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HomeMy WebLinkAboutbocc.con.067.2013 Rev. 08-30-11 jls COUNTY CLERK'S CONTRACT COVERSHEET � CONTRACT #: 067-2013 ORIGINATING DEPARTMEN`�: Heatth&Human Services PROCUREMENT OFFICER: Mitzi Ledingham PHONE#: 9205766 PROJECT NAME: HCF Grant Programs CONTRACTOR: Youth Zone DOLLAR AMOiTNT: $45,000.00 LINE ITEM# 113.85.00000.84008 CONTRACT EXECUTION DATE: 1/1/2013 CONTRACT END DATE: 12/31/2015 AUTOMATIC RENEWAL: ❑ YES � NO TERM: partnership ❑ BOCC AGENDA ITEM(Grants, IGA) � STAFF AUTHORIZED SIGNATURE (Requires BOCC Signature) (Per Revised Procurement Code 7/2005) ❑ OVER$50,000 (Requires Section Leader&County Manager's Signature) ✓ CHECK PROCUREMENT TYPE: � None ❑ Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/State Bid ❑ Compliance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt ❑ Contract Renewal ✓ CHECK CONTRACT TYPE: ❑ Services/Maintenance ❑ Employment ❑ License/LTse ❑ Intergovernmental Agreement(Resolution Required) ❑ Lease �Non-Profit ❑ Construction ❑ Quasi-Public (e.g.-AVH) ❑ Goods,Equipment, Supplies ❑ Grant Agreements(Notify Finance&Resolution Required) ❑ Other(e.g. revenue) ❑ Change Order/Contract Amendment (C/O: 10%or$25K whichever is the lesser must have County Manager signature) All Contracts should be proofed and all e�ibits and notices must be attached for the following: ✓ � No Pages Missing ✓� All Other Blanks Filled In ✓ ❑ If Page Left Intentionally Blank—Note on Page ✓� All E�ibits Attached ✓ � Page numbered consecutively ✓❑ All Legal Descriptions attached ('f applicable) ✓ � All Original Signatures Affixed ✓❑ Notice of Award/Notice to Proceed Attached ('f applicable) ✓ � All Dates Filled In ✓❑ Warranty(if applicable) ✓ � Special Instructions for Finance Department: see contract payment worksheet , ✓ � Authorized Procurement Officer's Name: Mitzi Ledingham BY CHECKING ABOVE AND ENTERING NAME,THE AUTHORIZED STAFF PERSON INDICATES THAT THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. NOTE: CLERK'S OFFICE WII.,L KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHNES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST! � JAN-29-2013 TUE 12�38 PM YOUTH ZONE GLENWOOD SPGS FAX N0, 9709458924 P, 02 PITKIT�T COUNTY . �;CEAI,..TH AND 1=1UMAN S�RV.[CES PARTNERSHiP CrRANT AWARD YOUTHZONF. 2013-201 S Contract Numbur 067-2013 Ledger Nu.mber 113.85.00000.84008 This Grant is made as of the d;:,te last below sign�d betw�en Pitkin County, hercin referred to as "County", and YouthZone, her�ai'ter re�erred to as"Agency". Whereas,You.thZone, a private non-profit agency,provides pnavenCion and interveniion pro�n�ms to youth and their Fainilies in order to remove youth f'com the,juvanile justice system a.nd prevent them froin enfiering the juvenile justice system. 1.. Term and Rencwc�l of�a�.grce�nent: Absent any te�•mination for cause unc�er paragrapl� 5 of the A�reement,the ten�i�i of this Agreement$hall continue For a period of iliree years, fram Janu.ary 1,2013,t��December 31, 201.5, subj�ct to bud�et appropriation, compliance with contra��t obli�ltivns, and Board of County Commissioners' approval each year. 2. A�ency Obli ag tions:A�;ency shall: a) Strictly adh�re c�a aiI applicable federal, state and local (aws or regulations tl�at have been or m�iy hereafl:�r Ue establislied, b) Corn�li�nce wit�r House Bill 06-1023. Perfon�n the following verifications to comply with Ho�uae Rill 06-1023: Grantees who provide a Uene.fit to peraons ovEr the age of l 8 ye;crs of age and.which require an individual