HomeMy WebLinkAboutbocc.con.013.2013 Rev. OS-30-I1 jls
COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 013-2013
ORIGINATING DEPARTMENT: Health&Human Services
PROCUREMENT OFFICER: Mitzi Ledingham PHONE#: 9205766
PROJECT NAME: HCF Grant Programs CONTRACTOR: Aspen Valley Ski / Snowboard
Club
DOLLAR AMOUNT: $12,500.00 LINE ITEM# 113.85.00541.82166
CONTRACT EXECUTION DATE: 2/1/2013 CONTRACT END DATE: 12/31/2015
AUTOMATIC RENEWAL: ❑ YES �NO TERM: partnership
❑ BOCC AGENDA ITEM(Grants, IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER$50,000 (Requires Section Leader&County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
�None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Oufside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CON�'RACT TYPE:
❑ Services/Maintenance ❑ Employment
❑ License/L7se ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease �Non-Profit
❑ Construction ❑ Quasi-Public(e.g.-AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance&Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
(C/O: 10%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and alI e�chibits and notices mus�be attached for the following:
- ✓ �No Pages Missing ✓�All Other Blanks Filled In
✓ ❑ If Page Left Intentionally Blank—Note on Page ✓Q All EaLhibits At#ached
✓ � Page numbered consecutively ✓�All Legal Descriptions attached (�applicable)
✓ �All Original Signatures Affixed ✓0 Notice of Award/Notice to Proceed Attached(f applicable)
_ ✓ � All Dates Filled In ✓❑ Warranty(if applicable) �
✓ � Special Instructions for Finance Department: see contract payment worksheet
✓ � Authorized Procurement Officer's Name: Mitzi Ledingham
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WII,L KEEP ORIGINAL DOCUMENTS �V COMPLIANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLISTI
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PITKIlV COUNTY
COMM{JNITY NON-PROFIT
PARTNERSHIP GRANT AWARD
ASPEN VALLEY SKI AND SNOWBOARD CLUB 2013-2015
Contract Number 013-2013 Ledger Number 113.85.0054i.82166
This Grant is made as of the date last below signed between Pitkin County,herein referred to as
"Caunty", and Aspen Valley Ski and Snowboard Club,hereafter referred to as"Agency".
Whereas,Aspen Valley Ski and Snowboard Club,a private non-profit agency,provides
character-building outdoor winter sports programs and scholarship support to over 2,000 children
and adolescents in the Roaring Fork Valley.
1. Tezm and Renewal of A�reement: Absent any termination for cause under paragraph 5 of
the Agreement,the term of this Agreement shall continue far a period of three years,
from January 1,2013,to December 31,2Q15, subject to budget appmpriatian,
_ comptiatace with cantract obligations, and Board of County Comrziissioners' approval
each year.
2. A enc�Obligations: Agency shatl:
a) Strictly adhere to all applicable fedezal, state and local laws or regulations that
have been or may hereafter be established.
b) Compliance with House BiII 06-1023. Perform the following verifications to
comply with House Bi1106-1023: Crrantees who provide a benefit to persons over
the age of 18 years of age and which require an individual application from the
persan who will receive a benefit, are requ.ired ta verify the applicant's legal
presence in the United States.The verif cation of lawfi�l presence requires all
appIicants 18 years of age or older ta:
i. Produce a valid Colorado driver's license or a Colorado identification
card; or a United States military card or military dependenYs identification
cazd;ox a United States Coast Guard Merchant Mariner card; or a Native
American Tribal document; and
ii. Execute an�davit stating that applicant is a United States citizen or
legal permanent resident; or that applicant is otherwise lawfully
present in the United States pursuant to Federal law.
c) Be�awfully prohibit�d,pizrsuant to Article 76.5 of Title 24, C.R.S_,from
providing a Federal public benefit or a state or local public benefit in violation of
paragxaph(b}of this section.
i. Statutory Exceptions:Excepted from this requirement are the fo�Iowing
types o£be�.efits:
A. Services for children under age 18;
B. Obtaining health care items and services necessary for treatment of an
emergency medical condition of the person involved and not related to
an organ transplant;
C. Short-term,in-kind,non-cash emergency disaster relief;
D. Public health assistance for�mmunizations,with respect to
immunizable diseases and for testing and treatment of symptoms of
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communicable disease,whether or not such symptoms are caused by
immunizable diseases; �
E. Programs, services ar assi�tance such as soup kitchens,crisis
counseling and intervention;
F. Prenatal care.
d} Public Grants far Services. CRS §8-17.5-10�.
