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Home My WebLink AboutBocc Packet 04242013 2013 Budget Appropriations AGENDA ITEM SUMMARY REGULAR MEETING DATE: AGENDA ITEM TITLE: STAFF RESPONSIBLE: ISSUE STATEMENT: BACKGROUND: LINK TO STRATEGIC PLAN: KEY DISCUSSION ITEMS: BUDGETARY IMPACT: RECOMMENDED BOCC ACTION: ATTACHMENTS: Changes in Budgetary Fund Balances Estimated * Estimated * Budgetary Fund 2013Fund BalanceOriginal Net change2013Balance, Fund Name1/1/2013BudgetCarryover ResoBudget12/31/2013 General Fund: Restricted fund balance Debt Reserves- - - - - TABOR Reserve642,049- - - 642,049 State Superfund Tip Fees460,718- - - 460,718 Total Fund Balances Restricted1,102,767- - - 1,102,767 Committed fund balance Park Dedication Fees749,096- - - 749,096 $10 Motor Vehicle Fee- - 110,116 - 110,116 $1 E-recording Surcharge- - 84,213 - 84,213 Total Fund Balance Reserved By Policy749,096- 194,329 - 943,425 Assigned fund balance Air Quality Mitigation24,666- - - 24,666 Amount allocated to balance 5 year plan350,000- - - 350,000 Minimum balance for working capital3,357,951- - - 3,357,951 Tipsy Taxi136,356(23,800) - (23,800) 112,556 Veterans Memorial2,863(500) - (500) 2,363 Animal Shelter- - 70,000 70,000 70,000 (24,300)3,871,836 70,000 45,700 3,917,536 Unassigned Fund balance7,816,044398,073 (1,643,115) (1,245,042) 6,571,002 Total General Fund Balance13,539,743 373,773 (1,378,786) (1,199,342) 12,534,730 Other Funds: Translator Fund1,075,205(112,136) (324,295) (436,431) 638,774 Capital Projects Fund**820,288 (3,634,392) (2,168,534) (5,802,926) (4,982,638) ---- Road & Bridge Fund- Human Services Fund87,406(7,570)-(7,570)79,836 Healthy Community Fund(112,624)20,722-20,722(91,902) Redstone Ranch Improvement District Fund3,5762,081-2,0815,657 Ambulance District Fund485,630(229,959)(17,078)(247,037)238,593 Open Space Fund11,467,7826,823,962(2,689,360)4,134,60215,602,384 Enhanced 911 Fund1,025,48687,849(256,215)(168,366)857,120 Conservation Trust Fund2,723170-1702,893 Housing Impact Fees Fund***6,393,890(2,511,834) (2,511,834)-3,882,056 Healthy Rivers and Streams Fund1,608,087391,598(63,043)328,5551,936,642 Public Health----- Transit Sales/Use Tax Fund11,793,797(365,644)(60,754)(426,398)11,367,399 Library Endowment Fund5,376,0481,550-1,5505,377,598 Library Fund58,112(33,407)(286,657)(320,064)(261,952) Transit Sales Tax Debt Fund163,5662,775-2,775166,341 Twining Improvement District Fund19,197575-57519,772 General Obligation Debt Service Fund3,880---3,880 County Lease/Purchase Fund----- Airport Fund (Working Capital)5,882,9252,418,482(807,294)1,611,1887,494,113 Solid Waste Center Fund (Working Capital)(1,014,540)(107,372)(364,643)(472,015)(1,486,555) Risk774,214---774,214 Health Insurance1,789,040-- 1,789,040- Total All Fund Balances61,243,4313,121,223(8,416,659)(5,489,765)55,947,995 *Fund balance is estimated until the CAFR is finished. **Reso total is $8418,160. This worksheet does not include the $1,500 for the fleet cost center. A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO, PROVIDING SUPPLEMENTAL APPROPRIATIONS TO THE 2013 BUDGET FOR 2012 CARRYOVER PROJECTS Resolution # 13-____ Recitals 1) Funds for certain purposes were appropriated in the 2012 budget, and in fact, these purposes will not be completed until 2013, resulting in the need to appropriate these funds into the 2013 budget; and 2) Unanticipated revenues were received in 2013 that were not appropriated, and will be used to offset costs of the projects for which they were collected; and 3) Specific projects have been identified as priority projects and will be transferred from unspecified budget allotments included in the 2013 budget; and 4) Fund balances designated for certain purposes will be used for projects approved by the governing boards need to be appropriated in the 2013 budget; and 5) Upon due and proper notice, published in accordance with the law, said supplemental budget was open for inspection by the public at a designated place, a public hearing was held on_____________ and interested citizens were given an opportunity to file or register any objections to said supplemental budget. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado that adjustments be made to the 2013 budget as follows: 20122013 OriginalRevenueExpenditureRevised BudgetBudgetChangeChangeBudget $$$$$ GENERAL FUND General Revenues 2013 general fund sales tax is reduced in the general fund to cover the carry forward expenditures in Road and Bridge projects from 2012. 3,019,336(25,357)- - 2,993,979 General Sales Tax Revenue to Road and Bridge (25,357)- Elections Voting Booths24,000-24,00024,000 - Election Equipment13,415-8,8338,833 - ADA accessibility489-48924,000 - -33,322 Clerk and Recorder Copier12,645-12,64512,645 - Non FA Furniture3,4043,300-3,4046,704 Server Upgrade5,00020,000-5,00025,000 Recording Scanner26,000-9,3069,306 - Recording Equipment10,250-10,25010,250 - -40,605 Carry forward to Committed fund Balance $10 MV Late Fees Dept'l Enhancement *44,706-110,116110,116 - E-Recording 93,300-84,21384,213 - -194,329 * Carry forward may be greater than budget because of dedicated revenues received in 2013 20122013 OriginalRevenueExpenditureRevised BudgetBudgetChangeChangeBudget $$$$$ Human Resources Compensation Consulting16,902-15,94715,947 - Employee Down Payment Loans189,962-176,058176,058 - -192,005 Attorney Outside Litigation Counsel260,84555,000-74,599129,599 Assessor Outside Counsel48,000-5,4115,411 - Woody Creek Subdivision23,436-11,28111,281 - -91,291 Assessor Outside Legal Counsel7,000-5,7045,704 - -5,704 Information Technology GIS Fees for Aerial Photographs *24,885-34,25534,255 - -34,255 * GIS fee revenue is used specifically for future aerial photographs. Admin/Manager Wildfire Mitigation125,000-125,000125,000 - -125,000 Community Relations Rio Grande Camera4,000-3,8043,804 - PEG Fee Materials29,2829,000-13,81222,812 -17,616 Facilities Maintenance Data Center5,000--5,0005,000 -5,000 Sheriff Base Radios/Repeaters16,9436,500-16,94323,443 Mobile Radios16,10016,100-6,00822,108 Portable Radios14,70016,800-13,20730,007 Smart Board5,000-5,0005,000 - Tasers1,0001,000-8221,822 DOLA Materials-Supplies *22,058-32,16332,163 - -74,143 * Carry forward may be greater than budget because of grant