HomeMy WebLinkAboutbocc.con.035.2013 Rev. 08-30-I1 jls
COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 035-2013
ORIGINATING DEPARTMENT: Health&Human Services
PROCUREMENT OFFICER: Mitzi Ledingham PHONE#: 9205766
PROJECT NAME: HCF Grant Programs CONTRACTOR: Hospice of the Valley, InC.
d.b.a. HomeCare & Hospice of the Valley
DOLLAR AMOUNT: $40,000.00 LINE ITEM# 113.85.00000.84030
CONTRACT EXECUTION DATE: 1/1/2013 CONTRACT END DATE: 12/31/2015
AUTOMATIC RENEWAL: ❑YES �NO TERM: partnership
❑ BOCC AGENDA ITEM(Grants, IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER$50,000(Requires Section Leader&County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
�None ❑ Informal ❑ Formal ❑ Sole Source ❑Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt
❑ Contract Renewal ,
✓ CHECK CONTRACT TYPE:
❑ Services/Maintenance ❑ Employment
❑License/iJse ❑Intergovernmental Agreement(Resolution Required)
❑ Lease �Non-Profit
❑ Construction ❑ Quasi-Public(e.g.-AVH)
❑ Goods,Equipment, Supplies ❑ Grant Agreements(Notify Finance&Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
(GO: 10%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all e�chibits and notices must be attached for the following:
✓ �No Pages Missing ✓�All Other Blanks Filled In
✓ ❑ If Page Left Intentionally Blank Note on Page ✓0 All E�chibits Attached
✓ �Page numbered consecutively ✓� All Legal Descriptions attached ('f applicable)
✓ � All Original Signatures Affixed ✓�Notice of Award/Notice to Proceed Attached ('f applicable
✓ �All Dates Filled In ✓� Warranty(if applicable)
✓ � Special Instructions for Finance Department: see contract payment worksheet
✓ � Authorized Procurement Officer's Name: Mitzi Ledingham
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHCIRIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
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PITKIN COUNTY
� HEALTIT AND HUMAN SERVICES
PARTNERSHiP C�RANT nW/1.Rn
iiQMCCARC&HOSPICE OF THE VALLEY, 2013-2015
Contract Nu�nber 035-2Q13 J ed�crNumbcr 113.�S.UUUUU.84U3U
Thi� Gr��il i5 m�rcle as of tlie date last bel�w�i�ncd hctwecn Pil.k.in County,herein referred to fls
"County", And IIospicc of thc Vallcy,Inc., dba HoineGare 8i Hospice of the Valley,hcrcaftcr
rcfcrrcd to as"Ageucy'. Wliereas,IiomeCa�&IIoSpice of tlic Vallcy, a private uon-protit
agency, supports thc non-rcinZbursable Bereavement program,as well as the Medicazc/Mcdicaid
ceriiCied home l�ealth service.s.
1. Term and Rcncwal of A�reement: Absent any terrninati�n f�r caa�e undcr paragra.rh 5 of
tlie Agreement,tlie term of tlus Agreement shall concinuc f.i�r a pc:ri.od of lliree years,
from Janu�►ry 1, 2Q13, �o Dcccmbcr 31,2U15, subjcct to budget appropriation,
compliance wilh contract obligations, and Board of County Commissioncrs' approv�31
cach ycar.
2. A�ency Obli�ations: Agency shall:
a) Strictly adhere to all applicable federal, state and local laws or regulalions that
l�ave becn or may hcreali:er be est��blislied.
