HomeMy WebLinkAboutBocc Packet 04242013 Mail Ballot ElectionAGENDA ITEM SUMMARY
REGULAR MEETING DATE: April 24, 2013
AGENDA ITEM TITLE:
Authorizing the Pitkin County Clerk and Recorder to
Conduct the November 5, 2013 Election by Mail Ballot in
Accordance with C.R.S. 1-7.5-101 et seq.
STAFF RESPONSIBLE: Janice K. Vos Caudill, Pitkin County Clerk and Recorder
William Mast, Election Manager
ISSUE STATEMENT: Conduct the Pitkin County November 5, 2013 Coordinated Election as a
mail ballot election.
BACKGROUND: The Election Code of 1992, Title 1 of the Colorado Revised Statutes, permits
odd -year elections (also known as "Coordinated Elections") to be conducted by mail ballot only,
subject to the approval of the Board of County Commissioners as Pitkin County's governing board.
During the 2013 budget approval process, it was determined and approved by the Board of County
Commissioners to budget accordingly the five-year budget plan for mail ballot elections in odd -years
(2013, 2015 and 2017).
LINK TO STRATEGIC PLAN: Prosperous Economy Core Focus Area
Success Factor 4: Create balanced 5-year operating and capital budgets that ensure long-term
sustainability of services and infrastructure.
KEY DISCUSSION ITEMS: NIA
BUDGETARY IMPACT: The initial 2013 Election Department budget request was $117,853;
the budget was prepared, and predicated on the assumption, for a polling place election. While
working through the 2013 approval process and assessing the five-year budget plan, it was
determined that mail ballot elections should be implemented in odd years (2013, 2015 and 2017);
therefore, the five-year budget plan was adjusted each odd -year and decreased by $25,000 per
year, reflecting a total of $75,000.
RECOMMENDED BOCC ACTION: The Clerk and Recorder and staff respectfully
recommend the Board of County Commissioners approve the process to conduct the 2013
Coordinated Election by mail ballot only, as set forth in proposed Resolution, as
ATTACHMENTS:
1. Resolution
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF PITKIN COUNTY, COLORADO,
AUTHORIZING THE PITKIN COUNTY CLERK AND RECORDER
TO CONDUCT THE NOVEMBER 5, 2013, COORDINATED ELECTION BY MAIL BALLOT,
IN ACCORDANCE WITH C.R.S. 1-7.5-101 et seq.
Resolution No. 2013
Recitals
1. The General Assembly has found, determined and declared that self-government by
election is more legitimate and better accepted as voter participation increases; and
2. By enactment of Article 7.5 of Title 1 of the Colorado Revised Statutes, the General
Assembly concluded that it is appropriate to provide for Mail Ballot Elections under
specified circumstances, and under the supervision of the Secretary of State, subject to
rules promulgated by the Secretary of State; and
3. Subsection (3) of Article X, Section 20 of the Constitution of the State of Colorado
permits the ballot issues of various entities to be consolidated at specified elections,
which elections may also be conducted by mail ballot; and
4. The Board of County Commissioners ("Board") finds it to be in the best interest of the
citizens of Pitkin County that the various districts and political subdivisions in the County
be permitted to conduct the election set for November 5, 2013, by consolidated mail
ballot.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin
County, Colorado:
1. The November 5, 2013 election shall be conducted by mail ballot.
2. Pitkin County Clerk and Recorder is hereby designated as the election official for said
Mail Ballot Election, pursuant to C.R.S. 1-7.5-104(1).
3. The various political subdivisions and special districts within the County shall be
permitted to consolidate their ballot issues, under the direction of the Pitkin County
Clerk and Recorder.
4. The Pitkin County Clerk and Recorder shall conduct said Mail Ballot Election under the
supervision of the Secretary of State, and the provisions of Article X, Section 20,
Colorado Constitution and of C.R.S. 1-7.5-101, et seq.
INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING ON THE 24th DAY OF APRIL, 2013.
NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE RESOLUTION
PUBLISHED IN THE ASPEN TIMES WEEKLY ON the 25th DAY OF APRIL, 2013.
NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED ON THE
OFFICIAL PITKIN COUNTY WEBSITE ( www.aspenpitkin.com ) ON THE 26TH DAY OF APRIL, 2013.
ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE 8TH DAY OF MAY, 2013.
PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THE ASPEN TIMES WEEKLY
ON THE 16Tw DAY OF MAY, 2013
POSTED BY TITLE AND SHORT SUMMARY ON THE OFFICIAL PITKIN COUNTY WEBSITE
(www.aspenpitkin.com ) ON THE 10TH DAY OF MAY, 2013.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF PITKIN COUNTY, COLORADO
Jeanette Jones, Deputy Clerk & Recorder George Newman, Chairperson
Date:
APPROVED AS TO FORM:
John Ely, County Attorney
MANAGER APPROVAL: RECOMMENDED FOR ADOPTION:
Jon Peacock, County Manager Janice K. Vos Caudill,
County Clerk & Recorder