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Home My WebLink Aboutbocc.con.amended.001.2012B Rev. 08-30-//jls ' COUNTY CLERK'S CONTRACT COVERSHEET CONTRACT #: 01.20126�'CAP) l �r��'I�I�� ORIGINATING DEPARTMENT: Facilities PROCUREMENT OFFICER: -Wheeler PHONE#: 5763 . � �RFietD�NG � PROJECT NAME: Engineering services PW CONTRACTOR: SGM DOLLAR AMOiTNT: 9 280.00 LINE ITEM # 110.5592855.82262 CONTRACT EXECUTION DATE: 01/2013 CONTRACT END DATE: 1/1/2014 AUTOMATIC RENEWAL: ❑ YES ❑ NO TERM: defined ❑ BOCC AGENDA ITEM (Grants, IGA) � STAFF AUTHORIZED SIGNATURE � � (Requires BOCC Signature) (Per Revised Procurement Code 7/2005) � ❑ OVER $50,000 (Requires Section Leader& County Managers Signature) ✓ CHECK PROCUREMENT TYPE: ❑ None � Informal ❑ Formal ❑ Sole Source ❑ Emergency ❑ Outside Agency/Stafe Bid ❑ Comp(iance with C.R.S. 8-17-5-101, 102 as amended(Immigration Form) ❑ Exempt ❑ Contract Rene�val / • . l(i P��-O �� ✓ CHECK CONTRACT TWE: � Services/Maintenance ❑ Employmen[ ❑ License/Use ❑ Intergovernmental Agreement(Resolution Required) ❑ Lease ❑ Non-Profit ❑ Construction ❑ Quasi-Public (e.g:AVH) ❑ Goods, Equipment, Supplies ❑ Grant Agreements(Notify Finance& Resolution Required) ❑ Other(e.g. revenue) � Change Order/Contract Amendment � (C/0: 10%or$25K whichever is the lesser must have County Manager signaWre) All Contracts should be proofed and all exhibits and notices must be attached for the following: ✓ � No Pages Missing ✓� All Other Blanks Filled ln ✓ � [f Page Left Intentionally Blank—Noce on Page ✓� All Exhibits Attached ✓ � Page numbered consecutively ✓� All Legal Descriptions attached ('rfapplicable) ✓ � All Original Signatures Affixed ✓❑ Notice of Award/Notice to Proceed Attached (ijnppGcuble) ✓ � All Dates Filled In ✓Q Warranty(if applicable) ✓ ❑ Special Instructions for Finance Department: ✓ � Authorized Procurement Officer's Name: Wheeler BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT ' THE ATTACHED DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. NOTE: CLERK'S OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST! Contrac[#01.2012� Rev. 8.31.11 jaa/js � Budget Line Item# 110.55.92855.82262 ��T'� I1�1 ��U1�t T� C`�,C_\�� CHANGE ORDER/CONTRACT AMENDMENT Change Order Number: 01.2012 CAP OWNER: Pitkin County 530 E Main St. Aspen, Colorado 81611 CONTRACTOR: SGM Inc. 118 W. Sixth St, Suite 200 Glenwood Springs CO 81601 The Contract for Services #01.2012 (the "AgreemenY') dated January 2012 between the Boazd of County Commissioners of Pitkin County (the "County") and SGM Inc. (the "Contractor"), is hereby amended as follows: Description oF Change_ Engineering service and RFP support for the Repaving project at the Public Works campus. As per attached SGM Task order# 02 Reason for Chanee Paving project engineering services Original Contract Price Not to exceed 100,000.00 $ 100,000.00 Net Increase/Decrease in Contract Price(this change order) $ 9,280.00 *Total Adjusted Contract Price (including this change order) $109,280.00 This change order extends the time to complete work by 0 day/month/year. In all other respects the Agreement is in full force and effect and remains unchanged by this Amendment. ` � 3 � I� SGM Date 3 -2(� � �� Ja eeler, Facilities Project Manager Date *Increases over$25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. � 2013 General En in� eering Su�port Pitkin County Public Works Engineering Support Services Task Order-02 The planned services for this Task Order are to provide technical and engineering suppoR to Pitkin County Public Works staff for the Public Works Maintenance Facility pavement repair 2013 construction project. The scope of the construction project includes prepazing the pazking and travel ways surrounding the Pitkin County. A Man-hour estimate has been compiled for budgetary purposes, and all directed work shall not exceed this budget without Pitkin County approvals. Work will consist of the following activities for the project: hydrologic analysis and hydraulic design, pavement design and specifications, construction phase services as well as any coordination with Pitkin County. Yeh and Associates will provide 3`d party testing of the paving and base course materials during construction as a subconsultant to SGM under a separate Task Order. The work products will consist of preliminary and final plans, construction drawings, and specifications. All drawings will be prepared in 11"xl7" format to CDOT standards and Pitkin County guidelines. Standard drawings and specifications for construction will be those used by CDOT/Pitkin County Public Works Department. CDOT nomenclature and work item codes will be used for bid items, references to the work and the preparation of estimates and bid tabulations. The construction drawings and specifications will be included by the County in the associated RFP for this project. Material testing and reporting will be completed during construction. Task 1.0 Project Management 1.1 Initial Project Meeting. An initial Design Scoping Review meeting was held and an on-site inspection was made to ensure that SGM understands the existing conditions as well as the project requirements. 