HomeMy WebLinkAboutbocc.con.005.2013 Rev. 08-30-11 jls
COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 005-2013
ORIGINATING DEPARTMENT: Health&Human Services
PROCUREMENT OFFICER: Mitzi Ledingham PHONE#: 9205766 �
PROJECT NAME: HCF Grant Programs CONTRACTOR: Alpine Legai Services
DOLLAR AMOUNT: $20,000.00 LINE ITEM# 113.85.00000.84022
CONTRACT EXECUTION DATE: 1/1/2013 CONTRACT END DATE: 12/31/2015
AUTOMATIC RENEWAL: ❑YES �NO TERM: partnership
❑ BOCC AGENDA ITEM(Grants, IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER$50,000 (Requires Section Leader&County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
�None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE:
❑ Services/Maintenance ❑ Employment
❑ License/Use ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease �Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance &Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
- (GO: 10%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all e�chibits and notices must be attached for the following:
✓ �No Pages Missing ✓� All Other Blanks Filled In
✓ ❑ If Page Left Intentionally Blank—Note onPage ✓0 All E�ibits Attached
✓ � Page numbered consecutively ✓0 All Legal Descriptions attached(fapplicable)
✓ � All Original Signatures Affixed ✓�Notice of Award/Notice to Proceed Attached (f applicable)
✓ � All Dates Pilled In ✓Q Warranty(if applicable)
✓ � Special Instructions for Finance Department: see contract payment worksheet
✓ �Authorized Procurement Officer's Name: Mitzi Ledingham
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND RE�DY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
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PITKIN Ct3UNT�'
HEA�,TH ANI� HL7�IAN SEI�VICES
PAI�TNER�HI�'CRANT A.'4VA�:IJ
ALPINE LEGt�L�ER�VICE� 2t?13-20��
C�ntract Nc�rrr6er �}t�5-2(3l3' Led��r Number t 13.SS.Ot�O{�(?.84fl22
This Crant is made a�af the date last be�o�r signed betrveen I'itkan Gc�unty, herein referred tc�as
„Cc�unt�v",�nd Alpine Le�al Services, hereai��r referred t�as"Agenc}�". Whereas, ,htpine Legal
Services, a private non-prc��t ag�ney,c�ffers prngrams that prc�vi�e le��l a�sistance tc�ceime
victims,s�niars, resider�ts�f a�"ordable housing and others whc� cannot access�he legal sy�t�rn
be�ause t�f financiai need or ather chaileng�who live andlor work in Pitkin County. .�
1. Term and�ene�val c�f A,�r��ment� Absent any terxnination fc�r cause under paragraph 5 of
the Agreement,th�tezm of this Agreement shal;� continue for a period c�f tlhree years.
frc�m January t,20'13,to December 3 I,2C�1 S,subjeci to budget apprc�priation,
compliance with�ontract abli�atians,anc! Board of C'ounty Commission�rs' approval
each year.
2. Agency_+C?bli�;ationsa Ag�ncy shall:
a) Strictly adhere tc+a�l app�icable federal,state and lacal la�s or r�gulaticrns that
have been oe may herea�er be e�tablisheci.
b) Ccsmplianee with Hc�us� 8i:ll 06-1 Q23. Perform the foll�wing verifzcations tc�
ce�mply with H�us� Bi1106-1U23: Grancees whc�provide a benefit tc�persans aver
the a�e c�f 18 year�r�fa�e arrd wl�ich require an irrdividual �ppiication frnm the
person whc�will receive a b�nefit, are reqr�ired tcr verify tt�e a�plicant's t�gal
preses�ee in the (.J`nited States. Th�e verification aflawful �res�nce requ�res al1
applicant� 18 years of age or olcier tc�:
i. Pr�du�e a valid Co[arado driver's li�ense or a Co[c�rac�c�identification
card, or a United States rnilit�ry card Qr rni�itary d�pendent's identifica�it�n
card;or a United St�tes Coast Cruard MerchanC Mariner card; ar a I'�tative
American Tribai docurnent,anci
ii. �xecute an affidavit stating that applicant is a[Inited �tate�citiz�n c�r
legal permanent re�ident, oc that applicant is otherwise iavvfully
presen# in the tlnited States pursuant tc� Federal law.
c) Be lawfully prahzbited, pursuant to Article 76.5 c�f Titl�2�t, C,RS.,from
praviding a Federal pubiic benefit or�state or local pub(ic bertefit in vic�iatian of
paragraph (b)ofthis sectit�n,
i. Statutory Exceptic�ns: Exeept�d from this requirement are the followina
types of benefits.