U) Comuliance witl�Tiousc Bill 06-1U23. Pcxfonn the following verifications to
comply with House Bill Oci-I Q2:3: Grantccs who provicle a benefit to persons over
the age of 18 ycars uf��.ge�tnd which require an individual applica.uon from the
pers�n who will receive a benetit, atC icqulred lo verify the applicant's legal
pr�sence in tlie llnited St�tes. The veritication of lawful pre�ence requires all
�pplicants l 8 ycars o f abe c�r older to:
i. Produce a valid Coloradu driver's licensz��r�s Cc�loradu idcnlificalion
card; or a Un.ited S[a.[es milil�ry c�jrd or military dependent's identi.fication
card; or a United Smtes Coast Guard Mcrchaat M�riner card; or a Native
American Trib:il document; �uid
ii. Execute an affidavit stating that arrliea.nt i��Unit:ed Stetes citizen or
lc�al permancnl resident; or that applicant is otherwise l�wfully
present in the United Stales pursuisnc lo Fcdcral law.
c) Be lawfully prohibitcd,pursuant to Article 76S of Title 24, C_R_S., from
providing a Federal public bcncfl or�i sla.te or local public benetit in violation of
par��;r�tph(b) of this section_
i. Statutory Exceplion�: Excepted from this requirement are t.hc following
typcs ot'bcncf.tts:
A. Services for children under age 18;
�3. Obl:tining he�lch care items and services neecssary for trc�tcment of an
emergency mcdical conclition of U�e person involved and not rclatcd Co
an or�an transplanc;
C. Sh�rt-term, in-kind, non-cash emergency dis�jster relief;
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D. Public hcal�h assistE►nce for inununizatic>ns, with respect to
i�r�mwtizable discascs antl fi�r testing and treahneiit of symptoms of
communicable di5ease,whether or not such symptoms are c�tused by
iinmuiu�a.blc cl.iseaseg;
E. Pro�cams, services or assi�l�rnce such as soun kitciiens,crisis
counsetin��►nd intervenlion;
F. Pren:�tal carc.
d) Publi�Granis for Scrvices. CRS §8-17.5-101..
�Nnt t�pplicable tu ub�r�eme»!c relati�:�tn 11:e offer, i�suunrc, or.��ul���f
� �ecuritie�; inveslment udnisnry�ervice�ur fund management.rervic.e�,
spunsored prnject,c, inter�overnmenlal agreement.c,or i.nfi�rmatiun t.ec/t�tolo,�y
services orpruclucts cr�td servic�sf Grante�ccrti�ics,wfurai�ts, and agrees th4iC it
does not kn�wingly employ or cvnitact with an illeg�l alien wlio will perti�rm
work under tlus Gr�nt�tncl will contirm the em.ployiuenl ol.igibility of�li
employcos who ar.e newly hired for cmpluyuicnt in d�e United States to perforn�
work under tl�is(irai�t, through participation in the E-Verify Pro�ram or the
Deparhnent program establi�hed pursuant t�CRS §8-17.5-1.02(5)(c), Cirantee
�hall not knnwin�ly cmploy or contract with an illcga.l�tlien to perfonn work
under dus Crant or cntcr into �g��nt wi.th a Subgrantcc that fails to certify tc�
Grantee that thc Subgranlce shail not luiowingly employ or contraet with an
iltegal alic:n lu pr;rforrn work under flus Grant. Gr'anlez:
i. sball not use E-Verify!'rog.ra.m or Uepartment pro��r��n proccdures to
undertake pre-rmpluymcn.t screening of job applicants whilc tk�.is Grant is
being performed
ii_ sha11 notify tlie SuUgr3nlcc and the granting State agenc:y wil:hin ihr4e days
if Grancee h�.ti actu�l knowled�;e that a Subb�rantcc is cmploying or
contractiug with an illcgal alien f�r work under this Granl
iii. sh311 tcr111in�te tlie subgrant if�t Sub�rantee does not stop employinb or
contracting wilh the illega.l alien within duee d��ys of rcceiving the notice,
dII(�
iv, sh�11 comrly with reasonable zequesls ma.dc in the cout:se of an
investig�tion,uncierl;rken pursuant to CRS �8-17,5-102(5), by thc Col�rado
Departnicnl o:f Labor and Employment. If Gr�nlce participates in the
Dcpat'tment program,Grante;c sha.11 dcliver to the granting State a�;ency,
Jnstituti�n of Higher Education or political subdivision,a written,notarized
affumativn, afJ:irmi.ng that C'rrantee l�as ex�+uiine� thc lc�;a1.w�rk status of
such �'mployee, and shall comply wilh all of the other requirements of the
Depart�nent progr�u.If Grantce tails t� comply witli any requir�mcnt uf
tliis provisiun or GRS §5-17.5-1U1 et seq.,thc granlin�Statc agcncy,
institutic►n ot'higher educalion or pulitical subtlivision may terminate this
Grant tor breach ancl, ir so tcrminated,Grantee shall Ue li�ble for dama�cs.
