HomeMy WebLinkAboutbocc.con.014.2013 Rev. 08-30-11 jls
COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 014-2013
ORIGINATING DEPARTMENT: Health&Human Services
PROCUREMENT OFFICER: Mitzi Ledingham PHONE#: 9205766
PROJECT NAME: HCF Grant Programs CONTRACTOR: Aspen Youth Center
DOLLAR AMOiJNT: $18,000.00 LINE ITEM# 113.85.00541.82151
CONTRACT EXECUTION DATE: 1/1/2013 CONTRACT END DATE: 12/31/2015
AUTOMATIC RENEWAL: ❑ YES �NO TERM: partnership
❑ BOCC AGENDA ITEM(Grants, IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER$50,000(Requires Section Leader&County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
� None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE:
❑ Services/Maintenance ❑ Employment
❑ License/Use ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease �Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance&Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
(C/O: 10%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all e�ibits and notices must be attached far the following:
✓ �No Pages Missing ✓� All Other Blanks Filled In
✓ ❑ If Page Left Intentionally Blank—Note on Page ✓0 All E�ibits Attached
✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached ('f applicable)
✓ � All Original Signatures Affixed ✓� Notice of Award/Notice to Proceed Attached (if applicable)
✓ � All Dates Filled In ✓❑ Warranty(if applicable)
✓ � Special Instructions for Finance Department: see contract payment worksheet
✓ � Authorized Procurement Officer's Name: Mitzi Ledingham
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTAC$ED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WII,L KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
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P1TKIN COUNTY
COMMUNITY NON-PROFIT
PARTNERSH�GRANT AWARD
ASPEN YOUTH CENTER,2013-2015
Contract Number� O l 4-2013`_Ledger Number 113.85.00541.8215I
This Grant is made as of the date[ast below signed between Pitkin County,herein referred to as
"CoUnty",and Aspen Youth Center,hereafter referred to as"Agei�cy". Whereas,Aspen Youth
Centei, a private non-profit agency,provides enriching af�er school,summer,anci outreach
programs for youth in the Roaring Fork Valiey.
1. Term and Renewal of A�reement:Absent any termination for cause unde�•paragraph 5 of
the Agreetnent,the tercn of this Agreement shall continue for a period of three years,
from 3anuary l,2013,to December 31,2015,subject ta budget apprapriation,
compiiance with contraet obligations,and Board of County Commissioners approval
each year.
2. A�y Obligations:Agency shall:
a} Strictly adhere#o ali applica6le federal,state and tocal laws or regulations thaf
have been or may hereafter be established.
b) Compliance with House Bill 06-1023.Perform the following vet•ifications to
compiy with House Bil!06-1023: G��antees who provide a benefit to persons aver
the age of 18 years of age and which requi�e an individual application fi•om the
person who well receive a benefit,are required to verify the applicant's [egal
presence in the United States.The verification of lawFul presence i�equires all
applicants 18 years of age or older to:
i. Produce a valid Colorado driver's Iicense or a Colaraclo identification
card;or a United States military card or milita��y dependent's identification
cai�d;or a United States Coast Guard Merchant Mariner card;or a Native
American Tribal document;and
ii. Execute an affidavit stating that applicant is a United States citizen or
legal permanent resident; or that applicant is otherwise lawfully
present in the United States pursuant to Federal law.
c} Be lawfiilly prohibited,pursuant to Ai�ticle 7G.5 of Title 24,C.R.S.,from
providing a Federal public 6enefit or a state or loca!public bene�t in violation of
paragraph(b)of this section.
i. Statutory Exceptions: Excepted from this requu•ement are the fotlowing
types of benefits:
A. Seivices for children under age 18;
B. Obtaining hea(th care items and setwices necessaiy foc treatrnent of an
emergency medical condition of the person involved and not related to
an organ transplant;
C. Short-term, in-kind,non-cash emergency disaster relief;
D. Public hea(th assistance for immunizations,with respect to
immunizahle diseases and for testing and treatment af symptoms of
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communicable disease,whether or not such symptams are caused by
immunizable diseases;
E. Programs,services or assistance such as soup kitchens,crisis
counseling and inteivention;
F. Pcenatai care.
d) Public Granfs for Services.CRS§8-17.5-101.
