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Home My WebLink AboutBocc Packet 04242013 2013 MinutesPITKIN COUNTY COMMISSIONERS WORK SESSION AGENDA Plaza One Meeting Room TUESDAY, MARCH 26, 2013 11:00 AM Special Meeting Abatement Hearings Adjourn Special Meeting 1:00 Memos of Interest • Hickenlooper Thank You Letter • Citizen Board Applicants Update Future Agendas/Agenda Requests/Monthly Calendar BOCC Open Discussion 2:00 CCRC Update, Kris Marsh 3:00 ADJOURN AGENDA IS SUBJECT TO CHANGE MINUTES PITKIN COUNTY BOARD OF COUNTY COMMISSIONERS SPECIAL MEETING MARCH 26, 2013 The agenda items contained in these minutes are written in an action only format. For a video and/or audio production of this meeting, go to: http:/!www.aspenpitkin.com/Departments!Board®of-County-Commissioners- (BQCC)/County-Webcasts/ For all staff memoranda and associated documents, go to: http://www.aspenpitkin.com/Whats-New-/Calendar-Events/ CALL TO ORDER: Chairman George Newman called the Board of County Commissioners Special Meeting to order at 11:00 AM for the purpose of Abatement Hearings. COUNTY COMMISSION MEMBERS PRESENT: George Newman, Rob Ittner, Rachel Richards, Michael Owsley, and Steve Child COMMISSION MEMBERS ABSENT: None Resolution No. 013.2013 Approving a Petition for Abatement or Refund of Taxes (Tax Year 2010) for Clear W Ranch, LLC, Schedule #12847 Staff: Larry Fite, Deputy Assessor ACTION: Commissioner Richards moved to accept and uphold the Assessor's recommendation for approval. Commissioner Ittner seconded the motion. Motion passed 5 to 0 with Commissioners Newman, Ittner, Richards, Owsley and Child voting aye. Resolution No, 014.2013 Approving a Petition for Abatement or Refund of Taxes (Tax Years 2010 & 2011) for Lois and Thomas Sando, Schedule #12305 Staff: Larry Fite, Deputy Assessor ACTION: Commissioner Richards moved to accept and uphold the Assessor's recommendation for approval. Commissioner Ittner seconded the motion. Motion passed 5 to 0 with Commissioners Newman, Ittner, Richards, Owsley and Child voting aye. BOARD OF COUNTY COMMISSIONERS 1 SPECIAL MEETING MARCH 26, 2013 Resolution No. 015.2013 Approving a Petition for. Abatement or Refund of Taxes (Tax Years 2010 & 2011) for Lawrence Marx, III, Trustee, Schedule #12300 Staff: Larry Fite, Deputy Assessor ACTION: Commissioner Richards moved to accept and uphold the Assessor's recommendation for approval. Commissioner Ittner seconded the motion. Motion passed 5 to 0 with Commissioners Newman, Ittner, Richards, Owsley and Child voting aye. Resolution No. 016.2013 Denying a Petition for Abatement or Refund of Taxes (Tax Year 2010) for American National Bank, Schedule #4428 Staff: Larry Fite, Deputy Assessor ACTION: Commissioner Richards moved to find a value of $3,225,000.00, the exact sale price, as opposed to the $3,250,000.00 that the Assessor has put forward. And, to acknowledge that it kind of held its value during that time period as opposed to any of the time adjustment upward or to any decrease. Commissioner Child seconded the motion. Motion failed 3 to 2 with Commissioners Newman, Ittner, and Owsley voting nay and Commissioners Richards and Childs voting aye. ACTION: Commissioner Ittner moved to uphold the Assessor's valuation for $3,250,000.00 for tax year 2010 and deny the Petition. Commissioner Owsley seconded the motion. Motion passed 5 to 0 with Commissioners Newman, Ittner, Richards, Owsley, and Child voting aye. ADJOURNMENT: ACTION: Chairman Newman adjourned the meeting at 11:55 AM. BOARD OF COUNTY COMMISSIONERS 2 SPECIAL .MEETING MARCH 26, 2013 Respectfully submitted, Dean Jerk tthe Board of County Commissioners Jeanette Jones Clerk to the Board of County Commissioners George Newman Chairman of the Board of County Commissioners glbocclm i n utesls pec103262013 BOARD OF COUNTY COMMISSIONERS 3 SPECIAL MEETING MARCH 26, 2013 17,"'------ PITKIN COUNTY COMMISSIONERS WORK SESSION AGENDA Plaza One Meeting Room TUESDAY, APRIL 9, 2013 9:30 AM SPECIAL MEETING— EXECUTIVE SESSION Christensen property