HomeMy WebLinkAboutbocc.con.029.2013 Rev. 08-30-I1 jls
COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 029-2013
ORIGINATING DEPARTMENT: Health&Human Services
PROCUREMENT OFFICER: Mitzi Ledingham PHONE#: 9205766
PROJECT NAME: HCF Grant Programs CONTRACTOR: Family Visitor Programs
DOLLAR AMOITNT: $70.000.00 LINE ITEM# 113.85.00000.84007
CONTRACT EXECUTION DATE: 1/1/2013 CONTRACT END DATE: 12/31/2015
AUTOMATIC RENEWAL: ❑ YES � NO TERM: partnership
❑ BOCC AGENDA ITEM(Grants, IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
� OVER$50,000 (Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
�None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Cornpliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE:
❑ Services/Maintenance ❑ Employment
❑ License/LTse ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease �Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance&Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
(C/O: 10%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all e�ibits and notices must be attached for the following:
✓ �No Pages Missing ✓� All Other Blanks Filled In
✓ ❑ If Page Left Intentionally Blank—Note on Page ✓0 A11 E�iibits Attached
✓ � Page numbered consecutively ✓� All Legal Descriptions attached ('�applicable)
✓ � All Original Signatures Affixed ✓�Notice of Award/Notice to Proceed Attached (if applicable)
✓ � All Dates Filled In ✓
❑ Warranty(if applicable)
✓ � Special Instructions for Finance Department: see contract payment worksheet
✓ � Authorized Procurement Officer's Name: Mitzi Ledingham
BY CAECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PR40FED AND READY FOR SCANNING. �
NOTE: CLERK'S OFFICE WII.,L KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MITST BE WITH THIS CHECKLIST!
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PITKIN COUNTY �
HEALTH AND HUMAN SERVICES +
PARTNERSHCP GRANT AV+�ARD ';
�'AMILY VISITOR PROGRAMS,20Z3-2015 �
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Cont,ractNumbex 029-2013 LedgerNumber 113.85,04000.$4007 'i
This Grani is made as of the date last below signed between Pifikin County,herein referred fo as �
"County", and Family Visitor Programs,hereafter referred to as"Agency". Whereas,T'amily '
Visitor Programs,a private non-profrt agency,supports in-home and education serrrices focused
on the young child that can begin prenatally and last for the first year,for families who Live and
work in Pitkin County.
1. Term and Renewal of A r�ment: Absent any termination for cause under paragraph S of
the Agr�ement,the term of this Agreement shall continue for a pariod of three years, .
from January 1,2013, to December 31,20l S,subject to budget appropriation,
compliance with contract obl.igatio�s,and Board of County Commissioners' appraval �
each year. �
2. Agency Obli ations:Agency shall:
a) Strictly adhere to all applicable federal, state and local laws or regulations that ,
have been or may hereafter be established.
b) Com�Jiance with House Bi1146-1023.Perfornl the following verifications to
comply with House Bill 06-]023: Grantees who provide a benefitto persons over
the age of 18 years of age and which require an individual application froir�the
person who will receive a bene�t,are required to verify the applicant's legal
presence in the United States. The verification of lawful presence requires all
applicants 1 S years oF age or older to:
i. Produce a valid Colorado driver's {icense or a Colorado identi�cation
card; or a United 5tates military card or militlry dependent's identi�caLion
carci; ar a United States Coast Guard Merchant Mar'tner card;or a Native
American Tribal document;and
ii. E�cecute an affidavit stating that applicant is a United States citizen or
legal permanent resident; or that applicant is othe�•wise lawfully
present in the United Statcs pursuant to Federa] law.
c} 8e lawfully prohibited, pursuant to Article 76.5 of Title 24,C.R.S.,from
providing a Federal public benefit or a state or local public benefit in violation of
paragraph(b)of this section.
