HomeMy WebLinkAboutbocc.con.037.2013 Rev. 08-30-11 jls
COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 037-2013
ORIGINATING DEPARTMENT: Health&Human Services
PROCUREMENT OFFICER: Mitzi Ledingham PHONE#: 9205766
PROJECT NAME: HCF Grant Programs CONTRACTOR: LIFT-UP
BOLLAR AMOUNT: $1,500.00 LINE ITEM# 113.85.00000.84065
CONTRACT EXECUTION DATE: 1/1/2013 CONTRACT END DATE: 12/31/2015
AUTOMATIC RENEWAL: ❑ YES �NO TERM: partnership
❑ BOCC AGENDA ITEM(Grants, IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER$50,000 (Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
�None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE:
❑ Services/Maintenance ❑ Employment
❑ License/LTse ❑ Intergovernmental Ageement(Resolution Required)
❑ Lease � Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance&Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
(GO: 10%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all e�ibits and notices must be attached for the following:
_ ✓ �No Pages Missing ✓� All Other Blanks Filled In
✓ ❑ If Page Left Intentionally Blank—Note on Page ✓� All E�ibits Attached
✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached (fapplicable)
� ✓ � All Original Signatures Affixed � ✓❑ Notice of Award/Notice to Proceed Attached(if applicable)
✓ � All Dates Filled In ✓❑ Warranty(if applicable)
✓ � Special Instructions for Finance Department: see contract payment worksheet
✓ � Authorized Procurement Officer's Name: Mitzi Ledingham
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WII,L KEEP ORIGINAL DOCUMENTS 1N COMPLIANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST!
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F'1`T"KIi� �U�,.�'�'*[TY
H�ALTH A;�(D Ht�P�r1A;N'�ERVl�ES
�'�1R"�`1�ERSHIP GFi,AN'T A.V4'A�C}
LIFT-UP.?013-�01 S
Cc�ntract N��ber f��?-'?{}t a 1.,��iget I*luanber_ I 13.8�.Of�000,S�t'IfiS
'T�is Gra�it is tnad+�as of�he date la�� beluw signeci beC�een Pitkin G�unty, herr:in ref�rret� t�►as
.`Caunzy,., and L1ET-CJPF hereaft�r referred t�as:`A;ency".�1�Jltereas, GIF`T-CTP, a private nc�n-
proft agency.pcov�cies�f��tl pantr� fc�r epmmunity members in need,pec�rn�ting self-
suf�ci��cv.
l. Term and I�ene�val c�f A�re�ment: Abs�nt an�r t�rminatian ft�r cause under paragraph 5 c�€
the A�;rer�ment, the t�rm��`this A�re�m�nt shall cQntinu�for a perio� of three �°�ears,
frc�m January I, 201 i, tc� I)ecember 31,20l 5.subject t�budget��pr�priatian,
campliance witfi� cc�z�tr�ci al�ligati�r�s,and Bc�ard c�t��unt�+�omrnissi+�n��s' apprc���al
e�eh v�ear,
'? A�erzcy Qbi7�at�ans: A�encv shall:
a� Stri�tiv adhere ta a11 applic�bl�fed�r�l,s�aee and l�ocal laws or e��aalatic�ns fl�at
h��e been c�r may hereafter be�sta�lished.
b) Cc�m [ianc�with klause Bill{}6-1�23.P�rta�n �he fc�llowing verifi�ati�ns ta
comply with i-iouse Bill Q�i�IQ��: Grantees���ht�prc�vide a benefit t�persons Qv�r
th�ag�of 1 S year�trfa�e and which rey�zire an-individual apglicatic�n from the
pers�on v�•h��ill re�eive a ben�ti#,are require�i'xo��ri�;r the applicaett's le�af
pres+�nce in tt�e i.Jnited�tates, The ver'r�catic�n�flawfut presence requires ail
appEieants 18 years af a�e flr esl�der tc�t
i. Frc�duce a v�lid Cral�rati�tiriver's license�r a Calc�rada identificatian
card;or a United Staies military��,rd c�r military dep�ndent's id�raci�ea�tion
�ard; �ar a lJnited States Ct�ast Guard I�erchant Mariner�ard;€ar�l�t�tive
American Tribal docurnent, and
ii. Exect►te an affidavit stating t�at ap�licant is a tlnited �t�tes citi�en c�r
le�al p�rmanent resident;or that app�icant is�ther�rise la1�fully�
pres�nt in tk�e C,�nit�d �tat�s pursuant t��'ederal lar��.