Stapleton change case Peru Lode quiet title Myer parcel dispute Oil & Gas Litigation CRS 24-6-402 (4)(b) Personnel CRS 24-6-402(4}(I) ADJOURN EXECUTIVE SESSION 12:00 NOON LUNCH BREAK 1:00 PM Status of the Community Development Department Revenues, Staffing Levels and Fees Cindy Houben 2:30 BREAK 2:45 Citizen Board Interview / Kristine Smith — Translator Advisory Board Jodi Smith 3:00 Fly Quiet Annual Report Jim Elwood 3:45 • Memos of Interest o Thank you letters from Catholic Charities, Aspen Valley Foundation, Challenge Aspen and Early Learning Fund • Future Agendas/Agenda Requests/Monthly Calendar • BOCC Open Discussion 5:00 ADJOURN AGENDA IS SUBJECT TO CHANGE MINUTES OF WORK SESSION Date: April 9, 2013 Commissioners present: Steve Child 171 Rob Ittner George Newman IZ Michael Owsley M Rachel Richards Meeting Start Time: 1:00 PM Commissioners not present: f Steve Child n R• ob Ittner n G• eorge Newman Michael Owsley n R• achel Richards WORK SESSION ITEM: Status of the Community Development Department Revenues, Staffing Levels and Fees, Cindy Houben. Cindy Houben, John Redmond and Brian Pawl presented information regarding Community Development permit activity and changes in the process for collection of community development fees, and the fee structure. Cindy described the administrative change in determining values for the purpose of collecting development fees to include a reconciliation of actual construction cost before a certificate of occupancy is issued. Discussion ensued. Rob asked if we have compared our process to other counties and communities. Rachel asked for a review of what happens during the plans examination process, Brian Prawl gave an overview. Michael suggested working with the development community to discuss the fee structure and desired turnaround time for permit review. STAFF DIRECTION: Replace front desk and plans examiner positions. The Board requested further briefing regarding the fee schedule once a new valuation basis has been determined (3-6 months) WORK SESSION ITEM: Citizen Board Interview / Kristine Smith — Translator Advisory Board, Jodi Smith. The Board interviewed Ms. Smith. Discussion ensued. STAFF DIRECTION: None at this time WORK SESSION ITEM: Fly Quiet Annual Report, Jim Elwood. Jim along with Ryk Dunkleberg from Mead and Hunt, and Paul Dunholter from NetBridge presented the update on the Fly Quiet Program for 2012. Overall, the number of loud corporate jet operations per year has been reduced 78% since 2003. Likewise, the acreage affected by high noise events has been decreased by 38% since 2003. STAFF DIRECTION: None, informational only. WORK SESSION ITEM: Memos of Interest 1. Thank you letters from Catholic Charities, Aspen Valley Foundation, Challenge Aspen and Early Learning Fund WORK SESSION ITEM: Future Agendas/Agenda Requests/Monthly Calendars 1. Jon Peacock reviewed changes on future agendas. 2. Commissioner Child is planning on attending the CCI Conference June 3-5 in Keystone. Commissioner Ittner is planning on being out that week. WORK SESSION ITEM: Open Discussion 1. Jon Peacock announced the County is changing the Pitkin Alert software. He encouraged everyone to subscribe to. the system. 2. Jon discussed the construction underway on the underpass between the Airport and AABC. 1 3. Jon stated responses have been received for the AABC project. The scope and options for the project will be brought to the board at a future meeting. 