�. Services for childrer�under�ge 18;
B, Qbtaining�tealth ear� iterns and servic�s necessacy f�ar treatm�nt of an
emergency medicat candition c�f the persan invr��ved and nc�t related tc�
an c�r�an transplant;
C. Shart-t�rrn, in-kind, non-cash err�ergency disaster relief;
D. �ublic health assistance for immunizatiQns�with respect to
imrnuni�able diseas�s and for testir�g and treatment�Fsymptoms of
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cc�mmunicable disease, ��rhether c�r n�t sueh syr�ptams are caused by
immunizable disease�;
E. Fra�raz�s, services or assistance such as sr>up kitchens, crisis
cc�unseEing and intervention;
F. Prenat�l care,
d} Public Gr�nts for Servic+e�. C�2S�8-17�S-1U1.
jNr�t upplicable tv agr�ements�elat�ng tv tlre v,�'fer,issuance,vr sal�e+f
securities, investtr�nt aduis�ry services�r fund mana�ement s�rvaces,
sponsvred pr�jec�s,intergvvernmet�tal ugreements,ar infor»zutior�teehnol�gy
s�rviees r�r prr�ducis and servicesj Grantee c�rtifies,warrants, and agrees that it
does nc�t knowingly empioy or contract with an illegal atien whca will perfc�rtn
work under this Grant and v+�ill cc�nfirm the employment eli�ibility erf all
emplav�ees whc�are newly hired for employment i;n the tJnited States tc�perfr�rm
�vork under this Grant,through participatican in the E-Verifj� Pro�ram or t�e
I.�epartment prc�gram est.�b�ished p�rsuant to CRS §8-17.�-10�(5)(c), Crant�e
shali nc�t knowin�;ly et�ploy or e�ntraet�vith an illegal alien to perform wQrk
under th�s Grant ar enter intc� a brant with a Sub�rantee that fails to certify tt�
Grant��that the Subgrantee st�ail nat kr�awingly empioy ar contract wiih an
illegal alien to perform work under th:is Grartt. Grantee.
i. sha�ll nc�t us�E-Verify Program ar T}epartrnent program prQCedur�s to
underkake pre-emplc,y�nent screening of job ap�licar�ts whiie this Grant is
bein�performed
ri. shall notify tk�e Subgrantee and the �ranting Sta�e agency��i?tl�i�three�avs
i�'Grantee has actual knowlecige that a�ub�rante� is employfng Qr
contraeting with an illegal alien for wc�r3c uncler this Grant
iii. shall terminate the subgrant if a�ub�rantee does�not stop e�nplflying�sr
contracting kvith tY�e itl�gal alien �vithin three days c�f receiving the rtc�tice,
and
iv. shal� comply with reasonable reque�ts made in the cc�urse of an
inv�stigation, undertaken �ursuanl to C.RS �8-17.5-10�{5), by the Cotoradc�
Departrner�t c�f Labor and Emplayrrr3ent. [f Grantee participates in th�
D�partment prc�gram,Crrantee sha11 d�liver tc�the granting State ag�ncy,
lnstitutit�n of Higher Education or palitical subdivision, a wr-itten, notarized
affit�nati�n, afficmin�that Grantee has examined the legal w�c�rk status of
such emp(o}=�e, and shall comply with all t�f the cither requirements of the
Department pr��rarn. If Grantee fails ta c�mply with �ny r�quirement a#'
�his provision �r CRS �8-17.5-101 et sec�,, the granting State a�ency,
instit�tinn of higher edueatic�n ctr potitica� subdivision may t�rrninate this
Grant for breach and, if sc�ternainated,Grantee sha11 be liable for dama�es.
e) The Agency shall camply with any reasunable re�uest by ehe Department c�f
Lab�r and Employment made in the course of an investigation that the
Department of Labc�r and Emplovment is undertal�ing pursuant to the authority
estab(ishec� in 5�bs�ction(5)ofC.R.S. § 8-17.5-102.
f) Hold and main€a�in �or the�term h�ceaf the necessar� iicenses{s�as��tecified u�der
State lau�,w�tiich p�rm�Cs the p+�r#ormance of the service(s�ts� be provided herein.
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g} Sha11 maintain an affordable sEir�in�-fee scaie schedule fnr its services in order ta
ae.commadate low-income individuals.
h} �SUbc�antracts uCilized by the Agency sh�ll be subject t�the requirements c�f the
Grant as listecl here, and the Agency is r�sponsibl�for the perfarmance of any
subcontractor.
i) Abide by aIl applic�bl�prc�visions of the Title VI and VIi af t�e Feder�l Civil
Rights Ac�of 1964, �ection �04 of the Rehabilitaticrn Act of 1973,and Title X�
o#`the��c3a1 Security Acx of 1975 as revised. '
j) Maintain written requir�ments for safe�uardin�elient infc�rmation and compiy
with the same.
k) Maintain service progratn recards, fiscaI records, docu�entatic+n and ath�r
rec�rds relevant tc�this Grant f�r the duration a�the�rant pl:us six years. The
aba�ve shall be sub,ject at al� reasc�nabie times Co inspectic�ns, review or audit by
Federal, Stat�or C�unty�rsc�nnel, and other persons authorized in writing by the
Gc�unt�.