revenues received in 2012 Civil Process Mobile Radios2,3002,300-2,3004,600 Portable Radios2,1001,600-2,1003,700 -4,400 Detention Security System Maintenance8,160-8,1608,160 - Exercise Equipment700-700700 - Jail Furnishings5,4421,100-4,4925,592 Stackable Washer/Dryer1,100-1,1001,100 - Fingerprinting Machine9,99910,000-9,48019,480 State Criminal Alien Assistance Program (SCAAP Grant) Grant Expenditures *65,011-72,95872,958 - -96,890 * Carry forward may be greater than budget because of grant revenues received in 2012 20122013 OriginalRevenueExpenditureRevised BudgetBudgetChangeChangeBudget $$$$$ Emergency Management Coordinator EMC Unspent Budget from Entities 48,877-33,35933,359 - EMS Subsidy (Emtac) Materials & Supplies13,984-13,66813,668 - -47,027 Communications Computers3,445-3,4453,445 - Radio Base19,00018,500-6,15724,657 Portable Radios2,100800-2,1002,900 Fire Channel42,541-750750 - Spillman Software Upgrade13,000-13,00013,000 - Spillman Server Replacement22,100-22,10022,100 - E-911 Contribution to Spillman Upgrade Project12,250 12,250- 12,250- Municipality Contributions to Spillman Project13,849-(13,849)(13,849) - 12,25033,703 Land Management Noxious Weeds Grant Expenditures4,000-3,8003,800 - Noxious Weeds Grant Revenues4,000-4,000-4,000 4,0003,800 General Fund Open Space Misc Federal Grant52,000-52,000-52,000 Contributions101,300-101,300 101,300- lanket153,300--153,300153,300 Compost B 153,300153,300 Senior Services Community Programs Services *16,41510,000-4,71514,715 Window Blinds2,60039,795-2,60042,395 Non-Capital Kitchen Equipment13,3002,50013,30015,800 Hot/Cold Serving Unit5,500-5,5005,500 Info & Assistance Grant Revenue12,50012,5006,258-18,758 e5,3253,000-1,9624,962 Info & Assistance Posta g Info & Assistance Printing11,5218,000-4,29612,296 Nutrition Grant Revenue52,23348,1398,351-56,490 Nutrition Grant Food Supplies88,83652,500-29,91182,411 State Funds Care Mgmt. Professional Services67,68827,000-42,71569,715 Summit County Nutrition Funds **--725725 - Carry Forward Savings from Prior Years' Budgets74,527-74,52774,527 - 14,609180,251 *Revenue received from donations is to be used specifically for community programs. This carry forward is the net budget remaining in these programs. ** Carry forward may be greater than budget because of grant revenues received in 2012 Animal Safety Capital Reserve for Animal Shelter70,00010,000-70,00080,000 -70,000 Planning and Zoning BOCC Directed Projects27,669-27,66927,669 - West of Maroon Creek Planning47,752-43,12843,128 - Emma Historical Documentation10,000-10,00010,000 - -80,797 20122013 OriginalRevenueExpenditureRevised BudgetBudgetChangeChangeBudget $$$$$ Environmental Health Pitkin Iron60,000-54,15054,150 - -54,150 FUND BALANCE CODING: UNRESTRICTED GENERAL FUND TOTAL158,8021,537,588 NET INCREASE/(DECREASE) FUND BALANCE(1,378,786) TRANSLATOR Alarm & Monitor System37,364-5,2395,239 - Broadband Consultant30,000-4,6684,668 - Elephant Mountain68,0002,000-49,87551,875 Sunlight Capital21,000-21,00021,000 - Williams Peak Capital10,000-5,2285,228 - Thomasville10,0006,500-10,00016,500 Thomasville Capital17,00010,000-17,00027,000 