i. Statutory Exceptions: Excepted from this requirement a�•e the following
types of benefits:
A. Services for children undar age 18;
B, Obtai�li�zg health care items and services necessary for trcatinent of an
emergency medical condition of the person involved and not related to
an oegan transplant;
C, Short-term, in-kind,non-cash emergency disaster relief;
D. Public heaith assistance for imrnunizations, with respeci to
irnmunizable diseases and for testing and trcatment of symptoms of
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communicable disease, whether or not suci� symptams are caused by
irnmunizable diseases; �
E. Programs, services or assistance such as soup kitchens, crisis
counseling and intervention;
F. Prenatal care.
d) �'ublic Grants�or Services. CRS §8-17.5-14L
CNot applicable to agreements relating to the offer, issuance, or sale of y
securities, investment advisory services or fund management services,
sponsored projects, intergovernme�atal agreements, or inforrrtation technvlogy
services or pwoducts and servicesJ Grantee certifies,warrants, and agrees that it
does not knowingly empioy or contract with an illegal alien who wiil perform �
' worlc under this Grant and will confirm the eanployment eligibility of all
� employees who are newly hired for employtnent in the United States to perform
worlc under this Grant,through participation in the E-Verify Program or the
Department program established pursuant to CRS §8-17.5-102(5}(c),Grantee
shall not krzowingly employ or contract with an illegal alien to perform worEc
under this Grant or enter into a grant with a Subgrantee that fails to certify to
Grantee that the Subg,rantee shall not knowingly employ or contract with an
illega] alien to perform work under this Grant. Grantee:
i. shall nat use E-Verify Program or Department program procedures ta
undertake pre-employment screening of job applicants while this Grant is
: being performed -
ii. shall notify the Subgrantee and the granting State agency within three days
if Grantee has actual lcnowledge that a Subgrantee is empioying or
contracting with an ille�al alien for work under this Grant
iii. shall terminate the subgrant if a Sub�rantee.does noi stop employing or
contracting with the illegal alien within three days of receiving the notice,
and
iv. sha11 comply with reasonable requests made in the course of an
investigation,undertaken pursuant to CRS §8-17.5-102{S}, by the Colorado
Department ot'Labor and Employmertt. If Grantee participates in the
Deparl:ment pragram, Grantee shall deliver to the granti�g State agency,
Institution of Higher Edueation or political subdivisian, a wriiten, notarized
afFrmation, a�rming that Grantee has examined the legal work status of ;
such employee,and shall comply with all of the other requirernents of t:he
� Departmeiit program. If Grantee fails to comply with any requirement of
this provision or CRS §8-17.5-101 et seq.,the granting State agency,
institiition of higher education or political subdivision may terminate this
Grant for breach and, if so terminated, Grantee shall be liable for damages.
e) The Agency sha11 comply with any reasonable request by the Department of
Labor and Ernploy�nent rnade in the course of an investigation that the
, Department of Labor and Emp[oyment is undertaking pursuant to the authoc•ity
established in Subsecfion (5)of C.R.S. § 8-17.5-IO2.
� T-Iold and maintain for the tez�m hereaf the necessary licenses(sj as specified under
5tate law,which permits the performanee of the sctvice(s)to be provided herein.
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g) Shall maintain an aff'ordable sliding-fee scale schedule for its services in order to !;
accommodate low-income individuals.
h) Subcontracts utilized by the Agency shall be subject to the requirements of the `
Grant as listed here, and the Agency is responsible for the performance of any ��
su bcontractor. �`i
i) Abide by all applicable provisions of the Title VI and VI.1 of the Federal Civil
Rights Act of 19b4, Sectian 504 of the Rehabilitation Act of 1973, and Title XX
of the Social Security Act of 1975 as revised.
j) Maintain written requirements for safeguarding client inforrnation and comply j
with the same, ��{
k) Maintain service program records, fiscal records, documentation and other '
records relevant to this Grant for the duration of the grant plus six years. The
abor�e shall be subject at all reasonable tirnes to inspections, review or audit by
Federal, State or County personnel, and other persoils authorized in writing by the ;
County.