1.2 Progress and Review Meetines. SGM and Pitkin County will coordinate as required throughout the duration of the project. 1.3 Pro�ress Reports and Billings. Progress reports and billings will be�submitted on a monthly basis to the CounTy Project Manager and will include a billing summary with total percent billed for each task. 2013 Task Order 02 Page 1 of 3 3/20/2013 � Task 2.O.Design and Construction Phase Support: . SGM Provide Pitkin County with the following design support: 2.1 Data Collection: • SGM has visited the site with the County project manager to help develop the scope of the project. SGM will review the existing site conditions and existing plans provided by the County to further develop construction document and specifications for the project. • Field Survey is not included in this task order. Additional survey was considered unnecessary to complete design drawings and specifications for this project by the County. 2.2 Construction Drawinas: • SGM will provide construction drawings for the pavement and subgrade repair and improvement components of the project. The construction drawings are to be included in the RFP and are limited to following typical pavement sections required for the project as listed as follows: 1. Typical mill and overlay 2. Typical pavement and base course replacement section for damaged areas 3. Typical longitudinal crack repair 4. Typical section for connection to unpaved section above the recent water line replacement 23 Snecifications: • SGM will provide specification for the pavement and subgrade repair and improvement components of the project. The specifications are to be included in the RFP and will follow CDOT and Pitkin County format. Assumed required specifications are listed below: 1. Section 304—Aggregate Base Course 2. Section 306—Reconditioning 3. Section 401 — Plant Mix Pavements 4. Sections 403 and 703 —Hot Bituminous Pavement 5. Section 408 - Joint and Crack Sealant 6. Section 411 —Bituminous Materials 7. Section 420—Geosynthetics 8. Section 603 —Culverts and Sewers 9. Section 604 - Manholes, Inlets, and Meter Vaults 2013 Task Order 02 Page 2 of3 3/20/2013 � 2.4 H drolo�v and Hydraulics Desi�n: The existing site exhibits a few areas where drainage issues are present. The County has requested that SGM provide a solution to the drainage problems at the northwest corner of the pazking area. Ponding, ice, and debris accumulate in this location which requires additional maintenance and limits the use of this area. • SGM will provide alternative desigq recommendations to assist with the drainage problem at the northwest end of the site. SGM will perform a basic hydrologic and hydraulic analysis of the site conditions to determine facility type, size, and location. • SGM will provide construction drawings and specification for the selected solution. This will include applicable details and specifications. Without full design survey available the construction of this facility will need to be . coordinated with the engineer. 2.5 Utilities: • Utilities are generally not anticipated to be disturbed with this work. The contractor will be responsible for locating and coordinating work with the existing utility systems. SGM can provide design assistance to relocate utilities if required. 2.6 Geotechnical En ineering and Material Testing: • See Task Order—03. 2.7 Bid Phase: • SGM will offer support to Pitkin County during the bidding process and the County will advertise the projects in their normal fashion. SGM will be available to answer contractor's technical questions regarding the project and prepare any addendum's that may be necessary to finalize the construction set. SGM can support the County by conducting a mandatory pre-bid meeting on site to review the proposed project with prospective contractor's, meeting minutes will be prepared and distributed to the attendees. 2.8 Construction Phase: • SGM will provide assistance during the construction phase of the project. This includes material submittal reviews, RFPs, construction observation, design change documents, and general coordination with the County and contractor. The construction phase services listed above are assumed to take place during a 4 week period. 2013 Task Order 02 Page 3 of 3 3/20/2013 � �SGM ESTIMATED BY: Andrew Rapiejk PROJECT: TO-02 Public Works Maintenance Facility Paving-SGM DATE: 3/7/2013 CLIENT: Pitkin County REVISION: SGM Wours;andiLatiorCharges .. , , � �� . . . - . . �� . .. 1 PIC Principal-In-Charge Louis Meyer $165.00 3 $495.00 2 PM Project Manager Dan Cokley $145.00 9 $1,305.00 3 SE Senior Engineer I Andrew Rapiejko $135.00 47 $6,345.00 4 CAD CAD Designer Frances Beckweld $90.00 12 $1,080.00 5 ADM Admin. Assistant Joan Preisner $65.00 1 $65.00 Subtotal 72 $9,290.00 " • Subconsultants � • - � .. - . • . . .. . . 1 YEH Geotechnical Yeh &Assoc $0.00 Subtotal $0.00 Other Direct Costs $0.00 TOTAL COST $9,290.00 - - , - . .. ,. .. ..... . .. .. ... ....:: . . ... . . . S Print Date: 3/20/2013 Page 1 of 1 SGM Confidential