4. Concerns raised by a citizen regarding the AABC improvements were discussed. Commissioner Newman requested an update regarding this individual's concerns so he can provide accurate responses to his constituents. Adjourned at 3:40 PM Prepared by: Respectfully submitted: Phylis Mattice, Assistant County Manager George Newman, Chairman Board of County Commissioners Janice K. Vos Caudill, Clerk and Recorder 2 PITKIN COUNTY COMMISSIONERS WORK SESSION AGENDA Plaza One Meeting Room TUESDAY, APRIL 2, 2013 11:00 SPECIAL MEETING — EXECUTIVE SESSION County Attorney Evaluation Personnel CRS 24-6-402(4) ADJOURN SPECIAL MEETING AND EXECUTIVE SESSION 11:30 Citizen Board Interviews: • Jim Richardson — Citizen Grant Review Committee (11:30) • Junee Kirk - Open Space & Trails (11:45) Mitzi Ledingham Dale Will 12:00 NOON LUNCH BREAK 1:00 • Memos of Interest o Facility and Site Assessment Update o Follow Up to Music Associates of Aspen Land Use Approval Questions o Thank You Letters from Independence Pass Foundation, Lift Up, Reach Out and Read Colorado, Buddy Program, Aspen Youth Center, Family Visitor Programs and AVSC • Future Agendas/Agenda Requests/Monthly Calendar • Board Membership Reports NWCCOG, RRR, CORE, QQ, CCI, Club 20, CRRTB, RWPA, ACRA, RFTA, NC, Intermountain TPR, • BOCC Open Discussion 2:30 Citizen Board Renewals Charlotte Anderson 3:30 ADJOURN WEDNESDAY, APRIL 3, 2013 12:30 — 4:30 PM Emergency Management for Elected Officials Class El Jebel Firehouse 1089 JW Drive AGENDA IS SUBJECT TO CHANGE MINUTES OF WORK SESSION Date: April 2, 2013 Commissioners present: ® Steve Child Rob Ittner ® George Newman ® Michael Owsley ® Rachel Richards ►1 Meeting Start Time: 11:30 AM Commissioners not present: n S• teve Child fl R• ob Ittner n G• eorge Newman n M• ichael Owsley R• achel Richards WORK SESSION ITEM: Citizen Board Interview / Justine (Junee) Kirk OST (District #3) Junee Kirk was not present to be interviewed. WORK SESSION ITEM: Memos of Interest 1. Facility and Site Assessment Update — The Board asked clarifying questions and staff responded. Information only. 2. Follow Up to Music Associates of Aspen Land Use Approval Questions - The Board asked clarifying questions and staff responded. Kurt Dahl said he would find out the specific amount of contaminated soils that were deposited at the Landfill. The Board expressed concerns regarding contaminated soils from above the Music school property. Commissioner Child recommended the issue be referred to the Healthy Rivers and Streams Board. 3. Thank You Letters from Independence Pass Foundation, Lift Up, Reach Out and Read Colorado, Buddy Program, Aspen Youth Center, Family Visitor Programs and AVSC -- information only WORK SESSION ITEM: Future Agendas/Agenda Requests/Monthly Calendars 1. Jon Peacock reminded the Board of the Emergency Management for Elected Officials course on April 3. A vehicle will leave CHP at 11:45 AM. 2. Jon reviewed items recently placed on future agendas. 3. Commissioner Richards commented the River Basin meeting may be April 22 or 29. Commissioner Child commented that he would attend if Commissioner Richards was unable. WORK SESSION ITEM: Board Membership Reports 1. NWCCOG / RRR / RRR Workforce Board — Commissioner Ittner reported NWCCOG is publishing an RFP to be the Health Exchange for a combination of counties. The first grant was received of approximately $55K for an Economic Development District. Regional Transportation Coordinator Council received $25K to put in software. Commissioner Richards requested Commissioner Ittner raise the statewide transportation funding issue to NWCCOG for participation. 2. CORE — Commissioner Newman stated the Energy Smart grant is coming to an end in August. CORE will hold a retreat to look at ways to continue the program. Green Key Grant applications are due May 1 for energy efficiency projects. 3. QQ — Commissioner Richards reported she recently testified on a bill being introduced by Gail Schwartz. 4. CCI — Commissioner Child stated the state has funds available for wildfire mitigation if the products removed are used in some way. He provided a summary of other actions being advanced. Commissioner Richards requested an update by the County Clerk regarding an election bill recommending one election system. 5. Club 20 — Commissioner Richards gave a summary of a recent meeting. 6. CRRTB — no report 7. RWPA — Commissioner Owsley gave an overview of issues being addressed. 8. ACRA — Commissioner Owsley discussed a recent meeting. 1 9. RFTA- Commissioner Owsley gave an update for the underpass. 