HomeMy WebLinkAboutbocc.con.060.2013 Rev. 08-30-11 jls
COUNTY CLERK'S
CONTRACT COVERSHEET
CONTRACT #: 060-2013
ORIGINATING DEPARTMENT: Health&Human Services
PROCUREMENT OFFICER: Mitzi Ledingham PHONE #: 9205766
PROJECT NAME: HCF Grant Programs CONTRACTOR: Spellbinders
DOLLAR AMOITNT: $3,000.00 LINE ITEM# 113.85.00541.82165
CONTRACT EXECUTION DATE: 1/1/2013 CONTRACT END DATE: 12/31/2015
AUTOMATIC RENEWAL: ❑ YES � NO TERM: partnership
❑ BOCC AGENDA ITEM(Grants, IGA) � STAFF AUTHORIZED SIGNATURE
(Requires BOCC Signature) (Per Revised Procurement Code 7/2005)
❑ OVER$50,000 (Requires Section Leader& County Manager's Signature)
✓ CHECK PROCUREMENT TYPE:
�None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid
❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt
❑ Contract Renewal
✓ CHECK CONTRACT TYPE:
❑ Services/Nlaintenance ❑ Employment
❑ License/Use ❑ Intergovernmental Agreement(Resolution Required)
❑ Lease �Non-Profit
❑ Construction ❑ Quasi-Public (e.g.-AVH)
❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance&Resolution Required)
❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment
(GO: 10%or$25K whichever is the lesser must have County Manager signature)
All Contracts should be proofed and all e�ibits and notices must be attached far the following:
✓ �No Pages Missing ✓� All Other Blanks Filled In �
✓ ❑ If Page Left Intentionally Blank—Note on Page ✓❑ All E�ibits Attached
✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached (fapplicable)
✓ � All Original Signatures Affixed ✓❑ Notice of Award/Notice to Proceed Attached (if applicable)
✓ � All Dates Filled In ✓❑ Warranty(if applicable)
✓ � Special Instructions for Finance Department: see contract payment worksheet
✓ � Authorized Procurement Officer's Name: Mitzi Ledingham
BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT
THE ATTACHED DOCUMENT HA5 BEEN PROOFED AND READY FOR SCANNING.
NOTE: CLERK'S OFFICE WII,L KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS ML�ST BE WITH THIS CHECKLIST!
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204751 CHILDRENS HEALTH F 10:28:01 01-25-2013 1 /5
PITKIN COUNTY
COMMUNITY NON-PROFIT
PARTNERSHIP GRANT AWARD
SPELLBINDERS,2013-2015
Contract Number 060-2013 Ledger Number 113.85.00541.82]65
This Grant is made as of tlie date last below signed between Pitkin County, herein referred to as
"County", and Spellbinders, hereatter referred to as "Agency". Whereas, Spellbinders, a private
non-profit agency, enhances literacy, encourages character development, and builds
intergeneratioi�al community tl�rough the art of oral storytelling.
1. Tetxn and Renewal of A�reement: Absent any termination for cause under paragraplz 5 of
the Agreement, the term of this Agreement shall continue for a period of three years,
frozn January 1, 2013, to December 31, 2015, subject to budget appropriation,
compliance with contract obligations, and Board of County Commissioners' approval
each year.
2. A�ncy Obligations: Agency sha1L•
a) Strictly adhere to all applicable federal,state and local laws or regulaCions that
have been or may hereafter be established.
b) Compliance witl�.I-iouse Bill 06-1023. Perform tl�e following verifications to
comply with House Bill 06-1023: Grantees who provide a benefit to persons over
the age of 18 years of age and which require an individual application from the
person who will receive a benefit, are required to verify the applicant's legal
presence in the United States. The vcrification of lawful presence requiz-cs all
applicants 18 years of age or older to:
i. Produce a valid Colorado driver's license oc a Colorado identification
card; or a United States military card or military dependent's identification
card; or a United States Coast Guard Merchant Mariner card; or a Nativc
Americau Tribal document; aa�d
ii. Execute an affidavit stating that applicant is a United States citizei�or
legal permanent resident; or that applicant is otherwise Lawfully
present in the Un.ited States pursuant to Federal law.