Upper Red Mountain10,00017,000-5,28622,286 Upper Red Mountain Capital 177,00034,000-177,000211,000 Lower Red Mountain Capital29,00020,000-29,00049,000 -324,296 FUND BALANCE CODING: TRANSLATOR FUND TOTAL-324,296324,296 NET INCREASE/(DECREASE) FUND BALANCE(324,296) CAPITAL PROJECTS FUND IT Consulting80,00010,000-20,00030,000 Software67,000100,000-66,340166,340 292,185470,485 Joint City/County Technology Projects45,629178,300- County Only Technology Projects474,001118,000-453,684571,684 Courthouse ADA Compliance Project24032,482-24032,722 Courthouse Site and Structure Project37,00018,000-17,00035,000 Courthouse Fire and Life Safety Project455,800--210,323210,323 Bldgs Cinder Building Project9,000--2,9002,900 Bldgs Core Grant109,00030,000109,000 139,000- Bldgs Energy Efficiency Project737,466--120,000120,000 Bldgs Work Equipment4,5001,200-3,0114,211 Jail Core Grant10,229 10,229--10,229 Jail ADA Compliance Project90050,000-90050,900 Jail Site and Structure Project25,9957,374-21,00028,374 Jail Plumbing Projects43,50032,640-9,91842,558 PW ADA Compliance Project2,400-2,4002,400 PW Building Projects7,200-4,0004,000 - PW Interior Projects3,0004,500-3,0007,500 PW Site and Structure Project26,800572,420-25,000597,420 PW Fire and Safety Project62,163-5,1005,100 -7,0009,800 PW Plumbing Projects7,0002,800 PW Roof Project13,5005,000-9,25514,255 HH&S ADA Compliance Project2,980-2,9802,980 - HH&S Site and Structure Project18,0006,020-2,0008,020 HH&S Electrical Projects750-750750 - HH&S Fire and Life Safety Project6,535-1,0001,000 - HH&S Plumbing Projects7,0003,500-7,00010,500 Sheriff's Vehicles179,700183,860-32,000215,860 Pool Vehicle28,000-28,00028,000 - Road & Bridge Vehicles574,170530,875-148,121678,996 Road & Bridge Sale of Vehicles73,543106,1756,200 112,375- AABC Roadway Plan76,556-8,2838,283 - Coal Creek Culvert400,000-35,05935,059 - Woody Creek Road185,000-44,52544,525 - 20122013 OriginalRevenueExpenditureRevised BudgetBudgetChangeChangeBudget $$$$$ Smith Hill216,041-216,041216,041 - Jack Gredig Road81,438-56,56456,564 - Castle Creek Road2,349,259-335,485335,485 - Willoughby Way188,625-41,40841,408 - Magnifico Road34,000-2,4132,413 - Sopris Creek Road193,538-13,66913,669 - Emma Road234,803-25,89125,891 - Snowmass Creek Road365,000100,000-18,163118,163 Radio Microwave Project68,17881,600-1,35582,955 125,4292,293,963 FUND BALANCE CODING: CAPITAL PROJECTS FUND TOTAL125,4292,293,963 NET INCREASE/(DECREASE) FUND BALANCE(2,168,534) ROAD & BRIDGE FUND Public Works Radio Base Station2,500-2,5002,500 - Fleet Shop Work Equipment9,2116,00022,85728,857 - Road & Bridge General Sales Tax *-809,17025,357 834,527- 25,35725,357 * Current year Road and Bridge sales tax is increased to cover the carry forward expenditures FUND BALANCE CODING: ROAD & BRIDGE FUND TOTAL25,35725,357 NET INCREASE/(DECREASE) FUND BALANCE- AMBULANCE FUND Bldg Misc Small Projects42,461-17,07817,078 - -17,078 FUND BALANCE CODING: AMBULANCE FUND TOTAL-17,078 NET INCREASE/(DECREASE) FUND BALANCE(17,078) OPEN SPACE FUND Misc. Trail Repair48,500179,438-30,581210,019 7 Star Restoration62,411-51,56251,562 - North Star Stream bank 