1) E�rovide the services at the l+�eation as s�own as the address ofthe Agenc}�or
whatever is appropriate for that service within: Pitkin County-
rn} Pro�ide the service(s)cfescribed t�er�in at a cast nc�t�reater than charged ta other
persans.
n) Provide semi-annu�l Perfc�rrn�nce Measure rep4rts and Finaneial Repc�rts. These
rep�rts will include the number of undupiacateci elients who live andlor w�rk in
Pitkin County served by the Age�cy's prc�gram{s}.This report schedule will
repe�t annually and is subject tt�chartg�.
i. T'he first report,the mid-year report, i�due Au�ust 1, 2013, f�r the first six
rraonths of`tt�e�ant year.
iia The secand report is due lanuary 31,�t}14, ft�r the entire period ofthe
grarrt year.
iii. The reports wi11 include Ag�ncy°s annual g�aals�nd a�tual r�;sults year-tor
date, as wel l as an expianatic�n �f any variances observed and the steps that
are to be fiak�n to address tho��variances.
i. Pitkin C�unt 'v s C}bligations: Pitkin Caunty shall:
a) County a�;rees to grant $20,0t}Q ta Alpin� Le�a1 S�rvices as approved in the
Gc�unty's 2013 budget,which v�as approved by tYte Board c�f C'a�unty
Commissioners on i��cember ]9, 2412. Gran#reque�t is to fund pr�granns t�at
pravide le�al assistance to crime victims,s�niors, resident�af affardabie
hoasing and others who cannot access the legal system because of financial
need or other chalienge who live andlor work in Pitkin County.
b) The tatal arnount of this cantract sha11 not exceed $�0,00t}cash maximum in
2013. The County will pav Agency the total amt�unt c�f this grant c�n ar befor�ihe
last day t�f Mareh 2�l i 3. Payment is�ontingent upc�n receipt af mutually a�reed
upon Perforrnance Measures and satisfactary semi-annual reports as outlined in
sectit�n 2{n} afthis cantract. Th�retum ofa cc�mp(eted contract is required in
nrder tQ receive pa�ment.
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4. Generai Provisions
a. The Parties to this Grant intez�d that t#ae reiat�t�nship between thern c+antemplat�d
by th�Grant is that of indeper�dent a�;ency. No a�ent, employee,c�r servant
Agenc�will be solely an�i entirely respc�nsible fi�r its acts and the act c�f its a��nts»
empic�yees, servants and subcontractors du:ring the performance ofthe Crrarit.
b. Payment pursuant ta the Grant, if in County, State ar Federal fun�s� whether in
whc�le or in part, is subject to anci cc�ntin�erat upc�n the continuing availab�3ity ar�d
appropria2ion�f Caunty funds f�ar the purpa�e thereaf
c. This Gr�nt eonstitutes the i'u1I and camplete agreernent o�the parti�s�nd
supersecles or inc�rporates any prior written and aral agreements af the parties. In
addition, Agerac}�understands that no Gounty official or ernpl�ye�,other than th�
Board of County Commissioner�acting as a body at a Bc�ard �neeting� has
authority to enter into a Grant or tra modify the terms c�f t�tis Grant on behalfc�ftl��
Cc�unty. Any such Gr�nt c�c mor33fication ta this Grant must be in writi�g and be
ex�cut�d by the partie� heretc��
5. L}efaul�lCancellation. lfAgency shati defauit in the perfc�rmance c�f Agency's
Obligaiians pursuant tr�the terms of this Agreement, andlor fails�o provide an accountin�
or use or appropriatiQn of rnanies�ranted in the mann�r in which such aecc�untir��was
represented tc�th�County, A�ency shall have the ri�ht to cure said default after written
notice by th�Ccrunty of tl�e default to A�eney, If A�ency fails tc�cure such default�ithin
si�ty(60)days after written notice is given frc�m the Cc�ur�ty to Rgency specifying the
nature c�f such default(c�r if�uch default cann+ot k�e cured within the afc�re�aid peri�+rl c�f
tirne,if the A�;encv shall faii to promptly commence to cure the same�d to thereaft�r
dili�ently prc�ceed with such cure}, County shall reserve the right to cancel this
Agreement and make a demanc! for the return of a1I mc�nies that Ce�unty determin�s, at its
soie discretion,were nc�t appropriated irt aceort�an�e with this Agreemez�t. Written notice
of default and can�ellation shall be made to Agency°by �rst class mail,pc�stage prepaid
and by certi�ed mail, return reeeipt requesteci, tc�the follawing address:
Jonathan Shamis, Executive Directar
Alpi�r� Legal S�rvrces
Q405 Castie Creek Rd.� Suite i i
Aspen, G`O 8161 1
6, Entire A�reemeni: This Agreement constitutes the full and compiete Agreement af the
parties hereto and shall nat be modified except by a written agreement si�ned t�y tl�e
parti�s,
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II`�3 WITNESS WHEI2EOF, the�rarties herett�Eaa�%e eaus�d this Agceement ta be executed as
of the�atest dat�writter� below.
PITKIN CC}UN`I`Y. Ct�LC}�Ab�7
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Nancv N.�S�unde�en�� Dafi�
Direetar c�f Heaith &Human Serv�ces
A�:�INE LEG SER IGES
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�3 1 �,t�t�C�SS: .
Alpir�e L,e�al Servic�s
4405 Castle Creek Rd., �uite l l.
Aspen,C(J $l 6l l
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