c) B� Iawfull��prc�hik�ited, pursuant tc�ArEicle �6.5 c�fTi#1�?�, C,R,S., from
prr�ukdin�a Federa( public�nefit or a �t�te�r Ic�cai pubCi�;b�;n��t in vi�lation rsf
p�ra�gtaph(b) af this s�ctic�n,
i, Statutc�ry E�cepti+ons: �xc�pted frc�m�h�s requiremeni are the fc�tl�wEng
ty°pes af benefits:
A. Servi��s fc�r ch�t�iren under a�e i�;
B. Obtainin�f�ealt�car�iterns antE services ne���sar}>for ueatm�nt of an
�mer�en.cv med�cal ccsn�iiticar�ofthe pers€�n invt�lved and n�rt cel�ted ta
an orgarx transp�ant:
C, �hc�et-term, �n-kind,nc�n-ca�}� em�r�enc}�°disast�r reli�f;
I�. Public healrl�assistance f�r imrrn�nizatic�ns, w-it� r�spect to
immunizab(e disease�an�f�r testin�and trcatrment�af s}•tnpt�tns c�f
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�:c�mrn�r�icabtc dise�tse,whetl���or ncat�uct�s��rrt�tams ar��au�ed by �
immunizable dis�as�s;
�. Prcr�rams. servaces e�r as�ist�nce suc�as sc�up kitchens,erisis
cc�unseli��a�d interv�ntiran;
F. Prenatal car�.
d) Fnblic Gcsnts for�ervi+ccs.C1tS�8-17.5-�i�l.
�irf u�plicuhfe tv a�ce,ern,�nts r+eluting trr tfi�c�,�'er,issuarace,r�r su��v,f"
s�ecx�ri�i�s,in��sl,m�nt advist�ry servic��s or�f'u�nrl�ana�emRe�t servicc�s,
spansr�red�r�jects,int�r�ov�rnrn„�rt�al r�gr�eme;nts, vr infnrm�'ian#e�/r�rr�lv�
s�i�es�vr pra�dur�s and s�rvic�s��rantee eerti�����;varrants, and a�r�es that it
dc�es nc�t krtowin�ly empl�v c�r ca�ntract�rith an ilte�a!alien whc��ill perfc�rrrt
wc�rk und�r rhis�rant�r!witl cc�r�tiren th��mpic�vrt�er�t eligik�ilitv��al�
�mplc���e�v�ha�re r�ew1�?hir�� for�rr�pl�vrn�nt in t}�c Llnite�i �tat�s tc�p�rf�,rrn
wrarlc urtct�r this Grar�C,thrnu�h participatic�ra in th� �-Veri�yF Pr�grarn �r the
� De��rt�ent pro�r�m�tabii�hed pursuant t�CRS �8-17,�-1U2(���c}, Crante�
shal� nc�t hn�win�ly�rr�pi��c�r�;ra�tract with an ii1��a1 ali�;n tr�perfc�rnrn7 wc�rk
� under th�s l.�rant car ent�r inta a�rant�vith a Sub�rant�e tl�at faiis t�a certity to
Grant��that the S�zb�rant�e shali not C���win�ly emplc�}ar c;�rntract witit ar�
i1Cea�1 alien t�per€'c�rm vv�rk�nd�r this Gcant.Grant�e�
i i. st�a[l nc�t us�E-Verrtv Pro�ram c�r Deparnnenfi prQgra�n pro�edures tc�
! un�lert�ke pr�-em�alt�yment scre�tin�of�ob appEicants�vhil�this�irant is
� bein�perft�rmed