10. NC — Commissioner Child reported on activities at a recent meeting. 11. Intermtn TPR — no report. WORK SESSION ITEM: Open Discussion 1. Jon Peacock introduced new County staff: John Loyd, Chief Technology Officer and Bill Mast, Election Manager. 2. Jon provided an overview of the structure of the newly created non-profit, Valley Health Alliance that the County is a participant. 3. Jon gave an update on the Health and Human Services funding. He stated the City has confirmed funding for 2013 and the 2012 level. WORK SESSION ITEM: Citizen Board Renewals The Board reviewed comments received in Board applications. The Board discussed scheduling time at a BOCC work session with Citizen Board members, possibly in combination with the Citizen Board appreciation reception. Commissioner Child recommended the Board write thank you notes to members ending their service and the Board agreed. STAFF DIRECTION: The Board directed staff to prepare a resolution regarding the identified renewals. Alan Feldman was identified to be advanced for appointment to the Translator Board. Adjourned at 2:30 PM Prepared by: Respectfully submitted: Phyl' Mattice, Assistant County Manager Janice K. Vos Caudill, Clerk and Recorder George Newman, Chairman Board of County Commissioners 2 PITKIN COUNTY COMMISSIONERS REGULAR MEETING AGENDA Plaza One Meeting Room WEDNESDAY, APRIL 10, 2013 - 12:00 NOON ADDITIONS/DELETIONS TO AGENDA PUBLIC COMMENT, COMMISSIONER COMMENTS CONSENT ACTIONS 1. Minutes of 03/19/2013 Work Session, Regular Meetings of 03/13/2013 (Re -Submitted For Amendment Of Motion) and 03/27/2013 2. Resolution Appointing Citizen Board Members, Charlotte Anderson LAND USE CONSENT PUBLIC HEARINGS 1. Nichols Family Trust Rezoning to CD-PUD, 2" Reading, (To be continued to 4/24/13), PH (PN 2/7/13), S. Wolff 2. Nichols Family Trust CD-PUD Plan Review, GMQS Exemption, Activity Envelope Review, 2" Reading, (To be continued to 4/24/13), PH (PN 2/7/13), S. Wolff 3. PT Ranch Barn LLC/1892 Castle Creek LLC/ PT Ranch House LLC Activity Envelope and Site Plan Review for River Restoration, (Continued to 5/22/13), PH (PN 11/15/12 & 12/20/12), M. Kraemer LAND USE PUBLIC HEARINGS 1. Gerald S Stein MD Revocable Trust Designation to Historic Register and Request for Historic Incentives, and Activity Envelope Review, PH (PN 3/7/13), S. Wolff 2. Elam/Vagneur Gravel Permit Annual Review 2013, PH (PN 3/7/13), M. Kraemer 3. Sovich Site Plan, Scenic Review, Special Review for Building Materials and Landscaping Designation to Historic Register with Optional Incentives (GMQS Exemptions), PH (PN 3/7/13), L. Clarke BOCC OPEN DISCUSSION ADJOURN AGENDA IS SUBJECT TO CHANGE MINUTES BOARD OF COUNTY COMMISSIONERS REGULAR MEETING APRIL 10, 2013 PLAZA ONE MEETING ROOM The agenda items contained in these minutes are written in an action only format. For a video and/or audio production of this meeting, go to: http://www.aspenpitkin.com/Departments/Board-of-County-Commissioners/County- Webcasts For all staff memoranda and associated documents, go to: http://www.aspenpitkin.com/Whats-New-/Calendar-Events/ CALL TO ORDER: Chairman George Newman called the Board of County Commissioners Regular Meeting to order at 12:00 PM. COUNTY COMMISSION MEMBERS PRESENT: George Newman, Rob Ittner, Rachel Richards, Michael Owsley, and Steve Child COMMISSION MEMBERS ABSENT: None ADDITIONS/DELETIONS TO THE AGENDA: County Manager, Jon Peacock informed the board that there would be an Executive Session added to the end of the meeting for the purpose of discussing a potential acquisition for the Affordable Housing Program and a personnel item. PUBLIC COMMENT: Local Paul Anderson addressed the board and the audience to make them all aware of a new non-profit program he has started for veterans of wars. They will be taken out into our beautiful wilderness areas and stay at the 10th Mountain Hut System of Aspen in order to interact with fellow veterans in a small group (12 participants max) and discover peace, tranquility, and an expanded sense of belonging, as well as explore