c) Be lawfully prohibited,pursuant to Article 76.5 of Title 24, C.R.S., from
providing a Federal public benefit or a state or local public benefit in violation of
paragraph (b) of this section.
i. Statutory Exceptions: Excepted from this requirement are the following
types of benefits:
A. Services for childxeu under age 18;
B. Obtaiving health care items and services necessary for treatment of an
emer�ency medical condition of the person involved and not rclated to
an organ transplant;
C. Short-teim, in-kind, non-cash emer�ency disaster relief;
D. Public healCh assistance for immunizations,with respect to
immunizable diseases and for testing and treatment of symptoms of
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coinmunicable disease,whetlier or not such symptotns are caused by
zm.munizable diseases;
E. Programs, services or assistance such as soup kitchens, crisis
counseling and intcrvention;
F. Prenatal care.
d) Public Grants for Services. Cl2S §$-17.5-101.
[Not applicable to agreen:efits re[ati�rg to the vffer, issuance, or sa[e of
sec��rities, investment advisory services or fu�rd management services,
sponsored projects, intergavernme�:tal agreentents, or infornintion tecic�eolobry
se�Nices or p�•odrrcts a►:d servicesJ Grantee certifies,warrants, and agrees that it
does not knowingly employ or contract with an illegal alien wl�o will perform
work under this Grant and will confirm tlle employment eli�ibility of all
employees who are newly hired for employment in the Utiited States to perform
work under this Grant, through participation in the E-Vcrify Program or the
Depattment program established pi,u•suant to CRS §8-17.5-102(5)(c), Grantee
shall not knowingly employ or contract with an illegal alien to perfot7n work
under this Grant or enter into a grant with a Subgrantee that fails to certify to
Grantee that the Subgrantee shall not knowingly employ or contract with an
illegal alien to perforin work under this Grant. Grantee:
i. shall not use E-Verify Program or Departmeiit program procedures to
undertake pre-employinent screening of job applicants while this Grant is
being performed �
ii. shall notify the Subgrantee and the granting State agency within three days
if Grantee has actual knowledge that a Subgrantee is employing or
contracting with an ille�al alien for work under this Grant
iii. shall terminate the subgrant if a Subgrantee does not stop empIoying or
contracting with the itlegal alien within three days of receiving the notice,
and
iv. shall comply with reasonable requests uiade in the course of an
iiivestigation,ui�dertaken pursuant to CRS §8-17.5-102(5), by the Colorado
Department of Labor and Eznployment. If Grantee participates in the
Department program, Grantee shall deliver to the granting State agency,
Institution of Higher Education or political subdivision, a writlen,notarized
affirmaCion, affirming that Grantee has examined the legal work stat�is of
such employee, and shall comply with all of the other requirements of the
Depac•tment program. If Grantee fails to comply with any requirement of
this provision or CRS §8-17.5-101 et seq.,the granting State agency,
institution of higher education or political subdivision may terminate tl�is
Grant for breach and, if so terminated, Grautee shall be liable for damages.
e) The Agency shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the
Department of Labor and Employment is undertaking pursuant to the authority
established in Subseetion(5) of C.R.S. § 8-17.5-102.
fl Hold and maintain for the tenn hereof the necessary licenses(s) as specified under
State law, which permits the performance of the service(s) to be provided herein.
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g) Shall maintain an affordable sliding-fee scale schedule for its services in order to
accommodate Iow-income individuals.
h) Subcontracts utilized by the Agency shall be subject to the requirements of the
Grant as listed hcre, and the Agency is responsiblc for the performance of any
subcontractor.
i) Abide by all applicable provisions of tlie Title VI and VII of the Fcderal Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX
of the Social Security Act of 1975 as revised.
j) Maintain written requirements for safeguarding client information and comply
with the same.
k) Maintain service prograrn records, fiscal records, docume��tation and other
records relevant to this Grant for the duration of the grant plus six years. The
above shall be subject at all reasonable times to inspections, review or audit by
Federal, State or County personnel, and other persons authorized in writi.ng by the
County.