1) Provide the services at the location as shovcm as the address of the Agency or
whatever is appropriate for that service within Pitkin County.
m) Pravide the service(s)described herein at a cost not greater than charged to other
persons.
n} Pror�ide semi-annual Performance Measure reports and Fij�ancial Reports. These
reports will include the number of unduplicated clients who Live and/or work in
Piticin County served bythe Agency's program(s). This report schedule will ,
repeat annually and is sub3ect to change. "
i. The first report,the mid-year report, is due August 1,20l 3,far the first six �
months of the grant year.
ii. The second report is due January 31,2014,far the entia�e period of the
grant year.
iii. The reparts will inc(ude Agency's annual goals and actual results year-to-
date, as wel( as an explanation of any variances observed and the steps that
are be talcen to address those variances.
3. Pitkin Count, 'y s Obligations:Prtkin County shall:
a) County agrees to grant$70,000 to Family Visitor Programs as approved in the
County's 2013 budget, which was approved by the Board of County . ,
Commissionets on Dacember 19,2012. Grant request to support in-home
support and education services focused on the young child that can begin
prenatally and last for the�rst year,for fannilies who live and work in Piticin
County.
b} The total amount of this cantract shall not exceed $70,000 cash maximum in
2013. The County will pay Agency in semi-annual payments of$35,000 on the
last day of March and Septeinber 2013. Semi-annual paymenCs are contingent
upon receipt of mutually agreed upon Performance Measures and satisfactory
� semi-annuaI reports as outIined in section 2(n}of this contract. The return of a
completed contracl is required in order to receive payment.
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4. General Provisions
a. The Parties to this Grant intend that the relationship between them c�nfemplated
by the Grant is that vf independent agency. No agent, empioyee, or servant i;
Agency will be solety and entirely responsilale for its acts and the act of its agents, i�
employees, servants and subcontractors during the perfarmance of the Grant. ��
b. Payrnent pursuant to the Grant, if in County,State or Fedaral funds,whether in
whole or in part, is subject ta and contingent upon the continuing availability and '
appropriation of County Funds for the purpose thereof. ;;
c. This Grant constitutes tha full and complete agreernenY of the parties and ;I
supersedes or incorporates any prior written and oral agreernents of the par�ies. In �;
addition,Agency understands that no County official or employee,other than the i�
Board of County Commissioners acting as a body at a Board ineeting, has
authority to enter into a Gra.nt or to modify the terms of ihis Grant on behalf ofthe
County. Any such Grant or modification to this Grant must be in writing and be
executed by tl�e parties hereto.
` 5. Defaul�/Cancellation. If Agency shall default in the perFormance of Agency's
Obligations pursuant to the terms of this Agreement, and/or fails to provide an accounting
or use or appropriation of monies granted in the manner in which such accounting was
represented to the County, Agency shall have the right to cure said default after written
notice by the County of the default to Agency, If Agency fails to cure such default within
sixty(60)days after written notice is given from the County to Agency specifying the
nature of such default(or if such default cannot be cureci within the afaresaid period of
time, if the Agency shall fail to promptly commence to cure the same and to thereafter
diligently proceed with suclz eure), County shall reser�e the right to cancel this
Agreement and malce a demand for the return of all monies that County determ'tnes,at its
sole discretion,were not appropriated in accorciance with this Agreement. Written notice
of defauli and cancellation shali be tnade to Agency by first class mail,postage prepaid �
and by certified mai[, return receipt requested,to the following address:
Sandy Swanson,Executive Directar
Family Visitor Progi^ams
� P:O. IIox 1845 �
Glenwood Springs, CO 81602
6. Entire Agreement: This Agreemenfi constitutes the full and complete Agreement of the
parties Itereto and sltall not be modified except by a written agreerr�ent.signed by the
parties.
IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed as
of the latest date written below.
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PITKIN COUNTY, COLORA�O
By. `�"�"�G'����t1� Z �`Z,�' 1 Z� '
Nancy N. Sundeen Date 1 �
Director of Health &Human Services
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By: �: - ;
Jon Peacock Date
County Manager i�
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FAMiT.., VISITOI�PROGRAM.S ,i
By. G��.- � � 2� �� '�
San y Swanson Date
Execative Director
Mailin�Address;
Family Visitor Progra.ms
P.O. 8ax 1845
Glenwood Springs, CO 81602
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