application froin the person who will receive A.Uenefit,are required to verify the applicant's legal presence in the I.Jnited States. The verificalion of lawful presence requ.ires all appl icants J$ ye�:�.r.s of age or older to: i. Produce�:�va.lid Colora.do driver's license or a Colorado identificaCion card; or tt United Statas militAry ca�rd or milil:ary dependent's id�ntification ca.rd; or:;� United States Co�tst Guard Merchant Marinec card; or a Native Ainericar�.Tribal doc�unent; and ii. Execute;an afiidavit sta.ting that applicant is a.United States citizen or legal perrtianent resident; or that applicant is otherwise.lawfupy present i�•�the United States pursuAnt to Federal la.w. c) 13e lawfi�lly prol�.ibited,pursuant to Arlic]e 76.5 of Title 24, C.]2.5., from providin�a Fede�cal public beneft or a state or locs�.l puUlic b�nefit in violRtion of pa,rAgraph (U) of�:his section. i. StA.tuto�y�Excepti.ons: Fxc�pted from Chiy requirement are tl�e following types of lrenefits: A. Servi�;;es for children under age 18; II. OUtai iiin�llealth care items a.nd services necessary for h•eatmen�of an emer�!.ency medicAl condition ofthe peraon involved and not relateci to �n or�!an tr�nsplant; C. Short-�erm, in-Icind, non-cash emergency disaste�relief; 1 � JAN-29-2013 TUE 12:38 PM YOUTH ZONE GLENWOOD SPGS F�X N0, 9709458924 P, 03 D. Pubiic healt•h assistanc�for immunizations,with respect to imi�n.�inizable di9eases and ror testin�and treatment of symptoms of comm«nicable diseasc, whether ar not such.symptom9 are caused by imm►.►nizable diaeases; �. Pro�;rams, services or assistance s�ieh a�soup kitchens, crisis couriseling and incervention; r. Pre.n,:�tol care. d) 'l'ublic Grants for Sorvices. CRS §$-1,7.5-101. (Not applicable�to a�reements reluting to the offer, issuance, or sale of securlties, inve�,�ment udvisory services or fund managemeRt,services, rponsored proj����ls, l�tergovernmenta!agreement�, or iaformatio�s techn��ingy services or prour�uc.7s and servicesf arantee certi..fies, w�urants, and agrees tliat it does not knowirwgly etnploy or contract with an illegal alien who will perform work �mder this Grant tind will co�ifirm the employment eligibitily of all employees who ;ire newly hired For employ�»ent in th�United States to perforn� worlc under ihis Grant, throu�h participation in the E-Verify Program or the D�partment pro1..4ram established pu.rsuant to CRS §8-1.7.5-102(5)(c), Grantee shall not knowiTG.gly employ or coiitract with an. illegal alien to perform work under this G.rani: or enter into a grant with a Subgrantee that fails to certify to C3ra.ntee that the Subgranteo sl�all nat knowingly employ or contract with an illegal alien to p�rform worlc under this Grarrt. Grant�E: i, shall not u;:�e�-Verify Pro�ram or Deparnnent program procedures to underlake w>re-employment screening of,job opplicants while tliis Grant is bein�perfc:Prmed ii. shail notif.�� tl�e Subgrante� and the granung State a�ency within three d.ays if Grantee I��as actual knowledge that a Subgrantee is employiu�or contractin�;w.ith an illegal alieii for worlc under this Grant iii. sha]I termii:►ate the su.b�rant if a Subgr�ntee does not stop employin�or contr�ctin�;with the illegal alien within three days of receiving ihe notice, and iv, shall comply witll reasona.ble requests made in the course of an investigatii�:n, undeitalcen pursu�►nt to CRS §8-1.7.5-102(S), by tl�e Colorado UepartmenG of Labor and f:inployment. lfGrantee participates in the DepartmenG progrAm, Grantee shall