healing opportunities and obtain links to other therapeutic approaches. He said this program will need financial support and a place to house about a dozen veterans the night before going into the forest area. He will return with more information when totally finalized. A copy of his fact sheet is attached to Additional Exhibits to today's packet material. BOARD OF COUNTY COMMISSIONERS 1 REGULAR MEETING APRIL 10, 2013 COMMISSIONER COMMENTS: Commissioner Richards will be absent from next week's Work Session as she will be in Hamburg, Germany participating in a Climate Change Adaptation Workshop. It is sponsored by the Climate Service Center of Germany and the Aspen Global Change Institute in Aspen. There will be a follow-up seminar in August. Two communities from the U.S. will be participating. One will be a coastal community in North Carolina and one a mountain community (Aspen/Pitkin County) as well as matching communities from Germany. CONSENT ACTIONS: Minutes of the Board Of County Commissioners' Work Session Meeting of March 19, 2013; and Regular Meetings of March 13, 2013 (Re -submitted for Amendment of Motion) and March 27, 2013 Staff Person: Lyndee R. Dean, Clerk to the Board of County Commissioners ACTION: Commissioner Ittner moved to approve the minutes. Commissioner Owsley seconded the motion. Motion passed 5 to 0 with Commissioners Newman, Ittner, Richards, Owsley and Child voting aye. Resolution No. 025.2013 Appointing Citizen Board Members Staff Person: Charlotte Anderson ACTION: Commissioner Ittner moved to approve the Resolution Appointing Citizen Board Members. Commissioner Child seconded the motion. Motion passed 5 to 0 with Commissioners Newman, Ittner, Richards, Owsley and Child voting aye. LAND USE CONSENT PUBLIC HEARINGS: Second Reading and Public Hearing of Nichols Family Trust Rezoning to CD-PUD Staff Person: Suzanne Wolff, Senior Planner ACTION: Commissioner Ittner moved to continue the Nichols Family Trust Rezoning to CD-PUD to April 24, 2013. Commissioner Richards seconded the motion. Motion passed 5 to 0 with Commissioners Newman, Ittner, Richards, Owsley and Child voting aye. Second Reading and Public Hearing of Nichols Family Trust CD-PUD Plan Review, GMQS Exemption, Activity Envelope Review: Staff Person: Suzanne Wolff, Senior Planner ACTION: Commissioner Ittner moved to continue the Nichols Family Trust CD-PUD Plan Review, GMQS Exemption, and Activity Envelope Review to April 24, 2013. Commissioner Richards seconded the motion. Motion passed 5 to 0 with Commissioners Newman, Ittner, Richards, Owsley and Child voting aye. BOARD OF COUNTY COMMISSIONERS 2 REGULAR MEETING APRIL 10, 2013 Continued Reading and Public Hearing of PT Ranch Barn LLC/1892 Castle Creek LLC/PT Ranch House LLC Activity Envelope and Site Plan Review for River Restoration: Staff Person: Michael Kraemer, Planner ACTION: Commissioner Ittner moved to continue the PT Ranch Barn LLC/1892 Castle Creek LLC/PT Ranch House LLC Activity Envelope and Site Plan Review for River Restoration to May 22, 2013. Commissioner Richards seconded the motion. Motion passed 5 to 0 with Commissioners Newman, Ittner, Richards, Owsley and Child voting aye. LAND USE PUBLIC HEARINGS: Reading and Public Hearing of Resolution Designating a Cabin on the Gerald S. Stein Property to the Historic Register, and Granting Approval of an Historic Preservation Incentive and an Activity Envelope: Staff Person: Suzanne Wolff, Senior Planner Applicant: Gerald S. Stein Representative: Alan Richman DIRECTION: The following directions were given to staff regarding this Resolution: • Commissioner Richards would like condition #4 of the draft Resolution to include the following regarding going forward into the future. She would like a footnote to potential future buyers that says: future remodeling or development/re- development of the new principal residence or the historic resource shall comply with the Pitkin County Preservation Handbook for historic properties NOTE: Suzanne Wolff suggested that this