOTAL179,399 188,400 NET REVENUE INCREASE/(DECREASE) FUND BALANCE(9,001) Revised PreviousRevenueExpenditure Budget BudgetChangeChange $ $$$ CAPITAL PROJECTS FUND Due to small changes in scopes of work, savings from the chip/seal program are being used to fund more extensive excavation for the patching program, changes to the engineering and construction of the Snowmass Creek road and the Woody Creek retaining wall. These changes are over the $50,000 threshold and therefore need Board approval. Redstone Blvd215,000 - (80,000)135,000 Brush Creek Road425,000 - (85,000)340,000 Purchased Services95,000 - 40,000135,000 Contingency Fund330,000 - 75,000405,000 Woody Creek Road135,000 - 50,000185,000 -- FUND BALANCE CODING: CAPITAL PROJECTS FUND BALANCE-- NET REVENUE INCREASE/(DECREASE) FUND BALANCE- AMBULANCE DISTRICT The Ambulance District purchased a new ambulance this year, the cost of which was partially offset by a state grant of $69,901. However expenditure exceeded budget by approximately $13,000 and the difference should be appropriated. Also needing additional appropriation is the District's share of the fleet allocation. The allocation has increased this year for several reasons. First, the District is running two more vehicles than last year. Second, the district purchased a new van that needed upfitting along with the new ambulance. Third, the original van required major repairs that increased the direct cost to the District. Fleet is allocated based on direct costs to each department. Since the District incurred greater direct costs in 2012, their share of the fleet allocation which includes insurance and overhead is increased. The estimated fleet allocation for 2012 is $69,000; therefore additional budget must be appropriated. Fleet Allocation29,299 39,770-69,069 New Vehicle Acquisition128,306 12,700-141,006 52,470- FUND BALANCE CODING: MBULANCE DISTRICT FUND BALANCE 52,470- A NET REVENUE INCREASE/(DECREASE) FUND BALANCE(52,470) HEALTHY RIVERS AND STREAMS The Healthy Rivers and Stream Board agreed to fund 50% of the cost of developing and installing a smart grid of water flow and quality data monitoring stations in the Roaring Fork River and Crystal River watershed. Watershed Gaging Initiative- 23,875-23,875 23,875- FUND BALANCE CODING: HEALTHY RIVERS AND STREAMS FUND BALANCE 23,875- NET REVENUE INCREASE/(DECREASE) FUND BALANCE(23,875) Revised PreviousRevenueExpenditure Budget BudgetChangeChange $ $$$ SALES AND USE TAX Both the 1% and 1/2% 2012 sales tax have exceeded expectation which requires increases in the payments to the City of Aspen, the Town of Snowmass Village and RFTA. Of the half cent sales tax, approximately 81% is paid to RFTA and the remaining 19% will flow to the EOTC fund balance for transit oriented projects. County Transit Sales Tax3,798,000174,000-3,972,000 RTA 1/2% Contribution3,077,899 145,000-3,222,899 Transit 1% Sales Tax6,637,076598,000-7,235,076 RTA 1% Contribution2,881,243 288,000-3,169,243 Payment to Snowmass Village766,083 96,000-862,083 Payment to City of Aspen2,989,750 214,000-3,203,750 772,000743,000 FUND BALANCE CODING: SALES AND USETAX FUND BALANCE772,000743,000 NET REVENUE INCREASE/(DECREASE) FUND BALANCE29,000 LIBRARY The library is seeking to upgrade their website to provide a site that is inviting, attractive and interesting to all members of the community. The new website will use the Drupal content management system. Website Design- 24,000-24,000 24,000- FUND BALANCE CODING: LIBRARY FUND BALANCE 24,000- NET REVENUE INCREASE/(DECREASE) FUND BALANCE(24,000) TWINING FLATS It was necessary for the Twining Flats General Improvement District to complete unbudgeted road repairs. An additional $3,300 appropriation will cover the expenditure. Maintenance of Condition- 3,300-3,300 3,300- FUND BALANCE CODING: TWINING FLATS FUND BALANCE 3,300- NET REVENUE INCREASE/(DECREASE) FUND BALANCE(3,300) SOLID WASTE The amount of aggregate product received at the landfill in 2012 has exceed the 2011 annual total. The additional money being requested will process 30,000 tons of recovered rock and soil into aggregate products. The cost to process this material is locked at $7.38 per ton in the agreement with the contractor at the Landfill. The remaining stock pile will be processed in 2013. - ggregate Processing Service454,668220,000674,668 A 220,000- FUND BALANCE CODING: SOLID WASTE FUND BALANCE 220,000- NET REVENUE INCREASE/(DECREASE) FUND BALANCE(220,000) Revised PreviousRevenueExpenditure Budget BudgetChangeChange $ $$$ CROSS FUND TRANSFERS The BOCC approved a contribution of $4,000 from their discretionary fund to the Human Services emergenc y assistance fund in order to continue the EAF's work through the end of the year. BOCC Discretionary Fund10,000 (4,000)-6,000 Emergency Assistance Fund40,000 4,000-44,000 -- dditional funds are required for the AABC pedestrian crossing because of the extensive coordination required A between CDOT, Airport, RFTA and the County to ensure the crossing is constructed to compliment other developments in the area. 365,000 Road Contingency Fund405,000 (40,000)- 323,632 AABC Pedestrian Crossing283,632 40,000- -- FUND BALANCE CODING: UNASSIGNED GENERAL FUND (4,000)- GENERAL FUND BALANCE (4,000)- CAPITAL PROJECTS FUND BALANCE (40,000)- HUMAN SERVICES FUND 4,000- SALES AND USE TAX FUND 40,000- -- NET REVENUE INCREASE/(DECREASE) FUND BALANCE- TOTAL BUDGET CHANGES ASSIGNED GENERAL FUND -- UNASSIGNED GENERAL FUND 26,09931,100 GENERAL FUND BALANCE26,09931,100 CAPITAL PROJECTS FUND TOTAL (40,000)- HUMAN SERVICES FUND TOTAL 4,000- AMBULANCE DISTRICT FUND TOTAL 52,470- HEALTHY RIVERS AND STREAMS FUND TOTAL 23,875- SALES AND USE TAX FUND TOTAL772,000783,000 LIBRARY FUND TOTAL 24,000- TWINING FLATS FUND TOTAL 3,300- SOLID WASTE FUND TOTAL 220,000- 798,0991,101,745 NET CHANGE FOR TOTAL BUDGET(303,646) FUND BALANCE TRANSFERS The 2012 year end budget update process showed savings in the General Fund balance. The decision was made during budget discussions to transfer $1million into the Capital fund for 2013 projects. INCREASEDECREASE GENERAL FUND 1,000,000- CAPITAL PROJECTS FUND1,000,000- Revised PreviousRevenueExpenditure Budget BudgetChangeChange $ $$$ INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING ON THE23TH DAY OF JANUARY, 2013. NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE RESOLUTION PUBLISHED IN THE ASPEN TIMES WEEKLY ON THE _________ DAY OF_________________________, 2013. NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED ON THE OFFICIAL PITKIN COUNTY WEBSITE (www.aspenpitkin.com) ON THE ________ DAY OF _________________________, 2013. ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE ______ DAY OF _______________________, 2013. TTEST: A Jeanette JonesGeorge Newman, Chairman Deputy County ClerkDate: PPROVED AS TO CONTENT:MANAGER APPROVAL: A John RedmondJon Peacock Finance DirectorCounty Manager