deliver to the grantin�State a�ency, Instiiution+:rf IIiglaer Cducation or political subdivision, a written,notarized afi:irm�tio�7, affrming that Gr�ntee has examined the lega!work sta.tus of sucli emplo.yee, and shal I comply with all of the otlier requirements of 1:he Deparl:men°�progra.m. If Gra.ntee Pails to comply with any requirement of this provisi�;,n or CRS §8-17.5-101 et seq.,Lhe grantin�State agency, institution caf higher educAtion.or political subdivision may terminate this Grant for b�'��c:h and, if so termi.nated, Grantee sl�al I ba liaUle for damages. e) Th�Agency shal.l comply with any reasonAble request by the Deparlment of Labor and Emplayme»t made in ehe course oF�ii investigltion that the Dc;partment of L�i'bor and Employment is ��ndErlaking pursu�nt to ihe author.iiy esta.blished in Sul,section (5) of C.R.S_ § 8-17.5-102. 2 3 JAN-29-2013 TUE 12�38 PM YOUTH ZONE GLENWOOD SPGS FRX N0, 9709458924 P. 04 � 1-lold and mainy:�in for the term hereof the necessary licenses(s) as speci••fied under Sta.te law, whicl�►permits the performancc of the service(s)lo be provided lierein. g) Shall maintain :i.n affordable slidin�-fee sc�.le schedule for its services in order to accommodate I�;+w-inco�ne individu.als. 1�) Subcontracts utilized by the Agency shall be subject to the requirements of tl�e Crant a.s listed I�ier.e, a»d the Agency is responsible for the performance of any subcontractor. i) Abide by all ap��licable provisions oi'the Title V1 and VII oFthe Federal Civil IZights Act of].�;�64, Section 504 of the Rehabilil:ation Aet of 1973, and Title XX of t11e Social Setiurity Act of.1975 �►s revised. j) Maintain writter.i requirements for safeguarding client information and comply with.tlte same. 1c) M�intain servicG:program records, fiscal records, d.ocumentation and other records relevanl:to this Grant for fhe daration of.'the grant plus six years. The aUove sha11 be subject at all reasonable limes to inspections,review or audit by Federal, State o:�•County personnel, and.other persona au.thori�ed in wr.iting by th� County. 1) Provide tlia servpces a,t th�]ocation as shown s�s the ad.dress of the Agency or wll�tever is app.�°�pr.iate for that eervice w�thin Pitkin County. m) Provide the serv ice(s)described herein at a cost not greater thau charged to other persons. n) Provide semi-an hual Performance Measure reports and l�inancial Reports. These repor�v will incl�.�de the numher of unc�uplicated clients who live and/or work u� Piticin County se�rved by the Agency's prograin(s). This report schedule will repeal annually�;ind is subjeci:to change. i. The firsi report, the mid-yea.r reporl, is due At►�ust 1,20]3, for the frst six months o�Pthe�rant year. ii. The sec�rtd report is due Januury 31.,2014, ior the entire period.of U�e �rant yea.��. iii. The repoa�ts will include Agency's annual goals and actual results year-to- date, as�4e11 as an explana�ion of any variances oUserved and the steps that are to be �alc�i�to address lhose variances, 3. Piticin Countv'a Oblieat�p��s: Piticin Cou.nty shall: a) County agrees tc� grant$45,000 to YouihZone as a�proved in the Count•y's 2013 bud.get,which wGtis approved by the Doa�•d of County Commissioners on December 19, 2(i 12. Gr:�nt request i� to fund prevention and 'rntorvention pr�grams to yop:uth and their Families in ordcr to remove youth from the juvenile,jua�tice;riystem und pre�vent them from entering the ju�venile justice sya�tom. b) The total amount of 1:his contracl:shal I not�xceed$45,000 cash maxirnum in 20]3. The Cou�rly will pay Agency ui ae�ni-annual pay.ments of$22,500 on the last day of Marctk and.September 2013. Semi-annua.l pay�nents are contingent upon receipt of rr�utually�tgreed upon Performance Measures and satisfactory 3 JAN-29-2013 TUE 12;38 PM YOUTH ZONE GLENWOOD SPGS FAX N0. 