(Not applicable to agreements relating to the offer, issuance, or saCe of
serurities, investment advrsory services or fund management services,
� sponsored projecfs, intergovernmenfal agreements, or informafion fechnology
services or products and servicesJ Grantee certif es,warrants,and agrees that it
does not knowingly employ or contract with an illegal alien who will perform
work under this Grant and will confirm the employmeni eligibility af all
employees who are newly hired for employment in the United States to perform
work under this Grant,thraugh participation in the E-Verify Pragram or the
Depa.rtment program established pursuant to CRS §8-17.5-102(5}(c), Grantee
shall not knowingly employ or contract with an illegal alien to perform work
under this Grant or enter inta a grant with a Subgrantee that fails ta certify to
Grantee that the Subgrautee shall not kuowingly employ or contract with an
illegal alien to perform work under this Grant. Grantee:
i. shall not use E-Verify Program or Dep�rtment program procedures to
undertake pre-employment screerung of job applicants while this Grant is �
being performed
ii, shall notify the Subgrantee and the granting State agency within three days
if Grantee has actual knowledge that a Subgrantee is employing or
contracting witl�an illegal alien for work under this Grant
ui. shall temunate the subgrant if a Subgrantee does not stop employing or
contracting wi�th the illegal alien withi��three days of receiving the notice,
and
iv. shall comply with reasonable requests made in the course of an
investigation,undertaken pursuant to CRS §8-17.5-102(S),by the Colorado
. Department of Labor and Employment. Tf Grantee participates in the
Department program, Gra�tee shall deliver to the granting State agency,
Institution of Higher Education or political subdiviszon,a written,notazized
affirmation, affinning that Grantee has examined the legal work status of
such employee, and shall comply with all of the other requirements of the
Department program.If Grantee fails to comply with any requirement of
this provisian or CRS §8-17.5-1.01 et seq., the granting State agency,
institution of higher education or political subdivision may terminate this
Grant for breach and,if so tern�inated, Grantee sha11 be Iiable far damages.
e) The Agency shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the
Department of Labor and Employment is undertaking puxsuant to the authority
established in Subsection(5)of C.R.S. § 5-17.5-102.
fl Ho1d and rnaintain for the term hereof the necessary licenses(s} as specified under
State law,which permits the performance of the service(s}to be provided herein.
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g) Shall maintain an afFordable siiding-fee scale schedule for its services in order to
accommodate low-income individuals.
h) Subcontracts utilized by the Agency shall be subject to the requirements of the
Grant as listed here,and the Agency is responsible for the performance of any
subcontractor.
i) Abide by alI applicable provisions of the Title VT and VII of the Federal Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973,and Title XX
of the Social Security Act of 1975 as revised. .
j) Maintain written requirements for safeguarding client information and compiy
with the same.
k) Maintain service program records, fiscal records, dacumenta.tion and other
records relevant to this Grant for the duration of the grant plus six years. The
above shall he subject at all reasonable times to inspections,review or audit by
FederaI, State ar County personnel,and other persons authozized in writing by the
County.
