HomeMy WebLinkAboutbocc.con.028.2013 Rev. 08-30-11 jls
COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 028-2013
ORIGINATING DEPARTMENT: Health&Human Services
PROCUREMENT OFFICER Mitzi Ledingham PHONE #: 9205766
PROJECT NAME: HCF Graat Programs CONTRACTOR: Executive Service Corps
DOLLAR AMOiTNT: $3,500.00 LINE ITEM# 113.85.00541.82197
CONTRACT EXECUTION DATE: 1/1/2013 CONTRACT END DATE: 12/31/2013
AUTOMATIC R�NEWAL: ❑ YES �NO TERM: annual
❑ BOCC AGENDA ITEM(Grants,IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER$50,000 (Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
�None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Fortn} ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE:
❑ Services/Maintenance ❑ Employment
❑ License/LJse ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease �Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
❑ Goods, Equipment, Supplies ❑'Grant Agreements (Notify Finance&Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
(GO: I O%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all eachibits and notices must be attached for the following:
✓ �No Pages Missing ✓� All Other Blanks Fi11ed In
✓ ❑ If Page Left Intentionally Blank Note on Page ✓❑ All E�ibits Attached
✓ � Page numbered consecutively ✓0 All Legal Descriptions attached ('f applicable)
✓ � All Original Signatures Affixed ✓�Notice of Award/Notice to Proceed Attached (f applicable)
✓ � All Dates Filled In ✓❑ Warranty(if applicable)
✓ � Special Instructions for Finance Department: see contract payment worksheet
✓ � Authorized Procurement Officer's Name: Mitzi Ledingham
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT I�AS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WII,L KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
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PITKiN COUNTY
CON1MiJNITY NON PROEIT
ANNUAL GRANT AVVARD
EXECUTIVE SERVICE CORPS,2013
Contract Number 028-2013 Ledger Number 113.85.00541.82I 9?
This Grant is made as of the date last below signed between Pitkin County,herein referred to as
"County", and Executive Service Corps,hereafter referred to as"Agency". Whereas, Executive
Service Corps,a private non-profit agency,provides consultants to local human service and
nonprofit organizations and is availab[e to any and all nonprofits from Aspe�to Rifle.
1. Term of A�reement: The term of this Agreement is from January 1,2013, to December
31, 2013.
2. Agencv Obligations: Agency shall:
a) 5trictly adhere to all applicable federal,state and local Laws or regulations that
have been or may hereafter be established.
b) Com�liance with House Bill 06-1023. Perform the following verifications to
comply with House Bill 06-1023: Grantees who provide a benefit to persons over
the age of 1 S years of age and which require an individual application from the
person who will receive a benefit, are reQuired to verify the applicant's (egal
presence in the Uruted States. The verification of lawful presence requires all
applicants l 8 years of age or older to:
i. Produce a vatid Colorado driver's license or a Colorado identification
card; or a United States military card or military dependent's identification
card; or a United States Caast Guard Merchant 1Vfariner card; or a Native
American Tribal document;and
ii. Execute an affidavit stating that applicant is a United States citizen or
legai permanent resident; or that applicant is otherwise lawfully
present in the United States pursuant to Federal law.
c) Be lawfnlly prohibited,pursuant to Article 76.� of Title 24, C.R.S., from
providing a Federa! public benefit or a state or local public benefit in violation of
paragraph(b)of thi.s section.
i. Statutory Exceptions� Excepted from this requirement are the following
types of benefits:
A, Services for children under age 18;
B. Obtaining health caze items and services necessary for treatment of an
emergency medicat condition ofthe person involved and not related to
an organ transplant;
C. Short-terrr►,in-kind,non-cash emergency disaster relief;
D. Public health assistance for immunizations, with respect to
immunizable diseases and for testing and treatment of symptoms of
communicable disease, whether or not such symptoms are caused by
immunizable diseases;
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E. Programs,services or assistance such as soup kitcheris,crisis
counseling and intervention;
F. Prenatal care.
d) Pub�ic Grants for Services. CRS§8-17.5-101.
�1Vo1 applicable to agreements relating to the offer, issuance, or sale of
securilies, inveslmenl advisory services orfund managemertl servires,
sponsored projects, iniergovernmental agreements, or information technology
services orproducts and servicesJ Grantee certifies,warrants, and agrees that it
does not Irnowinaly employ or contract with an illegal alien who will perform
work under this Grant and will confirm the emplo}7nent eligibility of all
employees who are newly hired for empToyment in the iJnited States to perform
work under this Grant,through participation in the E-Verify Program or the
Department program established pursuant to CRS §8-17.5-102(5)(c),Grantee
shall not knowingly employ or contract with an illegal alien to perform work
under this Grant or enter into a a ant with a Subgrantee that fails to certify to
Grantee that the 5ubgrantee shail not knowingly employ or contract with an
illegal alien to perform work under this Grant. Grantee:
i. shalt not use E-Verify Program or Department program procedures to
undertake pre-employment screening of job applicants while this Grant is
being performed
ii. shall notify the Subgrantee and the granting State agency within three days �
if Grantee has actual knowledge that a Subgrantee is employing or
contracting with an il(egal alien for work under this Grant
iii. shall tertninate the subgrant if a Subgrantee does not stop employing or
contracting with the illegal alien within thcee days of receiving the notice,
and
iv. shall comply with reasonable requests rnade in the course of an
investigation,undertaken pursuant to CRS §8-17.5-102(5),by the Colorado
Department of Labor and Employment. If Grantee parcicipates in the
DepaMment pragram, Grantee shal] deliver to the granting State agency,
Institution of Higher Education or political subdivision, a written,notarized
affirmation, affrming that Grantee has examined the legal work status of
such employee,and shall comply�vith all of the other requirements of the
Department program.If Grantee fails to comply with any requirement of
this provision or CRS §5-17.5-101 et s�q., the granting State agency,
institution of higher education or political subdivision may terminate this
Grant for breach and, if so terminated, Grantee shall be Eiable foe damages.