� ii, shall n�tif�;���t���ub�rantee and Ihe gr�rttin�,State a�ency within thce�day�
,
ifGrar�tee has act�aal knc��le�ig��at a Sub�rante�is emp�oyin�ar
ec�ntractin�with an ille�al alien fcar��rk utrd�r t3�is t�rant
iii, shatl terrr�ir�ate th�sttia�rant i�a Subgrantee daes nat st�p em�alc�yin�or
c�ntra�tin���iih the ilt��al alier�w°iti�in thr��d��s cafre�eiving ihe nc�tice;
' ar�d
iv, shaki c:�mply wiih rea�ona�le rec�u�sts cnad�in th�c�urse c�:f an
inves�igati€�n, un�erta�c.er�pursuant to C'R� �5-17,�-10�(S),b�the Cc�lc�rad�r
Rep�€�meni of La�a�r and Er�p�c�yrn�nt. If�.irantee parti�ipates in i��
D��arCnnent pra�ra�n, �rant��x�t�tt d�li�er tr�the grantin��tate a��ncy3,
Insci#�tit�z�c�#'F�i�;h�r Edu�atican�r potiCis�a( �u�ir��sic�r�,a v��ri€t�n, nc�tarized
�
aftirr►3�tir�n, aFfirmin�t�t�t+Grante�h�s e��rnined th�1��a4 ��rk status ca�'
such emplc�}��e, and�hall ccarnply�with�11 af th�oth�r r�quiremc:n�s of the
Depactm�nt prc��ram. If�rante� fails tt��catnply with any re�uirem�nC of
this peovisian c�r�'P� ,��'�-�7.a_lt�i et sec�„th�gr�r�tir�g �t�te ag�ncy�,
institutic�n of hi�l�er edu�atic�n t�r�ca[iti�:al suiadivisi��may t�rminate t�is
�
+Grant fc�r breac}� and, if so terminated,Grantee sha61 be l�able f�r c�ama�es.
�j `1'k���k�enc:y�shall eampl��ith ar►v reasern�bl�reque�t by the �3�partment e�f
i L�bc�r and �,mplc�y��nt macf� in the cc�urs�c�f�n investi��ti�n that th�
C}epartm�nt c�f°Labe�r and�mpioy�nent is kann�de�t�king p�rsuant tc�the��zt�c�rit�x
e�tabli�h�d in Subs�ctic�n��)c�fC.R.�. � 8-1�.�-1t�2.
t} Hc�ld anc3 �aint��n far the term �Zerec�fthe neez�sary° �ieer��es(s}as s�czti�e�l under
�t�t�law,w°hic�permit�the�erforrriat�c:�c�f ih�s�rvice�s)to be prc�vided herein.
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b) Shall m�intain an a�fordable slic�irig-f�e scat�.�eh�dule for i2s services in order to
accc�mm+�date Ic�w-incv�ne in+�ividual�.
h) Sulacc►ntrac,�ts utilized by the A�e�c�sha(1 b��ubject tt�the-rec�uirements c�f th�
Crant a�list�d her�;and ihe Ager�cv is r�spansib��far the p�rF�rmance c�fany
snb�t�r�trac;tc�c,
i� Abide by�al�a�p(icable pravi�ic�ns c�f tf��Ti�le Vi and�r'I1 vfth� F��rieral Civ�l
�2i�hts A�t�f I9Ea�; ���tica� ��4�f th�EZehabi[itati�n A�t c�f 197;��nd'7"itle��{
�f��� �c�i�I Security A,at�f 1975�s revised.