(Noi npplicnble!o agreenret�fs reJati�lg to the offer, issuance, or sale of
seciirPties,investmeni advisory services or firnd»:anage�rrerrt services,
sponsored projeets,�nfergovernmehtal agree�:errts,or information technology
services or prodricts nnd servlcesJ Grantee certifies,warrants,and agrees that it
does not knowingly employ or conti•act with an illegal alien who will perform
work undec•this Grant and will confii�n the employment eligibility of all
emp[oyees who are newly hired far empIoymeut in the United States to perform
work under this Grant,through participation in the E-Verify Program or the
Depa�-tment pcogram established pursuant to CRS §8-17.5-102(5)(c),Grantee
shall not knowingly emplay or conEract with an ittegal alien to perform work
under this Grant or enter into a grant with a Subgrantee that fai[s to cerfify to
Grautee that the Subgrantee shall not knowingly employ or contract with an
iilegal alien to perform work under this Grant.Grantee:
i. shall not use E-Verify Program or Department p►bgram proceduces to
undertake pi�e-employment screening of job applioants while this Grant is
being perfortned
ii. shall notify the Subgrantee and the granting State agency wi#hin fhree days
, if Grantee has actiEal knowledge that a Subgrantee is employing or ,
contracting with an illegal alien for work under this Gi�ant
iii. shall terminate the subgrant if a Subgrantee does not stop empiaying or
contractu�g witit tl�e illegal aiien within ttuee days of receiving the notice,
and
iv. shall eomply with reasona6le requests made in the course of an
investigafion,undert�ken pursuant to CRS §8-17.5-102{5},by the Colorado
Depactment of Labor and Employment. If Grantee pa►�ticipates in the
Depaitment program,Grantee shall deliver to the gY•anting State agency,
Institution of Higher Education or potitical subdivision,a written,natarized
affu�tnation,affirming that Grantee 11as examined the legal work status of
such employee,and shall comply with all of the other requirements of the
Department program. If Grantee fails to comply with any requirement of
this provision or CRS §8-17.5-101 et seq.,the granting State agency,
institution of higher education a�politica(subdivision may terminate this
� Grant for breach and, if so terminated,Grantee sha116e liable for datnAges.
e) The Agency siiall comply with any reasonable request by the Department of
Labor and Employment made in the cot�rse of an investigation that fhe
Depai�tment of Labor and Employment is undertaking pisrsuant to the authority
established in Subsectian(S)of C.R.S. § 8-17.5-102.
fl Hold and maintain far the term hereof the necessary licenses(s) as specified unde�•
State law,which per�nits the performance of the service(s)ta be provided herein.
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g) Shall maintain an affordable slidiug-fee scale schedule for its ssrvices in order to
accommodate tow-income individuals.
h) Subcontr•acts uti[ized by the Agency shall be subject to the requirements of the
Grant as listed here,and the Agency is responsible for the performance of any
sabcontractor.
i) Abide by all applicable provisions of the Tifle VI and VII of the Federal Civil
Righfs Act of 1964,Section 504 of the Rehabilitation Act of 1973,and Title XX
of the Social Securiry Act of 1975 as revised.
j) Maintain written requirements fo�•safeguarding ciient information and comply
with the same.
k} Maintain seivice program �•ecords,fiscai records,documentation and other
records relevant to this Grant for the duration of the grant plus six years. The
above shall be subject at all reasonable times to inspections,review oc audit by
Federal,State or Counfy personnel,and other persons authorized in writing by the
County.