1) Provide the services at the location as shown as the address of the Agency or
whatever is appropriate for that service within Pitkin County.
m) Provide the service(s)described herein at a cost not greater than charged to other
persons.
n) Provide semi-annual Performance Meas�.2re reports and Financial Reports. These
reports will include the number ofunduplica.ted clients who live and/or work in�
Pitkin County served by the Agency's program(s}. This report schedule will
repeat annually and is subject to change.
i. The first report,the mid-year report, is due August 1,2013, for the first six
months of the grant year.
ii. The second report is due January 31,2014,for the entire period of the
grant year.
iii. The reports will include Agency's annual goals and actual results year-to-
date,as well as an explanation of any variances observed and the steps that
aze to be taken to address those variances.
3. Pitddn Coun 's Obli ations: Pitkin County shall:
a) County agrees to grant$12,500 ta Aspen Val�ey Ski and Snowboazd Club as
approved in the County's 2413 budget,which was approved by the Board of
County Commissioners on Decembex 19, 2012. Grant fuin�ding will support
character-building outdoor winter sports programs an�d scholarships to over
2,000 children and adolescents in the Roaring Fork Valley.
b} The total amount of this contract shall not exceed $12,500 cash maximurn in
2013. The Counry will pay Agency the total amount of this grant an or before the
last day of March 2013. Payrnent is contingent upon receipt of mutually agreed
upan Performance Measures and satisfactory semi-annual reports as outlined in
section 2(n)of this contract. The zeturn of a completed contract is required in
order to receive payment.
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4. General Provisions
a. The Parties to this Grant intend that the relatianship between them contemplated
by the Grant is that of independent agency. No agent, en;�ployee,or servant
Agency will be solely and entirely responsible for its acts and the act of its agents,
employees, servants and subcontractors during the performance of the Grant.
b. Payz�aent pursuant to the Grant,if in County, State or Federal funds,whether in
whole or in part,is subject to and contingent upon the continuing avai.lability and
appropriation of Cour�iy funds for the purpose thereof.
c. This Grant constitutes the full and complete agreement of the parties and
supersedes or incorporates any prior written and oral agreements of the parties. In
addition,Agency understands that no County offioial or employee,other than the
Boazd of County Com�nissioners acting as a body at a Boazd rneeting,has
authority to enter iunto a Grant or to modify the terms of this Grant on behalf of the
County. Any such Crrant or modification to this Grant must be in writing and be
executed by the parties hereta
5. Default/CanceIlation. If Agency shall default in the performance of Agency's
Obligations pursuant to the terms of this Agreement,and/or fails to pzovide an accounting
or use or appropriation of monies granted in the manner in which such accaunting was
represented to the County, Agency�shall have the right to cwre said default after written
notice by the Cown.ty of the default to Agency. If Agency fails to cure such default within
sixty(60)aays after written notice is given from the County to Agency specifying the
nature of such de£ault(or if such default cannot be cured witlun the aforesaid period of
time, if the Agency shall fail to promptly cornmence to cure the sa�ne and to thereafter
diligently proceed with such cure),County shall reserve the right to cancel this
Agreement and make a demand for the retiun of all monies that County deternunes,at its
sole discretion,were not appropriated in accordance with this Agreement. Wr�tten notice
of default and cancellation shall be made to Agency by first class mail,postage prepaid
and by certified mail,return receipt requested,to tlie following address:
Mark A. Cole, Executive Director
Aspen Valley Ski and Snowboard Club
300 AVSC Drive
Aspen., CO S 1 b 11
b. Entire A�reement: This Agreement constitutes fihe full and complete Ag�reement of the
parties hereto and shall not be modified except by a written agreement signed by the
parties.
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IN WITNESS WHEI.tEOF,tl�e parties hereto have caused this Agreement to be executed as
af the latest date written below.
PITKIN COUNTY, COLORA DO
BY: ✓� ��`'`-'��L�_�'/\ Z=��-� -- t
Nancy N. Sundeen Date
Director of Health&Human Services
ASPEN VALLEY SKI AND SIVOWBOAIZD CLUB
By: � �..L�--�- �� � z.� �3
Mark A. Cole D, e
Executive Directar
Mailing��Address:
Aspen Valley Ski and Snowboard Club
300 AVSC Drive
Aspen, CO S 1611
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