�) tViai�ttai��vrict�n requir�tn�nts fc�r�f���r�rdi����ient informatiaz�ancl cc�tt��[�
u�iih Ch�sam�.
k) Maintain servace pr�+grarn records,�s�al r��orc�is,d+�curt�ent�ttit�n and�ther
r�cords re3�var�t to thi� .�.�r�c fc�r Clae dur�tic�n�i'th��;rant pl�a��i�years. The
aboae shail �e su�aje�t at a�1 r�as�na�aE�times t� inspe�ti+���, revie�v or aucti�by
Federal,State c�r�ounty�ersc�n:nel,an�c�ther persons au�hc�ri�ed in v+�ritin�:b��the
�'�unt}.,
t} Provide t��s�rvices aC th�Ic�c:�tion as shc�wn�s th�adcEress��th�A�encv c�r
whatev�r is ap�rc�priat� ft�r�haC ser�ice wa`thin Pit�in C�unt�,
m) Pr�vi�e the service(s)described herein at a ee�si not�r-eater than�har�ed t�?other
�cs�ans.
z�) Frc�vide semi-annual Performan�e k�9��sur�r��rts and Finarzci�l R�pc�rts. T�ese
reports r�•ill inciu�i�ttxe numt�er ofunduplicatec� clienis vahc� tive and/€�r v��rk in
� Pitl�in Co�nt�served by tFte A�ene;�'s prc��aram(s�. Thi�report schedule �rill
( rep�at annua�ly and is su�j�ct tt�chan��.
i. The�irst report, the�nic�-y��r r�p��t. is du� Au�ust 1,�2Q!3, fear th� �r�t si�
� rr�onths c�f�he grant year.
, i`s. T'h��ec�,nd r�port `rs du�,�anuary 31, �+�I�. fc�r th�entire period c�t'the
�rant vear.
� iii. The repc�r�s w�ill inelud�A�en�y's annual gc��l�and actu�l results y�ar-to-
� dat�, as wel l a�an e�eplanatian c�f any�varianc_es r�bserved and tl�e sre�s that
are tc�b�tal�en Ca acidress thras�variaances.
3. P�tl�zn G�unt�s C:�bligatians. I'itkin Cc�unty�shall:
I; a) Ct�unty�agre�s ta.gT�nt$I,��lU t� LIFT-C1P as app�rc�wed in th�Cc�unt;r'��t�13
; bu�l�et,�h�ch was�PPr�ved by the Ba�rd caf County C�mm��sioners an
! C3�c�mbc�r 19.2t}I2. Cr�nt f�ndin�will�►li�w �g�enev to keep theie�food
� p�ntri��' shelv�s i� As�n�c�d Bas�lt stx�kect�11 ve�r 1�n�g to serve 1�t1°f� r�f
; clients with f�c�d assistance,�ram�c�t�n�seif-suf�i�i+�acv.
t
1�) Th�t�tal amflunt c�f this�c�ntract sha[1 n�t e�ce�� �i,S�Ct cas�r rna�imum in 2�}l3,
Th�Ct�untr��uill parr.A�encyP the tntat�maunt c�fthis�rant c�n c�r bef�re the Iast
da�.r c+f Mar�:h?4�3, Paym�nt is�c�nti��ent up�n rec�ipt ot mutuallv a�reed upot�
Perf�rmance �teas�res anc� satisf�ct�ry semi�annual repc�rts as c�utlined in se�tian
2{n)ofthis��ntra�;t.Th�return of`a carnp�eted�c�ntract �s r�yuir�d in ord�r tca
reeeive payment.
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�, G�nera� Provisic�ns
a. Th�Parties tca this Gt�nt iniea�d tha�the r��ati+onst�ip b�tw�een them contert�pl�t�d' !
by°th�Gr�nt is t��t c��inde��nd�n#a�en��°, �+ic�ag�nt.�mpi�y�e,ar servant ;
A�e�tcy�vil1 be scalely a�d�ntirely responsibl�for it�acts antl th�act�a�its a�ents,
�mpioyees,s�rvants a�d sub�ontra�tors�iurin�th�p�rform�n�e c�f tt��Gr��t.
b. P��ment pursu�it tcr the Gr�rt�. if ii� C�urtsy. Stat� �ar F�ri�r�;l funds, �rh�i�ser in
whc+:l�c�r in p�rC, is suk�j��t tc�an�(��ntin�ent upon the cc�ntinu'rn�av�ilability and
a�apr�priatian �f�'aunty fiands fc�r tite purpose�h�reof.