could be in the recorded covenant, but she will have to look at new development being subject to the Handbook. It might be in both places, she said. NOTE: After further discussion, Ms. Wolff suggested that this be a separate condition in the resolution. NOTE: Commissioner Owsley suggested that it has to be a lasting reference as there may not be an actual Preservation Handbook ten years from now. • Commissioner Ittner wants to preserve some sort of visual view from the river to the new structure. He doesn't want to see the house built right on the ridge. NOTE: Ms. Wolff said that a condition could be added as part of the Site Plan Review for staff to look at that with regard to impact and siting. ACTION: Commissioner Richards moved to approve the Resolution Designating a Cabin on the Gerald S. Stein Property to the Historic Register, and Granting Approval of a Historic Preservation Incentive and an Activity Envelope, with amendments, shown in directions, as discussed. Commissioner Owsley seconded the motion. Motion passed 5 to 0 with Commissioners Newman, Ittner, Richards, Owsley and Child voting aye. BOARD OF COUNTY COMMISSIONERS 3 REGULAR MEETING APRIL 10, 2013 Reading and Public Hearing of Resolution Granting Annual Review Approval to the Elam Gravel Pit Special Review Permit: Staff Person: Mike Kraemer Applicant: Elam Construction, Incorporated Representative: Gayle Lyman, Todd Bauer and Patrick Bourke from Elam DIRECTION: The following directions were given to staff regarding this Resolution: • Commissioner Child said that he would recommend that person or persons come to the site around August 1st to check on and do follow-up spraying of the thistle to help keep thistle seeds from spreading throughout the county. NOTE: This will be added to draft condition 4 and will read: The applicant shall continue to implement the thistle elimination plan that was submitted and approved by Community Development in 2012 (to now include a mid -summer spot check approximately August 1st). NOTE: Commissioner Richards requested that the board see the professional landscaping plan and how it matches with the Pitkin County Remediation Tree Plan that is already required. • Based upon the original trees that were planted having died or are nearly dead, Commissioner Owsley requested a 2-1 replacement tree program starting with 65 trees planted now and if one dies, two more are planted. Also, to require aggressive watering for these trees. NOTE: Mr. Kraemer reads condition 3 in the draft Resolution which states: The applicant shall replant dead and/or dying vegetation in conformance with the approved landscape plan pursuant to BOCC Resolution No. 52-2009. A professional shall be hired to develop a planting, watering, and maintenance protocol for the vegetation that ensures their survival. The applicant shall submit this to the Community Development Department no later than June 1st, 2013. NOTE: Commissioner Richards would like to make this condition 3 in the draft Resolution clearer by adding the following after the sentence that reads: A professional shall be hired to develop a planting, watering, and maintenance protocol for the vegetation that ensures their survival, in accordancewith the approved landscape plan. Then a new sentence would read: The professional shall complete a report as to why previous vegetation failed and the steps being taken to ensure the survival of the new planting. ACTION: Commissioner Child moved to approve the Resolution Granting Annual Review Approval to the Elam Gravel Pit Special Review Permit, with amendments as discussed in directions above. Commissioner Richards seconded the motion. Motion passed 5 to 0 with Commissioners Newman, Ittner, Richards, Owsley and Child voting aye. Reading and Public Hearing of Resolution Granting Approval to the M&R Bros. Designation of the Orest Gerbaz House to the Historic Register and Request for Historic Preservation Incentives, Site Plan/Scenic Review, GMQS Exemption and BOARD OF COUNTY COMMISSIONERS 4 REGULAR