9709458924 P, 05 semi-annual re��orts as outlined in section 2(n) of tl�is contract. Tl�e return of a. completed contN'aci;is required in order to receive payment. 4. Gener�l �'rovisions a. The Par�ies to tiois Grant intend tllat the relationship between them conte��nplatecl by the Grant is t:hAt of independent agency. No agent, e�nploye�, or servant A�ency will Ue solely and e.nlirely responsible for its aci:s and the act af its agents, e►nployees, ser��ants and suUcoiatractors during the perform�nce of the Grant. U. Paytnent pursu�int to the Granl, if in Cou.nty, State or F�cicral funds,whether in whole or in parl:, is subject to and contin�Ent u.pon ih�continuing availaUility and. appropriation o,l'County funds for the purpose thereof. c. This Grant con::titutes the full and complete a�ree�nent of llie parties and. supersedes or i�•icorporates a.ny prior written and orAl agreements of the parties. In adclition, Agency understands that no County official or cmployee, oiher ttian th� Board of Count;w�Co�mniss.ioners actii�g us a body at a Board meeting,has autl�ority to enti::r into a Grant or to mod.ify the teims of tl�is Grant on behalf of the County. Any su�h Grani or modification Co this Grant mu9t Ue in writing and.be executed by the par�ies hereto. 5. Default/Canc�llation. IiFA�ency shall default in the performanc�of Agency's Oblig�ttions pursuant ta the teims of this A�reement,and/or fails to provide an accounting or use or appropriation �:if monies gzAnted in the►na.nner in which such account'ing was represented lo the Coun Gy,Agency shall have the ri6ht to cu.re said defau.lt af�er written notice by the County of''�the default to A�ency. !f Agency fails to cure such default within sixty (60) days aTter wri:[t�n notice is given from tl�e County to Agency specifying the nature of su.ch d�Fault(�:�r if such def.a.ult cl�liiot be cured within ihe aforesaid period of time, if the A�ency shal l fail to promptly commence Co cure the sa�ne and to thereafter diligently proceed with rauch c�ire), County sh�t11 reserve ihe right to cancel this Agrecment and malce � Ga.emand for the return of all monies that County deiermines, at its sole d:iscretion, werc no��ppropriated in accordance with tliis Agreement. Written uo�ice of defauli:�nd canc�llation shall be made to Agency by�rst class mail,postage prepaid �nd. by cerl•ifed mail, cei.urn rece.ipt requested,to tlte followin�address: Lor.i Muetler, Executive Director YouthZone 803 School Street Glenwood Springs, CO k�1601 6. �ntire A�e�n�nl: This.Agrec�nent constitutes the full and coinpletc Agreement of the pArties hereto ond.shall i��ot be modiFed except by a written agreement signed by the parties. 4� � � JRN-29-2013 TUE 12�38 PM YOUTH ZO�E GLENWOOD SPGS FRX N0, 9709458924 P. 06 1N WITNESS WHERCOF',ihe parties h�retu have caused this Agreement to be execu.t:ed as of the latest date writte��bt:�low. PITKIN COUNTY., COLORAUO r�y. �'��- . �--'?, �-�'�� '�--�d� Z�_2_� ' � Nancy N. Sundcen DatE - Director of l.lealth �wi 7[uman Se�vices YOUTHZON�F ' By; `� - 9.13 � ueller Aate Executive Director MailinC Address: 803 School Street Glenwood Springs, i;0 81601 5 l5i 667 - 2 0(3 From:Nettie Avery FaxID:Glenwood Ins Agy Page 3 of 4 