1) P�bvide the seivices at the location as shown as the address of the Agency or
whatever is appropriate for that seivice wifhin Piticin County.
m) Provide the service(s)described herein at a cost not greater than chacged to othec
persons.
n) Provide semi-annual Performance Measuc•e reports and Financial Reports. These
repoi�s wit) incEude the number of unduplicated clients who live and/oc work in
Pitkin Co�inty served by the Agency's program{s).This repor�schedule will
repeat annually and is subject to change.
i. The first repor�,the mid-year report, is due August 1,2013,foc•the first six
months of the gt�ant year.
ii. The second report is due January 31,2014,for the entire period of the
grant year.
iii. The reports will include Agency's anni�al goals and actual results year-to-
date,as well as an explanation of any variances obseived and the steps that
are ta be taken ta address those variances.
3. Pitkin Count 'v s Obli at� ions:Fitkin County shail:
a) County agcees to grant$18,000 to Aspen Youth Cen#er as approved in the
County's 2013 6udget,whicl�was approved by the Board of County
Commissioners ou December 19,20I2. Grant funding�vilt support after
school,summer,and outreach programs for youth in the Roaring Fork
Valley.
b) The total amount of this contcact sha[1 not exceed$18,000 cash maximum u�
2Q13. The County will pay Agency the total amount af this g��ant on or before the
last day of March 2013. Payment is contingent itpon receipt of mutually agreed
upon Perfoimance Measures and satisfactory sertti-annual repoi�ts as outlined in
section 2(n}of this contract.The return of a completed cont��act is required in
order to receive payment.
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4. Generai Pc•ovisions
a. The Parties to fhis Grant intend t�at the relationship between them contemplated
by the Grant is that of independent agency. No agent,employee,or servant
Agency witl 6e solely and entirely responsible for its acts and the act of its agents,
employees,seivants and subcontractors during the performance of the Grant.
6. Payment pursuant to the Grant, if in County, State or Federal funds,whether in
whole or in park, is svbject to and contingent upon fhe continuing availability and
appropriation of Counry funds for the purpose tliereof.
c. This Grant consfitutes the fult and complete agreement of the parties and
supersedes or incorporates any prior wrii�en and oral agreements of t�e parties. In
addition,Agency understands that no County off cial or employee,other than the
Board of County Commissioners acting as a body at a Board meeting,has
authority to enter into a Grant or to modify the tecros of this Grant on behalf of the
County. Any such Grani or modification to this Grant must be in writing and be
executed by the pa�-�ies hereto.
5. Defautt/Cance}lation. If Age�icy shatl defauit u�the performance of Agency's
Obligations pursuant to the tearns of tl�is Agceement,and/or fails to provide an accounting
or use or appropciation of manies granted in the mannar in which such accounting was
represented to the County,Agency shall have the right to cure said defaUtt after written
notice by the County of the default to Agency. If Agency faiis to cuce sucli default witlun
sixty(b0)days after wri�ten notice is given from the County to Agency specifying the
nature of such defau[t(or if sEich defau(t cannot be cured within the aforesaid period of
time,if the Agency shall fail to promptly commence to cure the same aad to thereafter
diligently pcoceed with such cure},County shall reserve the right to cancel this
Agreement and make a demand for the return of all monies that Counry determines,at its
sole discretion,were not appropriated in accordance with this Agreement. Written notice
of defauit and cancellation shall be made to Agency by first class mail,postage prepaid
and by cet�tified mail,�•ett�rn receipt requesked,to the following address:
Keith Berglund,Co-Executive Director
Aspen Youth Center
P.O.Box 8266
Aspen, CO 81612
6. Entire A�eement: This Age•eement constihites the full and complete Agreement of fhe
�arties hereto and shall not be modified except by a wcitten agree�nent sigied by the
parties.
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IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed as
of the iatest ciate written below.
PITKII�T COUNTY,COLORADO
By: °� �. ����'L-��__-r�'1. Z��f=�3 _ -
Nancy N. Sundeen Date
Diieetoc of Health&Hc�man Services
ASPEN Y ER
By: � �� � �
Keith Berglund te
Co-Executive Director
Mailing Address:
Aspen Youth Center
P,O.Box 8266
Aspen,CO 81612
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