e) The ngcncy shall comply with any rec�son�blc rcyucst by the Depart�nent of
Labor�nd Employment niaile in thc cowse of�n investigation that the
Dcparimcrt of Labor nr►d Employinent i5 unJertaking rursu�nt to the authority
es�.bli�hccl in Sut�:��;lioci(5) ofC.R,S. � S-17.5-1U2.
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t) Hold :�.nd mainl�in for lhe Cenn hereof lhe necessary licenses(s) as specified tuider
Statc law, whi.ch pertnils the performance of lhe service(s) to be proviclecl herein.
g) ShAll maintflin an�ffiorilahlc�liding-fcc 3calc schcdulc fi�r its scrvic;c�in ordcr to
.ucommodate low-income iudividuals.
h) Subconta•acts utilizecl by thc A�cncy shall bc st�bjcct to thc rcquircmcnts of thc
Grant as listed here, And the Ageucy is responsible for thc performanec of any
subcontrai:tor.
i) Abide by all applieable provisions of chc Ticle VI and VTT c�f the Fecieral Civil
Righw Act of 1964, Section SU4 of the Rehabilitntion Act of 1973, and Title XX
of the Social Szcurity Acl uf 1975 u�rcvisccl.
j) Nl�tinlain wricten requiremei�ts for safeguarding client infrn�nation and c�mply
with the same.
k) Maintain service program rec�rds, fiscal recot'ds, doeutnentation and other
rec:c�rds relevant to tliis Cirant for the durAtion of tlie gr�nt plus six years. The
above sliall be subject�t all r�sonable times tp inspccti.ot�s,rcvicw ur audit by
Fc:cler�l, Statc or Gvunty persoimel, �id otlier persons authorized in writing Uy the
County.
1) Provide the services at the locati.on�s shawn a.s thc a.ddress of lhc Agcncy or
wlkttever is appropriate for that service witliin Pitkin Gounty_
m) Providc lhe scrvicc(s)cle::cribed herein�I:.j.co�t not�e�rter tli�n cliarged to otlier
persons.
n) Pruvicic scnu-annual l'crformancc Mcasure rcports and Financia]Reports. These
reports will include tlie number of undu.plicatcd clicnts who livc and/or work in
Yitkin(;otuity served by the Agency's program(s). This rep�rt scliedule will
repeat annually aod i.s surjcct to chan�c.
i. The first report,d�e mid-year report, is due August I, 2013,for the tirst cix
monlhs of lhe grant ye;tr.
ii. The second report is due Jflnuary 3 I, 2014, tor thc cntirc period of lhc
�,�runl yc�r.
iii. The reportg will include Agency's an.nual�oa.ls ancl aclual resulcs yc�r-to-
d�jte, a� well as an explanation of any variance.a obsetved and the steps that
arc to b� lakc:n lo address those variances.
3. Pilkin Gc�untv's Obli��tions: Piticin County sh.�11:
a) Cuunty r�grccs li� branl$40,000 lo HumcC�rc d�Huspice�f the Valley as
approved in the County's 2q I 3 budget,wliich wns approved by tllc$oard of
Counly Conmus�ioner5 on December 19,2012_ Crant rcqucst is to support the
non-reimbursable Bereavement program, as wcll as the Medicare/lVledicaid
certi�ed home Uealth cervice4,whicli includes the Medicaid waiver' progrt�ms
for tcchnolo�y-dcpcndcnt children and�dult9 with disabilities unable to
work,
b) The total.amount of this cuntra.ct shall nul exceecl $40,000 eash maximum in
2013. The County.will pay Agency in semi-annual paymentq�f$20,000 on the
last day�f Mssrch and ScPtcmbcr 2Q13. Scmi-�nnu�tl p�{yments�ire contingent
upon receipt of mutually Agreed upon Performance Mzasures and satisfactory
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semi-arunial reports as uullincd in section 2(n)of this conlr��.ct. Thc rcturn of a
coinpleted cimtract is required in order to receive Paymcnt.