e) The Agency shall comply with any reasonable request by the Department of `
Labor and Employment made in the course of an investigation that the
Department of Labor and Employment is undertaking pursuant to the authority
established in Subsection(5) of C.R.S. § 8-17.5-102.
fl Hold and maintain for the term hereof the necessary licenses(s)as specified under
State law, which permits the performance of the service(s)to be provided herein.
g) Shall maintain an affordable sliding-fee scale schedule for its services in orderto
accoinmodate low�-income individuals.
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h) Subcontrac#s utilized by the Agency shall be subject to tiie requirements of the
--- Grant as listed here, and the Agency is responsible for the performance of any
subcontractor.
i) Abide by all applicable provisions of the Title VI and VII of the Federal Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Tit1e XX
ofthe Social Security Act of 1975 as revised.
j) iVlsinta�n written rec}uirements for safeguarding client information and comply
with the same.
k) Maintain service program records, fiscal records, documentation and other
records relevant to this Grant for the duration of the grant plus six years. The
above shall be subject at all reasonable times to inspections, review or audit by
Federai, State or County personne�,and other persons authorrzed in�ariting by the
County.
l) Provide the services at the location as shown as the address of the Agency or
whatever is appropriate for that service within Pitkin Coanty.
m) Provide the service(s)described herein at a cost not greater than charged to other
persons.
n) Provide semi-annual Performance Measure reports and Financial Reports. These
reports will include the number of unduplicated clients who live andlor work in
Pitkin County served by the Agency's program(s).
i. The first report is next year's application,and it is due August 1, 2013.
You will report your first six months' activity for?Ol3 within your
application. If you do not choose to reapply, you will oniy be required to
submit a 2013 year-end report.
ii. The second report,the year-end report, is due January 31,2014, for the
entire period of the grant year.
iii. The reports wilI include Agency's annua[ goals and actual results year-to-
date,as well as an explanation of any variances observed and the steps that
are to be taken to address those variances.
3. Pitkin Countv's Obli�ations: Pitkin County shall:
a) County agrees to grar►t $3,500 to Executive Service Corps as approved in the
County's 2a13 budget, which was approved by the Board of County
Commissioners on December 19, 2012. Gran#funding will support ESC's
aanual operations.
b) The total amount of this contract shall not exceed$3,500 cash mvcimum in 2013.
The County will pay Agency the total amount of this grant on or before the last
day of March 2013. Payment is contingent upon receipt of mutually agreed upon
Perforrnance Measures and satisfactary semi-annual reports as outlined in section
2(n) of this contract. The retUrn of a completed contract is required in order to
receive payment.
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4. General Provisions
a. The Parties to this Grant intend that the relationship beriveen them contemplated
by the Grant is that of independent agency. No agent,employee, or servant
Agency will be solely and entirely responsible for its acts and the act of its agents,
emptoyees, servants and subcontractors during the performance of the Grant.
b. Payment pursuant to the Grant, if in County, State or Federai funds,whether in
whole or in part, is subject to and contingent upon the continuing availability and
appropriation of County funds for the purpose thereof..
c. This Grant constitutes the full and corr�plete agreement of the parties and
supersedes or incorporates any prior written and oral agreements of the parties. In
addition,Agency understands that no County off cial or employee,other than the
Board of County Commissioners actir�g as a body at a Board meeting, has
authority�to enter into a Grant or to modify the terms of this Grant on behalf of tiie
County. Any such Grant or modification to this Grant must be in writing and be
executed by the parties hereta
5. DefaultlCancellalion. If Agency shall default in the performance of Agency's
Obligations pursuant#o the terms of this Agreement, and/or fails to provide an accounting
or use or appropriation of monies granted in the manner in which such accounting wa,s
represented to the County,Agency shall have the right to cure said default after written
notice by the County of the defa.ult to Agency. lf Agency fails to cure such default within
sixty (64) days after written notice is given from the County to Agency specifs�ing the
nature of such default(or if such default cannot be cured within the afvresaid period of
time, if the Agenc��shall fail to promptly commence to cure the same and to thereafter
diligently proeeed with such eure), County shall reserve ti�►e right to cancel this
Agreement and make a demand for the return of all monies that County deiermines, at its
sole discretion,were not appropriated in accordance with this Agreemen� Written notice
of default and cancellation shall be made to Agency by first class mail,postage prepaid
and by certified mail, return receipt requested,to the following address:
Christine Nolen
Executive Director
Executive Service Corps
0250 Sage Way
Aspen, CO 81611
6. Entire Agreemertt: This Agreecnent constitutes the full and complete Agreement of the
parties nereto and shall not be modified except by a u�ritten agreement signed by the
parties.
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IN WITNESS WHEREOF,the�arties hereto have ca�sed this Agreement to be executed as
of the latest date written below.
PITKIN COUNTY, COLORADO
By: �.C, � �����.�?�� Z"�i -- l��
Nancy N. Sundeen Date
Director of�Iealth &Human Services
EXECU E SERVICE CORPS
By: / �!
Christine Nolen D e
Executive Director
Niailin�Address:
0250 Sage Way
Aspen, CO 81611
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