41,500-41,50041,500 - Randall Park6,831-6,8316,831 - Sky Mountain Park Mgmt Plan50,000-7,6547,654 - Brush Creek Trail Construction121,408-117,678117,678 - Aspen East Trail Extension 40,165-40,16540,165 - Rio Grand (Upper) Trail CMAQ Grant281,486 281,486- 281,486- Rio Grand (Upper) Trail Phase Two90,603-82,60182,601 Recreation Inventory50,000-50,00050,000 - Elk Park GOCO Grant124,900 124,900- 124,900- Elk Park Scenic Byway Grant281,565 281,565- 281,565- Elk Park Capital Outlay174,900-105,372105,372 - Emma Townsite State Historic Grant94,706 94,706--94,706 Droste Snowmass Contribution200,000200,000200,000 400,000- 51,558 Cerise River Parcel Capital Outlay51,558-51,558 - Saltonstall GOCO Grant600,000 600,000- 600,000- Saltonstall2,483,100 2,341,535-2,341,535 - Redstone Country Store25,000-25,00025,000 - Prince Creek Purchase Services25,000-12,60012,600 - Prince Creek 1,250,000 1,250,000-1,250,000 - Wingo/Kanan Purchase Services7,500-7,3807,380 Wingo/Kanan 50,000-50,00050,000 - 1,582,6574,272,017 20122013 OriginalRevenueExpenditureRevised BudgetBudgetChangeChangeBudget $$$$$ FUND BALANCE CODING: OPEN SPACE FUND TOTAL1,582,657 4,272,017 NET INCREASE/(DECREASE) FUND BALANCE(2,689,360) E-911 FUND Next Generation 911 Project270,00020,000-256,215276,215 -256,215 FUND BALANCE CODING: E-911 FUND TOTAL-256,215 NET INCREASE/(DECREASE) FUND BALANCE(256,215) HEALTHY RIVERS & STREAMS FUND Stormwater Improvements43,000--43,00043,000 Myers Kayak Park20,043--20,04320,043 -63,043 FUND BALANCE CODING: HEALTHY RIVERS & STREAMS FUND TOTAL-63,043 NET INCREASE/(DECREASE) FUND BALANCE(63,043) TRANSIT SALES & USE TAX FUND AABC Pedestrian Underpass323,632--60,75460,754 -60,754 FUND BALANCE CODING: TRANSIT SALES & USE TAX FUND TOTAL-60,754 NET INCREASE/(DECREASE) FUND BALANCE(60,754) LIBRARY Friends of Library Expenditures *16,594-16,01316,013 - Computers33,0417,800-10,00017,800 Furniture Refurbishing15,546-15,54615,546 - Audio/Visual Equipment3,2001,860-3,2005,060 Disc Cleaner18,000-18,00018,000 - Tech/Network Power Supply14,670-11,06011,060 - Marmot Computers87,015-10,00010,000 - Fax Machines1,000-1,0001,000 - -400400 Dishwasher400 - Microfilm Reader12,000-6,0006,000 - Website Design24,000-24,00024,000 - Heat Tape 80,438-80,43880,438 - Roof Repair91,000-91,00091,000 - -286,657 * Friends of the Library carry forward the balance of the entire program as a continuing expenditure FUND BALANCE CODING: LIBRARY FUND TOTAL-286,657 NET INCREASE/(DECREASE) FUND BALANCE(286,657) 20122013 OriginalRevenueExpenditureRevised BudgetBudgetChangeChangeBudget $$$$$ AIRPORT FUND Terminal Bldg Roof Repair85,000-80,89080,890 - Road Repair25,000-25,00025,000 - Stormwater Management27,000-26,81526,815 - Parking System/Equip and Repair30,000-29,31529,315 - Radio Base3,000-2,9022,902 - Mobile Radios14,400-188188 - Portable Radios5,600-3,7613,761 - Aviation Radios6,20020,000-35220,352 Air Service Strategic Plan23,15325,000-17,68642,686 Noise Monitoring System150,000150,000-23,500173,500 Flight Info Display27,67515,000-27,67542,675 Terminal Building Design1,330,472-476,338476,338 - Greenhouse Gas Study325,622150,000-210,337360,337 