4. Ccneral Provisions
a. The Parlies to this Grant intend that the relacicroship between thein contempiated
hy tt�e C�rant is tliat af indepenclent�gcncy. No agent, emrloyee,or servnnt
Agen�y will be solcly and entirely responsible for iU acis and the aet of its Agenis,
employees, servants�ud suUcantract��rs during the perf�ormtuice of tbe Grant_
b. Payinent pursu�t to the Grant, if in County, SCalu ur�cdcrdl funil�,whether in
whole or in patt, is subject w and eontin�ent upon the continuing aivail.j.biliry and
apprc�prialion of County fiinds for the purpose thercuf
c. This Grant constitutes the full�n�complete agreement of the partie�nnd
Gu�eisedes or incoxpor�lts any prior written and orfll agreemencs of 1bc p3rcic�_ In
addition,Ab�-racy undcrstflnds thAt no County of�icial c�r employ�c, other tl�►u the
Board ot Gounty Comini��iuncrs aclin�;as a body at a Board maeting,h�s
authority to enler intu a GrRt1t or to modify tl�e ternis Uf this Grant on behalf�fthe
County. Any such Gratlt or modification to tliis Grt�nt musl bc in writing and be
executed by thc partics hereta
5. DefauldC�ncell�ctic�n. If Agency s1iAl1 default iu the perfonmancc of Agency's
Obligaliu��s pursuant to the tciuzs of tlus Agre�ment,and/or fails to providc an�ccounting
or use or appropriation of monics granted in the ma�u�er in which sueh accounting was
represented to thc County, A.gency shall have llir;ri�ht to cure said default after wrillen
notice by the County af the def��ult l01lbcney. If Agency fails to cure such default witl,�.in
si.x�y(60) days�fter written notice i� given from the County to Abency sp�cif.'ying the
n�hu•e of sucl�defaull(pr if sueh def�ult catuiot be cureci wilhin the aforesaid period of
time, i f die Ageiicy sl�,.�ll fail to pn�n,ptly commence to cure the sanic and t��thercafter
diligently proecCd with such cure), County sh�ill reserve the ri�h.t to cancel this
Agrccment and make a dem�ind for thc rctuCn of all monies tluit(;ounly dctcrtni.pes, at it�
sole discretion, were nol appropriated in accordance with lhis A1;reemCnt. Written notice
af def�jult and ca.nceltati�n shall be made to Agcncy by first class mail,postage prepiiid
and by certified rrkul,return re�eipC rcqucsted,t�tlie followuig acidress;
Markcy Butler,Executive Director
HomeC�re ai Hospice of the Vallcy
P.O. Box 3768
B�issjl�, CO R1F21
6. Enlire A�reement. Tltis Agreement con5titu.tc5 lhc full anil cumplete Agr�eiuent of the
parties heret�and sh�tll not bc modified except by a written agreement signcd by the
p�3rlie3.
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1N Wl'1'NESS WH�REOr, the parties hereta have caused this Agreement tc�be execuced��
of lhe;lc3lest dnit writlen below.
PITKIN COUNTY,COLORADO
�y' . J � ti 1�'� \ ...� ��-� � � �
Nancy N. Sundeen Date
Director of Healtli�'i Human Services
HO � &HO� . OF THL VALLLY
---- -.___...__��l �� �%/�
M cy Buticr �j��
Executive Director
Mailin�Address:
P.O.Box 3768
IIasAlt, CO S 1 G2 I
,S
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