Date:8/12013 04:58 PM Page:3 of 4 -----Th • YOUTH-2 • OP ID: NA' • `°CORD CERTIFICATE OF LIABILITY INSURANCE DATE(M01/1 YYY)• 08101/13 • THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS • • CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES • BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED . REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les)must be endorsed. If SUBROGATION IS WAIVED, subject to • the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Phone:970-945-9161 NAMEACT GIA Group/Glenwood Ins.Agency PHONE F7)( P 0 Box 1270 Fax:970-945-6027 (A/e,No.Est)' I LAIC No): Glenwood Springs,CO 81602-1270 EMAIL DDRESS: Nanette R.Avery _ INSURER(S)AFFORDING COVERAGE LAIC r• INSURER A:Plnnacol Assurance INSURED Youth Zone INSURER a:Liberty Ins. Underwriters 136 E. 12th Street INSURER c:United States Liebiity Rifle, CO 81650 INSURER D: _ INSURER E: INSURER F: • COVERAGES CERTIFICATE NUMBER: . REVISION NUMBER: ' THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, • EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR --AWL—SUER POLILYFF POLILY LXV LTR TYPE OF INSURANCE INSR VM) POLICY NUMBER IMMIDDYYYYY) (MMIDD!YYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 B X COMMERCIAL GENERAL LIABILITY X 01CH63360060 09/13/12 09113/13 vRFMISsTEerNg ence) $ 1,000,000 CLAIMS-MADE I X I OCCUR MED EXP(Any one person) $ 10,000 PERSONALS,ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 3,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 3,000,000 • POLICY[JFCT LOC $ • AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT . E89CCMSn i)__._._. r ___...._ X ANY AUTO BODILY INJURY(Per person) $ • — ALL OWNED —SCHEDULED BODILY INJURY(Per accident) 2 AUTOS — NON-OWNED PROPEi1ry DAMAGE $ HIRED AUTOS AUTOS - (Per accident) • . UMBRELLA LAB _ OCCUR • EACH OCCURRENCE S EXCESS LAB ,---CLAIMS-MADE AGGREGATE S DEC) IRE IENTION2 S WORKERS COMPENSATION X 1W.OBCS TA1 U- OTH- ANDEMPLOYERS'LIABILITY LIM TS ER • A ANY PROPRIETOR/PARTNER/EXECUTIVE I LJ I NIA 1229682 01/01/13 01/01/14 EL,EACH ACCIDENT l 500,000 OFFICER/MEMBER EXCLUDED? : • (Mandatory in NH) E.L.DISEASE.EA EMPLOYEE S 500,000 . II yes.describe under ' DESCRIPTION OF OPERATIONS below - E.L.DISEASE-POLICY LIMIT S 500,000 g Professional LP7739439E 09/13/12 09/13/13 Liability 1,000,000 C Directors&Office ND01023302K 09/13112 09/13/13 Liability 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space Is required) - . • Certificate holder is-Additional Insured regarding General Liability policy for ongoing operations. Waiver of Subrogation applies in favor of Pitkin County regarding General Liability and Workers' Compensation. 30 Days Notice of Cancellation applies except for cancellation for non-payment of • • premium which is 10 days notice. Additional Insured wording includes • CERTIFICATE HOLDER CANCELLATION PITKI.4 • SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Pltki n County ACCORDANCE WITH THE POLICY PROVISIONS. 970-920-5230 ' 530 E. Main AUTHORIZED REPRESENTATIVE Aspen,-CO 81611 - • • • ©1988-2010 ACORD CORPORATION. All rights reserved. • ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD ' From:Nettie Avery FaxID:Olenwood Ins Agy Page 4 of 4 Date:8/1/2013 04:58 PM Page:4 of 4 • HOLDER CODE PITKI-4 YOUTH-2 PACE2 NOTEPAD. Iy511RED'S NAME Youth Zone OP ID: NA DATE 08/01/13 prim?ry and Non-Contributory Wording Regarding: All operations and IocatioTls atwhich work for hte refererfce prject is-being done. Additional Insured forms are attached. - • • • • • • • • • • • • • • • •