Terminal Building Repairs/Sprinkler Mgmt System570,344-110,277110,277 - Video Incursion System350,000-93,55893,558 - Gate Replacement131,590-85,49885,498 - 26,827 AIP 42 - Wildlife Hazard Mitigation Public Outreach26,827-26,827 - AIP 44 - Runway Extension Grant Revenue206,385 181,452- 181,452- Runway Extension State Grant223,684 223,684- 223,684- AIP 44 - Runway Extension Expenditures43,652-36,40636,406 - AIP 45 - Runway Extension Expenditures1,216,067-430,621430,621 - AIP 46 - Airfield Improvements Grant Revenue5,197,138 452,774- 452,774- AIP 46 - State Grant1,400,000 130,578- 130,578- Project Management91,872250,000-2,154252,154 Landscaping328,809150,000-35,682185,682 Training Software50,00020,000-50,00070,000 988,4881,795,782 FUND BALANCE CODING: AIRPORT FUND TOTAL988,4881,795,782 NET INCREASE/(DECREASE) FUND BALANCE(807,294) RESOURCE RECOVERY Computer4,000-1,0491,049 - Recycling Program Vehicles161,000158,000-124,797282,797 Sale of Vehicles32,20031,6006,200-37,800 Mobile Radios1,8001,800-1,5373,337 Portable Radios4,000800-4,0004,800 Water System Engineering147,727-147,727147,727 - Road Paving68,833-66,73366,733 - Hazmat Building10,000-10,00010,000 - Recycling Containers15,00015,000-15,00030,000 6,200370,843 FUND BALANCE CODING: SOLID WASTE CENTER FUND TOTAL6,200370,843 NET INCREASE/(DECREASE) FUND BALANCE(364,643) FLEET COST CENTER Computers1,5001,500-1,5003,000 -1,500 FUND BALANCE CODING: COST CENTER FUND TOTAL-1,500 NET INCREASE/(DECREASE) FUND BALANCE(1,500) 20122013 OriginalRevenueExpenditureRevised BudgetBudgetChangeChangeBudget $$$$$ TOTAL FOR RESOLUTION RESTRICTED GENERAL FUND BAL -- UNRESTRICTED GENERAL FUND BAL 1,537,588158,802 GENERAL FUND TOTAL158,802 1,537,588 TRANSLATOR FUND TOTAL- 324,296 CAPITAL PROJECTS FUND TOTAL125,429 2,293,963 ROAD AND BRIDGE FUND TOTAL25,357 25,357 AMBULANCE FUND TOTAL- 17,078 OPEN SPACE FUND TOTAL1,582,657 4,272,017 E-911 FUND TOTAL- 256,215 HEALTHY RIVERS & STREAMS FUND TOTAL- 63,043 TRANSIT SALES & USE TAX FUND TOTAL- 60,754 LIBRARY FUND TOTAL- 286,657 AIRPORT FUND TOTAL988,488 1,795,782 SOLID WASTE CENTER FUND TOTAL6,200 370,843 FLEET COST CENTER FUND TOTAL- 1,500 TOTAL FOR RESOLUTION2,886,933 11,305,093 TOTAL NET INCREASE/(DECREASE) ALL FUND BALANCES(8,418,160) INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING ON THE24TH DAY OF APRIL, 2013. NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE RESOLUTION PUBLISHED IN THE ASPEN TIMES WEEKLY ON THE 25TH DAY OF APRIL, 2013. NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED ON THE OFFICIAL PITKIN COUNTY WEBSITE (www.aspenpitkin.com) ON THE 26TH DAY OF APRIL, 2013. ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE 8TH DAY OF MAY, 2013. PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THEASPEN TIMES WEEKLY ON THE 16TH DAY OF MAY, 2013. POSTEDBY TITLE AND SHORT SUMMARY ON THE OFFICIAL PITKIN COUNTY WEBSITE (www.aspenpitkin.com) ON THE 10TH DAY OF MAY, 2013. ATTEST:BOARD OF COUNTY COMMISSIONERS _ JEANETTE JONESGEORGE NEWMAN, CHAIR DEPUTY COUNTY CLERK DATE: _ APPROVED AS TO CONTENT:MANAGER APPROVAL: _ JOHN REDMONDJON PEACOCK FINANCE DIRECTORCOUNTY MANAGER