1) Providc the services at the location as shown as the address of the Agency or
whatever is appx•opriate for that service within Pitkin County.
m) Provide the seivice(s) described herein at a cost not greater than charged to othec
persons.
n) Provide semz-aiuival Performance Measure reports and Finai�.cial Reports. These
reports will inclucle the number of unduplicated clients who live and/or work in
PiCkin Counly served by the Agency's program(s). This rcport schedule will
repeat annually and is subject to change.
i. The first report, the mid-year report, is due August l, 2013, for the first six
months of the grant year.
ii. The second report is due January 31, 2014, for the entire period of the
grant year.
iii. The reports will include Agency's annual goals and actual results year-to-
date, as well as an explanation of any variances observed and the steps chat
are to be taken to address those variances.
3. Pitkin Cowity's Obli ations: Pitkin County shall:
a) County agrees to grant$3,000 to Spellbinders as approved in thc County's 2013
budget, which was approved by tlie Board of County Commissioners on
December 19, 201.2. Grant funding will support literacy building efforts of
Valley school teachers by building strong,long-term bonds between Valley
elders and school children.
b) The total amount of this contract shall not exceed $3,000 cash maximum in 2013.
The County will pay Agency the total amount of tliis grant on or before the last
day of March 2013. Payment is contingent upon receipt of znutually agreed upon
Performance Measures and satisfactory semi-annual reports as outlined in section
2(n) of tliis contract. Tlie return of a completed contract is required in order to
receive paytnent.
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4. Geueral Provisions
a. The Parties to this Grant intend that the relationship between them contemplated
by the Grant is that of independent agency. No agent, employee, or servant
Agency will be solely and entirely responsible for its acts and the act of its agents,
employees, seivants and subcontractors during the perfox�nance of tlie Grant.
b. Payment pursuant to thc Grant, if in County, State or Federal funds,whethcr in
wl�ole or in part, is subject to and contingent upon the continuing availability and
appropriation of County funds for the purpose thereof.
c. This Grant constitutes tlie full and complete agreement of the parties and
supersedes or incorporates a�iy prior written and oral agree�nents of the parties. In
additiou, Agency understands that no County official or employee, other than the
Board of County Commissioners acting as a body at a Board meeting, has
authority to enter into a Grant or to modify the terms of this Grant on behalf of the
County. Any such Grant or modification to this Grant must be in writing and be
executed by the parties hereto.
5. Default/Cancellation. If Agency shall default in the perfoimance of Agency's
Obligations pursuant to the terms of this Agreement, and/or fails to provide an accounting
or use or appropriation of monies granted in the manner in which such accounting was
represented to the County, Agency shall have the right to cure said default aRer written
notice by the County of the default to Agency. If Agency fails to cure such default within
sixty(60) days after written notice is given from tl�e County to Agency specifyi��g the
naturc of such dcfault(or if such default cannot be cured within the aforesaid period of
time, if the Agency shall fail to promptly commence to cure the same and to thereafter
diligently proceed with such cure), County shall reserve the right to cancel tl-►is
A�reement and make a demand for the return of all monies that County determines, at its
sole discretion, ve�ere not appropriated in accordance with this Agreement. Written notice
of default and canceilation shall be made to Agency by first class mail,postage prepaid
and by certified mail, return receipt requested, to the following address:
Catherine Jolulson, Cxecutive Director
Spellbinders
PO Box 1986
Basalt, CO 8I621
6. Entire A�reement: This Agreement constitutes the full and complete Agreement of the
parties hereto and shall not be modified except by a written agreement signed by the
parties.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as
of the latest date written below.
PiTKIN COUNTY, COLORADO
s y: � ;,� c� ���:.�c.� cy���.�°�. Z-Z-�-—L 2__
Nancy N. Sundeen Date
Director of Health &Human Services
�;�-� ,,,
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SPEL BINDERS�`
,
By: � ��' � ` ``:� 1
Catherine Jol�nson Date
Executive Director
Mailing Address:
Spellbinders
- PO Box 198G
Basalt, CO 81621
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