c. �"his Cran�cc�nstitut�s th�ful�a�nd��ampi�x+e a�r��rra�n�c�f€he parties and
su��r���ies��incc�rp�ra��s�rra� p�ur�rit��n�nrl c��-,al a�r��m�nt�uf th���zti�s. [n
additic�n.A��:ncy und�rstan�that nc�Count�t ca#�rciat c�r emplc�yee,other i#�an th�
Bc�ard af�Cauntv Comrr►issioners a�in�as a bod;�at a Bc�arci me�t�ng� has
� auth�ritv tt�enter irttc�a�rant c�r t�r m�d�ify t��terms�f°this Grant c�n behal�`c��'Yh�
C aunly, An�such C�rant c�r mp�ii#tcatic�n to this Gr�t rnus#be in writirt�an�f be
iexecut�d b��t��parties�er�ta.
� a, D�f�ultrCan�et�atic�n. 1f,A�ency sha11 detauli in the p�rfc�rmanc��fA�enc�'s
' C}bli��tic�ns pursuant tc�t�e terms�f this Agre�tn�nt,andOc�r fails to provide an ae�c�untir��
, e,r use or apprt��riati�n c�t moni�s grantet�in the rnann�r in whi�h such accc�unting w�s
I repres�n#ed tr�the�c��n#v, ."�ger�cv s��11 harte the right to cure �aid de#'aulc aift�r tkritten
i nvtiee by+the Cc�untc�caf th�default tQ A�ency. 1f A��ncv fai1�tfl cure such d�fautt�vithin
si�.t�{{�U)days ai�t�r v�Fritt�n notic�is given from the C�untv ta�g+ency speci:fj=in�t��
' natur��t suc� d�fault{�r if suc�h d�fault eannc�t t���ured w�ithin the�ft�re�aid'peri��3 c�f
tizrae. if the A�encv shall tail tc�prc�mptiv camim�n�e tr�eur�the same and to t�ereaft�r
ditiger�tly prcac�ed wi�h�ueh cure�,Cc�unty sh�lt reserue the ri�ht ta c�n�e!thi�
A�re��n�nt and c��ke a der�t�nd frrr the retur�af alI mc�ni�s that County determi�e�.at its
scsle diserttic�n, w�re not appro�ri�tzd in ac�c�rdance��iY�this r�greement. Writtezt notic�
i ��'cle�ault and caneellatic�n s�all be rr�ade tc� ��ectcv by#irst ciass m�al,pvst���prepaid'
and by c�r�ifi�d mai1,retum rec�i�st request��d�tc�the fc��l�r�in��tidres5:
l�tic3���1 Pawcil. �x�:�utive (�ir��t�r
I..IFT-I;TP
! PC.��c��c 1�'?S
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; R.it��,�'C}8I6�Q
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�. Entire A�r�em�nt: Tl�is A�re�ment ct�t�stitut�s the full �nd ec�rnpt�te Agreement afthe
parti�5 hereta and�t��ll nc�t b�m�di�ed�;�ce�t b�a wratt�n a�;reem�n��i�ned by�th�
p�rCies.
ll�i �ITNESS �°H�:��{��,the p�ies here€c�hav��aus�d this�,�reemeni tc�be e��cut�d as
of t�e latest d�te tirsritt�n bela�v
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Plfii��T�C�U�tTY.CtJL(�l��tCXJ
B�: ' ,�� ,�Y�z. �.-�,C-- C�
I�i�ncy N. Sundeen Dat� -
Dir�ctc�r nf Health�c Hu:�nan Services
LIFT-�3� .�"�
��: ��'� ,� � �.-..� � �
Ntichael Pc�well � ' Datef
E�ecutiy�e I�ir�ec€c�r
ll!tailing Address:
L[�T-CJ g
PC�B�x 19�8
Ritle,�C) 8165t�
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