MEETING APRIL 10, 2013 Special Review for Caretaker Dwelling Unit, and Special Review for Building Materials and Landscaping: Staff Person: Lance Clarke, Assistant Director of Community Development Applicant: M&R Bros. LLC (Cheryl Sovich, Manager) Representative: Alan Richman DIRECTION: The following directions were given to staff regarding this Resolution for the continued reading scheduled for April 24, 2013: • Commissioner Richards recommended a condition for the safe storage of fuel sources and other dangerous or hazardous materials. • Commissioner Richards asked the applicants to think about signage to deter traffic pulling in and out thinking it's a retail sales business. • Commissioner Richards recommended a condition that states no idling of engines on the delivery trucks, after their appropriate cooling down period. • Chairman Newman and Commissioner Owsley would like to see an annual review for the first five (5) years. NOTE: Lance Clarke will add the elements for that annual review such as trips, number of employees, etc. • Commissioner Owsley said that the house needs to be habitable for employees to live in; they have to have their water rights and the CDOT access permit. He also requested the historic structure to have water sprinklers installed. This started a discussion with staff and other Commissioners • Commissioner Richards does not want the trucks to back out from the property. They must go out front first. • Lance Clarke was asked to check the maximum occupancy for a CDU, • Chairman Newman wants a time frame in the Resolution in terms of when the work will be done if the board is granting historic designation to the house. • Commissioner Richards further explained an alternative suggestion from Lance Clarke regarding an Annual Temporary Commercial Permit. She stated that if, within the two weeks they are able to describe what could happen in summer 2013 at the same time with what are the long term conditions and requirements for the ongoing Special Use Permit, that can be done in one action and they wouldn't need a temporary and then long-term. It would be re -combined into one and just detail what can happen this year and what can happen next year. ACTION: Commissioner Richards moved to continue the Resolution Granting Approval to the M&R Bros. Designation of the Orest Gerbaz House to the Historic Register and Request for Historic Preservation Incentives, Site Plan/Scenic Review, GMQS Exemption and Special Review for Caretaker Dwelling Unit, and Special Review for Building Materials and Landscaping, with directions for staff to look into by the continued reading on April 24, 2013. Commissioner Ittner seconded the motion. Motion passed 5 to 0 with Commissioners Newman, Ittner, Richards, Owsley and Child voting aye. BOCC OPEN DISCUSSION: BOARD OF COUNTY COMMISSIONERS 5 REGULAR MEETING APRIL 10, 2013 Items of interest and future agendas were discussed by the Commissioners and County Manager, Jon Peacock. ADJOURNMENT: Commissioner Richards moved to adjourn into Executive Session at 4:54 PM for the purpose of discussing personnel pursuant to C.R.S. 24-6-402 4f and for the purpose of discussing potential acquisition of the Affordable Housing Program pursuant to C.R.S. 24-6-402 4a. Commissioner Owsley seconded the motion. Motion passed 5 to 0 with Commissioners Newman, lttner, Richards, Owsley and Child voting aye. BOARD OF COUNTY COMMISSIONERS 6 REGULAR MEETING APRIL 10, 2013 Respectfully submitted, 4 Lyiidee R Dean Clerk tote Board of County Commissioners Jeanette Jones Clerk to the Board of County Commissioners George Newman Chairman of the Board of County Commissioners John Ely Assistant County Attorney The above signed attorney, representing the Board of County Commissioners and being present at the Executive Session, attests that the subject of the unrecorded portions of the session constituted confidential attorney -client communication glbocclrn i n uteslreg/04102013 BOARD OF COUNTY COMMISSIONERS 7 REGULAR MEETING APRIL 10, 2013